HomeMy WebLinkAbout2013-049 ePermitting & eReview Statement of Work
Introduction �p / � D I/
This Scope of Work ( "SOW" ) details the services and associated fees to be performed under the Master Agreement
for Software Licenses and Professional Services ( "Agreement" ) between Indian River County ( "Client" or "County" )
and Clear Village ( "CVI" ) .
This SOW is an addendum to the " MASTER AGREEMENT FOR SOFTWARE LICENCES and PROFESSIONAL SERVICES"
agreement between the parties dated 03-05- 13 This SOW includes software subscriptions and professional
services as detailed below .
Software Subscriptions
The term of the subscriptions is 12 months .
The following subscriptions are provided to Client under this SOW :
, s < sw t 1 :* i 5 ,v` apt " . r x u ' +` g
§
'``
k List Price per Dis��unted Miscoultetl
eP,erMord _ gPrce er: Month r Fee iar Year ..
mit#in ,Modules ; th
Base System Subscription $ 10 , 000 $900 $ 109800
Permit $3 ,200 $320 $32840
Public Portal and
eServices
ePermitting $ 1 , 850 $ 166 $ 1 , 992
eNotifications $ 1 , 200 $ 120 $ 1 ,440
ePa ments $ 1 , 200 $ 120 $ 1 , 440
Totals $ 17,450 $ 1 , 626 $ 191512
Because Clear Village is already hosting the Inspection system for the County, there is no charge for Clear Village
hosting the ePermitting system .
Services
The Professional Services described in the Work Plan below are included in the SOW. The fee for the
Professional Services is $ 7, 500 . 00 .
The Training described in the Work Plan is also included in the SOW. The fee for the training is
$ 2 , 800 . 00 .
Work Plan
Under this Work Plan, CVI shall deliver services, collaborating with County staff, to configure the
ePermitting system to support online submission of permit applications, support for electronic
documents, support for electronic reviews, and support for contractor registration . The Work Plan
includes the configuration and training needed to be successful with electronic permitting, electronic
documents and electronic reviews .
Specifically, CVI shall deliver the following Professional Services to implement the ePermitting, eReview
and contractor registration systems for Client .
1 . Data Conversion : CVI shall perform a data conversion to load the following into the ePermitting
system .
Clear Village Inc. 1
ePermitting & eReview Statement of Work
a . Permit data
b . Contractor data
2 . Configuration : CVI shall configure the ePermitting system in support of the production
deployment of ePermitting and eReview.
a . Permits will be configured specifying information documents needed in the permit
package
b . Fees associated with permit processing will be configured . This task includes :
b . i . Defining applicable fees so they can be calculated and applied during the
processing of a permit .
b . ii . Integrating with the County's selected electronic merchant to provide support
for credit card payments if so desired by the County.
c . Information and documents required for Contractor registration will be configured .
d . Fees associated with contractor registration will be configured .
e . Online submission will be enabled for any and all permits of the County ' s choosing . The
system will be configured to support the document types desired by the County. Typical
type selections include PDF, various image formats, and AutoCAD .
f. Comment letters and approval letters will be configured using the County's preferred
headers and footers, and the County 's legal language .
g . Thirty reports of the County 's choosing will be configured .
h . Thirty workflows of the County 's choosing will be configured .
3 . Integration
a . The system will be integrated with the County 's selected eMerchant if the County elects
to accept credit card payments over the website .
4 . County Website
a . Clear Village ' s Citizen Portal will be integrated with the County ' s website .
b . The Citizen Portal will be configured to guide applicants thru the permit submission
process .
c . Notifications to applicants and contractors will be configured per the County ' s
preferences .
Clear Village Inc. 2
ePermitting & eReview Statement of Work
d . The Citizen Portal will be configured to accept resubmissions and revisions per the
County ' s policies .
e . The Citizen Portal will be configured to provide permit search capabilities per the
County ' s policies for the general public, for applicants and for contractors .
f. The Citizen Portal will be configured to support online Contractor registration per the
County ' s policies .
5 . Training
CVI shall deliver the following training courses
a . Reviewer Training
b . Permit Technician Training
C . Administrator Training
d . Contractor Registration Training
Hardware
No hardware fees are contemplated under this agreement .
Responsibilities of the Parties
Clear Village is responsible for performing the tasks identified in the Work Plan section above . The
County is responsible for collaborating with Clear Village staff to facilitate the implementation of the
system .
With respect to the County's website and the Citizen Portal , Clear Village will be responsible for
delivering the Citizen Portal and providing links to the County's site . The County shall be responsible for
providing links to the Citizen Portal from the County's website . The County will permit Clear Village to
use images and color schemes from the County 's website in the Citizen Portal to provide a consistent
look and feel between the County website and the Citizen Portal
Deliverables
The deliverables are as follows .
1 . A detailed project schedule listing tasks, specifying planned commencement and completion
dates . The detailed project schedule shall be provided within two weeks of contract signing .
This schedule shall be reviewed and agreed upon by both parties and will become an addendum
to this Statement of Work .
2 . Data Conversion deliverables include :
a . Converting permit data and loading it into the Clear Village system .
b . Converting contractor data and loading it into the Clear Village system .
Clear Village Inc. 3
ePermitting & eReview Statement of Work
3 . A configured ePermitting system hosted by Clear Village . This requires the completion of all the
Configuration tasks identified in the Work Plan .
4 . Support for credit card processing using the County's selected eMerchant, if so desired by the
County.
5 . Integration of the Citizen Portal with the County's website .
6 . Completion of the training courses identified in the Training section of the Work Plan .
7 . Onsite support for the County's go- live with ePermitting .
Authorizations
The parties have signed this Agreement as of the date first written below.
CLIENT CLEAR VILLAGE INC.
By: e 009 By:
Joseph E . Flescher
Title: balroma Title:
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Date: March 5 , 2 13A°° ti
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APPROVED AS TO FORM
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a WILLIAM K. EBRAAL
DEPUTE COUNTY ATTORNEY
Clear Village Inc.
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