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Home My WebLink About2011-108A AMENDMENT NUMBER 2 TO WORK ORDER NUMBER 9 050511 This Amendment 2 to Work Order Number 9 is entered into as of this3,,d-- day � n 3V of May 2 011 (" Effective Date" ) pursuant to that certain Continuing Contract 2J 1 � w 1 Agreement for Professional Services entered into as of August 10, 2004, and amended effective July 24, 2007 (as so amended, the " Agreement" ) , by and between Indian River County Solid Waste Disposal District, a dependent special district of Indian River County, Florida ( " District" ) and Camp Dresser & McKee Inc . (" Consultant" ) . i 1 . The District has selected the Consultant to perform the professional services set forth in existing Work Order Number 9, Effective Date March 18, 2008 . 2 . The District and the Consultant desire to amend this Work Order as set forth on Exhibit A attached to this Amendment and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B and -within the timeframe more particularly set forth in Exhibit C, all in accordance with the terms and provisions set forth in the Agreement. 3 . From and after the Effective Date of this Amendment, the above-referenced Work Order is amended as set forth in this Amendment. Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Work Order as of the date first written above . CONSULTANT: INDIAN RIVER COUNTY SOLID Camp Dresser ,& McKee Inc . WASTE DISPOSAL DISTRICT °�GON ' .•� *of •, � � •rr ,,• /Dyr Eric . Grotke, P . E . , BCEE Bob, Solari, Chairman a ' •' Title : Principal Engineer Attest: J . K. Barton, Clerk of Court By `••.,RCOU{VZit rqur �rrr Deputy Clerk A proved : a rl��A Opeph A . Aaird, County Ad;; s ator proved as to form and ficiency : County Attorne � q EXHIBIT A i SCOPE OF PROFESSIONAL SERVICES AMENDMENT N0 . 2 i INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT OSLO CUSTOMER CONVENIENCE CENTER DESIGN SERVICES The new solid waste Oslo Customer Convenience Center (CCC) is proposed to be constructed on the piece of property immediately adjacent to the existing Oslo CCC on the old Oslo dump site . The proposed improvements included in the design of the new Oslo CCC were paved access roads and parking/ drive areas, attendant office, covered household hazardous waste and oil collection/storage area, restroom' facilities , and a retention pond for stormwater treatment and attenuation . The new Oslo CCC consisted of an earthen- filled ramp raised approximately 12 feet above existing grade . The top -length and top -width of the ramp was designed to be approximately 200 feet and 120 feet, respectively. A retaining wall system was to be used around the perimeter to retain the fill and allow roll - off transfer equipment to be used on the lower level . Access roads and ramp areas were to be built to accommodate traffic to and from the new CCC . The " elevated" platform-type design of the new Oslo CCC was based on the new Fellsmere CCC, which began operating in January 2010 and was established as Indian River County Solid Waste Disposal District' s (IRC SWDD) standard for construction of all new CCCs in IRC . The design was recently completed and bids were received on March 4, 2011 . Due to the driven pile system and structural elements of the construction required by the complexities of the site, potential environmental impacts, and regulatory requirements associated with constructing on an old solid waste dump site, the bid amounts exceeded capital costs that are considered to be acceptable during this time of economical restraint and overall budget challenges . It was determined that it may not be appropriate to proceed with construction of the new Oslo CCC with the " elevated " platform - type structure, which is IRC SWDD ' s current standard for construction of all new CCCs . An evaluation of alternative design and operation options for the new Oslo CCC , which may be more economically appropriate given the financial situation that currently exists, should be performed . Such alternative options can include a " flat" on grade - type facility. This would eliminate the major expenses of an "elevated" platform -type structure associated with the driven pile system, which is required to support the concrete masonry unit (CMU) retaining wall and concrete footers, due to the solid waste that is buried at the site . Camp Dresser & McKee Inc . , (CDM ) has performed some preliminary investigations on a " flat" on grade - type facility that utilizes stationary compactors with enclosed roll - off storage containers for transport of residential solid waste to the landfill . It appears that this type of concept could provide a clean, convenient, economical, and easily operated facility for the residents that utilize the Oslo CCC . Based on discussions with IRC staff, the operator of the existing Oslo CCC; a solid waste compactor manufacturer representative, and a visit to a similar facility in Marion County, Florida, the stationary compactors with enclosed roll - off storage containers could be used to transport municipal solid waste, cardboard, paper, and mixed recyclables to the landfill . Open top roll ; off A- 1 j 13158 .doc 1 containers could be used to transport yard waste, recyclable metals, and tires to the landfill for processing. Household hazardous waste ( HHW) could be collected at the proposed covered HHW and oil collection/storage area . A conceptual design and further engineering analysis of this concept should be performed so that additional information can be obtained to determine the impact on the site plan and environmental permits that have already been obtained for this project. This amendment includes additional engineering services to provide a conceptual design and I further engineering analysis of this concept so that additional information can be obtained to determine the impact on the site plan and environmental permits. The additional Scope of Services j for this project is described below. SCOPE OF SERVICES CDM will undertake the following Scope of Services : PHASE I - DATA COLLECTION DESIGN PERMITTING AND BIDDING TASK 1 . 0 - DESIGN SERVICES This task consists of the development of a conceptual design and preliminary engineering analysis of a " flat" on grade- type facility that utilizes stationary compactors with enclosed roll - off storage containers for transport of residential solid waste to the landfill . Subtask 1 . 1 IRC SWDD Meeting CDM will attend up to three meetings with IRC SWDD to discuss the proposed conceptual site layout of the Oslo Convenience Center. During the initial meeting, IRC SWDD shall define their requirements (location, facilities, configuration, etc .) . The remaining two meeting shall be reserved for IRC SWDD to review and provide comments of the conceptual layout developed by CDM in Subtask 1 . 3 discussed below. Subtask 1 . 2 Data Collection and Review CDM will review and compile available information related to the project including the following: ■ Solid waste compactor specifications and layouts ■ Existing site geotechnical, geologic, and hydrogeologic reports including geologic studies, well logs and stratigraphic descriptions, hydrological studies, and existing geotechnical reports . ■ Existing permits and previous permit submittals . Subtask 1 . 3 - Conceptual Site Layout Based on the discussions during meetings with IRC SWDD (Subtask 1 . 1 ) and existing information obtained in Subtask 1 . 2 , CDM will develop a conceptual site layout. The conceptual site layout will be used for further analysis of the new concept to determine the impact on the site plan and environmental permits that have already been obtained for this project. CDM will provide an initial conceptual and up to two revisions based on review comments received from IRC SWDD , A- 2 113158.doc i i CDM will prepare a letter discussing the feasibility of the new conceptual layout for construction at the Oslo site and a preliminary budget- level opinion of probable construction costs of-the new i proposed Oslo CCC . The letter will also identify the impacts to the site plan and environmental permits . Based on the final new conceptual layout and our understanding of the required design and permit modification, CDM will prepare an amendment for additional design, permitting, bidding, and construction services for approval by the IRC Board of County Commissioners ( BOCC) . CDM will assist IRC SWDD with the preparation of presentation materials necessary for presenting the proposed new conceptual layout to the IRC BOCC . CDM will attend one IRC BOCC meeting to provide IRC SWDD staff with technical assistance during the meeting. CDM reserves the right to request additional compensation should IRC SWDD request additional meetings or revisions to the conceptual layout beyond those provided in the Scope of Services of this amendment described above . i i A- 3 J 13158.doc EXHIBIT B PROJECT BUDGET AMENDMENT NO . 2 I, INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR OSLO CONVENINCE CENTER PROJECT DESCRIPTION : PHASE I - DATA COLLECTION , DESIGN, PERMITTING, AND BIDDING Labor Category Hours Rate Total Officer 1 $ 200 $ 200 Principal 6 $ 190 $ 1 , 140 Senior Professional 20 $ 145 $ 2 , 900 Professional 28 $ 100 $ 2 , 800 Senior Support 4 $ 110 $ 440 Staff Support 20 $ 80 $ 1 , 600 Project Administration 5 $ 75 $ 375 TOTAL HOURS 84 SALARY $ 9 , 455 OTHER DIRECT COSTS : 400 OUTSIDE PROFESSIONALS John H . Dean Architects and Associates, AIA 4 000 GRAND TOTAL $ 1855 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a fee not to exceed of $ 13 , 855 . Partial payments will be made on a monthly basis in accordance with the referenced contract. B - 1 JI3158.doc r 1 EXHIBIT B PROJECT BUDGET SUMMARY AMENDMENT NO . 2 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR OSLO CONVENIENCE CENTER Senior Senior Staff Project Total Task/ Description Officer Principal Prof. Prof. I Support Support Admin Hours PHASE I — DESIGN, PERMITTING, AND BIDDING Task 1 — Design Services 1 . 1 — IRC SWDD Meeting 0 4 6 6 0 0 0 16 1 . 2 — Data Collection & Review 0 0 4 4 0 0 1 1 1 9 1 . 3 — Preliminary Site Layout 1 2 10 18 4 20 4 59 Total 1 6 20 28 4 20 5 84 B - 2 j13158.doc r . EXHIBIT C PROJECT SCHEDULE z AMENDMENT N0 . 2 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR OSLO CONVENIENCE CENTER I PROJECT SCHEDULE 1 Notice to Proceed April 20 , 2011 Initial Meeting May 6, 2011 Complete Final Conceptual Layout June 30 , 2011 Complete Analysis of Conceptual Layout/. BOCC Approval July 30 , 2011 1 Schedule to be adjusted based upon Notice to Proceed date { C - 1 j13158.doc