HomeMy WebLinkAbout2012-054 Q3 �oZ.O 201 1
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INDIAN RIVER COUNTY SOUTH COUNTY REGIONAL PARK
INTERGENERATIONAL RECREATION FACILITY
PROFESSIONAL CIVIL ENGINEERING AND ARCHITECTURAL
SERVICES CONSULTANT AGREEMENT
THIS AGREEMENT, entered into this 20th day of March, 2012 between INDIAN RIVER COUNTY, a
Political subdivision of the State of Florida, 1801 27th Street, Vero Beach, FL . 32960, hereinafter referred
to as the COUNTY, and Borrelli & Partners, Inc . , 720 Vassar Street, Orlando, Florida 32804, hereinafter
referred to as the CONSULTANT.
WITNESSETH
The COUNTY and the CONSULTANT, in consideration of their mutual covenants, herein agree with
respect to the performance of professional civil engineering; surveying; architecture; structural , electrical,
and mechanical engineering; construction budgeting, contract documents, and related services by the
CONSULTANT, and the payment for those services by the COUNTY, as set forth below. This
Agreement shall be referred to as the " CONSULTANT AGREEMENT" .
The CONSULTANT shall provide professional consultant services including : civil engineering;
surveying; architecture ; structural, electrical , and mechanical engineering; construction budgeting,
contract procurement services and related services to the COUNTY for those phases of the project
described below as the new INDIAN RIVER COUNTY South County Regional Park Intergenerational
Recreation Facility, located at the northeast corner of Oslo Road and 20`h Avenue, and the consultant shall
serve as the COUNTY's professional representative for the project as set forth herein, and any related or
similar project as the COUNTY may deem necessary ; and shall give professional civil engineering;
surveying; architecture ; structural, electrical, and mechanical engineering; construction budgeting, and
related advice to the COUNTY during the performance of the services to be rendered .
SECTION I - PROJECT LIMITS AND DESCRIPTION
The project limits shall include the County owned tract of land, located at the northeast corner of Oslo
Road and 20`b Avenue .
Consultant services are required for the preparation of site and building construction plans, including
surveying, civil engineering, architectural design, structural engineering, mechanical and electrical
engineering, preparation of working drawings, contract documents, cost estimating, field observations
and reports, and related construction administration services for the construction of site and building
improvements necessary for the development of administration, operation, maintenance and storage
facilities for the IRC South County Regional Park Intergenerational Recreation Facility. The
improvements will include :
1 . One 20 ,000 to 40, 000 SF masonry/steel building designed in accordance with the Florida
Building Code (current edition), constructed and ready for use . The building shall be designed to
withstand sustained winds of 160 mph .
2 . Building shall be designed to accommodate
a) Minimum 2 and maximum 4 FHSAA basketball/volleyball courts
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b) Meeting/Activity Room(s)
c) Wellness area
d) Locker Rooms and Bathrooms
e) Stage and Auditorium
f) Kitchen
g) Offices
h) Lobby
i) Storage Area
D Covered Drop-off area
3 . Access pathways, doors and other facilities shall be in accordance with all applicable ADA and
handicap accessibility code requirements .
4 . Location of facility to be within the southeast quadrant of Indian River County South County
Regional Park.
5 . Connection to County water and sewer is required .
6 . Permitting,
T Complete lighting and electrical systems, including new electric service, HVAC, etc .
8 . Exterior and interior finishes .
9. Minimum 25 -year roof.
10 . Insulation as required.
11 . Landscaping, stormwater management, parking (to include additional parking for multi-purpose
Football/Soccer fields), etc . as required by County Code .
12 . Other related improvements .
Basic services required of the CONSULTANT are described in Section IV Scope of Services .
SECTION II - GENERAL RESPONSIBILITIES
( 1 ) Design services required by the Agreement shall be performed by qualified registered Florida
architects, engineers and other design professionals . The contractual obligations of such
professional persons or entities are undertaken and performed in the interest of the COUNTY .
(2) The agreements between the CONSULTANT and the persons or entities identified in this
Agreement, and any subsequent modifications, shall be in writing. These agreements, including
financial arrangements with respect to this Project, shall be promptly and fully disclosed to the
COUNTY upon request
(3 ) If the CONSULTANT believes or is advised by other design professionals retained to provide
services on the Project that implementation of any instruction received from the COUNTY would
cause a violation of any applicable law, the CONSULTANT shall notify the COUNTY in writing.
The CONSULTANT shall not be obligated to perform any act which he believes will violate any
applicable law .
SECTION III - COUNTY OBLIGATIONS
The COUNTY agrees to provide the following material, data, or services as required in connection with
the work to be performed under this Agreement.
( 1 ) Provide the CONSULTANT with all available drawings, and other documents in the possession
of the COUNTY pertinent to the project.
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(2) The COUNTY shall be responsible for acquiring all right-of-ways, easements and other rights in
land as necessary to complete the project.
(3 ) The COUNTY shall be responsible for obtaining those permits required to perform the work to
complete the project only if such permit requirements are established by regulatory agencies after
the date of this Agreement.
(4) The COUNTY shall make provisions for the CONSULTANT to enter upon public or private
property as required for the CONSULTANT to perform his services.
(5 ) The COUNTY will promptly execute all permit applications prepared by CONSULTANT that
are necessary to expedite the acquisition of any local, state or federal permits made necessary by
the project .
(6) The COUNTY designates the County Engineer, or his designee, as Project Manager for the
Project.
(7) The COUNTY shall provide the necessary environmental studies .
(8) The COUNTY shall attend meetings with agencies having jurisdiction and approval authority for
this project, when requested by CONSULTANT .
(9) The COUNTY shall select final colors for the interior and exterior finishes selected by the
CONSULTANT .
( 10)The COUNTY shall obtain the As-Built drawings from the General Contractor awarded the
project. The project contract documents will be prepared to specify this requirement.
( 11 ) The COUNTY shall provide traffic studies when requested by CONSULTANT.
SECTION IV - SCOPE OF SERVICES
The CONSULTANT agrees to perform professional services in connection with the project as required
and as set forth in the following:
( 1 ) GENERAL
(a) The CONSULTANT will provide professional architectural and engineering consulting services
for the preparation of site and building construction plans, including surveying; civil engineering,
architectural design, structural engineering, mechanical and electrical engineering, preparation of
working drawings, contract documents, an updated opinion of probable cost at the end of the
Design Development Phase, field observations and reports, and related construction
administration services, for the construction of site and building improvements necessary for the
development of administration, operation, maintenance and storage facilities for the IRC South
County Regional Park Intergenerational Recreation Facility .
(b) The CONSULTANT shall prepare all building architectural and building engineering system
designs, including structural, mechanical, fire protection , landscape/irrigation and electrical
systems .
(c) The CONSULTANT shall prepare all site structure designs, including but not limited to, flag
pole foundation , dumpster enclosure, grade level walkways, curbing, wheel stops, bollards,
culverts, transformer pad, headwalls, and monument signage . The building shall be designed to
comply with the wind pressure requirements in FBC 2010 Edition to withstand sustained winds
of 160 mph .
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(d) The CONSULTANT will provide a site plan conforming to FBC 2010 accessibility requirements
including building location, and accessible routes to all buildings and required entries and exits,
sidewalks, accessible routes to public R. O . W. , parking, vehicular use areas, curb cuts, driveways,
circulation, site lighting, light pole locations, selected fixture manufacturer's photometric site
overlay, utility and drainage facilities, site data and site calculations . The format for this
documentation will be AUTO CAD 2009 , and shall clearly show the area for placement of the
building required in the program data.
(e) The CONSULTANT ' S preliminary planning and programming efforts for the IRC South County
Regional Park Intergenerational Recreation Facility should take into account the following :
Develop Architectural and Engineering design and contract documents for a two
phase, approximately 40,000 sq . ft. Intergenerational Recreation Facility at South County
Regional Park in Vero Beach, FL. It is also our understanding that the project budget for
this project is $5, 500,000 for design, construction, testing, miscellaneous fees, etc . The
estimated construction budget is $4 ,400, 000 . Consultant ' s proposal is based on
information noted in RFQ # 2012024 and our scoping meeting on March 4, 2012 .
It is understood that the project includes a Master Plan Design Phase which will
provide for inclusion of build-out of the Intergenerational Recreation Facility. It is
further understood that all of the desired improvements to the facility will not be able to
be constructed with the available funding and thus the design and construction will be for
a portion of the Master Plan Facility, with the remainder to be designed and constructed
in future phases .
( f) Green and sustainable strategy planning. Indian River County has adopted Policy No. AM.
1101 . 1 , which requires that all buildings commenced after July 1 , 2008 shall comply with the
requirements of s . 255 . 2575 Florida Statutes. The statute requires that the building must comply
with a sustainable building rating system or a national model green building code .
(g) The CONSULTANT ' S planning efforts for the IRC South County Regional Park
Intergenerational Recreation Facility should take into account the following.
I Master Plan building and facilities layouts for the project to be mutually agreed upon by
COUNTY staff and CONSULTANT
2 . Exterior and interior finishes
3 . Construction Costs
4eLRC requirements for Operation and use — space allocation
5 . Location of adjacent IRC owned sites, and the existing facilities, structures, utilities
and stormwater systems, and capacity of existing utility and stormwater management
systems
6 . Local and state Stormwater regulations and requirements
7. Views
8 . Prevailing winds
9. Separation from vehicular spaces, separation from adjacent residential districts
10 . Flood zones, Wind Resistance, Building Codes, and life safety issues
11 . Sustainable Green design standards (but not seeking LEED certificate)
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(h) CONSULTANT will endeavor not to duplicate any previous work done on the project. After
written authorization to proceed , the CONSULTANT shall consult with the COUNTY staff to
clarify and define the COUNTY'S requirements for the project and review all available data, after
which , a meeting with the CONSULTANT and County will be held.
(i) The CONSUL'T'ANT will attend conferences with the COUNTY and its representatives upon the
request of COUNTY.
(j} In order to accomplish the work described under this Agreement in the time frames set forth in
this Agreement, the CONSULTANT will maintain an adequate staff of registered Architects,
Engineers, technicians, and other employees and consultants on the work at all times .
(k) By executing this Agreement, the CONSULTANT represents to the COUNTY that the
CONSULTANT is professionally qualified to act as the architect for the project and is licensed to
practice architecture by all public entities having jurisdiction over the CONSULTANT and the
project. The CONSULTANT further represents to the COUNTY that the CONSULTANT will
maintain all necessary licenses, permits or other authorizations necessary to act as architect for
the Project until CONSULTANT' S remaining duties, hereunder have been satisfied . The
CONSULTANT assumes full responsibility and will indemnify the COUNTY for the improper
acts and omissions of its consultants or others employed or retained by the CONSULTANT in
connection with the Project.
(1) The professional services are to be provided in accordance with generally accepted professional
architectural , engineering, design and surveying practices .
(m) The Consultant will be responsible for scheduling the design team meetings and coordinating the
construction documents generated by its sub-consultants involved in this project
(n) Nothing contained in this agreement shall create a contractual relationship with or a cause of
action in favor of a third party against either the COUNTY or the CONSULTANT.
(o) Execution of this Agreement by the CONSULTANT constitutes a representation that the
CONSULTANT has become familiar with the Project site and the local conditions under which
the Project is to be implemented .
(p) The CONSULTANT will endeavor to comply with all federal, state, and local laws applicable to
this project. The CONSULTANT will endeavor to design the project in such a manner as to be in
conformance with all current applicable federal , state and local laws, including current
accessibility guidelines as of the signing of this Agreement .
(q) The CONSULTANT will prepare all necessary sketches to accompany applications for any
required federal, state, or local permits .
(r) The CONSULTANT will cooperate fully with the COUNTY in order that all phases of the work
may be properly scheduled and coordinated.
(s) The CONSULTANT shall report the status of this project to the County' s Project Manager upon
request and hold all drawings, calculations and related work open to the inspection of the Project
Manager or his authorized agent at any time, upon reasonable request.
(t) The CONSULTANT, will prepare all permit applications, and will prepare and furnish copies of
the drawings, specifications and contract documents, as required for federal, state and local
agencies from which approval of the project must be obtained. All original documents, tracings
and the like, including items furnished to the CONSULTANT by the COUNTY pursuant to this
Agreement, are and shall remain the property of the COUNTY, and shall be delivered to the
COUNTY upon completion of the work .
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(u ) The drawings prepared by the CONSULTANT will be of sufficient detail to permit the actual
location of the proposed building improvements on the ground.
(v) Any additional work required by regulatory agencies pursuant to regulations established after the
date of this Agreement shall be an additional service, and the COUNTY shall compensate the
CONSULTANT in accordance with SECTION VII Additional Work, of this Agreement and in an
approved amendment to this Agreement.
(w) The CONSULTANT agrees that all hiring must follow all applicable labor laws as follows :
1 . The CONSULTANT and his sub-consultants shall maintain such insurance as will protect it
from claims by employees under the Worker's Compensation Act and from claims by
employees for bodily injury or death which may arise from the performance of its services
under this Agreement.
2 . The CONSULTANT and his sub-consultants will assure compliance with Title VI of the
Civil Rights Act of 1964 (P . L . 88-352) as amended, (42 U . S . C . 2000d) and the requirements
imposed by the regulations of the Department of Commerce ( 15 C .F .R. Part8) issued pursuant
to that Title . In accordance therewith no person in the United States shall , on the grounds of
race, be subjected to discrimination under any program or activity for which Indian River
County receives state financial assistance .
3 . The work will be conducted in compliance with the Americans with Disabilities Act of 1990,
42 U. S . C. 12101 et , seq . and the Regulations adopted pursuant to that act, to the extent required
by the law .
4 . In accordance with Florida Statutes, the COUNTY encourages the CONSULTANT to the
greatest extent possible, to give consideration to increasing the number of contractors/vendors
that are minority businesses.
(2) CONSITLTANTS SCOPE, OF WORK AND PRODUCT DELIVERABLES
(a) PHASE -1 - __CONSULTANT DEVELOPMENT PROGRAMMING / SCHEMATIC
DESIGN PHASE :
1 . The CONSULTANT shall coordinate with their design team and the COUNTY ' S Project Manager,
collecting available data and documentation, including:
(i) Zoning, utilities, floodplain, as-builts, adjacent site plans/ approvals .
( ii) Bldg type, special requirements, building codes, life safety issues .
(iii) Owner needs / evaluation
( iv) Energy conservation / sustainability: evaluation of IRC objectives
(v) Preliminary discussion with authorities responsible for adjacent sites that are being
impacted by storm water design and shared access or parking.
2 . The CONSULTANT shall implement a space allocation and building design program . The program
is designed to optimize space and efficiency and comfort for the user. The program committee will
be chaired by the CONSULTANT, and will include representatives of INDIAN RIVER COUNTY
and key sub-contracted consultants . The program implementation will include researching the
project type, establishing goals and objectives, gathering relevant information, identify strategies,
determine quantitative requirements, and summarizing the program.
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3 . The CONSULTANT shall prepare schematic level drawings, based on the programming efforts.
Drawings shall include :
(i) Schematic level floor plans and elevations
(ii) Conceptual site plan
(iii) Preliminary stormwater modeling
4 . The CONSULTANT shall prepare a schedule of development, including timeframes for design,
permitting, bidding, construction, and contract close-out.
S . The CONSULTANT shall prepare submittals for and attend applicable pre-application conference(s)
with IRC, SJRWMD, IRF WCD, IRCDUS, FPL, EMS , IRC Bldg Div . , etc .
6 . The CONSULTANT shall prepare detailed site development evaluations, including :
(i) Survey — boundary, tree, topographic
7 . The CONSULTANT will prepare a Preliminary Cost Estimate, based on the schematic plans and
programming requirements .
(b) PHASE 2 - PRELIMINARY DESIGN DOCUMENTS PHASE :
1 . CONSULTANTshall prepare Preliminary Design Documents consisting of design development
drawings, outline specifications and other documents sufficient to establish the size, quality and
character of the site development, including the civil engineering, architectural, structural ,
mechanical and electrical systems, and other such elements of the project as may be appropriate .
Drawings shall be a refinement of the schematic drawings, and shall further define the project
scope, relationships, forms, size and appearance . Drawings and specifications shall include :
(i) Bldg: Plans, sections, elevations, typ , construction details, equipment lay-out.
(ii) Site : Preliminary Site Plan —bldg location(s), paving and drainage, stormwater system(s),
utility locations, typical construction details .
(iii) Specifications : identify major materials and systems and quality levels for both building and
site .
2 . The CONSULTANT shall prepare a Concurrency Application and supporting documentation and
evaluation of Public infrastructure impacted by the development, including:
(i) Stormwater management calculations and hydraulic and hydrological modeling of the on-
site drainage basin(s) and adjacent off-site drainage basins impacted by the development.
3 . The CONSULTANT shall prepare an updated detailed site and building construction plan cost
estimate, based on the preliminary Design Documents, and reconcile design with project budget.
(c) PHASE 3 - FINAL DESIGN AND PERMITTING PHASE
1 . The CONSULTANT will perform all necessary surveying, civil engineering, architectural,
mechanical and electrical engineering and structural design, and incidental work for the site and
Building. Based on the preliminary design development documents, final construction plans and
technical specifications shall be prepared, establishing in detail the material and systems required
for the project, including the incorporation of Sustainable building and site design principles and
systems.
2 . The CONSULTANT shall Design and prepare a complete set of construction plans for the buildin
suitable for obtaining County Site Plan Approval , Building Permits, and Health Department
permits, and other permits required for the work . The design shall be in accordance with the 2010
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Florida Building Code and current Life Safety Code . These plans shall include :
(i) Architectural
(ii) Structural
(iii) Mechanical
(iv) Electrical
(v) Fire protection systems
(vi) Security systems
(vii) Information technology systems
a. Security requirements and coordination
b. Voice and data systems
(viii) Energy Code Calculations/ modeling per Florida Building Code (F . B .C . ) .
3 . The CONSULTANT shall design and prepare a complete set of site construction plans for
obtaining County site pian approval , building permits, and other site development jurisdictional
agency permits . These plans shall include :
(i) Site Plan
( ii) Landscape / Irrigation design — "Florida Friendly" design
(iii) Site Electrical / site lighting
(iv) Clearing, Earthwork, drainage and paving
a. On-site
(v) Utilities
(vi) ROW / Traffic improvements
a. Driveway(s), sidewalks, turn lane(s) at site frontage
b . Other off-site improvements - not included / not anticipated to be required .
4 . The CONSULTANT shall prepare complete civil site development drawings for the construction of
water and sewer, electric, phone, data and storm water management system requirements . All co-
ordination with utility providers, design, relocation or routing, and scheduling shall be by the
CONSULTANT .
5 . The CONSULTANT shall provide Landscape and Irrigation Designs conforming to local
ordinances and co-ordinate all underground chases, routes and clearances below walks and drives .
6 . The CONSULTANT shall design and prepare documentation, analysis, modeling, construction plan
details and specifications for the building systems and site work to comply with the Florida Green
Building Coalition, Inc . standards for Green Commercial Buildings,
7 . Prepare Construction Documents . Prepare Technical written specifications in the standard 16
Division format - for building and site work components .
8 . Construction Cost Estimate(s) : Based on 90% complete plans, prepare a detailed site and building
construction plan cost estimate .
9. Permits : The Consultant will prepare permit applications for all government agencies with
jurisdiction, including:
(i) Site Development Permits : Prepare calculations, reports, sketches, and application forms to
accompany construction plans for required Federal, state and local site development permits,
including :
a. " Indian River County Site Plan (TRC and P&Z) .
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b . * Indian River County Site Plan (Minor modifications / Administrative
Amendments — off-site : Elections, Emergency Management Services and Public
Works sites)
c . * * Indian River County Concurrency (Traffic Impact Analysis)
d . * * Indian River County ROW (Access for commercial, sidewalk, utility, drainage
connection)
e . * Indian River County Stormwater (Type A)
f. * Indian River County Land Clearing and Tree removal
g. * * Indian River County water and sewer utility
h. * SJRWMD ERP / Standard Stormwater (site)
i . * SJRWMD — (modification to existing ERP ' s at adjacent sites, as required :
Elections, EMS and PW sites)
j . *Indian River Farms Water Control District — development review, drainage
connection
k. * *Florida Department of Environmental Protection Notice of Intent — ( SWPPP)
1 . * * Florida Department of Environmental Protection — (General) Water system
extension
m. * * Florida Department of Environmental Protection — (General) Sewer collection
System
n. * Army Corps of Engineers — exemption determination
o. * *Indian River County Department of Health — grease trap / interceptor (vehicle
wash area)
*Note: this is commenced at 30% to 60% complete construction drawings (preliminary design
documents) .
"Note: this is commenced at 90% complete construction drawings final design documents), and
completed prior to bidding, if possible.
(ii) Building permits : Assist contractor with the building permit review process . Provide plans,
specifications and supporting documentation . Prepare response to building official review and
necessary plan modifications . (note : This is completed after bidding and construction contract
award.)
(d) PHASE 4 - PRE-CONSTRUCTION PHASE
L In general, the CONSULTANT will assist the COUNTY with bid procurement including assistance
in the preparation of procurement documents and information for construction management at risk
delivery system .
Services may include :
(i) Description of time, place and conditions of bidding and construction ,
(ii) Bidding and Proposal forms
(iii) Form of Agreement — between owner and contractor; or owner and construction
manager.
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(iv) Conditions of the Contract — standard, supplementary, and other special conditions .
2 . The CONSULTANT will assist the COUNTY with Construction Procurement services, including:
(i) Prepare and provide bid sets for construction manager' s use in securing bids .
(ii) Coordinate and attend meetings / negotiations with the perspective construction manager
and its sub-contractors . Respond to RFI ' s sent by bidders, and prepare Addendums / plan
modifications, if necessary.
(iii) Bid validation.
(iv) Prepare Notice of Award and assist IRC in finalizing construction contract.
(� PHASE 5 - CONSTRUCTION PHASE
1 . The CONSULTANT shall assist the COUNTY with the Contract Administration and Observations,
including: attend progress meetings, review shop drawings and contractors submittals, and provide
routine site observations to verify the work is proceeding in accordance with the plans and specifications
for the purposes of certification upon completion of the work . Observations shall be documented with
written reports and digital photographs. The CONSULTANT will coordinate the responsibility for
document review, meeting attendance, and observations with civil engineer, architect and other
consultants. The construction period is estimated to be twelve ( 12) to fourteen ( 14) months, and CA and
observation fees have been estimated by the CONSULTANT based on this time frame, and the tasks
and frequency of services listed below. Anticipated tasks / services include:
(i) Site :
a. Coordinate and attend pre-construction meetings. (2)
b . Attend progress meetings with contractor ( I / wk)
c. Review shop drawings ( 1 )
d . Review contractors pay requests ( 1 / month)
e. Periodic observations of the site work (3+-/ week)
f. Substantial completion observation / punch list ( 1 )
g. Review as-builts for adequacy and completeness ( 1 )
h . Final observation/ final completion determination ( 1 )
L Prepare final certification submittals for site permits
(ii) Building :
a. Coordinate and attend pre-construction meetings. (2)
b . Attend progress meeting with contractor ( 1 / wk)
c. Review shop drawings ( 1 submittal)
d. Review contractors pay requests ( 1 / month)
e . Periodic observations of the bldg construction ( 1 +-/ wk)
f. Observations prior to all concrete pours
g. Observations from Structural and M.E . P. consultants — as needed
h. Substantial completion observations / punch list ( 1 )
i . Final observation / final completion determination ( 1 )
(iii) Changes to Work : Oversee changes to work, field directives, minor plan changes, administer
construction change orders .
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SECTION V - TIME FOR COMPLETION
( 1 ) The time for completion of each project phase shall be as follows :
(a) Agreement between the CONSULTANT and the COUNTY - March 2012
(b) Phase One — Programming, Master Planning and Schematic Design Phase -
June 30, 2012
(c) Phase Two — Design Development Phase — October 31 , 2012
(d) Phase Three Construction Documents, Permitting Submissions and Permitting
Services — January 31 , 2013
(e) Phase Four — Bidding Services — March 20, 2013
(f) Phase Five — Construction Observations Services — February 28, 2014
(g) Occupy Facility — April 15 , 2014
(2) Commencement dates shall be established in a " Notice to Proceed " from the COUNTY for each
phase .
SECTION VI — COMPENSATION
( 1 ) Compensation : The COUNTY agrees to pay and the CONSULTANT agrees to accept for services
rendered pursuant to this Agreement, fees in accordance with the following :
(a) Design Services Fees: For the CONSULTANT' S services, compensation shall be as follows :
-Architectural Fee $2159289. 52
- MEP/FP Eng & Structural Engineering Fee $ 150 , 857. 00
-Programming/Master Planning Fee $ 18 , 540.93
-Civil Engineering Fee $ 117, 130. 00
- Surveying Fee $ 17 , 755 . 00
- Landscape Design Fee $ 16, 610. 83
-Irrigation Design Fee 9 , 700000
Total Lump Sum L5454883628
-Cost Estimating Fee - Not to Exceed 421090m00
(b) Reimbursable Expenses : Reimbursable expenses, including prints, copies, mail , Fed-Ex,
application fees, etc . shall be paid by the CONSULTANT, and then reimbursed by the COUNTY;
or paid directly by the COUNTY . Reimbursable expenses will be invoiced based on costs as
defmcd in the schedule below.
Refer to the attached "Exhibit C" for an estimate of anticipated Reimbursable Expenses.
Reimbursable expenses include permit application fees, prints, copies, mailings/ FedEx, mileage, etc.
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Schedule
Prints - $2 . 00/sheet (30" x 42"b & w) & $45 . 00/sheet (30" x 42" color)
Xerox Copies - $0 . 04/b & w sheet & $0 .07/color sheet
Compact Disks - $ 12 . 50
Other Reimbursables mat cost
The fees, reimbursable costs, estimated construction costs, and other costs are outlined in the
attached "Exhibit C" and are a not to exceed amount of 25 258 . 75 .
(2) Payment Schedule
(a) The COUNTY shall make monthly partial payments to the CONSULTANT. Payments shall be in
proportion to the percentage of work completed for each Phase of work provided, and payments
shall also include all reimbursable costs for the billing period . Retainage may be withheld in
accordance with " Section IX —Partial Payments".
(b) The value of each Phase of the CONSULTANTS work and product deliverables shall be in
accordance with the following schedule (see "Exhibit D" of attached proposal) .
Phase I A — Data Collection : $28, 182 .40
Phase 1 B — Programming/Master Planning: $475007 .45
Phase 1C — Schematic Design : $ 50, 615 .21
Phase 2A — 50% Design Development: $49, 053 . 06
Phase 2B — 100% Design Development: $ 881497 . 56
Phase 3A — 50% Construction Document: $ 88 ,339 . 12
Phase 3B — 100% Construction Document: $91 ,261 . 97
Phase 3C — Permitting Set/Permitting: $40 , 996 . 07
Phase 4 — Bidding: $ 183456 . 13
Phase 5 — Construction Observation : $ 110, 823 . 06
TOTAL $6133232 . 03
(c) The payments shall be due in accordance with F. S . 218, Local Government Prompt Payment Act.
(3 ) Additional Services Fee :
The COUNTY agrees to pay for additional services, approved by the COUNTY in writing, that
are outside or beyond the scope of services identified above in accordance with the approved
hourly rate schedule ("Exhibit B") . See " Section VII — Additional Work" and " Section VIII —
Extra Work" . In the event additional services are provided beyond the time of completion
outlined above, the rate schedule shall be subject to reasonable change in accordance with the
Consumer Price Index.
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SECTION VII - ADDITIONAL WORK
( 1 } In the event changes are requested by the COUNTY to the contract plans after said plans have
been approved and accepted by the COUNTY and upon the issuance of an amendment to this
Agreement for said additional work by the COUNTY, said additional work may commence upon
receipt of a Notice to Proceed .
(2) Compensation for Additional Work shall be at a price to be negotiated between the
CONSULTANT and the COUNTY, based on the CONSULTANT ' S approved hourly rate
schedule (shown in "Exhibit B " of attached proposal).
SECTION VIII - EXTRA WORK
( 1 ) In the event extra work is necessary by the CONSULTANT due to a change in scope of the
project, and upon the issuance of an amendment to this Agreement for said Extra Work by the
COUNTY, said Extra Work may commence upon receipt of a Notice to Proceed .
(2) Compensation for Extra Work shall be at a price to be negotiated between the CONSULTANT
and the COUNTY, based on the CONSULTANT ' S approved hourly rate schedule (shown in
"Exhibit B " of attached proposal) .
SECTION IX - PARTIAL PAYMENTS
( 1 ) The COUNTY shall make monthly partial payments to the CONSULTANT.
(2 ) The CONSULTANT shall submit duly certified invoices to the COUNTY ' S Project Manager.
(3 ) The COUNTY shall withhold from each progress payment made to the CONSULTANT an amount
not exceeding 10 percent of the payment as Retainage until 50-percent completion of the
contracted design services .
(4) After 50-percent completion of the design services purchased pursuant to the Agreement, the
COUNTY shall reduce to 5 percent the amount of Retainage withheld from each subsequent
progress payment made to the CONSULTANT.
( 5 ) Final payment and release of 5 percent retainage shall be made when CONSULTANT has, in the
COUNTY ' S opinion, successfully completed all aspects included in this Agreement (and any
amendments) and has submitted complete and legally effective releases or waivers (satisfactory to
OWNER) of all Lien rights arising out of or Liens filed in connection with the Work.
SECTION X — RIGHT OF DECISIONS
( 1 ) All services shall be performed by the CONSULTANT to the satisfaction of the COUNTY ' S
Project Manager, who shall decide all questions, difficulties, and disputes of whatever nature
which may arise under or by reason of this Agreement and according to the prosecution and
fulfillment of the service hereunder, and the character, quality, amount and value thereof, and the
Project Manager ' s decision upon all claims questions and disputes shall be final conclusive and
binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable .
(2) Adjustments of compensation and time because of any major changes in the work that might
become necessary or be deemed desirable as the work progresses shall be reviewed by the
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COUNTY ' S Project Manager. In the event that the CONSULTANT does not concur in the
judgment of the COUNTY ' S Project Manager as to any decisions made by him, he shall present
his written objections to the County Administrator; and the COUNTY ' S Project Manager and the
CONSULTANT shall abide by the decision of the County Administrator of Indian River County,
unless the decision is clearly arbitrary or unreasonable . The CONSULTANT may appeal the
decision to the Board of County Commissioners .
SECTION XI - OWNERSHIP AND REUSE OF DOCUMENTS
( 1 ) Ownership
All reports, tracings , plans, specifications, contract documents , and other data developed by the
CONSULTANT for the purpose of this Agreement shall become the property of the COUNTY
and shall be made available by the CONSULTANT at any time upon request of the COUNTY.
When all work contemplated under this Agreement is complete, all of the above data shall be
delivered to the Director of the Public Works Department.
(2) Reuse of Documents
All documents, including but not limited to drawings and specifications, prepared by the
CONSULTANT pursuant to this Agreement are related exclusively to the services described
herein . They are not intended or represented to be suitable for reuse by the COUNTY or others on
extensions of this project or on any other project. Any such utilization or adaptation will entitle
the CONSULTANT to further compensation at rates to be agreed upon by the COUNTY and the
CONSULTANT . The CONSULTANT shall not be held liable for any reuse of the documents
and shall not be held liable for any modifications made to the documents by others .
SECTION XII - NOTICES
Any notices, reports or other written communications from the CONSULTANT to the COUNTY shall be
considered delivered when posted by certified mail or delivered in person to the COUNTY ' S project
manger. Any notices, reports or other communications from the COUNTY to the CONSULTANT shall
be considered delivered when posted by certified mail to the CONSULTANT at the last address left on
file with the COUNTY or delivered in person to said CONSULTANT or his authorized representative .
Such in person deliveries shall be evidenced by signed receipts.
SECTION XIII - TERMINATION
The obligation to provide further services under this Agreement may be terminated by either party upon
thirty (30) days written notice in the event of substantial failure by the other party to
perform in
accordance with the terms hereof through no fault of the terminating party or if the COUNTY determines
it not in the public interest to continue this Agreement. In the event of any terminations, the
CONSULTANT will be paid for all services rendered to the date of termination, all expenses subject to
reimbursement hereunder, and other reasonable expenses incurred by the CONSULTANT as a result of
such termination . The CONSULTANT will deliver to the COUNTY all work performed prior to
termination of the Agreement.
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SECTION XIV - AUDITS
The COUNTY reserves the right to audit the records of the CONSULTANT related to this Agreement at
any time during the execution of the work included herein and for a period of one year after final payment
is made .
SECTION XV - SUBLETTING
The CONSULTANT shall not sublet, assign, or transfer any work under this Agreement without the
written consent of the COUNTY. When applicable and upon receipt of such consent in writing, the
CONSULTAND shall cause the names of the architectural firm or engineering firms, responsible for the
major portions of each separate specialty of the work to be inserted on reports or other data.
It is anticipated that the CONSULTANT shall sub-contract the following portions of the work:
-Contract Administrator: CONSULTANT — Borrelli & Partners, Inc .
-Civil Engineering: CONSULTANT— Masteller & Moler, Inc .
- Surveying : CONSULTANT — Masteller & Moler, Inc .
Architecture : CONSULTANT — Borrelli & Partners, Inc .
- Structural engineer: CONSULTANT—TLC Engineering for Architecture
-Mechanical, Electrical, Plumbing,
And Fire Protection Engineers : CONSULTANT-TLC Engineering for Architecture
-Landscape designers : CONSULTANT— Borrelli & Partners, Inc .
-Irrigation designers : CONSULTANT— Borrelli & Partners, Inc .
SECTION XVI - WARRANTY
The CONSULTANT warrants that he has not employed or retained any company or person other than
bona fide employees working solely for the CONSULTANT to solicit or secure this Agreement and that
he has not paid or agreed to pay any company or person other than a bona fide employee working solely
for the DESIGNER any fee, commission, percentage fee, gifts or any other considerations, contingent
upon or resulting from the award or making of this Agreement. For breach violation of this warranty, the
COUNTY shall have the right to annul this Agreement without liability.
SECTION XVII - DURATION OF AGREEMENT
This Agreement shall remain in full force and effect for a period of two (2) years after the
date of
execution thereof or until completion of all project phases as specified by the COUNTY' S Project
Manager, whichever occurs later, or unless otherwise terminated pursuant to Section XIII of this
Agreement.
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SECTION XVIII - INSURANCE AND INDEMNIFICATION
During the performance of the work covered by this Agreement, the CONSULTANT shall provide the
COUNTY with evidence that the CONSULTANT has obtained and maintains the insurance listed in the
Agreement.
( 1 ) CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against
claims for injuries to persons or damages to property which may arise from or in connection with
the performance of the work hereunder by the CONSULTANT, his agents, representatives,
employees or sub-consultants . The cost of such insurance shall be included in the
CONSULTANT's Basic Compensation . Architects and Engineers under subcontract with the
CONSULTANT shall have their own Professional Liability Insurance .
(2) Minimum Scope of Insurance
(a) Worker's Compensation as required by the State of Florida. Employers Liability of
$ 100, 000 each accident, $500, 000 disease policy limit, and $ 100 ,000 disease each
employee .
(b) General Liability $ 1 , 000, 000 combined single limit per accident for bodily injury and
property damage . COUNTY shall be an additional insured . Auto Liability $ 1 , 000, 000
combined single limit per accident for bodily injury and property damage for owned and
non-owned vehicles . COUNTY shall be an additional insured .
(c) Auto Liability $ 1 ,000, 000 combined single limit per accident for bodily injury and
property damage for owned and non-owned vehicles . COUNTY shall be an additional
insured.
(d) Professional Liability Insurance providing coverage for negligent, reckless or intentional
acts, errors, or omissions committed or alleged to have been committed by
CONSULTANT with a limit of $500, 000 per claim/annual aggregate . There shall be no
more than $ 15 , 000 deductible per claim amount unless the CONSULTANT provides a
Certified Copy of a financial report which has been approved by the County Risk
Manager. This insurance shall extend coverage to loss of interest, earning, profit, use and
business interruption , cost of replacement power, and other special , indirect and
consequential damages .
(3 ) Any deductibles or self insured retentions greater than $ 15 , 000 must be approved by the Risk
Manager for Indian River County with the ultimate responsibility for same going to the
CONSULTANT .
(4) CONSULTANT'S insurance coverage shall be primary.
( 5) All above insurance policies shall be placed with insurers with a Best's rating of no less than A.
VII. The insurer chosen shall also be licensed to do business in Florida .
(6) The insurance policies procured shall be "Claims Made " policies or as generally available on the
open insurance market.
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( 7) The Insurance Carriers shall supply Certificates of Insurance evidencing such coverage to the
Indian River County Risk Management Department prior to the execution of this Agreement.
(8) The insurance companies selected shall send written verification to the Indian River County Risk
Management Department that they will provide 30 days written notice to the Indian River County
Department of Risk Management of its intent to cancel or terminate said policies of insurance .
(9) CONSULTANT shall include all sub-consultants as insured under its policies or shall furnish
separate certificates and endorsements for each sub-consultant. All coverages for sub-consultants
shall be subject to all of the requirements stated herein.
( 10) CONSULTANT hereby agrees to indemnify Indian River County and Representatives thereof
from all claims arising solely from negligent, reckless or intentional acts, errors or omissions of
the CONSULTANT or CONSULTANT'S REPRESENTATIVES in the performance of
Professional Services under this Agreement and for which CONSULTANT is legally liable .
(THE REST OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK)
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SECTION XIX - ENTIRETY OF AGREEMENT
A . This writing embodies the entire Agreement and understanding between the parties hereto , and
there are no other agreem3 .
ents and understandings, oral or written , with reference to the subject matter hereof that are
not
merged herein and superseded hereby .
B . No alteration , change, or modification of the terms of this Agreement shall be valid unless made in
writing and signed by both parties hereto .
C . This Agreement, regardless ' of where executed , shall be governed by and construed in accordance
with the laws of the State of Florida .
IN WITNESS WHEREOF the parties hereto have executed these presents this 20 'h day of March , 2012 .
OWNER :
BOARD OF COUNTY COMMSIONERS CONSULTANT COMPANY NAME :
INDIAN RIVER COUNTY, FLORIDA BQRRELLI PARTNERS , C .
4 Asia
Gary C . eeler, Chairman Jorge A orrelli , President
Approved by BCC : March 20 , 2012 Witnessed by :
ATTEST :
Jeffrey K . Barton , Clerk of Circuit Court
pp I Gr
Deputy-ilerk �,I COMM/. ^ed Name
Approved as to Form and Legal Sufficiency: j
OF
l
so
•p4pp ■ YYNN
Alan S . Polackwich , Sr. , County Attorney
Approved :
Joseph A . Baird , County Administrator
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Page.doc
IQIPI
BORRELLI + PARTNERS
ANCi , iYEcIUNC VLANNINCv LANp5Cn. PE 1NTFn40JJ6
March 13`h, 2012
Mr. Christopher ) . Kafer, Jr., P. E.
County Engineer
Engineering Division
1801 271h Street ( Building A)
Vero Beach, FL 32960
Re: REVISED - Scope and Fee Proposal for Architectural and Engineering Design Services for the Indian River County
Intergenerational Recreation Facility at South County Regional Park, Vero Beach, Florida
Dear Mr. Kafer:
Pursuant to your request, Borrelli + Partners, Inc. (B + P) are pleased to provide this scope and fee proposal for the
above
referenced project for your review and consideration .
rhe project's scope, as we understand it, is described below:
Develop Architectural and Engineering design and contract documents for a two phase, approximately
40, 000 sq . ft. Intergenerational Recreation Facility at South County Regional Park in Vero Beach , FL . It is
also our understanding that the project budget for this project is $ 5 , 500, 000 . 00 for Phase One
development and that the construction budget for Phase One development is approximately
$ 4, 400, 000 . 00. Our proposal is primarily based on information noted in RFQ 4 2012024 and our
scoping meeting on 03 . 04 . 12 .
It is understood the project will be developed in at least two (2) construction phases with programming,
master planning and schematic design for the both phases being completed which would include up to a
40, 000 sq . ft. building and construction documents completed for Phase One only. The exception is Civil
Engineering services, which will be completed for both Phases One and Two during Phase One
development. The project generally consists of the following:
Phase One: -20, 000 — 40, 000 sq .ft. Intergenerational Recreation Facility
-Vehicular access to proposed 600 parking space improvements from Oslo Road (9'
Street SW)
- Pedestrian connection to existing park
-Stormwater management system design for primary site and parking
-Stormwater management system design for treatment and attenuation for the County' s
proposed four (4) Lacrosse fields. ( Design of Lacrosse fields are not in scope)
Phase Two: -20, 000 25, 000 sq . ft. Intergenerational Recreation Facility expansion
Specific program elements are defined in RFQ # 2012024 are to be considered for the development of
this project and is the basis for which the team has developed our scope and fee proposals .
JAIME E . BORRELLI , AIA , NCARS : : JORGE A . SORRELLI , ASLA : : JIM SORRELLF , CGC : : JUDY A . CARTY , AIA
, NCARH
hd. #R7.-41fi. 1 ; 3h : ; (r.r -Nl"' . 415 . 1341
:?U ti',lisr Slrect, i )t1.uaJu. F1m ida 329111
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:1AC m) iP l I
Mr. Christopher J . Kafer, Jr., P. E .
March 13", 2012
Page 2 of 6
ARCHITECTURAL / ENGINEERING SCOPE OF SERVICES:
PHASE 1 — Data Collection
Data Collection includes preparation and attendance at a project kickoff meeting and developing meeting minutes. B + P will
gather any and all existing documents Indian River County (IRC) has available with regards to existing development on or
adjacent to the site in question .
PHASE 1 — PROGRAMMING AND MASTER PLANNING PHASE:
The initial step will be to produce a Program Document for the building, identifying individual spaces, finishes and functional
requirements for those spaces within the building. Program elements will be prioritized through programming meetings with
the County. This will be accomplished through a series of meetings and discussions with the County and any and all
stakeholders.
Through meetings with the County, B + P will establish a theme or style for the Intergeneration Recreation Facility and develop
bubble diagrams which will be refined to a conceptual floor plan and elevations for the County's review and comment. B + P
will make minor revisions to each building per the County's comments . Site master plan options will be considered and at a
minimum, the B + P team will consider a site master plan locating retention on the primary site and another option locating
retention on a neighboring site.
The building's program will be the basis for the schematic design .
A. Acquire any and all existing documents from IRC.
Be Review zoning requirements for compliance of the proposed building and site improvements.
C. Develop Program Booklet.
D. Conduct code research .
E. Prepare a Preliminary Cost Estimate.
PHASE 1 — SCHEMATIC DESIGN PHASE:
Based on an approved and accepted program and phasing plan , the B + P team will develop Schematic level design
documents for the facility and site improvements . The Owner will review the 100 % schematic design and provide comments
which will be incorporated into the Design Development phase. Once the final concepts are approved by the County, a
maximum of one ( 1 ) rendered floor plan and two (2) 3-D views of the Intergenerational Recreation Facility will be developed
for the County 's use and presentation purposes .
The B + P team will prepare applications and plans as well as attend the IRC Pre-Application Meeting to introduce the project
to IRC permitting departments.
The B + P team will prepare applications and plans as well as attend IRC Technical Review Committee Meetings (TRC) to
gather input and ultimately gain Site Plan Approval ,
The B + P team will conduct a Public Informational Meeting to the public at large or to County Commissioners at a separately
held workshop or County Commission meeting.
A. Acquire any and all existing documents from County.
Be Review zoning requirements for compliance of the proposed building and site improvements.
C. Generate schematic designs.
D. Attend a maximum of one ( 1 ) IRC Pre-Application meeting.
E . Attend maximum of two (2) IRC TRC Meetings ,
F. Attend maximum of one ( 1 ) meeting with the County to discuss schematic design.
G . Finalize selected concept and incorporate County's comments .
H . Develop a Schematic Design Cost Estimate,
I . Complete and deliver Schematic Design Package.
Mr. Christopher ) . Kafer, Jr. , P. E .
March ITh, 2012
Page 3 of 6
PHASE 2 — DESIGN DEVELOPMENT PHASE:
Based on the Owner approved schematic design documents, the B + P team will prepare design development documents .
These documents will consist of drawings and other documents to locate and describe the size and character of the
architectural, engineering and interior systems, materials and other elements and amenities as may be appropriate.
A. Using the approved schematic design , the B + P team will develop design options for review and comment.
Functional components and their space allocations will be organized into a scaled plan, focusing on efficient organization, and
the coordination of the various systems servicing them .
Be We will develop descriptive graphic plans for the systems and their design intent. Preliminary selection of materials
and performance comparisons of architectural systems will be developed for the County to evaluate costs, constructability,
durability and other design and operational aspects. The County will review the design development documents for
consistency with the program and design objectives. Upon approval of the design development documents, B + P will
proceed with preparation of the construction documents, incorporating all revisions suggested during the County's review.
Minor changes will be implemented during the construction documents phase of work . Major changes to the design
development documents following Owner approval may constitute additional services.
A. Prepare and deliver 50 % Design Development Documents,
Be Prepare and deliver 100 % Design Development Documents.
C. Attend maximum of one ( 1 ) meeting with the County to discuss Design Development Documents.
D. Incorporate County's comments.
E. Develop Design Development Cost Estimate.
F. Complete and deliver Design Development Package .
PHASE 3 — CONSTRUCTION DOCUMENT PHASE:
After approval of the design development phase, B + P will refine and detail the design development documents to include
information required for the bidding and construction of the project. The final work product will include architectural ,
engineering and limited interior construction drawings, specifications and calculations required forthe approval of agencies
having jurisdiction . CADD systems will be used to develop and coordinate documents so that the components are integrated
into the building.
A. Construction documents will be submitted to the County for review at 50 % and 100 % complete submittal phase
as outlined in this proposal and spread sheets. A final Bid Set is also anticipated within our scope and fees.
Minor changes will be implemented during the next phase of the construction documents. Major changes which
represent significant departures from the original design program and approved design development documents
will be considered Additional Services . At each of these submittals, the team will meet and discuss the
comments and/or requests by the County to resolve and incorporate into the bidding documents observations or
requests .
Be After conclusion and approval of the final construction documents submittals by the Owner, the B + P team will
issue the necessary documentation to obtain approval from agencies having jurisdiction over this project. Also,
the team members for the architectural or engineering disciplines will be available to meet with reviewer
agencies to clarify or respond to comments generated during their review of the construction documents.
PHASE 3 — PERMITTING SET SUBMISSION & PERMITTING SERVICES:
After approval of the final construction documents, B + P will refine the construction documents and prepare the construction
documents for permitting of the project with agencies having jurisdiction over the project. The final work product will include
architectural , engineering and limited interior construction drawings, specifications and calculations required for the approval
of agencies having jurisdiction .
Mr. Christopher ) . Kafer, Jr. , P . E .
March 13 'h, 2012
Page 4 of 6
A . Construction documents will be submitted to the County and agencies having jurisdiction for review after the
100 % complete submittal phase has been approved or at a time agreed to by B + P and the County. Changes
which represent departures from the original design program and approved construction documents will be
considered Additional Services. The B + P team members for the architectural or engineering disciplines will be
available to meet with reviewer agencies to clarify or respond to comments generated during their review of the
construction documents.
PHASE 4 — BIDDING SERVICES:
B + P shall assist the Owner with bidding the project or coordinate and communicate with a County selected Construction
Manager (CM) at Risk . We will respond to questions from the CM and issue any necessary clarifications and/or respond to any
RFIs. B + P shall assist the Owner in evaluating CM bids and GMP submitted to the County. It is anticipated in our
proposal
and fees that a GMP will be issues after 100 % construction documents are completed and approved . If the CMP is due before
100 % construction documents, Additional Services will be requested to answer additional RFIs .
The B + P team will develop a Conformed Set of Construction Documents, incorporating the County's comments, agencies
having jurisdiction comments and CM comments into one set for the CM to utilize for bidding and distribution purposes .
PHASE 5 — CONSTRUCTION OBSERVATION SERVICES:
B + P shall act as the Owner's agent for these improvements with respect to the following construction observation tasks :
Progress Review Meetings: Following the award of the construction contract, we will participate and assist the Owner in
preparing for and conducting One ( 1 ) preconstruction conference with the selected CM and other interested parties involved
in the execution of the projects . Topics to be highlighted at this conference will include the identification of the County and
B + P's contact people throughout the construction duration and the establishment of information and/or submittal routing
procedures . We will also discuss the establishment of milestone dates for the completion of certain tasks, and submittals
and/or lead times required for various related procedures during the construction period.
Site Visits: To monitor the successful execution of the project design and requirements under which the contract for
construction was awarded, we will have experienced professionals responsible for the design of specific project elements
available for site visits. B + P will perform site visits during the construction phase at intervals, as may be required by
the
progress of the construction . The construction observation representative will monitor the construction activity and keep the
County informed through reports indicating the overall progress of construction, the CM's adherence to bid documents and
the quality of the work being performed .
In conjunction with site visits, we will attend and participate in construction progress review and pay application meetings
with the County and CM . These meetings will also include the CM and other interested parties for the purposes of monitoring
the construction work and its timely completion according to the contract for construction .
Shop Drawings: Throughout the duration of the construction phase and pursuant to the bid documents, we wi I I receive,
review and process necessary architectural shop drawings to verify the complete and timely fabrication and installation of the
required project components . We will maintain throughout the construction phase a comprehensive architectural shop
drawing submittal schedule indicating shop and coordination drawings, samples, warranty submittals, manufacturer's
installation manuals and other information necessary for a timely and quality installation . [NOTE : If a proprietary CM
construction administration software system is required to be utilized by the B + P team, this will be considered an Additional
Service .]
Substitutions: Pursuant to the requirements of the contract bid documents, we will review and evaluate CM proposed
substitutions for strict compliance with the design intent, functional and quality requirements, and cost implications relevant to
the originally specified product or project component.
Mr. Christopher 1 , Kafer, tr., P, E ,
March 13 ", 2012
Page 5 of 6
Changes: As the County 's consultant for the design and construction observation of this project, we will review and evaluate
proposed additions, deletions, revisions, claims or change orders submitted by the CM. We will provide the County with
recommendations as to the impact on the project cost and completion time schedule. Following the review and approval by
the County, we will prepare written change orders for approval and execution by the CM.
Clarification of Contract Documents: During the project's construction phase, B + P will prepare and issue supplementary
information in the form�of drawings and/or written text for the County. We will clarify the project's construction contract bid
documents or circumstances arising out of the construction progress.
CM Pay Requisition: Based on the approved schedule of values, detailed as to labor and material costs for each project
component, B + P will review and evaluate on a monthly basis, the CM 's periodic and final payment requests for work
installed or stored at the job site. After review and evaluation of the accuracy of the requests payment, and subsequent
resolution of differences between CM and architectural completion estimates, we will issue a recommendation to the County
for the execution of such payment requests.
Substantial & Final Completion: Upon written notification by the CM that the construction is substantially complete, the team
will conduct One (1 ) pre-final on-site review of the work for each project, generating for the County and the CM a
comprehensive "punch list" of incomplete or defective project components. Upon the conclusion and on-site review that the
project is "substantially complete we will issue a notice for the County's review and acceptance.
Using the same procedure as indicated above and upon written notification by the CM that incomplete or defective items
listed in the "punch list" have been completed, we will conduct One (1 ) " final " review at the job site for each project to
determine that the work has been completed according to the contract documents . We then will issue a certificate of "final
completion " for the County 's review and processing of the CM 's final payment.
FOOD SERVICE DESIGN CONSULTANT*
The Food Service Facility Design for the Intergenerational Recreation Facility kitchen is unknown as to the magnitude of the
proposed kitchen . These services will be performed by a Food Service Design Consultant to B + P to be named at a later
date.
Design services shall include the development of food service equipment plan and schedules, MEP rough-in plans, elevations
and written (section 11400) specifications when approved by the County.
NOT INCLUDED IN SCOPE OF SERVICES •
The following services are not included within our scope of services and fee proposal :
A. Geotechnical Engineering services.
Be Environmental Consulting Services ,
C. Traffic Fngi neering / Studies.
D. Food Service Consultant.
E . Audio Visual/Security/Communications Equipment Design [design incl , conduit only].
F. LEED Services / Commissioning.
G . Interior Design Services [incle material selection boards, interior renderings, FF& F] .
N . Public Presentations (other than noted herein) .
i . Models or Renderings (other than noted herein) .
J • Permit Review Fees.
K. Submission printing beyond what is noted in not-to-exceed reimbursable expenses.
L. Lacrosse field design and lighting plans.
Mr. Christopher ) . Kafer, Jr. , P. E .
March 13 'x', 2012
Page 6 of 6
FEE PROPOSAL:
We propose to accomplish the above scope and tasks for a total fee of Five Hundred Eighty Seven Thousand Nine Hundred
Seventy Three Dollars and Twenty Eight Cents ($587,973 .28) . Reimbursable expenses shall be billed to Owner at cost in
addition to our professional fees. Please see Exhibit A — Fee Summation Sheet attached for a detailed breakdown of our
professional fees for your review and consideration. We have also included herein as back up, all sub-consultant spread sheets
per your request as well as proposal letters to B + P for your review and consideration . Please see Exhibit B — 2012
B + P
Hourly Rates to be utilized for all authorized Additional Services . Please see Exhibit C — Not-To-Exceed Reimbursable
Expenses.
If you have any questions or if I can provide any additional clarification regarding our services, please feel free to contact
me at
your convenience . Please notify us if this proposal meets with your approval . We look forward to working with you on this
very exciting project.
Sincerely,
Jorge A . Borrelli , ASIA, [FED AP BD + C, CPTED
President
Borrelli + Partners, Inc.
Architects Planners
EXHIBIT A
PROJECTBUDGET: $5, 5000000.00
ESTIMATED
CONSTRUCTION BUDGET: $41400'000.00
PROPOSED A/E FEE : $ 587,973.28
PERCENT OF
CONSTRUCTION BUDGET: 13 .36%
BREAKDOWN Of FEES :
Pill
IINCLU DES ARCITECTURAL SERVICES, LIMITED INTERIOR DESIGN, MEP/FP ENGINEERING,
STRUCTURAL ENGINEERING AND LIMITEDAV/COMM. DESIGN)
ARCHITECFURALFEE: $215, 789.52 4.89% INCL LIMITED INTERIOR DESIGN ANDSCHEMATIC-
DESIGN FOR PH. 2 IMPROVEMENTS
MEP/FP ENG . &
STRUCTURAL ENG. FEE: $150,857.00 3.43% INCL LIMITED AV/CDMM. DESIGN
•
$366,146.52 8.32%
[INCLUDES PROGRAMMING, CIVIL ENGINEERING, SURVEYING, LANDSCAPE DESIGN,
IRRIGATION DESIGN AND COST ESTIMATINGI
PROGRAMMING/MASTER INCL, DEVIL. OF MULTIPLE SITE PLAN
DEVIL.PLANNING FEE: $18, 540.93 0.47% CONCEPTS/PROGRAMMING DOCUMENTS
CIVIL ENG . FEE: INCL. CIVIL FOR EXTRA PARKING NOT REgUIREO BY
$ 117, 130.00 2 .66% BLDG, TYPE/CNIL FOR LACROSSE FIELDS/CIVIL FOR
PH. 2IMPROVEMENTS
SURVEYING FEE: $ 17,755 .00 0.40% OPTIONAL FEE
LANDSCAPE DESIGN FEE : $ 16,610.83 0.38% 'NCL. SCHEMATICDESIGNFDRPH, 2
IMPROVEMENTS
IRRIGATION DESIGN FEE : $ 9,700.00 0. 229e
COST ESTIMATING FEE : $42,090,00 0 96% MAY BE REDUCED IF CM IS BROUGHTON BOARD BY
DD PHASE
$221,826.76 5.04Y.
• I ■
BORRELLI + PARTNERS,
INC. : $ 15s258 -75
MASTELLER & MOLER : $5,000.00
TLC ENGINEERING : < r 000,00
$25,2S8.7S
AMI
SORRELLt f PARTNERS
" CC IITECIQAE PIPs HIND .+ rosc nnr is * Fnor
2012 INDIAN RIVER COUNTY
BILLING RATE SCHEDULE
Description Billing Rate
ARCHITECTURAL PRINCIPALS
Architect / Landscape Architect
Interior Designer - Principals $ 160 . 00
ARCHITECTURAL STAFF
Project Manager $ 140.00
Project Architect $ 130 .00
Project Landscape Architect $ 130 .00
Landscape Designer $ 110 .00
Irrigation Designer $ 110 .00
Architectural Designer $ 110 .00
Interior Designer $ 110 . 00
Architectural Spec . Writer $ 130.00
Architectural Technical Staff $ 105 .00
SUPPORT STAFF
Bookkeeper / . Secretarial $ 45 . 00
A/E FIELD REPRESENTATIVE
Field Representative $ 130.00
JAIME E . UORRELLI , AIA , NCARB JORGE A , 90RRELLI , ASLA ; ; JIM GORRELLI , CG (: : : JUDY A . CARTY
, AIA , NCARB
11J, 11CA18. 1318 : : 46;' . t ) ti . 13 { 7
2I3 Vidssir SIn: 0 , (41a ; It]u, 110 1 id'I i hQ l
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. k ilt " 0011 ? 1 !
EXHIBIT C
INDIAN RIVER INTERGENERATIONAL RECREATION FACILITY
SOUTH COUNTY REGIONAL PARK
INDIAN RIVER COUNTY
REIMBURSABLE EXPENSES
FEE PROPOSAL FROM
BORRELLI + PARTNERS, INC.
slammumly"R mmNalumm&TO an
ITEM: RATE: Qn : TOTAL EST.
COST:
(PROGRAMMING, ESTIMATES, CORRESPONDENCE, INVOICES;
DD SPECS, CORRESPONDENCE, INVOICES, ESTIMATES; CD
B&W COPIES: $ 004 7500 $ 30000 SPECS, CORRESPONDENCE, INVOICES, ESTIMATES; PERMITTING
RESPONSES, CORRESPONDENCE, INVOICES; BIDDING
CORRESPONDENCE, INVOICING; CA CORRESONDENCE,
INVOICING , CONSTRUCTION DOCS, LOGS, FTC.)
COLOR COPIES: (PROGRAMMING/MP IMAGES, ESTIMATES, ; DD IMAGES,
$ 0'07 1875 $ 131 .25 ESTIMATES; CD COLOR SAMPLES, ESTIMATES; CA COLOR
APPROVALS CORRESONDENCE)
30" X 42 " B&W PLOTS (IN-HOUSE): $2. 00 50 $ 100.00 ( LOW NUMBER OF PLOTS TO CLIENT, PERMITTING AGENCIES,
ETC.)
30 " X 42 " COLOR PLOTS (IN-HOUSE) : $45 ,00 5 $225 00 ( LOW NUMBER OF PLOTS TO CLIENT, RENDERINGS FOR
PRESENTATION PURPOSES, ETC. )
30" X 42 " PRINTS (B &W) : (PRF-APP. : 10 SETS; TRC X 2 : 20 SETS; PROG./MP: 3 SETS ALL EST.
$2. 00 7000 $ 141000. 00 0 50 SHTS . PER SET / DD X 2: 6 SETS; CD X 2 : 6 SETS; PERMIT:
6
SETS; CONSTRUCT. : 6 SETS ALL EST. (1p 180 SHTS , PER SET)
30" X 42 " PRINTS (COLOR) : $45 . 00 2 $ 90. 00 (LOW NUMBER OF PLOTS TO CLIENT, RENDERINGS
FOR
PRESENTATION PURPOSES, ETC.)
COMPACT DISKS: $ 12. 50 1 $ 12. 50 (ESTIMATE 1 PACK FOR PROJECT)
FED EX SERVICE : $25 . 00 15 $ 375 . 00 (ALLOWANCE FOR PROJECT)
US MAIL SERVICE : $25 . 00 1 $25 . 00 (ALLOWANCE FOR PROJECT)
PRESENTATION MATERIALS (GATOR BOARD, MOUNTING,
$ 250. 00 1 $ 250.00 (ALLOWANCE FOR PROJECT)
TOTAL ESTIMATED EXPENSES: $ 15,258. 75
EXHIBIT D
•loillwyalm . • • .
PHASE 1: DATA COLLECTION PHASE:
ARCHITECTURAL FEE: $5,140.02
MEP/STRUCTURAL FEE: $4,627.35
CIVIL FEE: $0.00
LANDSCAPE FEE: $660.03
IRRIGATION FEE: $0.00
SURVEY FEE: $ 17,755.00
COST ESTIMATING FEE: $000
ESTIMATED NOT-TO-EXCEED
REIM13URSABLE EXPENSES: 50'00
TOTAL DATA COLLECTION PHASE: $281182.40
PRGRAMMING/MASTERPLANNING PHASE;
ARCHITECTURAL FEE: $18,540.93
MEP/STRUCTURAL FEE: $8, 197, 50
CIVIL FEE: $10,000.00
LANDSCAPE FEE: $ 1,540.08
IRRIGATION FEE $0.00
COST ESTIMATING FEE: $ 5,922.42
ESTIMATED NOT-TO-EXCEED
REIMBURSABLE EXPENSES: $2,806.53
TOTAL PRGRAMMI NG /
MASTERPLANNING PHASE: $47,007.45
SCHEMATIC DESIGN PHASE;
ARCHITECTURAL FEE : $28,216. 37
MEP/STRUCTURAL FEE: $0.00
CIVIL FEE : $0.00
LANDSCAPE FEE: $3,850. 19
IRRIGATION FEE $000
COST ESTIMATING FEE: $ 15, 742. 12
ESTIMATED NOT-TO-EXCEED
REIMBURSABLE EXPENSES: $2,806.53
TOTAL SCHEMATIC DESIGN PHASE: $500615.21
PHASE II: 50% DESIGN DEVELOPMENT PHASE:
ARCHITECTURAL FEE: $ 18,975.90
MEP/STRUCTURAL FEE: $ 170325.80
CIVIL FEE: $000
IANDSCAPF FEE : $0,00
IRRIGATION FEE $000
COST ESTIMATING FEE: $ 91944.82
ESTIMATED NOT TO- EXCEED
REIMBURSABLE EXPENSES: $2,806. 53
TOTAL 5036 DESIGN DEVELOPMENT
PHASE: $49,053.06
100% DESIGN DEVELOPMENT PHASE:
ARCHITECTURAL FEE; $ 17,725.81
MEP/STRUCTURAL FEE: $18,665. 16
CIVIL FEE: $46,600.00
LANDSCAPE FEE: $ 1, 100.06
IRRIGATION FEE $ 1,600,00
COST ESTIMATING FEE: $0,00
ESTIMATED NOT40-EXCEED
REIMBURSABLE EXPENSES: $2,806-53
TOTAL 100% DESIGN DEVELOPMENT
PHASE: $88,497.56 '�.
PHASE III : 50% CONSTRUCTION DOCUMENT
PHASE:
ARCHITECTURAL FEE: $40,596.93
MEP/STRUCTURAL FEE: $31534. 63
CIVIL FEE: $0.00
LANDSCAPE FEE: $10320.07
IRRIGATION FEE $1,600.00
COST ESTIMATING FEE: $ 10,480.97
ESTIMATED NOT-TO-EXCEED
REIMBURSABLE EXPENSES: $2,806.53
Mr
TOTAL 50% CONSTRUCTION
DOCUMENT PHASE: $88,339.12
100% CONSTRUCTION DOCUMENT
PHASE:
ARCHITECTURAL FEE : $30,221.39
MEP/STRUCTURAL FEE: $33,413.93
CIVIL FEE: $2Q000.00
LANDSCAPE FEE; $2,420. 12
IRRIGATION FEE $2,400.00
COST ESTIMATING FEE : $0.00
ESTIMATED NOT-TO-EXCEED
REIMBURSABLE EXPENSES: $4806.53
TOTAL 10076 CONSTRUCTION
DOCUMENT PHASE: $91,261.97
PERMITTING SET/ PERMITTING PHASE:
ARCHITECTURAL FEE; $ 15,970.68
MEP/STRUCTURAL FEE : $5, 738.81
CIVIL FEE: $ 15,4D0.00
LANDSCAPE FEE: $880. 04
IRRIGATION FEE $200.00
COST ESTIMATING FEE: $0,D0
ESTIMATED NOT-TO-EXCEED
REIMBURSABLE EXPENSES: $2,806. 53
TOTAL PERMITTING SET/ PERMITTING
PHASE: $401996.07
PHASE IV: BIDDING PHASE:
ARCHITECTURAL FEE: $5,640, 19
MEP/STRUCTURAL FEE: $3,589.38
CIVIL FEE: $5,280.00
LANDSCAPE FEE: $440402
IRRIGATION FEE $700.00
COST ESTIMATING FEE: $0.00
ESTIMATED NOT-TO-EXCEED
REIMBURSABLE EXPENSES: $2,806.53
TOTAL BIDDING PHASE: $18,456. 13
PHASE V: CONSTRUCTION OBSERVATION PHASE:
ARCHITECTURAL FEE: $52,802.23
MEP/STRUCTURAL FEE: $27,764. 10
CIVIL FEE: $19,850.00
LANDSCAPE FEE: $4,400.22
IRRIGATION FEE $3, 200.00
COST ESTIMATING FEE: $0.00
ESTIMATED NOT-TO-EXCEED $2,806. 51
REIMBURSABLE EXPENSES:
TOTAL CONSTRUCTION OBSERVATION
PHASE: $110,823.06
TOTAL A/E FEES: $587,973.28
TOTAL NTE REIMBURSABLE EXPENSES: $25,258. 75
GRAND TOTAL: $613,232.03