The URL can be used to link to this page

Home My WebLink About2007-256a 00 7 WORK ORDER NUMBER 09 This Work Order Number 09 is entered into as of this _ day of . 2007 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of 10 August, 2004 ("Agreement'), by and between Indian River County Solid Waste Disposal District, a dependent special district of Indian River County, Florida, whose address is c/o Indian River County Utilities Department, 1840 25th Street, Vero Beach, Florida 32960 ("DISTRICT') and Geosvntec Consultants. Inc. ("CONSULTANT'). The DISTRICT has selected the Consultant to perform the professional services set forth on Attachment 1, attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Attachment 2, attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Attachment 3, attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT GEOSYNTEC CONSULTANTS, INC. INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT By: By: rh% Thomas A. Peel, Ph.D., Vice President Gary C. Wegler;.Chairman Attest: J.K. Barton, Clerk of Court By: G Dep y Clerk Approved: ` N - `!-a Ltiv 1 `1 seph A. Baird, County Administrator as to form and legal sufficiency: E. Fell, Assistant County Attorney ATTACHMENT I PROFESSIONAL SERVICES Geosyntec consultants 29 June 2007 Mr. Himanshu Mehta, P.E. Assistant Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach, Florida 32968 Subject: Proposal for Engineering Services Borrow Area Permitting Indian River County Landfill Facility Vero Beach, Indian River County, Florida Dear Mr. Mehta: 2258 Riverside Avenue Jacksonville. FL 32204 904-388-8821 904-388-8163 Geosyntec Consultants (Geosyntec) is pleased to submit this proposal to the Indian River County (IRC) Solid Waste Disposal District (SWDD) for the provision of engineering services related to permitting of a borrow area at the IRC Landfill (IRCL) facility located in Vero Beach, Indian River County, Florida. The proposal presents the scope of work, budget estimate, and schedule for permitting the borrow area. The proposal was prepared in response to a verbal request from Mr. Himanshu Mehta, P.E. of SWDD and subsequent meetings between SWDD and Geosyntec at the IRCL site . Geosyntec has prepared this proposal as Attachment I under Work Order No. 09 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec, dated 10 August 2004. The remainder of this proposal presents: (i) project background; (ii) proposed scope of work; (iii) budget estimate; and (iv) schedule. PROJECT BACKGROUND The IRCL facility is located in southern Indian River County, east of Interstate 95, south of Oslo Road, and west of Rangeline Road in Vero Beach, Florida. The SWDD operates both the Class I landfill and Construction and Demolition (C&D) disposal facility at the IRCL facility. The overall IRCL site occupies 276 acres, with 63 acres used for Class 1 disposal and 22 acres used for C&D disposal. Waste materials accepted for the Class I landfill disposal include residential, commercial, agricultural, and industrial wastes. The landfill serves the unincorporated Indian XL07170/JL70 146.doc engineers I i I innovators Mr. Himanshu Mehta, P.E. 29 June 2007 Page 2 River County and municipalities of Vero Beach, Orchid, Fellsmere, Sebastian, Indian River Shores, and Wabasso, Florida. SWDD has recently permitted a C&D expansion (Cell 2) and intends to permit and construct a new Class I landfill expansion (Segment 3) within the 276 -acre permitted facility. Construction of the Class I landfill Segment 3 as well as construction of the Class I landfill vertical expansion (permitted in 2006) would require fill material from either on-site or off-site borrow sources. SWDD intends to permit the approximately 200 -acre property north of the IRCL facility as a borrow area for future cell constructions at the facility. It is anticipated that this permitting will have to be obtained through St. Johns River Water Management District (SJRWMD), and may be the Indian River Farms Water Control District (IRFWCD). It is also anticipated that a stormwater management and tree removal permit will have to be obtained from the IRC Planning Department. This proposal presents the scope of work for permitting the northern 200 -acre facility as a borrow area. PROPOSED SCOPE OF WORK This project includes professional engineering services that will be performed for permitting the 200 -acre parcel of land as a borrow area for the IRCL facility. For budgeting purposes, the scope of work will be performed in five tasks, as presented below. Task 1: General Consulting/Meeting Support/Project Management; Task 2: Environmental Resource Permit (ERP) Application; Task 3: Consumptive Use Permit (CUP) Modification; Task 4: Stormwater Management and Tree Removal Application; and Task 5: Miscellaneous Permit Applications for the Borrow Area. Each of these tasks is briefly described below. Task 1: General Consulting/Meeting Support/Project Management Task 1 consists of three components: general consulting, meeting support, and project management. Geosyntec will provide SWDD with consulting services necessary to initiate the project and attend pre -application meetings with SJRWMD, IRFWCD, and IRC Planning XL07170/1L70146.doc i ;:neer. I � I inuovaina Mr. Himanshu Mehta, P.E. 29 June 2007 Page 3 Department. Geosyntec will prepare presentation graphics, engineering drawings, and other documents required to support the meetings and project coordination activities. A kickoff meeting with SWDD is proposed before the start of project activities so that the specific project requirements can be discussed. If required by SWDD, Geosyntec will prepare for and attend a meeting with the SWDD Board to explain the project scope and budget requirements. Geosyntec will also schedule and attend, with SWDD staff, three separate pre - application meetings with SJRWMD, IRFWCD and IRC Planning Department to discuss specific permitting issues. Following each meeting, Geosyntec will prepare meeting minutes that document decisions reached in the meetings. Project management activities will include: budget and schedule tracking, invoice review, and project communications, including the preparation of a monthly progress report. The project report will include a description of the activities completed during the month and planned activities for the following month. In addition, the progress report will identify any technical or administrative issues that require SWDD's attention and the current status of the budget and schedule. For the purpose of this budget estimate, Geosyntec has included six meetings: (i) one kickoff meeting with SWDD; (ii) two (pre -application and review) meetings with SJRWMD and SWDD staff; (iii) one pre -application meeting with IRFWCD and SWDD staff; and two (pre-app)ication and review) meetings with IRC Planning Department and SWDD staff. Task 2: Environmental Resource Permit (ERP) Application A Standard General Environmental Resource Permit is required from the St. Johns River Water Management District (SJRWMD). Specific project conditions correspond with the general restrictions noted within the permit guidelines and include; impoundment volume at the final development stage is less than 120 acre-feet, alteration of less than one acre of wetlands, the project size is less than 100 acres. Preparation of the ERP application will require the completion of Sections A, C, and E of the SJRWMD application form (40C-4.900(1). As noted in the SJRWMD regulatory guidelines, the ERP program/application process is required to ensure water resource protection from impacts to surface waters, floodplains, and wetlands. The ERP application will require significant efforts to specifically address the concerns of the SJRWMD and will include the following information; • Site information; xL07 1 Ton L7o 14e.doo Mr. Himanshu Mehta, P.E. 29 June 2007 Page 4 • Environmental considerations; • Conceptual construction plans; • Specific construction schedules and techniques; • Drainage information; • Operation and maintenance; and • Water use. Appropriate sections of the ERP will be completed including the results of specific calculations packages are required. Task 3: Consumptive Use Permit (CUP) Modification It is very likely that a minor modification to the existing Consumptive Use Permit (CUP) will be required. As noted in the existing CUP (SJRWMD ID - 2185), the overall footprint of the proposed borrow area will likely change since the previous submittal indicated a combined total 36.05 acres. Current conceptual plans yield approximately the same footprint however, the edge of the proposed pit has been altered to eliminate potential impacts to existing surface water drainage patterns and two isolated wetland systems within the central portion of the subject property. Geosyntec will ascertain the need fro a CUP minor modification at the pre -application meeting with SJRWMD. Task 4: Stormwater Management and Tree Removal Permit Application A stormwater management and tree removal permit for the borrow area will be needed from the IRC Planning Department. Geosyntec will schedule a pre -application review meeting with the IRC Planning Department, prepare and submit the necessary permit application forms and documents, and attend a final review meeting. Task 5: Miscellaneous Permit Applications for the Borrow Area The borrow pit operation will also require an emergency outfall for release of stormwater runoff during events of intense rain. The outfall will most likely discharge to either the C-5 or the C-4 canals, or both, of the iRFWCD. Geosyntec will meet with representatives of the IRFWCD to agree on the location, configuration and design criteria of the outfall. We will also prepare the x L07I Ton L70146. dac Mr. Himanshu Mehta, P.E. 29 June 2007 Page 5 permit application for the outfall in accordance with 1RFWCD requirements and respond to requests for additional information (RAI). The emergency outfall will also require an NPDES permit, or an approved alternative, from FDEP. The SWDD presently operates its outfall that discharges to the C-6 canal under the Multi - Sector General Permit (MSGP). Geosyntec recommends modifying the existing permit to provide coverage to the new outfall. We will modify the Stormwater Pollution Prevention Plan (SWPPP) of the site to include the area and facilities of the borrow pit operation. We will also assist SWDD to prepare the permit application. BUDGET ESTIMATE A budget estimate for the scope of work outlined in Tasks 1 through 5 of this proposal is summarized in the following table, and a detailed budget estimate is provided as Attachment 2. The budget estimate does not include permit fees that will be required at the time the ERP application is submitted to SJRWMD. Task 1 — General Consulting/Meeting Support/Project Management $ 18,519 Task 2 — ERP Application $ 54 006 Task 3 — GCCS Design $ 7,458 Task 4— Stormwater & Tree Removal Permit Application $ 9,522 Task 5 — Miscellaneous Permit Application $ 10044 TOTAL (estimated) $ 99 649 Geosyntec will not exceed the cost estimate without prior approval and written authorization from SWDD. SCHEDULE Geosyntec has prepared a schedule for preparing the required permit applications, which is included as Attachment 3. The schedule, as presented, assumes a start date of 23 July 2007, and projects an ERP Application submittal to SJRWMD on 29 October 2007. The other permit applications will be submitted concurrently with the ERP Application. Geosyntec has assumed that the required permit will be obtained within two to three months of submission. Response to SJRWMD comments will be performed during this two- to three-month period. Therefore, it is anticipated that the ERP, CUP, tree removal and other permits permit for the borrow area will be issued by 31 January 2008 if not sooner. xL07170/JL70I46-dog ,...triI I I i. I I innovators Mr. Himanshu Mehta, P.E. 29 June 2007 Page 6 Geosyntec will work with SWDD to refine the project schedule and set the milestones necessary to meet the needs of the project. Throughout the duration of the project, Geosyntec will work diligently to meet those milestones and the schedule developed for the project. CLOSURE Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please return one signed work authorization to Dr. Badu-Tweneboah's attention. Please call the undersigned with questions you may have as you review this proposal. Sincerely, Ate+ r` r 1 on Thompso , P.G. "�" Senior Hydrologist 6 Kwasi Badu-Tweneboah, Ph.D., P.E. Associate Attachments XL07170/JL70146.doc I I inrararors ATTACHMENT 2 FEE SCHEDULE Table 1 BUDGET ESTIMATE PROFESSIONAL SERVICES FOR BORROW AREA PERMITTING INDIAN RIVER COUNTY LANDFILL FACILITY TASK 1, PHASE 1: Project Management and Meetines XL07170/JL70146/Budget.xls Geosyntec Consultants ITEM BASIS RATE QUANTITY ESTIMATED BUDGET a. Principal hr $185 0 x „1. $0 b. Associate hr $160 48 $7,680 c. Senior Professional hr $142 30 $4,250 d. Project Professional hr $109 30 531262 e. Professional hr $89 0 $0 f. Senior Staff Engineer hr $82 0 SO g. Staff Engineer hr $68 0 SO Subtotal Professional Services $15,192 * x a. CADD Designer hr $95 0 $0 b. Senior CADD Operator hr $91 0 $0 c. Drafter/CADD Operator hr $54 16 $864 d. Technical/Administrative Assistant hr $70 4 $281 e. Technical Word Processor hr S66 0 $0 f. Clerical hr $42 18 $760 Subtotal Technical/Administrative Services $1,905 a. Lodging day $100 0 SO b. Per Diem day $21 0 $0 c. Communications Fee 3% labor 0.03 17,097 $513 d. CADD Computer System hr $15 16 $240 e. Vehicle Rental day $100 6 $600 f 8.5'x1]" Photocopies each 50.12 200 S24 g. CADD Drawings each $3 15 $45 Subtotal Reimbursables $1,422 na`,.d;`4��I"AIES �'tlII,BUDGFIT :x$18,$19,.....,:. XL07170/JL70146/Budget.xls Geosyntec Consultants Table 2 BUDGET ESTIMATE PROFESSIONAL SERVICES FOR BORROW AREA PERMITTING INDIAN RIVER COUNTY LANDFILL FACILITY I A;511 L, rfIA3E 1: EKr Application ITEM BASIS RATE QUANTITY ESTIMATED BUDGET a. Principal hr $185 2 $370 b. Associate hr $160 24 $3.840 c. Senior Professional hr $142 90 $129751 d. Project Professional hr $109 100 $10,872 e. Professional hr $89 0 $0 f. Senior Staff Professional hr $82 120 $93788 g. Staff Professional hr $68 160 $10,957 Subtotal Professional Services $48,578 lieu �' a. CADD Designer hr $95 0 $0 b. Senior CADD Operator hr $91 20 $1,819 c. Drafter,/CADD Operator hr S54 20 $1,080 d. Technical,'Administrative Assistant hr S70 0 $0 e. Technical Word Processor hr $66 0 $0 f. Clerical hr $42 4 $169 Subtotal Technical/Administrative Services $3,068 0i Retmttrsables _ a. Lodging day S100 0 $0 b. Per Diem day $21 0 $0 c. Communications Fee 3% labor 0.03 $51,647 511549 d. CADD Computer System hr $15 40 S600 e. Vehicle Rental day S75 0 $0 f. Laboratory Analysis LS $5,000 0 $0 g. 8.5'x11" Photocopies each $0.12 500 $60 h. CADD Drawings each $3 50 $150 Subtotal Reimbursables $2,359 r1OTAL S1ITrIz1T D BUDGET - TA3If.2,PII 1SE 11' $54,006 XL071701J L70146/Budgel.xis Geosyntec Consultants Table 3 BUDGET ESTIMATE PROFESSIONAL SERVICES FOR BORROW AREA PERMITTING INDIAN RIVER COUNTY LANDFILL FACILITY TASK 3, PHASE 1:CONSUMPTIVE USE PERMIT MODIFICATION XL07170/JL70146Budget. As Geosyntec Consultants ITEM BASIS RATE QUANTITY ESTIMATED BUDGET a. Principal hr $185 0 $0 b. Associate hr $160 4 $640 c. Senior Professional hr $142 20 52,834 d. Project Professional hr $109 24 $2,609 e. Professional hr $89 0 SO f. Senior Staff Professional hr $82 0 $0 g. Staff Professional hr $68 0 $0 Subtotal Professional Services $6,083 a. Site Manager/Construction Manager hr .$81 0 $0 b. Senior Engineering Technician hr $60 0 $0 c. Engineering Technician hr $47 0 $0 d. Senior CADD Operator hr $91 0 $0 e. Drafter/CADD Operator hr $54 12 $648 f Technical/Administrative Assistant hr $70 0 $0 g. Technical Word Processor hr $66 0 $0 h. Clerical hr $42 6 $253 Subtotal Technical/Administrative Services $902 1 11,7777777 a. Lodging day $100 0 $0 b. Per Diem day $21 0 SO c. Communications Fee 3% labor 0.03 $6.984 $210 d. CADD Computer System hr $15 12 $180 e. Vehicle Rental day $75 0 $0 f. 8.5'x11" Photocopies each $0.12 200 S24 g. CADD Photocopies each $3 20 $60 Subtotal Reimbursables $474 3_.. fir, fir.W.S'11�1E tj $7,458` XL07170/JL70146Budget. As Geosyntec Consultants Table 4 BUDGET ESTIMATE PROFESSIONAL SERVICES FOR BORROW AREA PERMITTING INDIAN RIVER COUNTY LANDFILL FACILITY TASK 4, PHASE I:STORMWATER MANAGEMENT AND TRF.F. RF?V10VA1. ervl ICAF XL071701JL70146/B udget. xls Geosyntec Consultants ITEM BASIS RATE QUANTITY ESTIMATED BUDGET tea. Principal hr $185 0 50 b. Associate hr $160 8 $13280 c. Senior Professional hr $142 8 $1,133 d. Project Professional hr $109 16 $1,740 e. Professional hr $89 0 $0 f. Senior Staff Professional hr $82 30 $2.447 g. Staff Professional hr $68 0 $0 Subtotal Professional Services $6,600 I v a. Site Manager/Construction Manager hr $81 0 $0 b. Senior Engineering Technician hr $60 0 SO c. Engineering Technician hr $47 0 $0 d. Senior CADD Operator hr $91 0 $0 e. Drafter/CADD Operator hr $54 26 $1,404 f. Technical/Administrative Assistant hr $70 0 $0 g. Technical Word Processor hr $66 8 5527 h. Clerical hr $42 6 $253 Subtotal Technical/Administrative Services $23185 a. Lodging . day $100 0 $0. b. Per Diem day $21 0 SO c. Communications Fee 3% labor 0.03 $8,785 $264 d. CADD Computer System hr $15 26 $390 e. Vehicle Rental day $75 0 $0 f. 8.5'x11" Photocopies each $0.12 200 $24 g. CADD Photocopies each $3 20 $60 Subtotal Reimbursables$738 t e _ . IIt • r`i . A '' ' ' <$9s52z, XL071701JL70146/B udget. xls Geosyntec Consultants Table 5 BUDGET ESTIMATE PROFESSIONAL SERVICES FOR BORROW AREA PERMITTING INDIAN RIVER COUNTY LANDFILL FACILITY TASK 5, PHASE 1:MISCELLANEOUS PERMIT APPLICATIONS XL07170/JL70146/Budget.xls Geosyntec Consultants ITEM BASIS RATE QUANTITY ESTIMATED BUDGET t ej�r� - r )- a. Principal a hr a . `K t`xF�h` r } $185 Src >�; :. � 0 `A� } �a"roNpc'b $0 b. Associate hr $160 10 $1,600 c. Senior Professional hr $142 0 $0 d. Project Professional hr $109 24 $2,609 e. Professional hr $89 0 $0 f. Senior Staff Professional hr $82 36 $2.937 g. Staff Professional hr $68 0 $0 Subtotal Professional Services $79146 a -: aers ,.sk LL� , a. Site Manager/Construction Manager hr $81 0 $0 b. Senior Engineering Technician hr $60 0 $0 c. Engineering Technician hr $47 0 $0 d. Senior CADD Operator hr S91 0 $0 e. Drafter/CADD Operator hr $54 30 $1,620 f. Technical/Administrative Assistant hr $70 0 $0 g. Technical Word Processor hr $66 6 $395 h. Clerical Ehr $42 4 5169 Subtotal Technical/Administrative Services $2,184 G Rerm6ucsables x t .,.'k, a s, - a. Lodging day $100 0 $0 b. Per Diem day $21 0 $0 c. Communications Fee 3% labor 0.03 $95330 5280 d. CADD Computer System hr $15 30 $450 e. Vehicle Rental day $75 0 $0 f. 8.5"x11" Photocopies each $O.t2 200 S24 g. CADD Photocopies each S3 20 $60 Subtotal Reimbursablesl $814 TTALSTIM 11 L$`TUpGE>t 1ASI� S'PHASE 1 $10,144, XL07170/JL70146/Budget.xls Geosyntec Consultants ATTACHMENT 3 PROJECT SCHEDULE