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WORK ORDER NUMBER 12
This Work Order Number, 2 is entered into as of this j.st day of July , 2014
pursuant to that certain Continu ng Contract Agreement for Professional Services entered into as of
December 6, 2011 ("Agreement"), by and between Indian River County, a political subdivision of the
State of Florida (' COUNTY") and CDM Smith Inc., formerly Camp Dresser & McKee Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee
Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will
perform the professional services within the timeframe more particularly set forth in Exhibit A (Time
Schedule) attached to this Work Order and made a part hereof by this reference all in accordance with
the terms and provisions set forth in the Agreement Pursuant to paragraph 1.4 of the Agreement,
nothing contained In any Work Order shall conflict with the terms of the Agreement and the terms of
the Agreement shall be deemed to be incorporated in each Individual work Order as if fully set forth
herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above
CONSULTANT
CDM Smith Inc.
Er
1 fotke, P.E., BCEE
Vice President
1
BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY
By
Peter D. O`Bryan, Ch
Attest: Jeff
Deputy Clerk
Approved:
eph A. wird, County Administrator
pproved as to form and legal sufficiency:
Dylan Reingold, County Attorney
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EXHIBIT A
SCOPE OF WORK
INDIAN RIVER COUNTY
SOUTH COUNTY WATER TREATMENT PLANT
FINAL DESIGN, PERMITTING AND BIDDING SERVICES
FOR PROPOSED WELL NO. 7
This Authorization, when executed, shall be incorporated in and become part of the Contract for
Consulting/Professional Services between the Indian River County (County), and CDM Smith Inc.
(Consultant), dated December 6, 2011 hereafter referred to as the Contract.
BACKGROUND
The County owns and operates the South County Water Treatment Plant (WTP) which currently
operates with six existing Upper Floridan Aquifer (UFA) production wells. The existing Consumptive Use
Permit (CUP) for the South County WTP also includes a future permitted seventh well that has not yet
been constructed. In August 2009, the Board of County Commissioners approved a Work Order for the
Consultant to design, permit and provide services during construction of the proposed well and raw
water pipeline. After reaching the 100 percent design level (minus the County's front-end documents),
staff decided to put the project on hold and not construct the well. The County now wishes to finalize
design, complete the bid package and finalize permitting of the proposed well at the South County WTP.
During the 2009 effort, coordination with the Parks Department County environmental personnel, and
the fish and wildlife service (FWS) took place, resulting in the utility department mitigating for scrub jay
impacts already incurred by the park development. Additional coordination was undertaken with FWS to
determine whether or not a connection to the Well No. 4 transmission piping (in lieu of connecting to
Well No 6) was feasible. This effort is outlined in Task No. 1. No additional mitigation activities will be
required for the scrub jay area.
The following is the scope of services to be provided under this authorization.
SCOPE OF SERVICES
Consultant will perform the following task services:
Task 1.0 COORDINATION WITH FWS
In preparation for the effort of updating the project documents from 2009 to current, it was discovered
that improvements within the South County park since 2009 have resulted in several obstacles being
constructed between the proposed Well No 7 location and the connection point to the Well No. 6
transmission piping One alternative that will be considered is revisiting the potential to use a horizontal
directional drill (HDD) under the scrub jay conservation area with connection to the Well No. 4
transmission piping to the east. In 2009, FWS indicated that such an activity may be detrimental to the
Scrub Jays due to noise and vibration impacts; however, CDM Smith will reach out to FWS to confirm
their stance on this issue. CDM Smith will participate in up to 2 meetings to determine if these activities
will be detrimental to the Scrub Jays. This task provides for coordination with FWS.
TASK 2.0 MEETING WITH SJRWMD
The proposed Well No. 7 is included in the County's existing CUP. While no increase in allocation is
proposed (operational flexibility only), coordination with St. Johns River Water Management (SJRWMD)
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is still required to give staff the opportunity to review and approve the final location, elevation and
design of the proposed well prior to commencing construction. During the 2009 design process, a well
location was selected within the South County Park that fell within the designated stormwater detention
area for the park. Consultant coordinated with the local drainage district and SJRWMD staff via phone to
select the location. Since the well is proposed to be constructed into the UFA, SJRWMD indicated that
the proximity to the stormwater area would not be problematic so long as the finished elevation of the
wellhead was above that of the permitted stormwater elevation. The field verification by SJRWMD staff,
however, was not conducted before the project was placed on hold. Consultant will coordinate, prepare
for and participate in the field verification meeting with SJRWMD.
TASK 3.0 PREPARATION OF FINAL BID PACKAGE
The County's original intent was to bid the well construction, pump assembly and
wellhead/appurtenances as one bid package, with all below -ground transmission piping connecting Well
No. 7 to the Well No. 6 raw water main to be bid in a separate package. It is now the County's intention
to bid the entire project as a single package. Consultant will combine the bid packages to eliminate
redundancy and prepare a single'set of plans and specifications suitable for obtaining bids. Consultant
will update the design documents, as needed, to reflect current building code and modify the
recommended suppliers if necessary. Consultant will also prepare County front-end documents to
accompany the bid package. Consultant anticipates receipt of a current version of generic front end
documents from County staff, previously approved by the County attorney, to customize for this bid
package.
Subtask 3 1 Final Contract Documents
Consultant will update the design documents to merge the previous documents into 1 bid package, to
reflect current building code current vendor information, re-route the transmission piping around the
new lift station and piping and reconfigure the connection point to the Well No. 6 transmission main so
as to minimize impacts to the newly constructed lacrosse fields.
Subtask 3 2 Final Contract Document Submittal
Consultant will submit three hardcopy sets of final contract documents to County staff prior to
advertisement of the bid for the Project. Consultant will also provide digital files of plans and technical
specifications in PDF format to the County for use in publishing the bid on DemandStar. The County will
advertise for bids and provide necessary documentation to potential bidders. Consultant will not
provide additional hardcopies of bid documents to prospective bidders unless negotiated for
reimbursement from the County prior to doing so.
Subtask 3.3 Preparation of Probable Construction Cost
Consultant will prepare an opinion of the probable construction cost based on the final bid package
prior to advertising the bid. The final estimate of probable construction cost shall be delivered to County
staff prior to the opening of bids for the Project.
TASK 4.0 WELL CONSTRUCTION PERMITTING
Consultant has confirmed with SJRWMD that no additional permitting is required from this agency in
order to construct Well No. 7 (plans and specifications will still require review as outlined in Task 1).
In order to construct the new Well No. 7, the County must file for a construction permit with the Florida
Department of Environmental Protection (FDEP). Consultant will prepare and submit the "Specific
Permit to Construct Potable Water System Components' (FDEP Form 62-555.900(1)) prior to bidding the
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project. Issuance of the permit by FDEP will allow the County to construct the well and conduct
performance testing.
Upon completion of the well construction and demonstration of performance testing by the Contractor,
the County is required to submit the "Certification of Construction Completion and Request for
Clearance to Place Permitted PWS Components into Operation" (FDEP Form 62-555.900(9)). Approval of
this form by FDEP will allow the County to place the new well into service. Since the Consultant will not
be overseeing construction of the well, preparation of this certification is not included in the Scope of
Services. This must be certified by the consultant that oversees construction.
In addition to the FDEP permits described above, SJRWMD requires the applicant to complete the "State
of Florida Permit Application to Construct, Repair, Modify or Abandon a Well" form (SJRWMD Form 40B-
3-1) and a subsequent well completion form. Completion and submittal of these two forms will be the
responsibility of the successful bidder. Preparation of the SJRWMD forms is not included in this Scope of
Services.
Consultant has confirmed with the County planning department that no site plan approval
(administrative or otherwise) will be required for this project. Planning has, however, requested a PDF of
the final site plan sheet of the bid documents for their records.
TASK 5.0 BIDDING SERVICES
Consultant will respond to up to 5 requests for information and/or clarifications from potential bidders
between the advertisement and the bid opening.
TASK 6.0 PROJECT AND QUALITY MANAGEMENT
Activities performed under this task consist of those general functions required to maintain the project
on schedule, within budget, and that the quality of the work products defined within this scope is
consistent with Consultant's standards and the County's expectations. Specific activities included are
identified below:
Subtask 6.1 Project Quality Management
Consultant maintains a Quality Management System (QMS) on all projects. In accordance with the QMS
Quality Procedures, a project planning and scope review meeting will be conducted at the start of the
project. In addition, the Consultant's Technical Specialists will perform quality reviews of the
deliverables identified in Tasks 2 and 3, and Subtask 5.1.
Subtask 6.2 Project Status Reports
Consultant's project manager will prepare and submit monthly written status reports with each invoice
for an anticipated project life of 6 months.
OTHER SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES
This authorization does not include:
■ Modifications to the groundwater model prepared by Post, Buckley, Schuh and Jernigan*
■ Preparation and submittal of the SJRWMD well construction and well completion forms (to be
completed by Contractor)*
■ Participation in pre-bid meeting or bid opening;
■ Evaluation of bids or award proceedings*
■ Certification of Construction Completion and Request for Clearance to Place Permitted PWS
Components into Operation (FDEP Permit form);
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■ Design services associated with wellhead enclosures (not included per discussions with County
staff); or
■ Services during construction.
COUNTY RESPONSIBILITIES
The County will provide all reasonable data requested by the Consultant for the purpose of completing
the aforementioned tasks. The County will also provide a timely review of all work products and all
permit fees. Front-end documents to be used in the bid package will be provided by the County and
shall be the most current version approved by the County Attorney s office.
SCHEDULE
Consultant will begin work immediately upon authorization of this Work Order. The following schedule
is projected for this project:
Bid Package - Completed within 45 days of Notice to Proceed
Permitting - Estimated complete within 45 days of application
Bidding — Approximately 60 days upon advertisement
COMPENSATION AND PAYMENT
Compensation for the Scope of Services described herein shall be made on the basis of a lump sum fee.
The lump sum fee for Tasks 10 through 6.0, inclusive, is $39,910 as shown in Exhibit B. Consultant will
invoice County on a monthly basis based on percent complete
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EXHIBIT B
FEE SCHEDULE
INDIAN RIVER COUNTY
SOUTH COUNTY WATER TREATMENT PLANT
FINAL DESIGN, PERMITTING AND BIDDING SERVICES
FOR PROPOSED WELL NO. 7
For invoicing purposes, a summary of fees by task is provided below. The Consultant will invoice the
County monthly on a Lump Sum basis for costs incurred during the billing cycle.
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Task 1.0 - Coordination with FWS
$ 2,880
Task 2.0 - Meeting
with SJRWMD
$ 920
Task 3.0 - Prep
of
Final Bid Package
$ 23,350
Task 4.0 Well
Construction Permitting
$ 1,970
Task 5.0 - Bidding
Services
$ 2,000
Task 6.0 - Project
Management and Quality Control
$ 7,290
Subtotal
$ 38,410
Other Direct Costs
$ 1,500
TOTAL (Lump
Sum)
$ 39,910
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