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Home My WebLink About2014-053Board of County Commissioners Administration - Building A 1801 27th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: 772-778-9391 Project: 41st Street and U.S. Highway No. 1- Intersection Improvements Right -of -Way and Topographic Survey Indian River County Project No. 1359 WORK ORDER NO. 1 (Engineering/Surveying) FOR PROFESSIONAL SERVICES AGREEMENT ANNUAL SURVEYING and MAPPING SERVICES WITH Carter Associates, Inc. In accordance with Contract No. 1333 2013-2014 bk4/ ►5l ►y 3 This Work Order No. 1 is in accordance with the existing AGREEMENT dated October 1, 2013 between Carter Associates, Inc., (SURVEYOR) and Indian River County (COUNTY): S ECTION I — PROJECT LIMITS This Work Order No. 1 is for the SURVEYOR to perform all related field and office surveying and mapping services in connection with the Right -of -Way and Topographic Survey of a portion of 41st Street and U.S. Highway No. 1 including the intersection of 41st Street and Old Dixie H ighway and the intersection of 41st Street and U S. Highway No. 1. The survey will extend approximately 1,100 north, south and west of the intersection of Old Dixie Highway. S ECTION II - SCOPE OF SERVICES As agreed upon between SURVEYOR and COUNTY, the SURVEYOR shall provide P rofessional Land Surveying services to complete all tasks as outlined in this Work Order No. 1; specifically detailed in the attached proposal Exhibit A S ECTION III — TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT 1. Project shall be completed as follows: a. 100% `Paper" review submittal (final review prior to request for final deliverables) shall be made within 45 calendar days of receipt of Notice to Proceed for review by County Staff prior to preparing the final submittal package. b. Time of FINAL project completion shall be within 10 calendar days of receipt of the County s review comments from the 100% "Paper Submittal". F:\Public Works\ENGINEERING DIVISION PROJECTS\1359 41st St_US1 Left Turn Lane\Admin\agenda items\IRC CARTER WO No. 1 04-15-14.doc IRC Work Order No. 1 Carter Associates, Inc. March26, 2014 Page 2 of 3 2. Deliverables -The SURVEYOR shall provide the COUNTY: a. 100% Phase Submittal for COUNTY review and comment. All submittals shall include one (1) paper "hardcopy' along with AutoCad Files and an ASCII file for all survey points. COUNTY shall strive to provide review comments within 10 calendar days of the preliminary submittal. b. FINAL Deliverables, five (5) paper "hardcopy" signed and sealed sets and one (1) signed and sealed MYLAR'set in adequate recording fashion (I.E. Borders). Sheeted and model space (as applicable) AutoCad drawing file in release 2004 through 2009 PDF formats and an ASCII file for all survey points, all electronic files to be on CD. c. Survey set/sheets shall include a cover sheet with location sketch, survey certifications, related title and project number, survey notes, legend and abbreviations and plan view sheets. d. Work Product and digital versions are to be prepared and submitted so that the COUNTY .or other consultants can readily use it for the design and analysis of the area, as defined. It shall contain all information necessary for third -party surveyor to independently recreate and/or utilize the survey work. It is acknowledged all final products become property of Indian River COUNTY and will be available for use by the public at Targe. e. The SURVEYOR'S work product shall meet or exceed the minimum standards as defined by Sections II, III and IV or the COUNTY will not approve the SURVEYOR'S request for payment. SECTION IV — COMPENSATION The COUNTY agrees to pay, and the SURVEYOR agrees to accept, for the above described services rendered as identified in Sections I, II, and III of this Work Order No. 1, for a total lump sum fee of $24,160.00. All and/or any additional services not described hereon shall be pre -approved by the COUNTY. Approved additional services shall be invoiced at the rates disclosed in the approved fee schedule with the SURVEYOR for the contract year(s) of October 1, 2013 through October 1, 2014. All invoicing shall include Project Number 1359, Work Order No. 1 (WO 1), Contract Number (1333), itemized man-hours and materials expended to complete the Scope of Services. Payments shall be in accordance with the original Professional Surveying and Mapping Services Agreement, Contract No: 1333 with the COUNTY and as stated In Section II, III and IV hereon. F:\Public Works\ENGINEERING DIVISION PROJECTS\1359-41st St_US1 Left Turn Lane\Admin\agenda items\IRC CARTER WO No. 104 15 14.doc IRC Work Order No. 1 Carter Associates, Inc. March26, 2014 Page 3 of 3 The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein. IN WITNESS WHEREOF the parties hereto have executed these presents this 1 5 day of Apri 1 2014. OWNER BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA (Signature) Peter D. O'Bryan, Chairman Approved by BCC April 15 , 2014 ATTEST: Jeffrey K. Smith, Clerk of Circuit Court and ."Witnessed by: Comptroller Carter Associates, Inc. (Signature) .t. �y •••••naso E Luethje, Vice Presiden Cis): K(l ►�� • v.-45)•• • 'P s$4[7::°...47.°14./. . .11 :�; +y(1'fR COUit1 • • • Deputy Clerk Approved as to Form and Legal Su i-ncy: Ian Reingol•, COUNTY Attorney Asactecnol osep�aird, COUNTY Administrator lall�a (Printed name) F:\Public Works\ENGINEERING DIVISION PROJECTS\1359-41st St_US1 Left Turn Lane\Admin\agenda items\IRC CARTER WO No. 104 15 14.doc EXHQBOT "A" WORK ORDER NO. 1 (Engineering/Survey) Continuing Professional Surveying & Mapping/GIS Services, Contract 1333, 2013-2014 Indian River County Project No. I7 CARTER ASSOCIATES, INC. Consulting Engineers & Surveyors 1708 21st Street Vero Beach, FL 32960 772-562 4191 772-562-7180 Fax CLIENT: INDIAN RIVER COUNTY CAI JOB NO.: 14.2725 BILLING ADDRESS: Surveying and Mapping Department 1801 27th Street Vero Beach, Florida 32960 PHONE # (772) 226-1386 FAX # CELL # PROJECT Topographic Gifford Road Old Dixie east from Highway Highway. Township LIMITS Route Right of Way Survey of 41st Street / South (Approximately 4,350.00 feet) 1,100 feet west of Hwy; Old Dixie Highway to U.S. Highway No.1; 200 feet U.S. Highway No.1 200 feet north and south of U.S. No.1; and 1,100 feet north and south of Old Dixie Services performed within parts of Section 26 and 27, 32 South, Range 39 East, Indian River County, Florida DATE March 1 ORDERED: 21, 2014 ��Z,, N �n -set., EST. See C ; - o MPLETION DATE low _See ORDERED BY: David Schryver, PSM TAKEN BY: FSC $ 24,160.00 lump SUM LEGAL DESCRIPTION (Lot, Block, SIDISec-Twp-Rge): Parts of Section 26 and 27, Township 32 South, Range 39 East, Indian River County, Florida PROPERTY STREET ADDRESS : 41St Street / South Gifford Road and U.S. Highway No.1 SERVICES TO BE PERFORMED: See Sheet 2 for Scope, Completion, Deliverables and Compensation J:\SURVEY WORK AUTHORIZATIONSURC Survey 2013-2014\14-272S_IRC_WO_4lstreet-Topo-ROW(USI west 1 100feet).doc 1OF6 PROPOSAL EXHIBDT "A" Continued WORK ORDER NO. (Engineering/Survey) Continuing Professional Surveying & Mapping/GIS Services, Contract 1333, 2013-2014 CAI Job. No. 14-272S IRCounty Project No 14 IRCounty Contract No. 1333 IRC Work Order No. P roject Limits: 415t Street / South Gifford Road (Approximately 4,350.00 feet). 1,100 feet west of OId Dixie Hwy; Old D ixie Highway to U.S. Highway No.1; 200 feet east from U.S. Highway No.1; 200 feet north and south of U.S. Highway No.1; and 1,100 feet north and south of Old Dixie Highway. Topographic Route Right of Way Survey performed within parts of Section 26 and 27, Township 32 South, Range 39 East, Indian River County, Florida. Project Scope: The SURVEYOR shall provide Professional Land Surveying services to include the following: 1.) Establish horizontal control and re-establish or recover right of way limits per U.S. Highway no.1 / S.R. n o.5 Florida East Coast Rail Way, OId Dixie Highway and 41st Street; and establish vertical control network benchmarks along the right-of-way corridor based on Florida State Plane Coordinate System, East Zone, NAD 83/2007 and North American Vertical Datum of 1988. 2.) Field observe and record vertical ground spot elevations and cross sections within project corridor 20' o utside of right way at 50' intervals and all specific points (inverts, bottom of structures, southerly edge of retention pond, etc.) and changes in contour within the right of way corridor. a) For the U.S. Highway no.1 / S.R. no.5 intersection: the data acquisition shall extend 200 feet east of the easterly right of way line of U.S. no.1 and 200 feet north and south of the north and south right of way line of 41st street. b) For the Old Dixie Highway intersection: the data shall extend 1100 feet north, south and west of the intersection. c) Data acquisition shall include that portion of 41st Street lying between Old Dixie Highway and U.S. Highway n o 1. d) Detail observations and recording of all drainage structures within the project limits (size, top, bottom and inverts). 3.) Field observe and record existing building structures footprint (roadway face only), all man-made above ground and natural features (over head electrical, valves, southerly edge of retention pond at the NW quadrant of the intersection of Old Dixie Highway and 41st Street, signs, culverts, road, lane line striping etc.) within right of way corridor and 20' outside of right-of-way. J:\SURVEY WORK AUTHORIZATIONS\IRC Survey 2013-2014\14-272S_IRC_WO_4lstreet-Topo-ROW(USI west 1 IOOfeet).doc 20F6 4.) Observe and record the existing limits of vegetation within the project limits and 20 feet outside of right of way. 5.) Establish and set vertical benchmarks along the topographic route right of way survey not to exceed 600 feet. 6.) The route survey to be tied into the record U.S. Highway no.1 right of way and Old Dixie Highway baseline. 7) Limited web search of the Indian River County property appraiser's tax role and clerk of the circuit court records Specific Notes: Method of horizontal and vertical observations by G.P.S., RTK [accuracy: horizontal 10mm+1ppm (RMS), vertical 20mm+1 ppm (RMS)], North American Datum of 1983 / Adjustment of 2007, Florida State Plane Coordinates (East Zone -901) and North American Vertical Datum of 1988. Project Schedule: If required - Indian River County Surveying Division will coordinate and/or notify adjacent parcel owners along the specific route of the possible commencement dates of survey services and, if necessary, the possible access by the contractor to the respective adjacent parcels to perform their duties. Deliverables: FINAL — Five (5) paper "hardcopy" signed and sealed set. Sheeted and model space (as applicable) AutoCAD drawing file and PDF formats on CD Survey set/sheets shall include a cover sheet with location sketch, survey certifications, and related title and project number; survey notes/legend/abbreviation sheet, and right-of-way plan view sheets. Compensation: Payments shall be in accordance with the original Professional Surveying and Mapping/GIS Services Agreement, Contract No. 1333 with the Indian River County. Field and office tasks: horizontal and vertical control for the IRC Topographic Right of Way P roject No. ; Set vertical control monuments along the project route survey. Tie project route to Florida State Plane Coordinate System (NAD 83/2007) and North American Vertical D atum of 1988. Surveyor I 2 hours @ $140.00/hr $ 280.00 Surveyor II 4 hours @ $125.00/hr $ 500.00 G PS RTK Survey Crew (2 Men / 2 Unit) 16 hours @ $120..00/hr $ 1.920.00 Total I $ 2,700.00 J:\SURVEY WORK AUTHORIZATIONS\IRC Survey 2013-2014\1/1-272S_IRC_WO_4lstreet Topo-ROW(USI west 1100feet).doc 30F6 11. Field observe and record vertical ground elevations, cross sections and all specific points and changes in contour within the right of way corridor and 20 feet outside of right of way. Field observe and record existing above ground man-made and natural features within right of way corridor and 20 feet outside of right-of-way. S urveyor 1 2 hours @ $140.00/hr S urveyor 11 12 hours @ $125.00/hr $ 280.00 $ 1,500.00 S urvey Crew (3 men) 80 hours @ $120.00/hr $ 9,600.00 Total 11 $ 11,380.00 III. Data reduction/drafting of topographic route right of way survey maps in AutoCAD format Surveyor 1 2 hours @ $140.00/hr Surveyor 11 16 hours @ $125.00/hr CAD Technician 1 96 hours @ $80.00/hr S ecretary/Word Processor 3 hours @ $40.00/hr $ 280.00 $ 2,000.00 $ 7,680.00 $ 120.00 Total 111 $ 10,080.00 $ 24,160.00 Lump Sum Fee J:\SURVEY WORK AUTHORIZATIONS\1RC Survey 2013-2014\14-272S_IRC_WO_4lstreet-Topo-ROW(USI west 1100feet).doc 4OF6 INDIAN RIVER COUNTY PROFESSIONAL SURVEYING AND MAPPING CONTRACT 1333 — OCTOBER 1, 2013 — SEPTEMBER 30, 2014 FEE SCHEDULE OFFICE: Surveyor I (Director / P.S.M.) $140.00 S urveyor II (Project Manager / P.S.M.) $125.00 CADD Technician I (Senior Survey Technician) $ 80.00 CADD Technician II (Gadd/Processing) $ 70.00 G eodetic Processing $140.00 GIS Technician / Analyst $105.00 Word Processing (Administrative Assistant (Research Clerical) $ 40.00 FIELD: 3 -Man Survey Crew 2 -Man Survey Crew $130.00 $120.00 S PECIALIZED EQUIPMENT: 12' Airboat $1,000/Day All Terrain Vehicle (ATV) $300/Day Swamp Buggy $800/Day ANTICIPATED REIMBURSABLE EXPENSES: Postage Express Mail, etc. Cost Blueprints/Blackline (24" x 36") $2.00 Ea Mylar $7.00 Ea P hotocopies: 8.5" x 11" $0.15/Ea 8.5" x 14" $0.25/Ea 11" x 17" $0.35/Ea Concrete Monuments $15.00/Ea Rebar $ 2.50/Ea Laths $ 0.75/Ea. S ub -Consultants Cost + 10% J:\SURVEY WORK AUTHORIZATIONS\IRC Survey 2013-2014\14-272S_IRC_WO_4lstreet-Topo-ROW(US1 west 1 I00feet).doc 50F6