HomeMy WebLinkAbout2007-220 2 � o ,-zzD
INDIAN RIVER COUNTY
BEACH PRESERVATION PLAN
WORK ORDER NO, 9 TO THE
PROFESSIONAL SERVICES AGREEMENT
BETWEEN APPLIED TECHNOLOGY AND MANAGEMENT, INC .
AND INDIAN RIVER COUNTY, FLORIDA
Pursuant to the Professional Services Agreement (MASTER AGREEMENT) dated
December 13 , 2005, by and between INDIAN RIVER COUNTY, a political subdivision of the
State of Florida, hereinafter referred to as the COUNTY, and APPLIED TECHNOLOGY AND
MANAGEMENT, INC . , with a Florida office in WEST PALM BEACH, FL. , hereinafter
referred to as the CONSULTANT, this WORK ORDER No . 9 is an extension of and hereby
becomes a part of the MASTER AGREEMENT as follows :
SECTION I - PROJECT DESCRIPTION
Services included in this Work Order are specified in the attached Scope of Work
included as Exhibit "A"
SECTION II - COUNTY OBLIGATIONS
The COUNTY agrees to provide the CONSULTANT with the following material, data,
or services as required in connection with the work to be performed under this Work Order:
A. Currently available studies, survey drawings, plans, calculations, and other data pertinent
to the Project.
B. Review and comment on CONSULTANTS work in a timely fashion.
SECTION III SCOPE OF SERVICES
CONSULTANT will provide services as specified in the attached Scope of Work included as
Exhibit "A"
SECTION IV - TIME FOR COMPLETION
After the COUNTY issues a written authorization to proceed, all work shall be completed
on or before September 30, 2007 as set forth in Exhibit "C" unless project delays extend the time
of completion.
GAWESTPALMBEACH SHARES\SHARED\PROPOSALS\INDIAN RIVER COUNTY\WORK ORDER 9 - SECTOR 7 MONMATM WORK
SECTION V COMPENSATION
The COUNTY agrees to pay, and the CONSULTANT agrees to accept fees for services
rendered according to the attached Cost Proposal included as Exhibit `B".
SECTION VI - PARTIAL PAYMENTS
The COUNTY shall make monthly partial payments to the CONSULTANT for all
authorized work pertaining directly to this project performed during the previous calendar month
The CONSULTANT shall submit invoices monthly for services performed and expenses
incurred pursuant to this Agreement during the prior month.
The CONSULTANT shall submit duly certified invoices to the Director of the Public
Works Department. For lump sum line items, the amount submitted shall be the prorated amount
due for all work performed to date under this phase, determined by applying the percentage of
the work completed as certified by the CONSULTANT, to the total due for this phase of the
work. For each invoice, the CONSULTANT shall certify that the total invoice amount is
correct.
The amount of the partial payment due the CONSULTANT for the work performed to-
date under these phases shall be an amount calculated in accordance with the previous
paragraph, less ten percent ( 10%) of the invoice amount thus determined, which shall be
withheld by the COUNTY as retainage, and less previous payments.
The ten percent ( 10%) retainage withheld shall be paid in full to the CONSULTANT by
the COUNTY, within forty-five days after the date of final acceptance of the work by the
Director of Public Works.
Billings shall be payable in accordance with the provisions of the Local Government
Prompt Payment Act, Florida Statutes section 218 .70 et. seq. at not less than monthly intervals. No
payment shall be made unless the Public Works Director has received and approved the work
products required under the "Scope of Services" herein.
G:\WESTPALMBEACH SHARES\SHARED\PROPOSALSUNDIAN I fER COUNTY\WORK ORDER 9 - SECTOR 7 MONIT'ATM WORK
SECTION VII - RELATIONSHIP TO MASTER AGREEMENT AND
LAWS OF FLORIDA
Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any WORK ORDER
shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed
to be incorporated in each individual WORK ORDER as if fully set forth herein.
IN WITNESS WHEREOF the parties hereto have executed these presents/1s3€Fr/
may of 1 52007.
APPLIED TECHNOLOGY INDIAN RIVER COUNTY, FLORIDA
AND MANAGEMENT, INC . BOARD OF COUNTY COMMISSIONERS
400 S . AUSTRALIAN AVE.
WEST PALM BEACH, FL 33401 >
Michael Jenkins, Ph.D . Gary C . W1Le1`e`t;.'
Coastal Team Leader Chairman
JEFFREY K. BARTON, CLERK
Attest: p/zt di 9
APPROVED y
BY. vo L)o ,0 1 ri I A- F
seph A Baird, County Administrator
Approved as to form and legal
surf 1f e7 N% /
fNfurian E. Fell
Assistant County Attorney
G:\WESTPALMBEACH SHARES\SHARED\PROPOSALS\INDIAN RIVER COUNTY\WORK ORDER 9 - SECTOR _ MON ITATM WORK
OKULK 9.UOC
EXHIBIT "A"
SCOPE OF SERVICES
G:�WESTPALMBEACH SHARES'\SHAREMPROPOSALSUN DIAN I4VER COUNTY\WORK ORDER 9 - SECTOR 7 MONMATM WORK
ORDER Y.DOC
Attachment A — Scope of Services
June 2007
Work Order 9
Indian River County Beach
Sector 7
Post-Project Monitoring
INTRODUCTION
The Sector 7 project was completed in May 2007, and requires post-project monitoring per FDEP
and USACE issued permits. The project placed approximately 360, 000 c.y. of sand from the
offshore borrow site, and included a vegetated dune feature . The project permits require physical
and biological monitoring for post-project and a minimum of three years following construction ,
which is annually until 2010 .
This scope of work includes tasks to perform the monitoring and reporting for the post-
construction event.
Task 1 Post-Construction Biological Monitoring
The FDEP permit requires biological monitoring following the construction . CSA will perform the
biological monitoring , CEG will perform required 2nd party quality assurance of the monitoring
data , and ATM will perform necessary quality control on the reporting of the data . Work will
include surveying the seven transects established under the pre-construction event. An additional
five transects are required per monitoring protocol , and will be established . Data will be acquired
at each of the cross-shore quadrat locations for all twelve transects. The data collection will
include collecting quadrat and sediment thickness data along the eight project transects , and
surveying the nearshore edge. If weather or visibility conditions prevent the collection of data ,
contingency monitoring will occur per protocol .
ATM and CEG will coordinate with FDEP and USACE on nearshore conditions and efforts
undertaken as part of this task. The consultants and the County will have weekly teleconferences
to coordinate efforts.
ATM and CSA will provide the County with regular updates via e-mail or teleconferences of the
field efforts, and a report presenting the data and an analysis of the data .
Task 2 Post-Construction Physical Monitoring Report
ATM will analyze the data and prepare a post-construction report. The report will include
reporting of the pre-and post-construction surveys of the beach profiles and borrow site . ATM will
analyze the data for placed sand , shoreline and volume changes and the post-project condition of
the borrow site. ATM will provide the FDEP with aerial photography (rectified and geo-referenced
under a separate work order). ATM will prepare the Post-Construction Physical Monitoring Report
as necessary. The County will provide ATM with comments to a draft version , and ATM will
distribute the report as necessary.
It is anticipated that the beach profile and borrow site surveys will be performed by the contractor.
The aerial photography will be conducted under a separate work order.
ATM will provide the County with one draft report for review, and distribute final copies to the
County and regulatory agencies .
Task 3 Agency Coordination and Project Administration
Under this task, ATM will coordinate with federal and state regulatory agencies on key project
issues and overall satisfaction of permit-required submittals. Quality control and quality
assurance will ensure that all submittals and agency coordination meet ATM's and the County's
standards for reporting . All documents will be peer-reviewed internally by ATM staff, and provided
to the County for comment.
Future Tasks
The issued FDEP and USACE permits require physical and biological monitoring of the project for
a minimum of three years . It is assumed that the monitoring requirements will not change , and
estimated fees are based on the relevant tasks of this Scope of Work with a 5% increase to
account for estimated increases for labor and equipment rates. Since beach profile and borrow
site surveys were not a part of this scope, comparable fees were used in the estimate of future
monitoring .
EXHIBIT ` B '
COST PROPOSAL
G:\WESTPALMBEACH SHARES\SHARED\PROPOSALS\INDIAN RIVER COUNTY\WORK ORDER 9 - SECTOR 7 MONITWTM WORK
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At chmenl B
Work Order 9 - Attachment B
Sector 7
Post-Construction
ATM Total Labor Total Task
Task Description and Breakdown Total Subcontractor and Other Direct Budget
Costs
Task 1 Post-Const. Biol. Mon. $245,765 $ 18,732 $264 ,497
Task 2 Post-Const. Phys. Mon. and Report $0 $27, 573 $27 , 573
Task 3 Agency Coordination and Project Adminstration $0 $8,760 $8, 760
Total as Order Costs $245,765 $55,065 $300,830
Future Tasks
Post-Construction Year-1 Physical Monitoring (including Surveying) $50 , 330. 30
Post-Construction Year-1 Biological Monitoring $290 ,947.03
Post-Construction Year-2 Physical Monitoring (including Surveying) $55 ,363 . 33
Post-Construction Year-2 Biological Monitoring $320 ,041 .73
Post-Construction Year-3 Physical Monitoring (including Surveying) $60, 899 .66
Post-Construction Year-2 Biological Monitoring
EXHIBIT `U
Project Schedule
GAWESTPALMBEACH SHARES\SHAREMPROPOSALSUNDIAN EVER COUNTYIWORK ORDER 9 - SECTOR 7 MONITWTM WORK
UKUBK 9.UUC
Attachment C - Schedule
June 2007
Work Order 9
Indian River County Beach
Sector 7
Post- Project Monitoring
Task Estimated Date of
Completion/Deliverable
1 Post-Construction Biological September 2007
Monitoring
2 Post-Construction Physical August 2007
Monitoring Report
3 Agency Coordination and Project September 2007
Administration