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Home My WebLink About2011-007 C � I1 / IC AMENDMENT NUMBER 1 TO WORK ORDER NUMBER 14 Q0 This Amendment 1 to Work Order Number 14 is entered into as of this I I day of January , 201 � " Effective Date " ) pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of August 10, 2004, and amended effective July 24, 2007 (as so amended, the " Agreement" ) , by and between Indian River County Solid Waste Disposal District, a dependent special district of Indian River County, Florida ( "District" ) and Camp Dresser & McKee Inc . ( " Consultant" ) . 1 . The District has selected the Consultant to perform the professional services set forth in existing Work Order Number 14, Effective Date January 12, 2010 . 2 . The District and the Consultant desire to amend this Work Order as set forth on Exhibit A attached to this Amendment and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B and within the timeframe more particularly set forth in Exhibit C, all in accordance with the terms and provisions set forth in the Agreement . 3 . From and after the Effective Date of this Amendment, the above-referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1 . 4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Work Order as of the date first written above . CONSULTANT: INDIAN RIVER COUNTY SOLID Camp Dresser & cKee Inc . WASTE DISPOSAL DISTRICT By : BywZ Eric J . rotke, P . E . , BCEE Bob Solari , . Chairmarr Title : Principal Attest: J . K . Barton, C1erk. ofpCeurt B - Y Deputy Clerr. - proved : ; � J J ph A . rird, County Ad;- for A rovedf a legal sufficiency : Assistant County Attorney j13026 Amendment No. 1 .doc . ' . k AMENDMENT NUMBER 1 TO WORK ORDER NUMBER 14 This Amendment 1 to Work Order Number 14 is entered into as of this 1]. day of January , 201 J " Effective Date " ) pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of August 10, 2004, and amended effective July 24, 2007 ( as so amended, the " Agreement" ) , by and between Indian River County Solid Waste Disposal District, a dependent special district of Indian River County, Florida ( " District " ) and Camp Dresser & McKee Inc . ( " Consultant" ) . 1 . The District has selected the Consultant to perform the professional services set forth in existing Work Order Number 14, Effective Date January 12, 2010 . 2 . The District and the Consultant desire to amend this Work Order as set forth on Exhibit A attached to this Amendment and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B and within the timeframe more particularly set forth in Exhibit C , all in accordance with the terms and provisions set forth in the Agreement . 3 . From and after the Effective Date of this Amendment, the above- referenced Work Order is amended as set forth in this Amendment . Pursuant to paragraph 1 . 4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Work Order as of the date first written above . CONSULTANT. INDIAN RIVER COUNTY SOLID Camp Dresser & ncKee Inc . WASTE DISPOSAL DISTRICT By : By _ ca..:ice+•• �• •_• Eric J . rotke, P . E . , BCEE Bob Solari , Chairmary- Title : Principal Attest : J . K . Barton, Clerk of C e-urt '1 E Y Deputy Clerk proved : is J ph A . B ird, County Administt' ator rE A roved as to foxrr ; ajegal sufficiency : 7 • s Assistant County Attorney j13026 Amendment No . 1 . doc EXHIBIT A SCOPE OF PROFESSIONAL SERVICES INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES WORK ORDER NO . 14 AMENDMENT NO . 1 PROJECT UNDERSTANDING Each year Indian River County (IRC) Solid Waste Disposal District (SWDD ) is required to document environmental compliance in accordance with several different permits . Camp Dresser & McKee Inc . (CDM ) assists SWDD with some of these submittals to the Florida Department of Environmental Protection (FDEP) each year . In addition CDM provides general technical assistance on all projects which arise during the year . This project is to provide permitting services which are required including : ■ Task 1 . 0 - Full Cost Accounting ■ Task 2 . 0 - Financial Assurance CDM will coordinate with the SWDD in order to provide timely execution of each portion of this project. TASK 1 .0 - FULL COST ACCOUNTING STUDY AND REPORT FOR FISCAL YEAR 2009=10 Under provisions of Chapter 62- 708 . 300 (3 ) , Florida Administrative Code (F . A . C . ) , IRC SWDD is required to determine and publicly disclose the full cost of solid waste management within its service area for Fiscal Year 2009-2010 . CDM will prepare a report setting forth the full cost of solid waste management for Fiscal Year 2009-2010 in accordance with the requirements of Chapter 62-708, F . A . C . CDM will also prepare a draft public notice based on the full cost of solid waste management in SWDD for Fiscal Year 2009-2010 . CDM will provide a draft report and public disclosure notice to SWDD by March 15, 2011 assuming receipt of all data required to perform the study by March 1 , 2011 . After receipt of comments, CDM will submit the final report and public disclosure notice within 7 calendar days . SWDD is required to advertise this public disclosure notice in a local newspaper by the end of March . A-1 j13026 . docx EXHIBIT A SCOPE OF PROFESSIONAL SERVICES INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES WORK ORDER NO . 14 AMENDMENT NO . 1 PROJECT UNDERSTANDING Each year Indian River County (IRC) Solid Waste Disposal District (SWDD ) is required to document environmental compliance in accordance with several different permits . Camp Dresser & McKee Inc . (CDM ) assists SWDD with some of these submittals to the Florida Department of Environmental Protection (FDEP) each year . In addition CDM provides general technical assistance on all projects which arise during the year . This project is to provide permitting services which are required including : ■ Task 1 . 0 - Full Cost Accounting ■ Task 2 . 0 - Financial Assurance CDM will coordinate with the SWDD in order to provide timely execution of each portion of this project. TASK 1 .0 - FULL COST ACCOUNTING STUDY AND REPORT FOR FISCAL YEAR 2009=10 Under provisions of Chapter 62- 708 . 300 (3 ) , Florida Administrative Code (F . A . C . ) , IRC SWDD is required to determine and publicly disclose the full cost of solid waste management within its service area for Fiscal Year 2009-2010 . CDM will prepare a report setting forth the full cost of solid waste management for Fiscal Year 2009-2010 in accordance with the requirements of Chapter 62-708, F . A . C . CDM will also prepare a draft public notice based on the full cost of solid waste management in SWDD for Fiscal Year 2009-2010 . CDM will provide a draft report and public disclosure notice to SWDD by March 15, 2011 assuming receipt of all data required to perform the study by March 1 , 2011 . After receipt of comments, CDM will submit the final report and public disclosure notice within 7 calendar days . SWDD is required to advertise this public disclosure notice in a local newspaper by the end of March . A-1 j13026 . docx TASK 2.0 - FINANCIAL ASSURANCE SWDD operates a Class I landfill through a contract with Waste Management Inc . and operates a Construction and Demolition ( C &D ) Debris Landfill facility . Republic Services will begin operating the IRC Landfill (Class I and C & D debris landfills) beginning in January 2011 . SWDD is required by Chapter 62-701 , F . A . C . to provide financial assurance for each of these facilities annually . Task 2 . 1 - Financial Assurance Report CDM will prepare documentation that demonstrates proof of financial assurance for the cost of closing and providing long- term care for the Class I Landfill, the C &D Debris Landfill, and the Waste Tire Processing Center . This documentation will be submitted for review by the SWDD and IRC Finance Department. Four copies of the final document will be provided to SWDD . CDM will meet with SWDD up to four times to discuss issues and to provide needed coordination . CDM will also respond to FDEP correspondence regarding financial assurance . Task 2.2 - Survey and Airspace Assessment CDM will provide surveys and assessments of consumed airspace, performed by Masteller, Moler, Reed & Taylor, Inc . for the Class I and C &D Landfills . The survey work for the Class I waste area will include a complete topographic survey of Segments I and II as well as the ditches and roadways surrounding the Class I area . The topographic survey of the C & D Landfill site will include the waste area, as well as the fence-line and the surrounding ditches and berms adjacent to the C &D site and the C &D expansion area . CDM will review the volumetric modeling and include a summary of estimated waste density based on the results of the survey and volumetric modeling . The deliverable from Masteller, Moler, Reed & Taylor, Inc . will consist of a survey identifying the dates the field survey was completed . Airspace consumed and remaining airspace based on the survey and the construction and design criteria shall be specifically identified in the financial assurance report . The survey shall also include the results of the volumetric calculations for the Segment II portions of the Class I landfill, as well as the C & D Landfill and the new C & D expansion area . Deliverables accompanying the survey shall include : A 14nch = 50 feet scale contour map for each site with 1 -foot contour intervals in regular weight lines, and 5400t contour intervals in bold weight lines . Signed and sealed contour maps will be provided on 244nch by 364nch paper of each landfill site in 14nch = 200 feet scale . A Compact Disk (CD ) with ASCII file of the survey data in AutoCAD 2004 will also be provided . For the Class I Landfill (Segment I and II), the financial assurance report shall include an evaluation of the compaction of the waste and an analysis as to whether Waste Management Inc . is meeting its contractual compaction requirements . CDM will include escrow account balance recommendations for Fiscal Year 2010-2011 , as well as escrow account budget recommendations for Fiscal Year 2011 -2012 . A-2 jl3026 .docx TASK 2.0 - FINANCIAL ASSURANCE SWDD operates a Class I landfill through a contract with Waste Management Inc . and operates a Construction and Demolition ( C &D ) Debris Landfill facility . Republic Services will begin operating the IRC Landfill (Class I and C & D debris landfills) beginning in January 2011 . SWDD is required by Chapter 62-701 , F . A . C . to provide financial assurance for each of these facilities annually . Task 2 . 1 - Financial Assurance Report CDM will prepare documentation that demonstrates proof of financial assurance for the cost of closing and providing long- term care for the Class I Landfill, the C &D Debris Landfill, and the Waste Tire Processing Center . This documentation will be submitted for review by the SWDD and IRC Finance Department. Four copies of the final document will be provided to SWDD . CDM will meet with SWDD up to four times to discuss issues and to provide needed coordination . CDM will also respond to FDEP correspondence regarding financial assurance . Task 2.2 - Survey and Airspace Assessment CDM will provide surveys and assessments of consumed airspace, performed by Masteller, Moler, Reed & Taylor, Inc . for the Class I and C &D Landfills . The survey work for the Class I waste area will include a complete topographic survey of Segments I and II as well as the ditches and roadways surrounding the Class I area . The topographic survey of the C & D Landfill site will include the waste area, as well as the fence-line and the surrounding ditches and berms adjacent to the C &D site and the C &D expansion area . CDM will review the volumetric modeling and include a summary of estimated waste density based on the results of the survey and volumetric modeling . The deliverable from Masteller, Moler, Reed & Taylor, Inc . will consist of a survey identifying the dates the field survey was completed . Airspace consumed and remaining airspace based on the survey and the construction and design criteria shall be specifically identified in the financial assurance report . The survey shall also include the results of the volumetric calculations for the Segment II portions of the Class I landfill, as well as the C & D Landfill and the new C & D expansion area . Deliverables accompanying the survey shall include : A 14nch = 50 feet scale contour map for each site with 1 -foot contour intervals in regular weight lines, and 5400t contour intervals in bold weight lines . Signed and sealed contour maps will be provided on 244nch by 364nch paper of each landfill site in 14nch = 200 feet scale . A Compact Disk (CD ) with ASCII file of the survey data in AutoCAD 2004 will also be provided . For the Class I Landfill (Segment I and II), the financial assurance report shall include an evaluation of the compaction of the waste and an analysis as to whether Waste Management Inc . is meeting its contractual compaction requirements . CDM will include escrow account balance recommendations for Fiscal Year 2010-2011 , as well as escrow account budget recommendations for Fiscal Year 2011 -2012 . A-2 jl3026 .docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES WORK ORDER N0 . 14 AMENDMENT NO . 1 PROJECT : Indian River County SWDD Annual Permitting Services DESCRIPTION : Task 1 . 0 - Preparation of Full Cost of Solid Waste Management Report and Public Disclosure Notice CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Categ_gly Hours Rate Total Officer 2 $200 $400 Associate 3 $190 $570 Principal 16 $180 $2,880 Professional II 20 $130 $2, 600 Professional I 20 $100 $ 2, 000 Senior Support 10 $110 $1 , 100 Project Administration 2 $ 75 150 Total Hours 73 Total Salary Cost $9, 700 Other Direct Costs 500 TOTAL LUMP SUM FEE $101.200 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee $10 ,200 . Partial payments will be made on a monthly basis in accordance with the referenced contract. 13-1 j13026 . docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES WORK ORDER N0 . 14 AMENDMENT NO . 1 PROJECT : Indian River County SWDD Annual Permitting Services DESCRIPTION : Task 1 . 0 - Preparation of Full Cost of Solid Waste Management Report and Public Disclosure Notice CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Categ_gly Hours Rate Total Officer 2 $200 $400 Associate 3 $190 $570 Principal 16 $180 $2,880 Professional II 20 $130 $2, 600 Professional I 20 $100 $ 2, 000 Senior Support 10 $110 $1 , 100 Project Administration 2 $ 75 150 Total Hours 73 Total Salary Cost $9, 700 Other Direct Costs 500 TOTAL LUMP SUM FEE $101.200 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee $10 ,200 . Partial payments will be made on a monthly basis in accordance with the referenced contract. 13-1 j13026 . docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES WORK ORDER NO . 14 AMENDMENT NO . 1 PROJECT : Indian River County SWDD Annual Permitting Services DESCRIPTION . Task 2 . 1 - Preparation of Financial Assurance Report Task 2 . 2 - Survey and Airspace Assessment CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Category Hours Rate Total Officer 6 $ 200 $1 ,200 Associate 6 $190 $1 ,140 Principal 6 $180 $ 1 ,080 Professional II 60 $120 $ 7,200 Professional 1 80 $100 $8, 000 Senior Support 8 $110 $880 Staff Support 10 $80 $800 Project Administration 8 $ 75 600 Total Hours 184 Total Salary Cost $20, 900 Outside Professionals - Masteller, Moler, Reed & Taylor, $12,900 Inc . Other Direct Costs $1 , 200 'OTAL LUMP SUM FEE $MWOO. For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee of $35 , 000 . Partial payments will be made on a monthly basis in accordance with the referenced contract . 13-2 j13026 . docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES WORK ORDER NO . 14 AMENDMENT NO . 1 PROJECT : Indian River County SWDD Annual Permitting Services DESCRIPTION . Task 2 . 1 - Preparation of Financial Assurance Report Task 2 . 2 - Survey and Airspace Assessment CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and Camp Dresser & McKee Inc . Labor Category Hours Rate Total Officer 6 $ 200 $1 ,200 Associate 6 $190 $1 ,140 Principal 6 $180 $ 1 ,080 Professional II 60 $120 $ 7,200 Professional 1 80 $100 $8, 000 Senior Support 8 $110 $880 Staff Support 10 $80 $800 Project Administration 8 $ 75 600 Total Hours 184 Total Salary Cost $20, 900 Outside Professionals - Masteller, Moler, Reed & Taylor, $12,900 Inc . Other Direct Costs $1 , 200 'OTAL LUMP SUM FEE $MWOO. For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee of $35 , 000 . Partial payments will be made on a monthly basis in accordance with the referenced contract . 13-2 j13026 . docx EXHIBIT C PROJECT SCHEDULE INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES WORK ORDER NO . 14 AMENDMENT NO . 1 SCHEDULE Task Completion Date 1 . 0 Full Cost Accounting Report March 31 , 2011 2 . 1 Financial Assurance Report November 1 , 2011 2 . 2 Site Survey April 15, 2011 C-1 j13026 . docx EXHIBIT C PROJECT SCHEDULE INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES WORK ORDER NO . 14 AMENDMENT NO . 1 SCHEDULE Task Completion Date 1 . 0 Full Cost Accounting Report March 31 , 2011 2 . 1 Financial Assurance Report November 1 , 2011 2 . 2 Site Survey April 15, 2011 C-1 j13026 . docx C � I1 / IC AMENDMENT NUMBER 1 TO WORK ORDER NUMBER 14 Q0 This Amendment 1 to Work Order Number 14 is entered into as of this I I day of January , 201 � " Effective Date " ) pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of August 10, 2004, and amended effective July 24, 2007 (as so amended, the " Agreement" ) , by and between Indian River County Solid Waste Disposal District, a dependent special district of Indian River County, Florida ( "District" ) and Camp Dresser & McKee Inc . ( " Consultant" ) . 1 . The District has selected the Consultant to perform the professional services set forth in existing Work Order Number 14, Effective Date January 12, 2010 . 2 . The District and the Consultant desire to amend this Work Order as set forth on Exhibit A attached to this Amendment and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B and within the timeframe more particularly set forth in Exhibit C, all in accordance with the terms and provisions set forth in the Agreement . 3 . From and after the Effective Date of this Amendment, the above-referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1 . 4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Work Order as of the date first written above . CONSULTANT: INDIAN RIVER COUNTY SOLID Camp Dresser & cKee Inc . WASTE DISPOSAL DISTRICT By : BywZ Eric J . rotke, P . E . , BCEE Bob Solari , . Chairmarr Title : Principal Attest: J . K . Barton, C1erk. ofpCeurt B - Y Deputy Clerr. - proved : ; � J J ph A . rird, County Ad;- for A rovedf a legal sufficiency : Assistant County Attorney j13026 Amendment No. 1 .doc