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Home My WebLink About2014-016WORK ORDER NUMBER 8 Annual Permit Compliance Monitoring and Reporting (50.6,64 ,olq_®i' This Work Order Number 8 is entered into as of this 11 day of February , 2014_ pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of December 6, 2011 (the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and CDM Smith, Inc. ('Consultant"). The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. 4 tag s o,�,,�,,,.• �i tie\ CONSULTANT: CDM Smith, Inc. By: Title: BOARD OF COUNTY COMMISSIO OF INDIAN RIVER COUNTY 1 S. Bv• Peter D. O'Bryan, Chairman •.,!VER COO, o •••••• e• BCC Approved Date: February 11, 2014 Attest: Jeffrey R. Smith, Cie of Court • •r`• ptroiler or- `ty Clerk By Approved: Approved as to form and legal sufficiency: seph AA Baird, County Administrator Dylan T. Reingold, County Attorney CD1111 •h 1701 Highway A -1-A, Suite 301 Vero Beach, Florida 32963 tel: • +1 772 231-4301 fax: +1 772 231-4332 cdmsmith.com January 6, 2014 Mr. Himanshu H, Mehta, P.B. Managing Director Indian River County Solid Waste Disposal District 1325 74th Avenue SW Vero Beach, Florida 32960 Subject: Permit Compliance Assistance for the Calendar Year 2014 Indian River County Solid Waste Disposal District CDM Smith Work Order No. 8 Dear Mr. Mehta: Transmitted herewith are three copies of Work Order No. 8 to provide selected annualoperating permit compliance monitoring services, which are requiredby the Florida Department of Environmental Protection (FDEP) during calendar year 2014. the services provided in this work order include annual and semi-annual sampling and reporting, Title V permit comprance and reporting, general technical and miscellaneous permit compliance reporting, and quarterly contamination evaluation monitoring. The Scope of Services and Project Budget are provided herewith as Exhibits A and B, respectively. If you have any questions or require additional information, please call me at your convenience. Sincere! Kevin N. Vann, P.E., BCEE Senior Project Manager CDM Smith Inc, KNV/EJG/jj Enclosures (3) File: 0000-EJGMK-MG.IRC cc: Vincent Burke,. IRC Approved by: r Eric J`G'rotke, P.B., BCEE Vice President CDM Smith Inc. 3375.dou WATER + ENVIRONMENT +TRANSPORTATION + ENERGY + rACILITIES EXHIBIT A SCOPE OF PROFESSIONAL SERVICES INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING AND REPORTING WORK ORDER NO. 8 This Authorization, when executed, shall be incorporated in and become part of the Contract for Consulting/Professional Services between the Indian River County Solid Waste Disposal District (IRC SWDD), and CDM Smith Inc. (CDM Smith), dated December 6, 2011 hereafter referred to as the Contract. BACKGROUND Solid Waste Operation Permit Water Quality Compliance Semi-annual reports of groundwater quality at the IRC SWDD Landfill must be submitted to the Florida Department of Environmental Protection (FDEP) in accordance with Chapter 62-701.510, Florida Administrative Code (F.A.C.) and the Monitoring Plan Implementation Schedule (MPIS) of Permit Nos. SC31-0128769-019 and S031-0128769-020 as modified by Florida Department of Environmental Protection (FDEP) correspondence regarding the permit renewal application for the Construction and Debris landfill at the IRC facility entitled `Second Request for Additional Information, Permit Renewal Application S031-0128769-021" dated July 5, 2012 and the response by CDM Smith on behalf of IRC dated July 16, 2012. Water levels are measured and samples of groundwater and surface water are collected in January and July in accordance with MPIS and the Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CDM Smith on behalf of IRC dated July 16, 2012. The requirement for leachate sampling and analyses was removed when Chapter 62-701, F.A.C. was revised in August 2012. Two semi-annual monitoring reports that document the sampling events will be required in calendar year 2014. It is expected that the MPIS will be modified to incorporate the revisions to the monitoring program as described in the Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CDM Smith on behalf of IRC dated July 16, 2012. This is not expected to change the scope of work. Semi-annual sampling of the Class I and construction and demolition (C&D) debris landfill groundwater monitor wells shall be performed in January (41 wells) and July (25 wells) of 2014. The samples from these events shall be analyzed for the list of Semi -Annual Ground Water Parameters identified in Paragraphs 8 and 9 of the MPIS and Second Request for Additional Information, Permit Renewal Application 5031-0128769-021 dated July 5, 2012 and the response by CDM Smith on behalf of IRC dated July 16, 2012, which is included by reference in Permit Nos. SC31-0128769-019 and S031-0128769-020 CDM Smith understands that additional new or replacement groundwater monitor wells will be installed in the future under Permit Nos. SC31- 0128769-019 and S031-0128769-020. Sampling of proposed new or replacement groundwater monitor wells required by Permit Nos. SC31-0128769-019 and S031-0128769-020 beyond those currently installed and included in the groundwater quality monitoring program (41 in January and 25 in July) are not included this Scope of Services. A-1 1J1375.docx Samples from six surface water sites shall be collected in January and July. Samples from two of the locations associated with the stormwater pond and outfall will be analyzed for the list of Semi - Annual Surface Water Parameters identified in Paragraph 14 of the MPIS of Permit Nos. SC31- 0128769-019 and S031-0128769-020. Samples from the remaining four locations will be analyzed for the parameters listed in the Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CDM Smith on behalf of IRC dated July 16, 2012, which are included by reference in Permit Nos. SC31-0128769-019 and S031- 0128769-020. Title V Operation Permit Air Quality Compliance The IRC Landfill also operates under a Title V permit (Permit No. 0610015 -004 -AV) issued on July 16 2012, which contains monitoring and reporting requirements related to the landfill gas collection and control system. IRC SWDD is required to prepare and submit the following to FDEP and the U.S. Environmental Protection Agency (USEPA), Region 4: ■ Annual Statement of Compliance (within 60 days after the end of the calendar year); ■ Annual Operating Report (on or before April 1 of the following year); and ■ Results of an annual flare visible emissions test (within 45 days of testing). Effective December 31, 2013, the Major Air Pollution Source Annual emissions Fee will be calculated by FDEP's Electronic Annual Operating Report (EAOR) application that is used to produce the Annual Operating Report listed above. The fee for 2013 is due by April 1, 2014. SCOPE OF SERVICES CDM Smith will undertake the annual permit compliance monitoring and reporting, which will include the following tasks Task 1: Project Quality Management Task 2: Semi -Annual Water Quality Sampling and Reporting Task 3: Title V Permit Compliance and Reporting; and Task 4: General Technical and Miscellaneous Permit Compliance Reporting The below Scope of Services is based on regulations and monitoring and reporting requirements as of the authorization date of this Work Order. An amendment to this Scope of Services may be needed if there are any regulatory changes that result in additional work. TASK 1.0 - PROJECT QUALITY MANAGEMENT Activities performed under this task consist of those generally administrative functions required to assure that the project remains on schedule, within budget, and that the quality of the work products defined within this scope is consistent with CDM Smith's standards and IRC SWDD's expectations. CDM Smith will meet with IRC SWDD staff monthly for project planning and coordination. CDM Smith's project manager will prepare and submit monthly status reports and attend status reporting meetings throughout the life of the project. It is estimated that meetings will be held on the average of once a month. Preparation of invoices and project administration will also be performed under this task. A-2 JJ1375,docx TASK 2.0 -SEMI-ANNUAL WATER QUALITY SAMPLING AND REPORTING CDM Smith will assist IRC SWDD with all sampling preparation activities including scheduling, staffing, subcontracting, and field equipment preparation. CDM Smith will perform the field testing, sample collection, and water -level measurements. CDM Smith will contract with Ideal Tech Services Inc. (ITS) to perform the groundwater and surface water sampling. CDM Smith/ITS will perform the sem'-annual (January and July) sampling of the Class I and construction and demolition (C&D) debris landfill groundwater monitor wells (41 in January and 25 in July) for the list of Semi -Annual Ground Water Parameters identified in Paragraph 8 of the MPIS, included in Permit Nos. SC31- 0128769-019 and S031-0128769-020 as modified by the Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CDM Smith on behalf of IRC dated July 16, 2012. CDM Smith/ITS will collect water level data for the groundwater monitor wells and staff gauges prior to the sampling event. CDM Smith/ITS will also perform semi-annual (January and July) sampling of the six surface water sites for analysis of the list of Semi -Annual Surface Water Parameters identified in Paragraph 14 of the MPIS included in Permit Nos. SC31-0128769-019 and S031-0128769-020 as modified by the Second Request for Additional Information, Permit Renewal Application S031-0128769-021 dated July 5, 2012 and the response by CDM Smith on behalf of IRC dated July 16, 2012. It is estimated that data collection and sampling will take five days to complete per sampling event. In the event that FDEP requires resampling of groundwater monitoring wells the labor and materials will be invoiced under Task 4 of this Scope of Services. If the resampling is the result from errors made by the sampling staff, IRC will not be invoiced. CDM Smith/ITS will deliver the samples to the ENCO O rlando office for analysis. U nless otherwise determined by IRC SWDD, ENCO will perform the laboratory analysis under IRC SWDD's contract. CDM Smith will assist IRC SWDD in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as required by the MPIS, review and evaluate the analytical test results, and prepare the semi-annual reports. CDM Smith will prepare two semi-annual reports that will be submitted to FDEP within 60 days of receipt of valid laboratory results from the laboratory that is contracted by IRC SWDD to analyze samples. Services included in preparing the semi-annual reports entail: ■ Review of laboratory results with respect to FDEP groundwater quality criteria and historical laboratory results. If review of the data indicates potential errors in the results or concentrations of analyses that could potentially result in enforcement action, CDM Smith will notify IRC SWDD prior to preparing the report and request confirmatory samples, if needed. ■ Preparation of semi-annual monitoring reports for the January and July monitoring events. The reports will include brief discussions of the results, water level contour maps, and copies of the analytical reports. A draft report will be submitted for review, if requested. ■ CDM Smith will prepare three copies of the final report for submittal to FDEP and will provide one file copy to IRC SWDD. IRC SWDD will provide copies of analytical reports in electronic format (AdApt, or other electronic format accepted by FDEP). A-3 Jj1375,docx TASK 3.0 - TITLE V PERMIT COMPLIANCE AND REPORTING Title V Permit No. 0610015 -004 -AV, which is the current permit as of the date of this work order, contains monitoring and reporting requirements related to the landfill gas collection and control system. CDM Smith will assist IRC SWDD, as described below, in fulfilling all air permit requirements and conditions within the required regulatory timeframes. Statement of Compliance CDM Smith will prepare and submit the annual Statement of Compliance for the IRC Landfill. This document must be submitted to FDEP within 60 days after the end of the calendar year, as required by Rule 62-213.440(3)(a)(2), F.A.C. Annual Operating Report CDM Smith will prepare and submit the Annual Operating Report for the IRC Landfill. This report must be submitted to FDEP on or before April 1 of each calendar year, as required by Rule 62- 210.370(3), F.A.C. CDM Smith will estimate the annual emission rates of non -methane organic compounds and volatile organic compounds from the landfill gas to determine the IRC Landfill's status with regard to operation and reporting requirements of the active landfill gas collection and control system under the New Source Performance Standards requirements. Annual Emissions Fee The Electronic Annual Operating Report (EAOR) application used for reporting to FDEP will automatically calculate the annual emission fee for the facility. CDM Smith will notify IRC SWDD of the fee amount. Once the check is in -hand, CDM Smith will submit the fee on IRC SWDD's behalf prior to the April 1 deadline. Visible Emissions Testing CDM Smith will contract with a certified observer to perform the annual visible emissions test in order to determine the opacity of the flare. CDM Smith will provide oversight of the annual visible emission testing of the flare, notify FDEP of the time and location of the test, and prepare and submit to FDEP a report of the test results. TASK 4.0 - GENERAL TECHNICAL AND MISCELLANEOUS PERMIT COMPLIANCE ASSISTANCE CDM Smith will provide general technical and permit compliance assistance to IRC SWDD staff on an as needed basis. IRC SWDD staff is performing a number of the tasks required annually by the current FDEP landfill permits. CDM Smith will provide support as needed for the SWDD staff as they perform these tasks. General technical and permit compliance assistance tasks may include: ■ Reporting required by the Multi -Sector Generic Permit for stormwater discharge• ■ Quarterly monitoring and reporting of the landfill gas monitoring wells located at the IRC Landfill site boundary, as well as enclosed structures located on site; ■ Preparing agenda items for and attending IRC Board of County Commissioners meetings, ■ Developing annual IRC SWDD budgets, and ■ Miscellaneous permit renewals or technical support ■ Sampling and reporting for additional monitor wells, surface water, leachate, etc. A-4 J11375.docx ASSUMPTIONS ■ This Scope of Services and cost proposal is based on solid waste operations Permit Nos. SC31- 0128769-019 and S031-0128769-020 and the groundwater monitor wells, leachate sampling sites and surface water monitor sites that are installed as of the date of this work order. ■ CDM Smith understands that additional new or replacement groundwater monitor wells will be installed in the future under Permit Nos SC31-0128769-019 and S031-0128769-020. Sampling of proposed new or replacement groundwater monitor wells required by Permit Nos. SC31- 0128769-019 and S031-0128769-020 beyond those currently installed and monitored (41 in January and 25 in July) are not included this Scope of Services. ■ Assistance in revising the MIPS is not included in this Scope of Services. ■ Laboratory analysis is not included in this Scope of Services. ■ This Scope of Services and cost proposal is based on the Title V Permit No. 0610015 -004 -AV, which is the current permit as of the date of this work order. ■ Tasks 1 through 3 do not include meetings with the Florida Department of Environmental Protection. DATA OR ASSISTANCE TO BE PROVIDED BY IRC SWDD ■ Existing data available on construction of the existing groundwater monitor wells ■ Available site surveys ■ Available record information ■ Laboratory analytical reports and direct access to laboratory personnel ■ Access to sampling site ■ Annual operations data needed for emissions estimating including, but not limited to tonnages of waste accepted, quantity of landfill gas collected, and hours of emergency engine operation ■ Annual Emissions fee PROJECT SCHEDULE The following project schedule has been developed based on receiving authorization on before February 11, 2014. Task 1: January 1, 2014 through December 31, 2014 Task 2: March 2014 and September 2014 (Includes sampling events, review and validation of results, and completion/submittal of reports within 60 days of receipt of laboratory analysis) Task 3: Statement of Compliance Annual Operating Report Annual Emissions Fee Visible Emissions Test March 1, 2014 April 1, 2014 April 1, 2014 May 1, 2014 Task 4: January 1, 2014 through December 31, 2014 A-5 JJ1375.docx PAYMENT AND COMPENSATION Compensation for the Scope of Services described herein shall be made on the basis of a lump sum fee The annual lump sum fee for Tasks 1.0 through 4.0, inclusive, is $85,260 as shown in Exhibits B. CDM Smith will invoice IRC SWDD on a monthly basis based on percent complete of each task. For invoice purposes only, the value of each task is as shown in the Table 1. Table 1 A-6 jj1375.docx TASK VALUE FOR INVOICE PURPOSE TASK DESCRIPTION VALUE 1 Project Quality Management $19,370 2 Annual and Semi -Annual Water Quality Sampling $40,140 3 Title V Permit Compliance and Reporting $15,740 4 General Technical and Miscellaneous Permit Compliance Reporting $10,010 TOTAL WORK ORDER NO. 8 LUMP SUM $85,260 A-6 jj1375.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING WORK ORDER NO. 8 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 1.0 — Project Quality Management CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Officer 4 $200 $800 Associate 4 $190 $760 Principal 12 $180 $2,160 Senior Professional 50 $150 $7,500 Professional ll 30 $130 $3,900 Professional I 24 $100 $2,400 Project Administration 10 $85 $850 Total Hours 134 Total Salary Cost $18,370 Other Direct Costs $1.000 TOTAL LUMP SUM FEE $19,370 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee $19 370. Partial payments will be made on a monthly basis in accordance with the referenced contract. B-1 1j1375.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING PROJECT: D ESCRIPTION: CONTRACT REFERENCE: Labor Category O fficer Associate Principal Senior Professional Professional II Professional I Senior Support Staff Support Project Administration Total Hours Total Salary Cost Other Direct Costs WORK ORDER NO. 8 IRC SWDD Annual Permit Compliance Monitoring Reporting Services Task 2.0 - Annual and Semi -Annual Water Quality Sampling and Reporting Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. O utside Professional Services (Ideal Tech Services, Inc.) TOTAL LUMP SUM FEE Hours 2 8 24 70 48 22 6 12 16 208 Rate $200 $190 $180 $150 $130 $100 $120 $85 $85 Total $400 $1,520 $4,320 $10,500 $6,240 $2,200 $720 $1,020 $1,360 $28,280 $1.900 $9.960 $40,140 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee of $40.140. Partial payments will be made on a monthly basis in accordance with the referenced contract. B-2 ll1373.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING WORK ORDER NO. 8 PROJECT: IRC SWDD Annual Permit Compliance Monitoring Reporting Services DESCRIPTION: Task 3.0 — Title V Permit Compliance and Reporting CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate To al Officer 2 $200 $400 Associate 2 $190 $380 Principal 8 $180 $1,440 Senior Professional 22 $150 $3,300 Professional II 48 $130 $6,240 Professional I 8 $100 $800 Senior Support 2 $120 $240 Staff Support 6 $85 $510 Project Administration 8 $85 $680 Total Hours 106 Total Salary Cost $13,990 Other Direct Costs $750 Outside Professionals (TRC Environmental) $1.000 TOTAL LUMP SUM FEE $15,740 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee $15.740. Partial payments will be made on a monthly basis in accordance with the referenced contract. B-3 1137S.docx • EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMIT COMPLIANCE MONITORING REPORTING PROJECT: DESCRIPTION: CONTRACT REFERENCE: Labor Category Officer Associate Principal Senior Professional Professional II Professional I Senior Support Staff Support Project Administration Total Hours WORK ORDER NO.8 IRC SWDD Annual Permit Compliance Monitoring Reporting Services Task 4.0 — General Technical and Miscellaneous Permit Compliance Reporting Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Total Salary Cost Other Direct Costs TOTAL LUMP SUM FEE Loin' 2 4 8 20 14 10 2 4 6 70 Rate $200 $190 $180 $150 $130 $100 $120 $85 $85 Tota $400 $760 $1,440 $3,000 $1,820 $1,000 $240 $340 510 $9,510 $500 $10,010 For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum of $10.010. Partial payments will be made on a monthly basis in accordance with the referenced contract. B-4 y1375.docx