Loading...
HomeMy WebLinkAbout2011-259 EXHIBIT ; "� i3 / 11 SCOPE OF PROFESSIONAL SERVICES 1 5• a ' a � v / / - INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING AND REPORTING WORK ORDER N0 , 2 This Authorization, when executed, shall be incorporated in and become part of the Contract for Consulting/ Professional Services between the Indian River County Solid Waste Disposal District ( IRC SWDD ) , and Camp Dresser & McKee Inc. (CDM ) , dated December 13, 2011 hereafter referred to as the Contract. BACKGROUND Semi - annual reports of groundwater and leachate quality at the IRC SWDD Landfill must be submitted to the Florida Department of Environmental Protection ( FDEP ) in accordance with Chapter 62 - 701 . 510, Florida Administrative Code ( F.A. C . ) and the Monitoring Plan Implementation Schedule ( MPIS ) of Permit Nos . SC31 - 0128769 - 019 and 5031 - 0128769 - 020 . Water levels are measured and samples of groundwater, surface water, and leachate are collected in January and July in accordance with MPIS . Two semi - annual monitoring reports that document the sampling events will be required in calendar year 2012 . Semi - annual sampling of the 41 Class I and construction and demolition (C & D) debris landfill groundwater monitor wells shall be performed in January and July of 2012 for the list of Semi - Annual Ground Water Parameters identified in Paragraph 8 of the MPIS, which is included by reference in Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 . CDM understands that additional new or replacement groundwater monitor wells will be installed in the future under Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 . Sampling of proposed new or replacement groundwater monitor wells required by Permit Nos . SC31 - 0128769 - 019 and S031 - 0128769 - 020 beyond the 41 currently installed are not included this Scope of Services . Samples from the two surface water sites shall be collected in January and July and analyzed for the list of Semi -Annual Surface Water Parameters identified in Paragraph 14 of the MPIS, which is included by reference in Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 . Leachate shall be sampled annually from the leachate monitoring site ( L - 1 ) and analyzed for the list of Annual Leachate Parameters identified in Paragraph 17 of the MPIS, which is included by reference in Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 . CDM will assist IRC SWDD Staff with the field sampling activities . Analytical testing will be conducted by Environmental Conservation Laboratories ( ENCO) , the analytical laboratory contracted by IRC SWDD . The results of the annual leachate and and semi - annual water quality monitoring events will be reported to FDEP within 60 days of receipt of analysis from the laboratory as required by Paragraph 29 of the MPIS and Chapter 62 - 701 . 510 (9 ) ( a) , which is included by reference in Permit Nos . SC31 - 0128769 - 019 and 5031 - 0128769 - 020 . The IRC Landfill also operates under a Title V permit ( Permit No . 0610015 - 003 -AV) issued on August 2 , 2007 , which contains monitoring and reporting requirements related to the landfill gas A4 j13410.docx WORK ORDER NUMBER 2 This Work Order Number 2 entered into as of this 13 day of December, 2011 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of December 6 , 2011 (the "Agreement" ) , by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ( " COUNTY" ) and Camp Dresser & McKee Inc . , ( CDM ) ( " Consultant" ) . The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A ( Scope of Work ) , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B ( Fee Schedule ) , attached to this Work Order and made a part hereof by this reference . The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule ) , attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement . Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULTANT : BOARD OF COUNTY COMMISSIONERS Camp Dresser & McKee Inc . OF INDIAN RIVER COUNTY By : By : 00 Gary eeler , Chairman o MM1, s�4 4000 Title : f�L/ � • ved Date : December 13 , 2011 , y: = Attest : J . K . Barton , Clerk of Court t'f No�' ,,yawe 2 a ell's 0 _ — Deputy Clerk (] in J�10 9 2 CEO, Approved : J seph A . Paird , County Administrator Approved as to form and legal sufficiency . Alan S . Plac ich , Sr ., County Attorney collection and control system . IRC SWDD is required to prepare and submit the following to FDEP and the U . S . Environmental Protection Agency ( USEPA) , Region 4 : ■ Annual Statement of Compliance (within 60 days after the end of the calendar year) ; ■ Annual Operating Report ( on or before April 1 of the following year) ; and ■ Results of an annual flare visible emissions test (within 45 days of testing) . IRC SWDD has agreed to quarterly contamination evaluation monitoring in accordance with monitoring plans included in the Contamination Evaluation Report as modified and approved in the FDEP letter dated October 7, 2010 . Samples are collected in January, April, July, and October . Results are included with the routine semi - annual monitoring reports . CDM will assist IRC SWDD Staff with the field sampling activities . Analytical testing will be conducted by ENCO , the analytical laboratory contracted by IRC SWDD . SCOPE OF SERVICES CDM will undertake the annual permit compliance monitoring and reporting, which will include the following tasks : Task 1 : Project Quality Management Task 2 : Annual and Semi -Annual Water Quality Sampling and Reporting Task 3 : Title V Permit Compliance and Reporting; and Task 4 : General Technical and Miscellaneous Permit Compliance Reporting Task 5 : Quarterly Contamination Evaluation Monitoring The below Scope of Services is based on regulations and monitoring and reporting requirements as of the authorization date of this Work Order. An amendment to this Scope of Services may be needed if there are any regulatory changes that result in additional work. TASK 1 . 0 - PROJECT QUALITY MANAGEMENT Activities performed under this task consist of those generally administrative functions required to assure that the project remains on schedule, within budget, and that the quality of the work products defined within this scope is consistent with CDM ' s standards and IRC SWDD ' s expectations . CDM will meet with IRC SWDD staff monthly for project planning and coordination . CDM ' s project manager will prepare and submit monthly status reports and attend status reporting meetings throughout the life of the project. It is estimated that meetings will be held on the average of once a month . Preparation of invoices and project administration will also be performed under this task. TASK 2 . 0 - ANNUAL AND SEMI -ANNUAL WATER QUALITY SAMPLING AND REPORTING CDM will assist IRC SWDD with all sampling preparation activities, including scheduling, staffing, subcontracting, and field equipment preparation . CDM will perform the field testing, sample collection, and water- level measurements . CDM will contract with Ideal Tech Services Inc . ( ITS ) to perform the groundwater, surface water, and leachate sampling. CDM / ITS will perform the semi - annual (January and July) sampling of the 41 Class I construction and demolition ( C & D) debris landfill groundwater monitor wells for the list of Semi -Annual Ground Water Parameters identified in Paragraph 8 of the MPIS, included in Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 . A' 2 j13410.docx CDM / ITS will collect water level data for the groundwater monitor wells and staff gauges prior to the sampling event. CDM / ITS will also perform semi - annual (January and July) sampling of the two surface water sites for analysis of the list of Semi - Annual Surface Water Parameters identified in Paragraph 14 of the MPIS included in Permit Nos . SC31 - 0128769 - 019 and S031 - 0128769 - 020 and annual leachate sampling from the currently constructed leachate monitoring site ( L4 ) for analysis of the list of Annual Leachate Parameters identified in Paragraph 17 of the MPIS ( Permit Nos . SC31 - 0128769 - 019 and 5031 - 0128769 - 020) . It is estimated that data collection and sampling will take five days to complete per sampling event. In the event that FDEP requires resampling of groundwater monitoring wells, the labor and materials will be invoiced under Task 4 of this Scope of Services . If the resampling is the result from errors made by the sampling staff, IRC will not be invoiced . CDM / ITS will deliver the samples to the ENCO Orlando office for analysis . ENCO will perform the laboratory analysis under IRC SWDD ' s contract. CDM will assist IRC SWDD in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as required by the MPIS, review and evaluate the analytical test results, and prepare the semi - annual reports . CDM will prepare two semi - annual reports that will be submitted to FDEP within 60 days of receipt of valid laboratory results from the laboratory that is contracted by IRC SWDD to analyze samples . Services included in preparing the semi - annual reports entail : ■ Review of laboratory results with respect to FDEP groundwater quality criteria and historical laboratory results . If review of the data indicates potential errors in the results or concentrations of analyses that could potentially result in enforcement action, CDM will notify IRC SWDD prior to preparing the report and request confirmatory samples, if needed. ■ Preparation of semi - annual monitoring reports for the January and July monitoring events . The reports will include brief discussions of the results, water level contour maps, and copies of the analytical reports . A draft report will be submitted for review, if requested . ■ CDM will prepare three copies of the final report for submittal to FDEP and will provide one file copy to IRC SWDD . IRC SWDD will provide copies of analytical reports in electronic format (AdApt, or other electronic format accepted by FDEP) . TASK 3 . 0 - TITLE V PERMIT COMPLIANCE AND REPORTING Title V Permit No . 0610015 - 003 -AV, which is the current permit as of the date of this work order, contains monitoring and reporting requirements related to the landfill gas collection and control system . CDM will assist IRC SWDD , as described below, in fulfilling all air permit requirements and conditions within the required regulatory timeframes . A ' 3 ,l3410.docx Statement of Compliance CDM will prepare and submit the annual Statement of Compliance for the IRC Landfill . This document must be submitted to FDEP within 60 days after the end of the calendar year, as required by Rule 62 - 213 . 440 ( 3 ) (a) ( 2 ) , F.A. C . Annual Operating Report CDM will prepare and submit the Annual Operating Report for the IRC Landfill . This report must be submitted to FDEP on or before April 1 of each calendar year using the annual operating report form for an air pollutant emitting facility, as required by Rule 62 - 210 . 370 ( 3 ) , F.A. C . CDM will estimate the annual emission rates of non - methane organic compounds and volatile organic compounds from the landfill gas to determine the IRC Landfill ' s status with regard to operation and reporting requirements of the active landfill gas collection and control system under the New Source Performance Standards requirements . Annual Emissions Fee IRC SWDD is responsible for providing CDM with the required fee. CDM will submit the annual emissions fee documentation to FDEP between January 15 and March 1 using completed FDEP Form 62 - 213 . 900 ( 1 ) . Visible Emissions Testing CDM will contract with a certified observer to perform the annual visible emissions test in order to determine the opacity of the flare. CDM will provide oversight of the annual visible emission testing of the flare, notify FDEP of the time and location of the test, and prepare and submit to FDEP a report of the test results . TASK 4 . 0 - GENERAL TECHNICAL AND MISCELLANEOUS PERMIT COMPLIANCE ASSISTANCE CDM will provide general technical and permit compliance assistance to IRC SWDD staff on an as needed basis . IRC SWDD staff is performing a number of the tasks required annually by the current FDEP landfill permits . CDM will provide support as needed for the SWDD staff as they perform these tasks . Each task will be authorized and documented up to the budgeted amount for each task. General technical and permit compliance assistance tasks may include : ■ Reporting required by the Multi - Sector Generic Permit for stormwater discharge ; ■ Quarterly monitoring and reporting of the landfill gas monitoring wells located at the IRC Landfill site boundary, as well as enclosed structures located on site ; ■ Submittal of records of groundwater dewatering volumes to St. Johns River Water Management District in compliance with the consumptive use water permit; ■ Preparing agenda items for and attending IRC Board of County Commissioners meetings, ■ Developing annual IRC SWDD budgets, and ■ Miscellaneous permit renewals or technical support ■ Sampling and reporting for additional monitor wells, surface water, leachate , etc . A4 j13410.docx TASK 5 . 0 - QUARTERLY CONTAMINATION EVALUATION MONITORING CDM will collect the samples in accordance with the approved plans including coordination with IRC SWDD scheduling, water level measurements, data review and analysis, and reporting. CDM / ITS will perform the 2012 quarterly (January, April, July, and October) sampling of seven groundwater monitoring wells ( MW4S, MW- 2S, MW- 3S , MW43S, MW- C1 , MW- C2 and MW- 0 ) for analysis of iron, chlorides, TDS, sodium, ammonia, nickel, arsenic, silver, thallium, hardness, BODS , COD, total nitrogen , and total phosphate. CDM / ITS will collect water level data for the groundwater monitor wells and staff gauges immediately prior to the sampling event. CDM / ITS will also perform 2012 quarterly (January, April , July, and October) sampling of six surface water sites (C5 - SW1 , C5 - SW2 ) CS - SW3 , C5 - SW6, LC - SW4, and L & SW5 ) for analysis of iron, chlorides, TDS , sodium, ammonia, nickel, arsenic, silver, thallium , hardness, BODS , COD, total nitrogen, total phosphates, unionized ammonia, and chlorophyll A . It is estimated that each monitoring event will take one full day in the field to complete . In the event that FDEP requires re - sampling of groundwater monitoring wells or surface water sites, or if an algae bloom is observed and algal speciation sampling and analysis are required, the services performed will be invoiced under Task 4 of this Scope of Services . CDM / ITS will deliver the samples to the ENCO Orlando office for analysis . Laboratory analysis will be performed by others under contract with IRC . ENCO will perform the laboratory analysis under IRC SWDD ' s contract. CDM will assist IRC SWDD in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as required and review and evaluate the analytical test results . The results of the contamination evaluation monitoring will be reported with the semi - annual water quality reports (Task 2 ) . CDM reserves the right to request additional compensation should any meetings be required . ASSUMPTIONS ■ This Scope of Services and cost proposal is based on solid waste operations Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 and the groundwater monitor wells, leachate sampling sites, and surface water monitor sites that are installed as of the date of this work order. ■ CDM understands that additional new or replacement groundwater monitor wells will be installed in the future under Permit Nos . SC31 - 0128769 - 019 and 5031 - 0128769 - 020 . Sampling of proposed new or replacement groundwater monitor wells required by Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020 beyond the 41 currently installed are not included this Scope of Services . ■ Sampling of new leachate monitoring sites required by Permit Nos . SC31 - 0128769 - 019 and SO31 - 0128769 - 020, which are not currently constructed, are not included this Scope of Services . ■ Laboratory analysis is not included in this scope of services . ■ This Scope of Services and cost proposal is based on the Title V Permit No . 0610015 - 003 -AV, which is the current permit as of the date of this work order. ■ This Scope of Services does not include meetings with the Florida Department of Environmental Protection or the Indian River Farms Water Control District . A- 5 j 13410.docx DATA OR ASSISTANCE TO BE PROVIDED BY IRC SWDD ■ Existing data available on construction of the existing groundwater monitor wells ■ Available site surveys ■ Available record information ■ Laboratory analytical reports and direct access to laboratory personnel ■ Access to sampling site ■ Annual Emissions fee PROJECT SCHEDULE The following project schedule has been developed based on receiving authorization on before December 20, 2011 . Task 1 : January 1 , 2012 through December 31 , 2012 Task 2 : January through April 2012 and July through October 2012 ( Includes sampling events , review and validation of results, and completion / submittal of reports within 60 days of receipt of laboratory analysis ) Task 3 : Statement of Compliance March 1 , 2012 Annual Operating Report April 1 , 2012 Semi -Annual Operating Report March 1 , 2012 and September 1 , 2012 Annual Emissions Fee Between January 15 , 2012 and March 1 , 2012 Task 4 : January 1 , 2012 through December 31 , 2012 Task 5 : January and February 2012 , April and May 2012 , July and August 2012 , and October and November 2012 ( Includes review and validation of results) PAYMENT AND COMPENSATION Compensation for the Scope of Services described herein shall be made on the basis of a lump sum fee . The annual lump sum fee for Tasks 1 . 0 through 5 . 0, inclusive, is $ 109 , 283 as shown in Exhibits B . CDM will invoice IRC SWDD on a monthly basis based on percent complete of each task. For invoice purposes only, the value of each task is as shown in the Table 1 . Table 1 TASK VALUE FOR INVOICE PURPOSE TASK DESCRIPTION VALUE 1 Project Quality Management $ 19, 370 2 Annual and Semi -Annual Water Quality Sampling $ 39, 399 3 Title V Permit Compliance and Reporting $ 13, 000 4 General Technical and Miscellaneous Permit Compliance Reporting $ 100010 5 Quarterly contamination Evaluation Monitoring $ 27 , 504 TOTAL WORK ORDER NO . 2 LUMP SUM $ 109, 283 A- 6 j13410.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING WORK ORDER NO . 2 PROJECT : IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION : Task 1 . 0 - Project Quality Management CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Category Hours Rate Total Officer 4 $ 200 $ 800 Associate 4 $ 190 $ 760 Principal 12 $ 180 $ 2 , 160 Senior Professional 50 $ 150 $ 7 , 500 Professional 11 30 $ 130 $ 3 , 900 Professional 24 $ 100 $ 2 , 400 Project Administration 10 $ 85 850 Total Hours 134 Total Salary Cost $ 18, 370 Other Direct Costs $ 1 , 000 TOTAL LUMP SUM FEE For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee $ 19 , 370 . Partial payments will be made on a monthly basis in accordance with the referenced contract. B ' 1 j13410.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING WORK ORDER NO . 2 PROJECT : IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION : Task 2 . 0 - Annual and Semi -Annual Water Quality Sampling and Reporting CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Category Hours Rate Total Officer 2 $ 200 $ 400 Associate 4 $ 190 $ 760 Principal 24 $ 180 $ 4, 320 Senior Professional 70 $ 150 $ 10 , 500 Professional 11 30 $ 130 $ 3 , 900 Professional 32 $ 100 $ 3 , 200 Senior Support 6 $ 120 $ 720 Staff Support 12 $ 85 $ 1 , 020 Project Administration 12 $ 85 $ 11020 Total Hours 192 Total Salary Cost $ 25 , 840 Other Direct Costs $ 11900 Outside Professional Services ( Ideal Tech Services, Inc . ) $ 111659 TOTAL LUMP SUM FEE $39 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee of $ 39 , 399 . Partial payments will be made on a monthly basis in accordance with the referenced contract. 13 ' 2 j13410.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING WORK ORDER NO . 2 PROJECT : IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION : Task 3 . 0 - Title V Permit Compliance and Reporting CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc. Labor Category Hours Rate Total Officer 2 $ 200 $ 400 Associate 2 $ 190 $ 380 Principal 8 $ 180 $ 1 , 440 Senior Professional 20 $ 150 $ 3 , 000 Professional II 20 $ 130 $ 2 , 600 Professional 20 $ 100 $ 2 , 000 Senior Support 2 $ 120 $ 240 Staff Support 6 $ 85 $ 510 Project Administration 8 $ 85 680 Total Hours 88 Total Salary Cost $ 11 , 250 Other Direct Costs $ 750 Outside Professionals (TRC Environmental) $ 10000 TOTAL LUMP SUM FEE QQ For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee $ 13 , 000 . Partial payments will be made on a monthly basis in accordance with the referenced contract. 13 ' 3 j13410 .docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING WORK ORDER NO . 2 PROJECT : IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION : Task 4 . 0 - General Technical and Miscellaneous Permit Compliance Reporting CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Category Hours Rate Total Officer 2 $ 200 $ 400 Associate 4 $ 190 $ 760 Principal 8 $ 180 $ 1 , 440 Senior Professional 20 $ 150 $ 3 , 000 Professional Il 14 $ 130 $ 1 , 820 Professional 10 $ 100 $ 1 , 000 Senior Support 2 $ 120 $ 240 Staff Support 4 $ 85 $ 340 Project Administration 6 $ 85 510 Total Hours 70 Total Salary Cost $ 9 , 510 Other Direct Costs 500 TOTAL LUMP SUM FEE noku For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum of $ 10 , 010 . Partial payments will be made on a monthly basis in accordance with the referenced contract . 134 j13410.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING WORK ORDER NO . 2 PROJECT : IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION : Task 5 . 0 - Quarterly Contamination Evaluation Monitoring CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Category Hours Rae Total Officer 4 $ 200 $ 800 Associate 4 $ 190 $ 760 Principal 18 $ 180 $ 3 , 240 Senior Professional 20 $ 150 $ 3 , 000 Professional Il 56 $ 130 $ 71280 Professional 24 $ 100 $ 2 , 400 Senior Support 8 $ 120 $ 960 Staff Support 4 $ 85 $ 340 Project Administration 10 $ 85 850 Total Hours 148 Total Salary Cost $ 19 , 630 Other Direct Costs $ 2 , 500 Outside Professionals ( Ideal Tech Services, Inc.) $ 50374 TOTAL LUMP SUM FEE $ 27 , 504 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee of $ 27 , 504 . Partial payments will be made on a monthly basis in accordance with the referenced contract. 13 - 5 j 1341o.docx