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HomeMy WebLinkAbout2013-083 WORK ORDER NUMBER 1 SECTOR 3 BEACH AND DUNE RESTORATION PROJECTaal _ r� PHASE 1 , PHASE 2, AND PHASE 2B J 2013 POST CONSTRUCTION PHYSICAL MONITORING SERVICES This Work Order Number 1 is entered into as of this 7th day of May , 2013 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of March 19, 2013 ("Agreement"), by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and Coastal Planning & Engineering_ Inc. ("CONSULTANT"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit 1 , attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 2, attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit 2, attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT BOARD OF COUNTY COMMISSIONERS Coastal Planning & En ' ng,� eeringInc. OF INDIAN RIVER COUNTY a660ge11N NeNpppa ,. �Sg10NEq°a° 606 By; By: Vhil (jr 4 s Is Gordo G. Thomson, P . E . , D . CE scher, Chairman �:awass • .•a Z ac • : O ! Title : Director Attest: Jeffrey R. S , Clerk of and -ie Comptroller, •'• ;t, so Date . �'1 / � 3 /13060 /AW RfVE� 00 . ' yp� Cram olk (Seal) Deputy Clerk Approved .. By eph A Baird, County Administrator A ved as o fo 1 g s ciency: B VAIan S . Polackwich, Sr. , County Attorney EXHIBIT 1 April 12, 2013 Rev April 16, 2013 James Gray Indian River County Public Works - Coastal Engineering Division 1801 27th St, Building A Vero Beach, FL 32960 Subject: Indian River County Sector 3 Beach and Dune Restoration Post Construction Physical Monitoring Services - 2013 Dear James: This proposal outlines a scope of work for Coastal Planning & Engineering, Inc. (CPE) to provide services in support of one year of annual physical monitoring to fulfill FDEP and USACE permit requirements of the Sector 3 Beach and Dune Restoration Project. This proposal also includes a third party peer review of the UMAM Analysis performed by CSA, and if necessary, quantification of hardbottom impacts. The 2013 Physical Monitoring Services entails the following: • "Year 3" annual post construction physical monitoring of the Phase 1 project area (R-36 — R- 55) , • "Year 2" annual post construction physical monitoring of the Phase 2 project area (R-26 + 500 — R-36) , and • "Year 1 " annual post construction physical monitoring of the Phase 2b project area (11-20 — R-26 + 500) . Physical Monitoring Report The Indian River County Sector 3 Beach and Dune Restoration Project was constructed under permitting authority of the Florida Department of Environmental Protection (FDEP) and United States Army Corps of Engineers (USACE) . These permits (FDEP permit No. 0285993-001 JC and USACE Permit SAJ-2007-01645) contain permit conditions pertaining to construction and post-construction periods . FDEP permit condition 56 (d) requires an engineering report be submitted to the FDEP within 90 days following completion of each post-construction survey. We understand that Morgan & Eklund will perform the physical monitoring from R-30 to R-60, and be responsible for certifying the survey data and submitting a survey report to the FDEP . Land & Sea Surveying Concepts, Inc., via a separate contract with the Sebastian Inlet District, will perform the physical monitoring from R-20 to R-30. They will certify the survey data and submit a separate survey report to the FDEP. CPE will review both data sets to ensure that it conforms to the standards required by the FDEP physical monitoring plan. CPE will notify the County of any issues with the survey data and will participate in a conference call with the County, Morgan & Eklund, and Land & Sea Concepts to discuss any issues . CPE will develop an engineering report that discusses the performance of the beach fill project. We will analyze shoreline and volumetric changes throughout the project area, identifying erosion and accretion patterns . The results will be analyzed for patterns, trends or changes between annual surveys as well as cumulatively since construction. 2481 NW BOCA RATON BOULEVARD , BOCA RATON , FL 33431 561 . 391 . 8102 • FAX 561 . 391 . 9116 • COASTAL PLANNING & ENGINEERING , INC . , A CB & I COMPANY The project was constructed in three phases and the analysis will account for the phased construction. Furthermore, the report will compare the project performance to the stated design. Plots of the survey profiles, and graphical representations of volumetric and shoreline positions for the monitoring area will be presented. Summary tables of the shoreline and volumetric changes will be presented, again looking at individual and cumulative shoreline and volumetric changes. During our review of previous reports , we noted that volumetric changes were calculated above MHWL; MHWL to - 12 feet NAVD ; above 42 feet, NAVD ; 42 feet to - 25 feet, NAVD; and above -25 feet, NAVD. CPE will review the data and historic basis for calculating volumetric changes to this depth given the presence of nearshore hardbottom. If appropriate, CPE may propose alternate depths to which to calculate volumetric changes. CPE will collect aerials of the project area as discussed more fully later in this scope of work. The aerials will be collected from R45 through R-60. Plots of hardbottom change and shoreline position will be overlaid on the aerials and included in the report appendix. The FDEP approved physical monitoring plan requires that sand samples be collected during summer months coincident with 24-month post-construction monitoring event at four beach profile transects (R-22, R-30, R41 and 11- 52) . However, sand was only placed between R-20 and R-36 in Phases 2 and 2B. Therefore, only R-22 and R-30 will be sampled and analyzed. Five samples will be collected and analyzed along each transect (toe of dune, mid-berm, MHW, MLW, and -3 feet, NAVD) for a total of 10 samples analyzed. We understand that Morgan & Eklund will collect these samples and ship them to us for analysis . CPE has a certified laboratory required by FDEP standards to analyze beach samples . We will follow the FDEP protocols for sieving the samples using 20 sieves ranging in size from 4. 25 phi to + 4 phi at '/z phi intervals. A cumulative frequency distribution and frequency distribution histogram will be presented along with a sediment analysis summary sheet providing descriptive statistics, compositional results, percent fines and Munsell Color. The grain sizes will be compared to previous sediment samples to gauge any changes in grain size or color. Deliverables CPE will submit a draft of the report of the County for review and comment. This will be submitted electronically (PDF) . CPE will incorporate comments from the County and revise the report accordingly. CPE will then submit two hard copies and an electronic copy to the FDEP. CPE will submit one hard copy and one electronic copy (PDF) to the County. Required Data To perform the physical monitoring evaluation, CPE will need the following data: • Survey data in x,y,z format collected in January 2010, September 2010, July 2011 , May 2012, and July 2012. • Design cross-section in electronic format. • Shape file or Auto CAD file of the landward edge of hardbottom for previous monitoring events. Schedule The draft monitoring report will be completed within 60 days of receipt of the survey data from Morgan & Eklund. We estimate that the county will review and provide comments on the document within 2 weeks. CPE will revise the 2481 NW BOCA RATON BOULEVARD , BOCA RATON , FL 33431 561 . 391 . 8102 • FAX 561 . 391 . 9116 • COASTAL PLANNING & ENGINEERING , INC . , A CB & I COMPANY report, incorporate the County's comments, and submit a final report to the County and FDEP within 2 weeks of receipt of the County's comments . The goal is to submit the final report to the FDEP within 90 days of receipt of the survey data. Assuming that survey data is provided by July 31 , we estimate submittal of a final report by October 31 , 2013 . Cost The cost of the monitoring report, excluding the aerial collection is $35,771 .00. A breakdown of the hours and expenses to develop these costs is attached and follow the terms of CPE's agreement with Indian River County. Rectified Aerial Photographs Aerial photographs are required per FDEP special permit condition 53 and 56 (c) for the primary purpose of mapping and quantifying exposed nearshore hardbottom and natural/ artificial reefs. CPE will have aerials collected that follow BBCS Monitoring Standards for Beach Erosion Control Projects , Section 02100 — Environmental Aerial Photography Acquisition. Controlled, flight-dated, color vertical aerial photographs will be taken from Indian River County FDEP range monuments R- 15 through R-60 inclusive. Collection of the aerial photography will be timed so as to collect the aerials concurrently with the post-construction surveys . CPE will rely on Indian River County to notify us as to when these surveys are being performed. The flight will be conducted on an incoming tide and when there is sufficient visibility in coastal waters to capture nearshore hardbottom. Film will be selected to provide the best possible images in the greatest possible water depths . Photography will be obtained during morning hours with cloud cover at less than 10%, and in order to minimize glint, the flight window shall occur when the sun angle is between 15 to 30 degrees to the horizon. If, during the flight, weather conditions deteriorate to the point that the purposes of the flight can not be met, or the five flight conditions The photography will employ the use of a precision Zeiss RMK/A cartographic camera (or equal) calibrated by the US Geological Survey. The camera will be equipped with a data block, which will record the lens number, calibration, focal length of the lens, altitude, date, and time. The photographs will be color aerial photography and georeferenced digital imagery with the following specifications: a. A minimum 60% overlap with each adjacent photograph and a ratio of 50% land and 50% ocean (2000' and 2000') on the horizontaL b. The image will be clear and sharp in detail, free from clouds, shadows or any other blemishes that would render the image as uncertain for mapping rock and reef features as far offshore as possible and no less than - 15 feet NAVD . c. Each frame will contain: it time of day clock in standard time, iio altimeter reading, iii. exposure counter, iv. camera identification number, V. lens focal length in mm, and vi. the plate ID number. 2481 NW BOCA RATON BOULEVARD , BOCA RATON , FL 33431 561 . 391 . 8102 • FAX 561 . 391 . 9116 • COASTAL PLANNING & ENGINEERING , INC . , A CB & I COMPANY Necessary ground control will be extracted from existing imagery sources and used in combination with collected ABGPS to rectify this imagery. It is assumed that previous control points can be used and have been previously surveyed. No additional field work is included in this proposal. Deliverables CPE will provide the following deliverables : 1 . Two sets of color 9"x9" photography from R- 15 to R-60 (one for the County and one for FDEP) . 2. Camera Calibration report for camera used for this task contained on the CD -ROM. 3. Individual orthorectified frames of each project and reference in an uncompressed Geotiff format stored on CD-ROM or DVD . 4. JPEG of mosaicked images. Required Data CPE may require additional survey points to rectify the images . We are proposing to sub -contract Aerial Cartographics of America (ACA) , who previously performed the work, and they should have sufficient historic survey points to rectify the images. However, additional survey points may be required. Typically, the Public Works Department will have surveys that can be used to rectify aerial images avoiding additional field work. Schedule We will attempt to time collection of the aerials to coincide with collection of the survey data. Final deliverables related to the aerials will be submitted within 30 days of collection of the aerials . Cos The cost to collect the aerials and rectify the images is $ 15 ,763 . 10. A breakdown of the hours and expenses to develop these costs is attached and follow the terms of CPE's agreement with Indian River County. Third Party Review of UMAM We understand that Continental Shelf Associates (CSA) will be performing a Uniform Mitigation Assessment Method (LJMAM) evaluation for the Sector 3 Beach and Dune Restoration Project. The UMAM rule (Chapter 62-345, F.A.C .) went into effect on February 2, 2004 and is used by the FDEP to determine the amount of mitigation needed to offset adverse impacts to wetlands and other surface waters and to determine mitigation bank credits awarded and debited. A CPE biologist will evaluate the UMAM analysis to ensure it was prepared in accordance with FDEP guidelines and instructions contained in rule 62-345, F.A. C. CPE will prepare a summary of their findings from this review to be submitted to the County. CPE will participate in a conference call with the County and CSA to discuss any issues identified during our review. Required Data Electronic data (preferably GIS database) may be required to quantify changes in hardbottom area. 2481 NW BOCA RATON BOULEVARD , BOCA RATON , FL 33431 561 . 391 . 8102 • FAX 561 . 391 . 9116 • COASTAL PLANNING & ENGINEERING , INC . , A CB & I COMPANY Schedule Initial comments for the third parry peer review of the UMAM analysis will be submitted within 2 weeks of receipt of the analysis and report. Cost The cost of the third party peer review of the UMAM is $ 1 , 865 . A breakdown of the hours and expenses to develop these costs is attached and follow the terms of CPE's agreement with Indian River County. Summary The total lump sum cost of this task order is $53 ,399. 10. We appreciate the opportunity to work with Indian River County on this effort Please call me if you ave any questions . Sincerely, don G. Thomson, P.E., D . CE Director Coastal Planning & Engineering, Inc. cc: Tom Campbell, CPE David Swigler, CPE Tom Pierro, CPE Sheri Dinidal, CPE Ann Range, CB&I 2481 NW BOCA RATON BOULEVARD , BOCA RATON , FL 33431 561 . 391 . 8102 • FAX 561 . 391 . 9116 • COASTAL PLANNING & ENGINEERING , INC . , A CB & I COMPANY EXHIBIT 2 SPM REVISION: , FY13 REV 13.2 Release Date: 2113/13 PROJECT NUMBER: Indian River County ® PROPOSAL NUMBER: usosgoes ® Date Pricing Model was Prepared: 4/11/13 rject Estimate SummaSummafy By Task Physical Monitoring Report 04116/13 Task Number Task Name Laborco Sub rs Equipment Materials Other ODC's Travel Total Qty Total Project ntracto 1 Survey Data Review and Hand $ 2, 150.00 $ - $ - $ - $ - $ - $ 21150.00 1 .00 $ 29150.00 2 Shoreline Change Analysis $ 21050.00 $ - $ $ - $ - $ $ 21050.00 1 .00 $ 29050.00 3 Volume Change Analysis $ 41520.00 $ - $ $ - $ - $ - $ . 41520.00 1.00 $ 4,520.00 4 Sand Characterization and An $ 2,340.00 $ - $ - $ - $ - $ - $ 21340.00 1 .00 $ 2,340.00 5 Report Development $ 24,561 .00 $ - $ $ 150.00 $ - $ - $ 24,711 .00 1 .00 $ 249711 .00 6 Rectified Aerials $ 1 ,590.00 $ 14, 173. 10 $ - $ - $ $ - $ 15,763. 10 1 .00 $ 16,763.10 7 Third Party UMAM Review $ 1 ,865.00 $ - $ - $ - $ - $ - $ 19865.00 1 .00 $ 11865.00 8 0 $ - $ - $ - $ - $ - $ - $ 1.00 $ - 9 0 $ - $ $ - $ - $ - $ - $ - 1a00 $ - 10 0 $ - $ - $ - $ - $ - $ - $ - 1 .00 $ Total $ 399076.00 $ 14,173.10 $ - $ 150.001 $ - $ - $ 53,399.10 $ 53,399.10 Submitted By: Gordon Thomson submitted To; Indian River County I 'Submission Date: 04/16/13 Finarkethvg Proposalswlorida CountiesUndian Riven9012 Indian River CountyrWask 1 - Permitting and Aerials%SPM Task 1 - Montiodg Report and Aerials - 4-16-13.XIsx 7g_Citerd Output-Summary (13.2) 4/16/20134:17 PM l