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Home My WebLink About2013-013 o 13 WORK ORDER NUMBER 6 0 This Work Order Number 6 entered Into as of thisl5th day of January, 2013 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of December 6, 2011 (the "Agreement" ), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ( "COUNTY" ) and CDM Smith Inc., (CDM Smith) ( "Consultant" ) . The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A ( Scope of Work), attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B ( Fee Schedule ), attached to this Work Order and made a part hereof by this reference . The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule ), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above . CONSULTANT: BOARD OF COUNTY COMMISSIONERS CDM Smith Inc. OF INDIAN RIVER COUNTY Z'A By* /J_ + •+pMpnuq Yq 4444 Joseph E . Flescher , Chairq+ st • ' J' °•� Title : Associate :cj r' '• n BCC Approved Date : 01 - 15- 13 o Attest* Jeffre . Sm1 h, ler Court y .• ;�; o�•� O4 B •' O/ NRNEfiCO��°� 4 YYngnu uun u+° putt' Cler Approved : oseph allied, County Administrator Approved as to form and legal sufficiency. Alan SAolackwich, Sr., County Attorney %1j1024 W0F8.docx I EXHIBIT A SCOPE OF PROFESSIONAL SERVICES INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES - 2013 WORK ORDER NO . 6 PROJECT UNDERSTANDING Each year Indian River County (IRC) Solid Waste Disposal District (SWDD) is required to document environmental compliance in accordance with several different permits. CDM Smith Inc. (CDM Smith) assists SWDD with some of these submittals to the Florida Department of Environmental Protection (FDEP) each year. This project is to provide permitting services which are required including: ■ Task 1 .0 - Full Cost Accounting ■ Task 2 .0 - Financial Assurance CDM Smith will coordinate with the SWDD in order to provide timely execution of each portion of this project. TASK 1.0 - FULL COST ACCOUNTING STUDY AND REPORT FOR FISCAL YEAR 2010 - 11 Under provisions of Chapter 62 - 708 . 300 (3) , Florida Administrative Code (F.A.C .), IRC SWDD is required to determine and publicly disclose the full cost of solid waste management within its service area for Fiscal Year 2011 = 2012 . CDM Smith will prepare a report setting forth the full cost of solid waste management for Fiscal Year 2011 - 2012 in accordance with the requirements of Chapter 62 -708, F.A.C . CDM Smith will also prepare a draft public notice based on the full cost of solid waste management in SWDD for Fiscal Year 2011 - 2012 , CDM Smith will provide a draft report and public disclosure notice to SWDD by March 15, 2013 assuming receipt of all data required to perform the study by March 1 , 2013 . After receipt of comments, CDM Smith will submit the final report and public disclosure notice within 7 calendar days. SWDD is required to inform the residential and nonresidential users of IRC's solid waste management services area of the user's share of the full cost for solid waste management in accordance with Chapter 403 . 7049 Florida Statutes. TASK 2 .0 - FINANCIAL ASSURANCE SWDD operates a Class I and construction and demolition (C &D) debris landfills through a contract with Republic Services. SWDD is required by Chapter 62 - 701, F.A.C . to provide financial assurance for each of these facilities annually. A- 1 IJ1024.doca f Subtask 2 . 1 - Financial Assurance Report CDM Smith will prepare documentation that demonstrates proof of financial assurance for the cost of closing and providing long-term care for the Class I Landfill, the C&D Debris Landfill, and the Waste Tire Processing Center. This documentation will be submitted for review by the SWDD and IRC Finance Department. Two copies of the final document will be provided to SWDD. CDM Smith will meet with SWDD up to four times to discuss issues and to provide needed coordination. CDM Smith will also respond to FDEP correspondence regarding financial assurance. Subtask 2 .2 - Survey and Airspace Assessment CDM Smith will provide surveys and assessments of consumed airspace, performed by Masteller, Moler, Reed & Taylor, Inc. for the Class I and C &D Landfills. The survey work for the Class I waste area wi11 include a complete topographic survey of Segments I and II as well as the ditches and roadways surrounding the Class I area. The topographic survey of the C &D Landfill site will include the waste area, as well as the fence-line and the surrounding ditches and berms adjacent to the C&D site. CDM Smith will review the volumetric modeling and include a summary of estimated waste density based on the results of the survey and volumetric modeling. The deliverable from Masteller, Moler, Reed & Taylor, Inc. will consist of a survey identifying the dates the field survey was completed. Airspace consumed and remaining airspace based on the survey and the construction and design criteria shall be specifically identified in the financial assurance report. The survey shall also include the results of the volumetric calculations for the Segment II portions of the Class I landfill, as well as the C&D Landfill. Deliverables accompanying the survey shall include : A 1 -inch = 50 feet scale contour map for each site with 1400t contour intervals in regular weight lines, and 5400t contour intervals in bold weight lines. Signed and sealed contour maps will be provided on 24-inch by 36-inch paper of each landfill site in 1-inch = 200 feet scale. A Compact Disc (CD) with ASCII file of the survey data in AutoCAD 2004 will also be provided. For the Class I Landfill (Segment I and II), the financial assurance report shall include an evaluation of the compaction of the waste and an analysis as to whether Republic Services is meeting its contractual compaction requirements. CDM Smith will include escrow account balance recommendations for Fiscal Year 2012- 2013, as well as escrow account budget recommendations for Fiscal Year 2013 - 2014. A-2 pioza.docx EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES - 2013 WORK ORDER N0 . 6 PROJECT : Indian River County SWDD Annual Permitting Services - 2013 DESCRIPTION : Task 1 . 0 - Preparation of Full Cost Accounting of Solid Waste Management Report and Public Disclosure Notice CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category J� ours Total Officer 2 $ 200 $400 Associate 3 $ 190 $ 570 Principal 12 $ 180 $ 2, 160 Senior Professional 20 $ 150 $3 , 000 Professional II 16 $ 130 $ 2, 080 Senior Support . 10 $ 120 $ 1 , 200 Project Administration $85 �Q Total Hours 65 Total Salary Cost $ 9, 580 Other Direct Costs $5500 TOTAL LUMP SUM FEE For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee $ 10. 080 . Partial payments will be made on a monthly basis in accordance with the referenced contract. B- 1 JJ1024.ao« EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES - 2013 WORK ORDER N0. 6 PROJECT : Indian River County SWDD Annual Permitting Services - 2013 DESCRIPTION : Task 2 . 1 - Preparation of Financial Assurance Report Task 2 . 2 - Survey and Airspace Assessment CONTRACT REFERENCE : Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor CategorX HPM R= Total Officer 6 $ 200 $ 1 , 200 Associate 6 $ 190 $ 1, 140 Principal 6 $ 180 $ 1, 080 Senior Professional 50 $ 150 $ 7, 500 Professional Il 70 $ 130 $9, 100 Senior Support 8 $ 120 $960 Staff Support 10 $ 85 $ 850 Project Administration $ $85 160 Total Hours 164 Total Salary Cost $ 22, 510 Outside Professionals - Masteller, Moler, Reed & Taylor, $ 13, 100 Inc. Other Direct Costs $ 1 . 200 TOTAL LUMP SUM FEE For the basic services under this Agreement, IRC SWDD agrees to pay the Consultant a lump sum fee of $36 .810. Partial payments will be made on a monthly basis in accordance with the referenced contract. B-2 Jj1024.do« r EXHIBIT C PROJECT SCHEDULE INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT ENGINEERING SERVICES FOR ANNUAL PERMITTING SERVICES 2013 WORK ORDER NO . 6 SCHEDULE Task Qgm lei tion Date 1 . 0 Full Cost Accounting Report March 31, 2013 2 . 1 Financial Assurance Report November 1, 2013 2 . 2 Site Survey April 15, 2013 Gl J)1024.doc