The URL can be used to link to this page

Home My WebLink About2010-019WORK ORDER NUMBER 43 This Work Order Number 13 is entered into as of this _1.2_ day of _Janu_ary , 2010 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of August 10, 2004 and amended effective July 24, 2007 (as so amended, the "Agreement"), by and between Indian River County Solid Waste Disposal District, a dependent special district of Indian River County, Florida ("District") and Camp Dresser & McKee, Inc., a Massachusetts corporation ("Consultant"). The District has selected the Consultant to perform the professional services set forth on Fxhibit A, attached to this Work Order and made part hereof by this reference. 'The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 13 and within the timeframe more particularly set forth in Exhibit C, all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. 1N WITNI?SS WI1FRI?OI', the parties hereto have executed this Work Order ws of the date first written above. CAMP DRRSSFR & McKIT: Inc. 13v: Eric J otke, P.E., BCEE Principal Engineer INDIAN RIVI?R CC'U.N 1'Y SOLI "1'L I41SJS 1, ISI'R1C„1 By — Peter D. O' Bryan - "airman Attest: J.K. Barton, C1crk of Court By Deputy Clerk d Joseph A. Baird, Cotmty Administrator Assistant County Attorney JI2565.doc 1 .-/ a -.4:z0,' j 0 EXHIBIT A SCOPE OF PROFESSIONAL SERVICES INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING AND REPORTING - 2010 BACKGROUND Semi-annual reports of groundwater and leachate quality at the Indian River County (IRC) Solid Waste Disposal District (SWDD) Landfill must be submitted to the Florida Department of Environmental Protection (FDEP) in accordance with Chapter 62-701.510, F.A.C. and the Monitoring Plan Implementation Schedule (MPIS) of Permit No. S031-0128769-018. Water levels are measured and samples of groundwater, surface water, and leachate are collected by IRC SWDD staff in January and July in accordance with MPIS. Semi-annual monitoring reports will be required in calendar year 2010. Semi-annual sampling of the 27 (currently installed) Class I landfill groundwater monitor wells and 6 (currently installed) construction and demolition (C&D) debris landfill groundwater monitor wells shall be collected in January and July for the list of Semi -Annual Ground Water Parameters on Attachment D and Attachment E of the Monitoring Plan Implementation Schedule (MPIS), respectively. Ten new groundwater monitor wells are proposed for the Segment 3 Class I landfill and four new groundwater monitor wells are proposed for the C&D debris Cell 2 landfill but have not been installed and are not included the Scope of Services. Samples from the two surface water sites shall be collected semi-annually in January and July and analyzed for the list of Semi -Annual Surface Water Parameters presented as Attachment G of the MPIS. Leachate shall be sampled annually from the leachate monitoring site (L-1) and analyzed for the list of Annual Leachate Parameters presented as Attachment H of the MPIS. Four additional leachate monitoring sites (L-2(1) through L-2(4)) are proposed for the Segment 3 Class I landfill but have not been constructed and are not included the Scope of Services. CDM will assist IRC SWDD Staff with the field sampling activities and the analytical testing will be conducted by Environmental Conservation Laboratories (ENCO), the analytical laboratory contracted with IRC SWDD. The results of the annual and semi-annual water quality monitoring events are to be reported to FDEP within 60 days of receipt of analysis from the laboratory. The IRC Landfill also operates under a Title V permit (Permit No. 0610015 -003 -AV) issued on August 2, 2007, which contains monitoring and reporting requirements related to the landfill gas collection and control system. IRC SWDD is required to prepare and submit the following to FDEP and the U.S. Environmental Protection Agency (USEPA), Region 4: ■ Annual Statement of Compliance (within 60 days after the end of the calendar year); ■ Annual Operating Report (on or before March 1 of the following year); and ■ Results of an annual flare visible emissions test (within 45 days of testing). A-1 j12565.doc CDM proposes the following Scope of Services to assist IRC SWDD with meeting the requirements for the following during 2010: ■ Project Quality Management ■ Annual and semi-annual water quality reporting, ■ Title V reporting, ■ General Technical and miscellaneous permit compliance monitoring and reporting SCOPE OF SERVICES CDM will undertake the annual permit compliance monitoring and reporting, which will include the following tasks: Task 1: Project Quality Management Task 2: Annual and Semi -Annual Sampling and Reporting Task 3: Title V Permit Compliance and Reporting; and Task 4: General Technical and Miscellaneous Permit Compliance Reporting TASK 1.0 - PROTECT QUALITY MANAGEMENT Activities performed under this task consist of those generally administrative functions required to assure that the project remains on schedule, within budget, and that the quality of the work products defined within this scope is consistent with CDM's standards and IRC SWDD's expectations. CDM will meet with IRC SWDD staff monthly for project planning and coordination. CDM's project manager will prepare and submit monthly status reports and attend status reporting meetings throughout the life of the project. It is estimated that meetings will be held on the average of once a month. Preparation of invoices and project administration will also be performed under this task. TASK 2.0 - ANNUAL AND SEMI-ANNUAL SAMPLING AND REPORTING CDM will assist IRC SWDD with all sampling preparation activities, including scheduling, staffing, subcontracting, and field equipment preparation. CDM will perform the field testing, sample collection, and water -level measurements. CDM will contract with Ideal Tech Service Inc. (ITS) to perform the groundwater, surface water, and leachate sampling. CDM/ITS will perform the semi-annual (January and July) sampling of the 27 (currently installed) Class I landfill groundwater monitor wells and 6 (currently installed) construction and demolition (C&D) debris landfill groundwater monitor wells (33 total wells) for the list of Semi -Annual Ground Water Parameters on Attachment D and Attachment E of the MPIS, respectively. CDM/ITS will collect water level data for the groundwater monitor wells and staff gauge prior to the sampling event. CDM/ITS will also perform semi-annual (January and July) sampling of the two surface water sites for analysis of the list of Semi -Annual Surface Water Parameters presented as Attachment G of the MPIS and annual leachate sampling from the leachate monitoring sites for analysis of the list of Annual Leachate Parameters presented as Attachment H of the MPIS. It is estimated that data collection and sampling will take four days to complete A-2 j12565.doc per sampling event. In the event that FDEP requires resampling of groundwater monitoring wells, the labor and materials will be invoiced under Task 4 of this Scope of Services. If the resampling is the result from errors made by the sampling staff, IRC will not be invoiced. CDM/ITS will deliver the samples to the ENCO Orlando office for analysis. ENCO will perform the laboratory analysis under IRC SWDD's contract. CDM will assist IRC SWDD in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as required by the MPIS, review and evaluate the analytical test results, and prepare the semi-annual reports. CDM will prepare two semi-annual reports that will be submitted to FDEP within 60 days of receipt of valid laboratory results from the laboratory that is contracted by IRC SWDD to analyze samples. Services included in preparing the semi-annual reports include: ■ Review of laboratory result with respect to FDEP groundwater quality criteria and historical laboratory results. If review of the data indicates potential errors in the results or concentrations of analyses that could potentially result in enforcement action, CDM will notify IRC SWDD prior to preparing the report and request confirmatory samples, if needed. ■ Preparation of semi-annual monitoring reports for the January and July monitoring events. The reports will include brief discussions of the results, water level contour maps, and copies of the analytical reports a draft report will be submitted for review, if requested. ■ CDM will prepare three copies of the final report for submittal to FDEP and will provide one file copy to IRC SWDD IRC SWDD will provide copies of analytical reports in electronic format (AdApt, or other electronic format accepted by FDEP). TASK 3.0 - TITLE V PERMIT COMPLIANCE AND REPORTING Title V Permit No. 0610015 -003 -AV contains monitoring and reporting requirements related to the landfill gas collection and control system. CDM will assist IRC SWDD, as described below, in fulfilling all air permit requirements and conditions within the required regulatory timeframes. Statement of Compliance CDM will prepare and submit the annual Statement of Compliance for the IRC Landfill. This document must be submitted to FDEP within 60 days after the end of the calendar year, as required by Rule 62-213.440(3)(a)(2), F.A.C. Annual Operating Report CDM will prepare and submit the Annual Operating Report for the IRC Landfill. This report must be submitted to FDEP or before March 1 of each calendar year using the annual operating report form for an air pollutant emitting facility, as required by Rule 62-210.370(3), F.A.C. A-3 j12565.doc CDM will estimate the annual emission rates of non -methane organic compounds and volatile organic compounds from the landfill gas to determine the IRC Landfill's status with regard to operation and reporting requirements of the active landfill gas collection and control system under the New Source Performance Standards requirements. Annual Emissions Fee CDM will submit the annual emissions fee to FDEP between January 15 and March 1 using completed FDEP Form 62-213.900(1). IRC SWDD is responsible for providing CDM with the required fee. Visible Emissions Testing CDM will contract with a certified observer to perform the annual visible emissions test in order to determine the opacity of the flare. CDM will provide oversight of the annual visible emission testing of the flare, notify FDEP of the time and location of the test, and prepare and submit to FDEP a report of the test results. TASK 4.0 - GENERAL TECHNICAL AND MISCELLANEOUS PERMIT COMPLIANCE ASSISTANCE CDM will provide general technical and permit compliance assistance to IRC SWDD staff on an as needed basis. IRC SWDD staff is performing a number of the tasks required annually by the current FDEP landfill permits. CDM will provide support as needed for the SWDD staff as they perform these tasks. Each task will be authorized and documented up to the budgeted amount for each task. General technical and permit compliance assistance tasks may include: ■ reporting required by the Multi -Sector Generic Permit for stormwater discharge; ■ quarterly monitoring and reporting of the landfill gas monitoring wells located at the IRC Landfill site boundary, as well as enclosed structures located on site; ■ submittal of records of groundwater dewatering volumes to St. Johns River Water Management District in compliance with the consumptive use water permit; ■ preparing agenda items for and attend IRC Board of County Commissioners meetings, ■ developing annual IRC SWDD budgets, and ■ miscellaneous permit renewals or technical support PROTECT SCHEDULE The following project schedule has been developed based on authorization to provide design services being received on January 1, 2010. Task 1: January 1, 2010 through December 31, 2010 Task 2: January and July (within 60 days of receipt of laboratory analysis) A-4 j12565.doc Task 3: Statement of Compliance Annual Operating Report Semi -Annual Operating Report Annual Emissions Fee March 1, 2010 March 1, 2010 March 1, 2010 and September 1, 2010 Between January 15.2010 and March 1, 2010 Task 4: January 1, 2010 through December 31, 2010 PAYMENT AND COMPENSATION Payments for the Scope of Services described herein shall be made on the basis of a lump sum fee. The lump sum fee for Task 1 through 3 of this proposal is $67,657 and the Not -to -Exceed fee for Task 4 is $10,170, per Exhibit B. CDM will submit monthly invoices based on the percent complete for the work performed. A-5 iizsss.doo EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services - 2010 DESCRIPTION: Task 1.0 - Project Quality Management CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc. Labor Category Hours Rate Total Officer 4 $200 $800 Associate 4 $190 $760 Principal 12 $180 $2,160 Senior Professional 50 $145 $7,250 Professional Il 30 $130 $3,900 Professional 24 $100 $2,400 Project Administration 10 $75 $750 Total Hours 134 Total Salary Cost $18,020 Other Direct Costs 1 000 TOTAL LUMP SUM FEE 19 020 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee $19,020. Partial payments will be made on a monthly basis in accordance with the referenced contract. B_1 j12565.doo EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services - 2010 DESCRIPTION: Task 2 - Annual and Semi -Annual Sampling and Reporting CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc. Labor Category Hours Rate Total Officer 2 $200 $400 Associate 4 $190 $760 Principal 24 $180 $4,320 Senior Professional 70 $145 $10,150 Professional Il 30 $130 $3,900 Professional 32 $100 $3,200 Senior Support 6 $110 $660 Staff Support 12 $80 $960 Project Administration 12 $75 $900 Total Hours 192 Total Salary Cost $25,250 Other Direct Costs $M00 Outside Professional Services (Ideal Tech Services, Inc.) $8= TOTAL LUMP SUM FEE J15 867 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee of $35,867. Partial payments will be made on a monthly basis in accordance with the referenced contract. B-2 j12565.doc EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services - 2010 DESCRIPTION: Task 3.0 - Title V Permit Compliance and Reporting CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc. Labor Category Hours Rate Total Officer 2 $200 $400 Associate 2 $190 $380 Principal 8 $180 $1,440 Senior Professional 20 $145 $2,900 Professional Il 20 $130 $2,600 Professional 20 $100 $2,000 Senior Support 2 $110 $220 Staff Support 6 $80 $480 Project Administration 8 $75 $600 Total Hours 88 Total Salary Cost $11,020 Other Direct Costs $750 Outside Professionals 1 000 TOTAL LUMP SUM FEE 12 770 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee $12,770. Partial payments will be made on a monthly basis in accordance with the referenced contract. B-3 iizsse.aoc EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services - 2010 DESCRIPTION: Task 4.0 - General Technical and Miscellaneous Permit Compliance Reporting CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc. Labor Category Hours Rate Total Officer 2 $200 $400 Associate 4 $190 $760 Principal 10 $180 $1,800 Senior Professional 20 $145 $2,900 Professional II 14 $130 $1,820 Professional 10 $100 $1,000 Senior Support 2 $110 $220 Staff Support 4 $80 $320 Project Administration 6 $75 $450 Total Hours 72 Total Salary Cost $9,670 Other Direct Costs 500 TOTAL NOT -TO -EXCEED FEE $10,170 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a fee Not - to -Exceed of $10,170. Partial payments will be made on a monthly basis in accordance with the referenced contract. B-4 j12565.doc