HomeMy WebLinkAbout2011-259 EXHIBIT ; "� i3 / 11
SCOPE OF PROFESSIONAL SERVICES 1 5• a ' a
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INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT
ENGINEERING SERVICES FOR
ANNUAL PERMIT COMPLIANCE MONITORING AND REPORTING
WORK ORDER N0 , 2
This Authorization, when executed, shall be incorporated in and become part of the Contract for
Consulting/ Professional Services between the Indian River County Solid Waste Disposal District
( IRC SWDD ) , and Camp Dresser & McKee Inc. (CDM ) , dated December 13, 2011 hereafter referred
to as the Contract.
BACKGROUND
Semi - annual reports of groundwater and leachate quality at the IRC SWDD Landfill must be
submitted to the Florida Department of Environmental Protection ( FDEP ) in accordance with
Chapter 62 - 701 . 510, Florida Administrative Code ( F.A. C . ) and the Monitoring Plan Implementation
Schedule ( MPIS ) of Permit Nos . SC31 - 0128769 - 019 and 5031 - 0128769 - 020 . Water levels are
measured and samples of groundwater, surface water, and leachate are collected in January and
July in accordance with MPIS . Two semi - annual monitoring reports that document the sampling
events will be required in calendar year 2012 .
Semi - annual sampling of the 41 Class I and construction and demolition (C & D) debris landfill
groundwater monitor wells shall be performed in January and July of 2012 for the list of Semi -
Annual Ground Water Parameters identified in Paragraph 8 of the MPIS, which is included by
reference in Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 . CDM understands that
additional new or replacement groundwater monitor wells will be installed in the future under
Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 . Sampling of proposed new or
replacement groundwater monitor wells required by Permit Nos . SC31 - 0128769 - 019 and S031 -
0128769 - 020 beyond the 41 currently installed are not included this Scope of Services .
Samples from the two surface water sites shall be collected in January and July and analyzed for the
list of Semi -Annual Surface Water Parameters identified in Paragraph 14 of the MPIS, which is
included by reference in Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 .
Leachate shall be sampled annually from the leachate monitoring site ( L - 1 ) and analyzed for the list
of Annual Leachate Parameters identified in Paragraph 17 of the MPIS, which is included by
reference in Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 .
CDM will assist IRC SWDD Staff with the field sampling activities . Analytical testing will be
conducted by Environmental Conservation Laboratories ( ENCO) , the analytical laboratory
contracted by IRC SWDD . The results of the annual leachate and and semi - annual water quality
monitoring events will be reported to FDEP within 60 days of receipt of analysis from the
laboratory as required by Paragraph 29 of the MPIS and Chapter 62 - 701 . 510 (9 ) ( a) , which is
included by reference in Permit Nos . SC31 - 0128769 - 019 and 5031 - 0128769 - 020 .
The IRC Landfill also operates under a Title V permit ( Permit No . 0610015 - 003 -AV) issued on
August 2 , 2007 , which contains monitoring and reporting requirements related to the landfill gas
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WORK ORDER NUMBER 2
This Work Order Number 2 entered into as of this 13 day of December, 2011 pursuant
to that certain Continuing Contract Agreement for Professional Services entered into as of
December 6 , 2011 (the "Agreement" ) , by and between INDIAN RIVER COUNTY, a political
subdivision of the State of Florida ( " COUNTY" ) and Camp Dresser & McKee Inc . , ( CDM )
( " Consultant" ) .
The COUNTY has selected the Consultant to perform the professional services set forth
on Exhibit A ( Scope of Work ) , attached to this Work Order and made part hereof by this
reference . The professional services will be performed by the Consultant for the fee schedule
set forth in Exhibit B ( Fee Schedule ) , attached to this Work Order and made a part hereof
by
this reference . The Consultant will perform the professional services within the timeframe
more particularly set forth in Exhibit A (Time Schedule ) , attached to this Work Order and made
a part hereof by this reference all in accordance with the terms and provisions set forth in the
Agreement . Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order
shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed
to be incorporated in each individual Work Order as if fully set forth herein .
IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date
first written above .
CONSULTANT : BOARD OF COUNTY COMMISSIONERS
Camp Dresser & McKee Inc . OF INDIAN RIVER COUNTY
By : By : 00
Gary eeler , Chairman
o MM1, s�4
4000
Title :
f�L/ � •
ved Date : December 13 , 2011
, y: = Attest : J . K . Barton , Clerk of Court
t'f No�'
,,yawe 2 a ell's 0 _ —
Deputy Clerk
(] in J�10 9 2 CEO,
Approved :
J seph A . Paird , County Administrator
Approved as to form and legal sufficiency .
Alan S . Plac ich , Sr ., County Attorney
collection and control system . IRC SWDD is required to prepare and submit the following to FDEP
and the U . S . Environmental Protection Agency ( USEPA) , Region 4 :
■ Annual Statement of Compliance (within 60 days after the end of the calendar year) ;
■ Annual Operating Report ( on or before April 1 of the following year) ; and
■ Results of an annual flare visible emissions test (within 45 days of testing) .
IRC SWDD has agreed to quarterly contamination evaluation monitoring in accordance with
monitoring plans included in the Contamination Evaluation Report as modified and approved in the
FDEP letter dated October 7, 2010 . Samples are collected in January, April, July, and October .
Results are included with the routine semi - annual monitoring reports . CDM will assist IRC SWDD
Staff with the field sampling activities . Analytical testing will be conducted by ENCO , the analytical
laboratory contracted by IRC SWDD .
SCOPE OF SERVICES
CDM will undertake the annual permit compliance monitoring and reporting, which will include the
following tasks :
Task 1 : Project Quality Management
Task 2 : Annual and Semi -Annual Water Quality Sampling and Reporting
Task 3 : Title V Permit Compliance and Reporting; and
Task 4 : General Technical and Miscellaneous Permit Compliance Reporting
Task 5 : Quarterly Contamination Evaluation Monitoring
The below Scope of Services is based on regulations and monitoring and reporting requirements as
of the authorization date of this Work Order. An amendment to this Scope of Services may be
needed if there are any regulatory changes that result in additional work.
TASK 1 . 0 - PROJECT QUALITY MANAGEMENT
Activities performed under this task consist of those generally administrative functions required to
assure that the project remains on schedule, within budget, and that the quality of the work
products defined within this scope is consistent with CDM ' s standards and IRC SWDD ' s
expectations .
CDM will meet with IRC SWDD staff monthly for project planning and coordination . CDM ' s project
manager will prepare and submit monthly status reports and attend status reporting meetings
throughout the life of the project. It is estimated that meetings will be held on the average of once a
month . Preparation of invoices and project administration will also be performed under this task.
TASK 2 . 0 - ANNUAL AND SEMI -ANNUAL WATER QUALITY SAMPLING AND REPORTING
CDM will assist IRC SWDD with all sampling preparation activities, including scheduling, staffing,
subcontracting, and field equipment preparation . CDM will perform the field testing, sample
collection, and water- level measurements . CDM will contract with Ideal Tech Services Inc . ( ITS ) to
perform the groundwater, surface water, and leachate sampling. CDM / ITS will perform the semi -
annual (January and July) sampling of the 41 Class I construction and demolition ( C & D) debris
landfill groundwater monitor wells for the list of Semi -Annual Ground Water Parameters identified
in Paragraph 8 of the MPIS, included in Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 .
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CDM / ITS will collect water level data for the groundwater monitor wells and staff gauges prior to
the sampling event.
CDM / ITS will also perform semi - annual (January and July) sampling of the two surface water sites
for analysis of the list of Semi - Annual Surface Water Parameters identified in Paragraph 14 of the
MPIS included in Permit Nos . SC31 - 0128769 - 019 and S031 - 0128769 - 020 and annual leachate
sampling from the currently constructed leachate monitoring site ( L4 ) for analysis of the list of
Annual Leachate Parameters identified in Paragraph 17 of the MPIS ( Permit Nos . SC31 - 0128769 -
019 and 5031 - 0128769 - 020) .
It is estimated that data collection and sampling will take five days to complete per sampling event.
In the event that FDEP requires resampling of groundwater monitoring wells, the labor and
materials will be invoiced under Task 4 of this Scope of Services . If the resampling is the result from
errors made by the sampling staff, IRC will not be invoiced . CDM / ITS will deliver the samples to the
ENCO Orlando office for analysis .
ENCO will perform the laboratory analysis under IRC SWDD ' s contract. CDM will assist IRC SWDD
in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as
required by the MPIS, review and evaluate the analytical test results, and prepare the semi - annual
reports .
CDM will prepare two semi - annual reports that will be submitted to FDEP within 60 days of receipt
of valid laboratory results from the laboratory that is contracted by IRC SWDD to analyze samples .
Services included in preparing the semi - annual reports entail :
■ Review of laboratory results with respect to FDEP groundwater quality criteria and historical
laboratory results . If review of the data indicates potential errors in the results or concentrations
of analyses that could potentially result in enforcement action, CDM will notify IRC SWDD prior
to preparing the report and request confirmatory samples, if needed.
■ Preparation of semi - annual monitoring reports for the January and July monitoring events . The
reports will include brief discussions of the results, water level contour maps, and copies of the
analytical reports . A draft report will be submitted for review, if requested .
■ CDM will prepare three copies of the final report for submittal to FDEP and will provide one file
copy to IRC SWDD .
IRC SWDD will provide copies of analytical reports in electronic format (AdApt, or other electronic
format accepted by FDEP) .
TASK 3 . 0 - TITLE V PERMIT COMPLIANCE AND REPORTING
Title V Permit No . 0610015 - 003 -AV, which is the current permit as of the date of this work order,
contains monitoring and reporting requirements related to the landfill gas collection and control
system . CDM will assist IRC SWDD , as described below, in fulfilling all air permit requirements and
conditions within the required regulatory timeframes .
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Statement of Compliance
CDM will prepare and submit the annual Statement of Compliance for the IRC Landfill . This
document must be submitted to FDEP within 60 days after the end of the calendar year, as required
by Rule 62 - 213 . 440 ( 3 ) (a) ( 2 ) , F.A. C .
Annual Operating Report
CDM will prepare and submit the Annual Operating Report for the IRC Landfill . This report must be
submitted to FDEP on or before April 1 of each calendar year using the annual operating report
form for an air pollutant emitting facility, as required by Rule 62 - 210 . 370 ( 3 ) , F.A. C .
CDM will estimate the annual emission rates of non - methane organic compounds and volatile
organic compounds from the landfill gas to determine the IRC Landfill ' s status with regard to
operation and reporting requirements of the active landfill gas collection and control system under
the New Source Performance Standards requirements .
Annual Emissions Fee
IRC SWDD is responsible for providing CDM with the required fee. CDM will submit the annual
emissions fee documentation to FDEP between January 15 and March 1 using completed FDEP
Form 62 - 213 . 900 ( 1 ) .
Visible Emissions Testing
CDM will contract with a certified observer to perform the annual visible emissions test in order to
determine the opacity of the flare. CDM will provide oversight of the annual visible emission testing
of the flare, notify FDEP of the time and location of the test, and prepare and submit to FDEP a
report of the test results .
TASK 4 . 0 - GENERAL TECHNICAL AND MISCELLANEOUS PERMIT COMPLIANCE ASSISTANCE
CDM will provide general technical and permit compliance assistance to IRC SWDD staff on an as
needed basis . IRC SWDD staff is performing a number of the tasks required annually by the current
FDEP landfill permits . CDM will provide support as needed for the SWDD staff as they perform
these tasks .
Each task will be authorized and documented up to the budgeted amount for each task. General
technical and permit compliance assistance tasks may include :
■ Reporting required by the Multi - Sector Generic Permit for stormwater discharge ;
■ Quarterly monitoring and reporting of the landfill gas monitoring wells located at the IRC
Landfill site boundary, as well as enclosed structures located on site ;
■ Submittal of records of groundwater dewatering volumes to St. Johns River Water Management
District in compliance with the consumptive use water permit;
■ Preparing agenda items for and attending IRC Board of County Commissioners meetings,
■ Developing annual IRC SWDD budgets, and
■ Miscellaneous permit renewals or technical support
■ Sampling and reporting for additional monitor wells, surface water, leachate , etc .
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TASK 5 . 0 - QUARTERLY CONTAMINATION EVALUATION MONITORING
CDM will collect the samples in accordance with the approved plans including coordination with
IRC SWDD scheduling, water level measurements, data review and analysis, and reporting.
CDM / ITS will perform the 2012 quarterly (January, April, July, and October) sampling of seven
groundwater monitoring wells ( MW4S, MW- 2S, MW- 3S , MW43S, MW- C1 , MW- C2 and MW- 0 ) for
analysis of iron, chlorides, TDS, sodium, ammonia, nickel, arsenic, silver, thallium, hardness, BODS ,
COD, total nitrogen , and total phosphate. CDM / ITS will collect water level data for the groundwater
monitor wells and staff gauges immediately prior to the sampling event. CDM / ITS will also perform
2012 quarterly (January, April , July, and October) sampling of six surface water sites (C5 - SW1 , C5 -
SW2 ) CS - SW3 , C5 - SW6, LC - SW4, and L & SW5 ) for analysis of iron, chlorides, TDS , sodium, ammonia,
nickel, arsenic, silver, thallium , hardness, BODS , COD, total nitrogen, total phosphates, unionized
ammonia, and chlorophyll A . It is estimated that each monitoring event will take one full day in the
field to complete . In the event that FDEP requires re - sampling of groundwater monitoring wells or
surface water sites, or if an algae bloom is observed and algal speciation sampling and analysis are
required, the services performed will be invoiced under Task 4 of this Scope of Services . CDM / ITS
will deliver the samples to the ENCO Orlando office for analysis . Laboratory analysis will be
performed by others under contract with IRC .
ENCO will perform the laboratory analysis under IRC SWDD ' s contract. CDM will assist IRC SWDD
in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as
required and review and evaluate the analytical test results . The results of the contamination
evaluation monitoring will be reported with the semi - annual water quality reports (Task 2 ) . CDM
reserves the right to request additional compensation should any meetings be required .
ASSUMPTIONS
■ This Scope of Services and cost proposal is based on solid waste operations Permit Nos .
SC31 - 0128769 - 019 and SO31 - 0128769 - 020 and the groundwater monitor wells, leachate
sampling sites, and surface water monitor sites that are installed as of the date of this work
order.
■ CDM understands that additional new or replacement groundwater monitor wells will be
installed in the future under Permit Nos . SC31 - 0128769 - 019 and 5031 - 0128769 - 020 . Sampling
of proposed new or replacement groundwater monitor wells required by Permit Nos . SC31 -
0128769 - 019 and SO31 - 0128769 - 020 beyond the 41 currently installed are not included this
Scope of Services .
■ Sampling of new leachate monitoring sites required by Permit Nos . SC31 - 0128769 - 019 and
SO31 - 0128769 - 020, which are not currently constructed, are not included this Scope of
Services .
■ Laboratory analysis is not included in this scope of services .
■ This Scope of Services and cost proposal is based on the Title V Permit No . 0610015 - 003 -AV,
which is the current permit as of the date of this work order.
■ This Scope of Services does not include meetings with the Florida Department of
Environmental Protection or the Indian River Farms Water Control District .
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DATA OR ASSISTANCE TO BE PROVIDED BY IRC SWDD
■ Existing data available on construction of the existing groundwater monitor wells
■ Available site surveys
■ Available record information
■ Laboratory analytical reports and direct access to laboratory personnel
■ Access to sampling site
■ Annual Emissions fee
PROJECT SCHEDULE
The following project schedule has been developed based on receiving authorization on before
December 20, 2011 .
Task 1 : January 1 , 2012 through December 31 , 2012
Task 2 : January through April 2012 and July through October 2012 ( Includes sampling events ,
review and validation of results, and completion / submittal of reports within 60 days of
receipt of laboratory analysis )
Task 3 : Statement of Compliance March 1 , 2012
Annual Operating Report April 1 , 2012
Semi -Annual Operating Report March 1 , 2012 and September 1 , 2012
Annual Emissions Fee Between January 15 , 2012 and March 1 , 2012
Task 4 : January 1 , 2012 through December 31 , 2012
Task 5 : January and February 2012 , April and May 2012 , July and August 2012 , and October and
November 2012 ( Includes review and validation of results)
PAYMENT AND COMPENSATION
Compensation for the Scope of Services described herein shall be made on the basis of a lump sum
fee . The annual lump sum fee for Tasks 1 . 0 through 5 . 0, inclusive, is $ 109 , 283 as shown in Exhibits
B . CDM will invoice IRC SWDD on a monthly basis based on percent complete of each task. For
invoice purposes only, the value of each task is as shown in the Table 1 .
Table 1
TASK VALUE FOR INVOICE PURPOSE
TASK DESCRIPTION VALUE
1 Project Quality Management $ 19, 370
2 Annual and Semi -Annual Water Quality Sampling $ 39, 399
3 Title V Permit Compliance and Reporting $ 13, 000
4 General Technical and Miscellaneous Permit Compliance Reporting $ 100010
5 Quarterly contamination Evaluation Monitoring $ 27 , 504
TOTAL WORK ORDER NO . 2 LUMP SUM $ 109, 283
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EXHIBIT B
PROJECT BUDGET
INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT
ENGINEERING SERVICES FOR
ANNUAL PERMIT COMPLIANCE MONITORING REPORTING
WORK ORDER NO . 2
PROJECT : IRC SWDD Annual Permit Compliance
Monitoring Reporting Services
DESCRIPTION : Task 1 . 0 - Project Quality Management
CONTRACT
REFERENCE : Agreement between the Indian River County Board of County
Commissioners and Camp Dresser & McKee Inc .
Labor Category Hours Rate Total
Officer 4 $ 200 $ 800
Associate 4 $ 190 $ 760
Principal 12 $ 180 $ 2 , 160
Senior Professional 50 $ 150 $ 7 , 500
Professional 11 30 $ 130 $ 3 , 900
Professional 24 $ 100 $ 2 , 400
Project Administration 10 $ 85 850
Total Hours 134
Total Salary Cost $ 18, 370
Other Direct Costs $ 1 , 000
TOTAL LUMP SUM FEE
For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum
fee $ 19 , 370 . Partial payments will be made on a monthly basis in accordance with the referenced
contract.
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EXHIBIT B
PROJECT BUDGET
INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT
ENGINEERING SERVICES FOR
ANNUAL PERMIT COMPLIANCE MONITORING REPORTING
WORK ORDER NO . 2
PROJECT : IRC SWDD Annual Permit Compliance
Monitoring Reporting Services
DESCRIPTION : Task 2 . 0 - Annual and Semi -Annual Water Quality Sampling and Reporting
CONTRACT
REFERENCE : Agreement between the Indian River County Board of County
Commissioners and Camp Dresser & McKee Inc .
Labor Category Hours Rate Total
Officer 2 $ 200 $ 400
Associate 4 $ 190 $ 760
Principal 24 $ 180 $ 4, 320
Senior Professional 70 $ 150 $ 10 , 500
Professional 11 30 $ 130 $ 3 , 900
Professional 32 $ 100 $ 3 , 200
Senior Support 6 $ 120 $ 720
Staff Support 12 $ 85 $ 1 , 020
Project Administration 12 $ 85 $ 11020
Total Hours 192
Total Salary Cost $ 25 , 840
Other Direct Costs $ 11900
Outside Professional Services ( Ideal Tech Services, Inc . ) $ 111659
TOTAL LUMP SUM FEE $39
For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum
fee of $ 39 , 399 . Partial payments will be made on a monthly basis in accordance with the referenced
contract.
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EXHIBIT B
PROJECT BUDGET
INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT
ENGINEERING SERVICES FOR
ANNUAL PERMIT COMPLIANCE MONITORING REPORTING
WORK ORDER NO . 2
PROJECT : IRC SWDD Annual Permit Compliance
Monitoring Reporting Services
DESCRIPTION : Task 3 . 0 - Title V Permit Compliance and Reporting
CONTRACT
REFERENCE : Agreement between the Indian River County Board of County
Commissioners and Camp Dresser & McKee Inc.
Labor Category Hours Rate Total
Officer 2 $ 200 $ 400
Associate 2 $ 190 $ 380
Principal 8 $ 180 $ 1 , 440
Senior Professional 20 $ 150 $ 3 , 000
Professional II 20 $ 130 $ 2 , 600
Professional 20 $ 100 $ 2 , 000
Senior Support 2 $ 120 $ 240
Staff Support 6 $ 85 $ 510
Project Administration 8 $ 85 680
Total Hours 88
Total Salary Cost $ 11 , 250
Other Direct Costs $ 750
Outside Professionals (TRC Environmental) $ 10000
TOTAL LUMP SUM FEE QQ
For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum
fee $ 13 , 000 . Partial payments will be made on a monthly basis in accordance with the referenced
contract.
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EXHIBIT B
PROJECT BUDGET
INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT
ENGINEERING SERVICES FOR
ANNUAL PERMIT COMPLIANCE MONITORING REPORTING
WORK ORDER NO . 2
PROJECT : IRC SWDD Annual Permit Compliance
Monitoring Reporting Services
DESCRIPTION : Task 4 . 0 - General Technical and Miscellaneous Permit Compliance
Reporting
CONTRACT
REFERENCE : Agreement between the Indian River County Board of County
Commissioners and Camp Dresser & McKee Inc .
Labor Category Hours Rate Total
Officer 2 $ 200 $ 400
Associate 4 $ 190 $ 760
Principal 8 $ 180 $ 1 , 440
Senior Professional 20 $ 150 $ 3 , 000
Professional Il 14 $ 130 $ 1 , 820
Professional 10 $ 100 $ 1 , 000
Senior Support 2 $ 120 $ 240
Staff Support 4 $ 85 $ 340
Project Administration 6 $ 85 510
Total Hours 70
Total Salary Cost $ 9 , 510
Other Direct Costs 500
TOTAL LUMP SUM FEE noku
For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum of
$ 10 , 010 . Partial payments will be made on a monthly basis in accordance with the referenced
contract .
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EXHIBIT B
PROJECT BUDGET
INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT
ENGINEERING SERVICES FOR
ANNUAL PERMIT COMPLIANCE MONITORING REPORTING
WORK ORDER NO . 2
PROJECT : IRC SWDD Annual Permit Compliance
Monitoring Reporting Services
DESCRIPTION : Task 5 . 0 - Quarterly Contamination Evaluation Monitoring
CONTRACT
REFERENCE : Agreement between the Indian River County Board of County
Commissioners and Camp Dresser & McKee Inc .
Labor Category Hours Rae Total
Officer 4 $ 200 $ 800
Associate 4 $ 190 $ 760
Principal 18 $ 180 $ 3 , 240
Senior Professional 20 $ 150 $ 3 , 000
Professional Il 56 $ 130 $ 71280
Professional 24 $ 100 $ 2 , 400
Senior Support 8 $ 120 $ 960
Staff Support 4 $ 85 $ 340
Project Administration 10 $ 85 850
Total Hours 148
Total Salary Cost $ 19 , 630
Other Direct Costs $ 2 , 500
Outside Professionals ( Ideal Tech Services, Inc.) $ 50374
TOTAL LUMP SUM FEE $ 27 , 504
For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum
fee of $ 27 , 504 . Partial payments will be made on a monthly basis in accordance with the referenced
contract.
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