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Home My WebLink About2007-304 � r c , Cc 7 `l WORK ORDER NUMBER M1 CONSTRUCTION SUPPORT SERVICES AND PREPARATION OF A QUALITY ASSURANCE PROJECT PLAN FOR THE MAIN RELIEF CANAL POLLUTION CONTROL SYSTEM This Work Order Number M1 is entered into as of this I Oday of SFer 2007 , pursuant to that certain Continuing Contract Agreement for Professi nal Services entered into as of March 15 , 2005 ("Agreement' ) , by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and Malcolm Pirnie , Inc . ("CONSULTANT') . The COUNTY has selected the CONSULTANT to perform the professional services set forth on Attachment 1 , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the CONSULTANT for the fee schedule set forth in Attachment 2 , attached to this Work Order and made a part hereof by this reference . The CONSULTANT will perform the professional services within the timeframe more particularly set forth in Attachment 3 , attached to this Work Order and made a part hereof by this reference , all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULT NT BOARD OF COUNTY COMMISSIONERS MALCOL PIRNIE , INC . OF INDIAN RIVER COUNTY By: By Gary heeler, Chairniam ! > Title : Attest: J . K. Barton , Clerk of 0ourf;. . By Deputy Clerk Approved : Josepp.Ar%aiid , County Administrator App ved as to form and legal sufficiency: M an f�'P�IlAssistanIG6a6tAttorney Page 1 of 6 CVDocuments and SettingslshahVLocaI Sent ings\Temporary httcrnct Fi1esA0LK21AMa1co1m Pirnie Work Order # 1 - 9-J 2007 doe ATTACHMENT 1 to WORK ORDER NO. M1 CONSTRUCTION SUPPORT SERVICES AND PREPARATION OF A QUALITY ASSURANCE PROJECT PLAN FOR THE MAIN RELIEF CANAL POLLUTION CONTROL SYSTEM SCOPE OF WORK The COUNTY has requested that the CONSULTANT provide professional engineering services for the preparation of a Quality Assurance Project Plan (QAPP) and assistance during construction for the COUNTY's Main Relief Canal Pollution Control System Project. The QAPP submittal is required by a Florida Department of Environmental Protection ( FDEP) 319 Grant Contract ( DEP Contract No . G0182 , dated April 11 , 2006) . The QAPP must be prepared in accordance with the 319 Grant. The following tasks provide the necessary cross-section of activities associated with the preparation of the QAPP and assistance during the construction period . Task No. 1 — KICKOFF MEETING - conduct kickoff meeting (telephone conference call ) with COUNTY to discuss and assemble (aerial photo, site plan , sampling locations , etc . ) pertinent information concerning the project as it relates to the required QAPP submittal and construction work. Task No. 2 — MEETING WITH FDEP & PREPARATION OF QAPP PROTOCOL — subsequent to the kickoff meeting with the COUNTY , the CONSULTANT will schedule and attend a meeting with FDEP staff to discuss the project and gain consensus regarding the content of the QAPP . The QAPP protocol will be prepared and submitted to FDEP for review and comment. The CONSULTANT shall provide a timely response to the FDEP's Request for Information ( RFI ) , if any, in order to finalize and obtain approval from FDEP for the QAPP protocol . CONSULTANT shall coordinate with the COUNTY's analytical laboratory, US Biosystems , Inc . , and COUNTY staff who will perform the monthly sampling activities , to include applicable information from both parties in the protocol . Task No. 3 — SHOP DRAWING REVIEW AND RESPONSE TO CONTRACTOR ' S REQUEST FOR INFORMATION SUBMITTALS — provide structural and electrical engineering services as necessary for shop drawing reviews and respond to contractor requests for information during the construction period . Task No. 4 — SITE VISITS DURING CONSTRUCTION AND ASSOCIATED MEMOS — conduct up to 12 site visits to the project construction site to observe and review project construction activities . Prepare and submit to the COUNTY , a memo summarizing observations made during each site visit. Task No. 5 — STARTUP SITE VISIT AND MEMO - conduct a site visit to the project construction site at the time of scheduled startup to observe and review project activities . Prepare and submit to the COUNTY , a memo summarizing observations made during the startup site visit. Page 2 of 6 C:ADocuments and SeninosAshahVLocal Settings\Temporary Internet Files1OLK21AMalcolm Pirnic Work Order #1 - 9-5-2007.doc Task No. 6 — MISCELLANEOUS SERVICES DURING CONSTRUCTION — The CONSULTANT will provide professional engineering services to the COUNTY during the construction period on an as-needed basis . Services may include but are not limited to , technical assistance , change order assistance , etc . " END OF ATTACHMENT 1 '* Page 3 of 6 CVDocuments and Settm.as\shahVLocal SettinysUemporary Internet F11esVOLK21VMa1co1m Pimie Work Order # 1 - 9-5-2007.doc ATTACHMENT 2 to WORK ORDER NO. M1 CONSTRUCTION SUPPORT SERVICES AND PREPARATION OF A QUALITY ASSURANCE PROJECT PLAN FOR THE MAIN RELIEF CANAL POLLUTION CONTROL SYSTEM 1 , COMPENSATION The COUNTY agrees to pay and the CONSULTANT agrees to accept, a fee of $76, 301 .80 for services rendered according to Attachment 1 of this WORK ORDER. Hourly rates shall be as set forth in the Agreement and a breakdown of the fees is set forth below. Task Task Description Cost 1 . 0 Project Kickoff Meeting $2 , 792 . 40 2 . 0 Meeting with FDEP and Preparation of QAPP $9 , 122 Protocol Shop Drawing Review and Response to 3 . 0 Contractor's Requests for Information $ 97526 Submittals(' ) 4. 0 Site Visits and Memo( ' ) $ 187105 . 20 5 . 0 Start-up Site Visit and Memo $3 , 766 6 .0 Misc. Services During Construction( ' ) $ 15 , 004 . 80 Subconsultant Fee ( Structural ) $ 17 , 985 . 00 TOTAL = $769301 .80 ( 1 ) Tasks 3 . 0 , 4 . 0 , and 6 .0 are estimated fees based on hourly rates as set forth in the Agreement. If project conditions are such that these fees will be exceeded during the course of this Work Order, a new Work Order will be issued to cover the additional engineering services . 2 . PARTIAL PAYMENTS The COUNTY shall make monthly partial payments to the CONSULTANT for all authorized work pertaining directly to this project performed during the previous calendar month . The CONSULTANT shall submit invoices monthly for services performed and expenses incurred pursuant to this Agreement during the prior month . The CONSULTANT shall submit duly certified invoices in duplicate to the Director of the Public Works Department. For lump sum line items , the amount submitted shall be the prorated amount due for all work performed to date under this phase , determined by applying the percentage of the work completed as certified by the CONSULTANT , to the Page 4 of 6 F:\Public Works\KeithM\Stormwater Projects\Main Relief Canal\Work Orders\Malcolm Pimie, Inc\Malcolm Pimie Work Order # 1 - 9-5-2007.doc total due for this phase of the work . For time and material line items , the amount submitted shall be based on the actual hours worked and expenses incurred for the billing period . The amount of the partial payment due the CONSULTANT for the work performed to date under these phases shall be an amount calculated in accordance with the previous paragraph , less ten percent ( 10% ) of the invoice amount thus determined , which shall be withheld by the COUNTY as retainage , and less previous payments . Per F . S . 218 . 74(2) , the COUNTY will pay approved invoices on or before the forty-fifth day after the COUNTY receives the CONSULTANT's invoice . Per F. S . 218 . 74(2 ) 5 the ten percent ( 10%) retainage withheld shall be paid in full to the CONSULTANT by the COUNTY , on or before the forty-fifth day after the date of final acceptance of the Work by the Public Works Director. ** END OF ATTACHMENT 2** Page 5 of 6 CADoenrnents and Settings\shahVLocal SettingsUernporary Internet FilesVOLK' IAMalcolm Pimie Work Order # 1 - 9-5-3007.doc ATTACHMENT 3 to WORK ORDER NO. M1 ALTERNATE DESIGN TO THE EXISTING VORTEX TREATMENT SYSTEM DESIGN FOR THE NORTH , MAIN , AND SOUTH RELIEF CANALS 1 , TIME FOR COMPLETION The CONSULTANT will complete the Quality Assurance Project Plan within 60 days of receiving the Notice-to- Proceed from the COUNTY , excluding COUNTY review time . The CONSULTANT's time-of-completion for assistance during construction depends on the construction schedule met by the construction contractor. Said construction schedule is anticipated to range from 300 to 360 calendar days . The CONSULTANT shall begin performing construction assistance services as requested by the COUNTY upon receipt of the Notice-to- Proceed from the COUNTY . " END OF ATTACHMENT 3" Page 6 of 6 C:\Documents and Settings\shah%Local ScaingslTemporary Internet FilesVOLK2I Na[colm Vimie Work Order # 1 - 9-5 2007.doc