HomeMy WebLinkAbout2012-070 WORK ORDER NUMBER 13 aG % 0476
SECTOR 3 BEACH AND DUNE RESTORATION PROJECT
PHASE 1 , PHASE 2 , AND PHASE 2B
POST CONSTRUCTION MONITORING SERVICES
This Work Order Number 13 is entered into as of this 17th day of Apri 1 ,
2012 pursuant to that certain Continuing Contract Agreement for Professional Services
entered into as of December 13 , 2005 and amended December 8 , 2008 ("Agreement") , by
and between Indian River County, a political subdivision of the State of Florida
("COUNTY") and Coastal Technology Corporation (" CONSULTANT") .
The COUNTY has selected the Consultant to perform the professional services
set forth on Exhibit 1 , attached to this Work Order and made part hereof by this
reference . The professional services will be performed by the Consultant for the fee
schedule set forth in Exhibit 2 , attached to this Work Order and made a part hereof by
this reference . The Consultant will perform the professional services within the
timeframe more particularly set forth in Exhibit 2 , attached to this Work Order and made
a part hereof by this reference all in accordance with the terms and provisions set forth in
the Agreement . Pursuant to paragraph 1 . 4 of the Agreement, nothing contained in any
Work Order shall conflict with the terms of the Agreement and the terms of the
Agreement shall be deemed to be incorporated in each individual Work Order as if fully
set forth herein .
IN WITNESS WHEREOF , the parties hereto have executed this Work Order as
of the date first written above .
CONSULTANT BOARD OF COUNTY COMMISSIONERS
Coastal Technology Corporation OF INDIAN RIVER COUNTY
1 h111 YY 11 111Nry
�MMISSIpN" ti„
By : ,
Y B J (Ale /j
p'� • V ,'/
Michael P . Walther, P . E . Gary . Wheeler, Chairman
Title : President Attest : J . Bart o ; Clerk o C rt
a
By Deputy Clerk ••�'���NRNER CO ���.
Approved : ,
r `
i
ose A . Baird , County Administrator
Approved as to form gnd legal sufficiency :
Alan S . Polackwich, Sr. , County Attorney
The term of the Agreement is hereby extended through completion of Work Order No . 13
Indian River County Sector 3 -- Post-Construction Monitoring Services
Scope o f' Work
WORK ORDER 13
Sector 3 Beach and Dune Restoration Project
Post - Construction Monitoring Services
Overview : This Scope cf Work is intended to provide services in support of monitoring - after
construction of Phase 2b ( R20 to R26+ 500 ) of the Sector 3 Beach and Dune Restoration Project ( Project)
which includes fill placement from R20 to R55 . The monitoring under this Scope of Work is intended to
fulfill monitoring requirements — as posed by the FDEP and/or the USACE permits consistent with the
USF&WS Biological Opinion dated December 2 , 2009 - for :
• year 2 " annual monitoring for the previously completed Phase I fill area ( R-36 - R- 55 ), and
0 year I " annual monitoring for the previously completed Phase 2 fill area ( R -26 + 500 - R- 36 ), and
• immediate post-construction monitoring of the Phase 2b fill area ( R-20 - R-26+ 500 ) .
Subsequent permit- required Biological or Physical Monitoring is not addressed in this Scope of Work.
In general , the work will support the efforts of COUNTY staff, be performed by COASTAL TECH , and
supported ( via sub -contracts) by Ecological Associates, Inc . (EAI ), Continental Shelf Associates , Inc .
(CSA), Aerial Cartographics of America (ACA ) , Morgan & Eklund , Inc . ( M & E), and Inwater Research
Group ( IRG ) as described below . The following describes the work under this Scope of Work :
Task 1 — Post- Construction Physical Monitoring : In general , COASTAL TECH will provide physical
monitoring services for post-construction monitoring for the Sector 3 Project — required by the FDEP
Permit No . 285993 -001 -JC and outlined in the Physical Monitoring Plan dated December 16 , 2009 . It is
anticipated that the COUNTY will provide topographic and bathymetric surveys of the beach and dune
from R20 to R30 — as obtained by the Sebastian Inlet District . Specifically, COASTAL TECH will :
• via subcontract with M & E , perform topographic and bathymetric surveys of the beach and dune
from R30 to R60 ,
• via subcontract with ACA , provide controlled aerial photography from R15 to R60,
• perform beach sand sample collection for Phases I and 2 - at a frequency of approximately every
3 , 000 shoreline feet (< 15 samples - obtained via subcontract with M& E at reference monuments
R30 , R4I , and R52) , and analysis of sediment samples to evaluate the sediment characteristics of
the restored beach , and
• prepare and submit a post- construction engineering report and the associated monitoring data to
FDEP and USACE (within 90 days post survey) .
Task 2 —Post- Construction - Biological Monitoring - Escarpments : On a weekly basis, from May 1
through October 31 , 2012 or the end of the peak marine turtle nesting season ( whichever occurs sooner) -
EAI will conduct visual surveys for escarpments along the entire Project area ( R20 to R55 ) to fulfill post.
construction monitoring requirements of FDEP Specific Condition 24 and item 5 ( including 5a through
5b) of the "Terms and Conditions" for the "Protection of sea turtles" in the USF& WS Biological Opinion
dated December 2 , 2009 - in accordance with FFWCC protocol . EAI will notify COASTAL TECH
weekly of any persistent scarps within the Project area that may interfere with sea turtle nesting.
COASTAL TECH will confer with the COUNTY and notify FDEP of the presence of those scarps and
for coordinating any remediation measures , if required . The COUNTY will address leveling of
escarpments as may be required . Escarpment data will be included in the annual report as a
basis for
evaluating Project effects .
Page 1 of' 4
March 20, 2012
Indian River County Sector 3 — Post- Construction Monitoring Services
Scope of' Work
Task 3 — Post- Construction - Sea Turtle, Lighting, and Shorebird Monitoring and Reporting : EAI
will perform post- construction sea turtle monitoring services beginning May 1 through October 31 , 2012 -
along the entire Sector 3 Project area ( R20 to R55 ) and control areas . EAI will directly
confer with
existing Marine Turtle Permit Holders in collaboration with the COUNTY to appropriately coordinate the
Project monitoring by EAI with the existing yearly monitoring efforts by others within the Project area.
Turtle monitoring services by EAI shall be in accordance with FFWCC guidelines and will focus
on
Loggerhead Turtles ; Green Turtle nests (monitored for nesting success ) will be limited to up to 100 nests .
In conjunction with the Post-Construction — Sea Turtle Monitoring, EAI shall conduct shorebird surveys
along the entire Project area ( 1120 to R55 ) to facilitate potential construction activities to level
escarpments - as required by FDEP Specific Condition 35 ( May 1 through August) . Within 60 days post-
construction , EAI will provide a report to the USF & WS describing the actions taken and the information
required under item 13 of the USF& WS Biological Opinion dated December 2 , 2009 .
EAI will also conduct five ( 5 ) post-construction beachfront lighting surveys as required by FDEP Specific
Condition 27 ( May 15 , June 15 , July 15 , August 15 , and September 15 ) along the entire Project area ( 1120
to R55 ) and submit a summary report of the survey to the COUNTY and COASTAL TECH by the 25 `x'
of each month the survey was conducted . The COUNTY will provide documentation of property owner
notification to FWC by the 1 '` of the following month with a final summary report provided by December
15 . Consistent with item 1 I of the "Terms and Conditions" for the " Protection of sea turtles" by the
USF & WS Biological Opinion dated December 2 , 2009 , the June 15 lighting survey by EAI will serve as
the USF& WS 30 day post construction lighting survey for Phase 2b .
IRG will perform the field work required under FDEP Special Condition 32 for assessing sea
turtle
Population levels in the nearshore area within and adjacent to the Project area ( R20 to R55 ) . This
assessment is to be conducted quarterly : including : June-August, September-November, Dece►nber-
February and March - May . The surveys will be conducted in accordance with the requirements of Special
Condition 32 of the issued pennit, and will employ the same methodology and transect locations used in
the 2007 baseline study of nearshore sea turtle abundance conducted by IRG for COASTAL TECH and
the COUNTY . The methodology will include concurrent sampling of the Project area and an appropriate
control area to allow potential Project effects on nearshore sea turtle abundance to be separated
fro ►n
natural background variability .
IRG surveys will be conducted along a series of 3 -kilometer long transects previously established for the
2007 Sector 3 baseline survey . IRG will provide all equipment, personnel , and supplies needed to conduct
the surveys . Ordinarily , four IRG personnel will be required for the Project (two observers
, a data
recorder, and a boat operator) . IRG will only conduct surveys when weather conditions are acceptable for
survey accuracy and safety . IRG will not bill for weather days, when equipment and personnel
are
mobilized , but surveys cannot be completed . Field effort for each quarterly census will include a complete
survey of both the Treatment and the Control sites (three transects at each site) . To eliminate the effect of
day-to -day variability in turtle sighting conditions on the data set, surveys of the Treatment and Control
sites will be conducted in the same day . If deteriorating weather conditions do not allow for a complete
survey of both sites to be conducted in the same day, the entire survey effort will be repeated on the
next
acceptable date at no additional cost to the COUNTY .
Page 2 of 4
March 20, 2012
Indian River County Sector 3 — Post- Construction Monitoring Services
Scope of' Work
Data collected by IRG will be tabulated and transmitted to COASTAL TECH at the conclusion of each
survey effort. At the conclusion of each year (four quarters) of surveying, data will be analyzed
and
marine turtle abundance will be compared between the preconstruction baseline and the current year ' s
data for each individual transect and for the sites as a whole (all transects combined ) for
both the
Treatment and Control sites . Data for green and loggerhead turtles will be analyzed and presented
separately .
At the conclusion of each annual IRG survey effort (four quarterly surveys) IRG will prepare and deliver
a summary report completely describing the methods, results and conclusions of the survey Project, in a
format acceptable to COASTAL TECH and the COUNTY . IRG will also provide periodic progress
reports as requested by COASTAL TECH . Up to ten ( 10) hard copies of the report, each including
an
electronic copy on CD , will be provided .
Task 4 — Post- Construction Nearshore Hardbottom Monitoring : In general , COASTAL TECH and
CSA will perform services surrounding ( R15 to R60 ) the entire Project area to fulfill requirements for
" Nearshore Hardbottom Monitoring" as identified in the FDEP approved Biological Monitoring Plan
(dated April 2009) and including FDEP Specific Conditions 48 through 54 . Monitoring events shall
consist of an immediate post construction survey conducted during the summer after Phase 2b
completion ( May 1 through September 30) . The report and all data deliverables shall be provided to
COASTAL TECH within 90 days after completion of the survey .
Using aerial images obtained from ACA via COASTAL TECH (developed via Task 1 ), the "aerial
photographs will be digitized " by CSA to ( i ) produce GIS - based habitat map ( ESRI shape files) , and ( ii )
facilitate further analysis . Based upon these maps COASTAL TECH will assess post- Phase 1 , 2 ,
2b
construction hardbottom impacts — due to physical burial - likely attributable to Phase 1 , 2 , or 2b of
the
Project.
CSA will (a) perform "ground -truth " verification of the aerial photography to include bounce dives and/or
cross-shore video transects ( b ) include the geo-referenced field position in copies of the "ground -truthing"
photography and/or transect video record to be provided by CSA to the COUNTY , COASTAL TECH ,
and FDEP, and (c) use the "ground -tmthing" (and transects as may be appropriate) to verify interpretation
of the aerials to produce the GIS - based habitat map . Per the Biological Monitoring Plan , COASTAL
TECH and CSA will :
■ conduct transects, quadrat sampling and "Nearshore Hardbottom Edge Mapping" in the post-
Phase 1 , 2 , and 2b Project fill area, and
• analyze the transects and aerial photography and prepare a summary report including :
(a) a comparison with statistical analyses of the pre- and post-construction hardbottom
exposure including net loss/gain of hardbottom,
( b) sand volume and distribution changes , and
(c) an assessment of hardbottom impacts attributable to the Project, natural processes , and
other effects including recent "treasure- salvage" operations , as observed on monitoring
transects or along the landward edge of hardbottom .
Nearshore transect surveys and nearshore hardbottom edge mapping are projected to be perfor►ned at a
rate of 1 . 5 fixed transects surveys per day and about 6 , 000 feet of hardbottom edge mapped per day
—
including limited time potentially lost due to local inclement weather events (thunderstorms and rough
seas) which may occur during the summer survey period .
Page 3 of 4
March 20, 2012
Indian River County Sector 3 — Post-Construction Monitoring Services
Scope o f' Work
CSA and COASTAL TECH will meet with the COUNTY to review and identify any changes warranted
in the summary report . After such changes are made by CSA and COASTAL TECH , COASTAL TECH
will forward the summary report to FDEP in partial fulfillment of permit conditions .
Task 5 — Post-Construction UMAM Analysis of Hardbottom Impacts : Based upon the assessment of
hardbottom impacts and the monitoring report prepared under Task 4 , COASTAL TECH will conduct a
Uniform Mitigation Assessment Methodology ( UMAM ) analysis , pursuant to Chapter 62 -345 , F . A . C .
The UMAM analysis will include qualitative descriptions of impacted communities and associated
ecological functions , and quantitative estimates of the extent of impacts . COASTAL TECH will confer
with FDEP staff during the undertaking and upon completion of the UMAM analysis to access any actual
hardbottom impacts or the absence of impacts — as may potentially be attributable to the Project
- as
determined from Task 4 . The UMAM spreadsheets, in addition to supporting documentation , will be
provided in hard copy and digital format to the COUNTY for review prior to submittal to FDEP .
Page 4 of 4
March 20, 2012
WORK ORDER 13
Sector 3 Beach and Dune Restoration Project = Post- Construction Monitoring Services
Detailed Summary of Estimated Fees
April 3 , 2012
Notice To
Proceed Total :
O1 -May-L? $459 206 Direct
s Total Costs Subtask Task
Start Finish Days Task Description Fees Amount Description Total Total
1 1 Task I `Post Phase 2b Construction Physical Monitoring
1 -May- 12 j 30-tun- 12 j 60 Post-construction surrey IL30 to R60 - ------------ ------ - -------- - --
-- - -- - $ 19732 X17 050 M&E Surrey $ 18 , 782
54,798
- -
Provide aerial from R15 to R60 $ 1 ,246 $ 12,245 : ACA Aerial $ 13 ,491
Perform sample collection & ana!sis ( 15 samples _per FDEP permit) - -- -- S3 ,000 51 :907 : Sediment
Ana�sis $4 ,907
Mae
30-Jun- 12 I 28-Sep- 12 1 90 Prepare and submit report $ 174618 $ 177618
1 Task 2 - Post-Phase 2b Construction Biological Monitoring - Escarpments t $4,042
1 -May- 12 31 -Oct- 12 1 183 (a) Weekly Post Construction Scarp Monitoring - -- _ - - $_2_1_4_ $_ 2__2_0_0_
E_A_I_ $2 ,414
(b) Notification and remediation coordination -
$ 1 ,628 - -- $ 1 ,628
1 I Task 3 - Post-Phase 2b Construction Sea Turtle Monitoring $129`194
1 -May- 12 31 -Oct- 12 183 Sea e Monitori
Turtle -- - --
$5A64 $68,RR0
EAI
S74,344
- -- Turd - ---------- -------------------------
--------- -- ------- --------- -----
---- ----------------- - ---------
Shorebird urveys - -- ---------- -- -- - -- - - -- - $ 1 .017
- - $ 1 ,017
I _May_12 1 30.Sep_ 12 152 Lighting Surveys (May, June, August, September) - - $669 $6, 750 :
EAI $7.419
-- - - - - -- - --------- -- - -- - -- - - - ------------
--------- ---------
1 -May-12 I 15-Jan- 13 259 Turtle data spreadsheet and final report (turtle) $ 1 ,426 $ 74,5301 EAI
- - - --- - -- -- p - -- - - - - -- - - --- - - - - -- ---
-- -- - -- -- - -- - -- - 426 -- $ 145 3 - - - $' 15 ,956
----------- -------- ----
- est :- ar mg Monitoring and reproductive success evaluation- $ 1 , 808 519 250 : tIR
I $21 .058
r. - --- -- -- -- - - - - -- - - - - - -- - -- - --
- = --� -- -- - -- ---
ml
-Jun-12 30-Ma -13 1 363 Nearshore In-Water Sea Turtle Monitoring $650 $8,750 $9 .400
Task 4 - Post-Phase 2b 'Construction Nearshore Hardbottom Monitorin $262 988
30-Jun- 12 29-Aug- 12 60 (a) Interpretation of Hardbottom From Aerials - -- - - - - 533
,214conduct anal seg of aerial ima esy °- ------------- -------- - - X2 ,333 $30,240 : A
- - - - - -- -- -- - -- -- - -- $641
generate GIS-based habitat ma
16-May- 12 13-Sep- 12 120 fib) Transects & Quadrat SamTlinxe -- -- - -- - -- -- - -- $
136. 764
sample & video transects
- -- -- - ------------ - - -------- - ----------- -- ---------- -- ----------- --------- - ------
-- - $4 13
$4* 1 --
t obtain still video or photos aphs of representative benthos $856
--------- - - ---------- --------- --------- -p P ----
- -- -- - $ 1245436 CSA
[s;twtLaTh;'
te ercent cover and Gnus/s ecies identification $ 1 , 712
sediment accumulation measurements
$ 856
perform nearshore hardbottom edge mapping $4,772
13 -Sep-12 27-Nov- 12 75 (c ) Video Transect Analysis -- $45 , 870
- - - - - - - - ----------------------------------------------------------------------------------
analvzetransects $ ] 926
--------- --- --------- - - - - -- -- - - - -- - - - -- -- -- --- -
- -- -- - -- -=- $41 ,590 CSA
1 1 obtain DGPS ositionin
' ---------�---------�----------------------------------------------------------------------------------------------------- ------$856
perform estimate of percent cover $ 1 ,498
13-Sep- 12 12-Dec- 12 90 (d ) Summary Report ---------- -- ------- - ---------- ----------------- - S47,
140
assess hardbottom impacts 2
repare draft Summary Report to COUNTY & FDEP $987 $424907 ; CSA
I meet w/ COUNTY, review draft Report & revise_if necessary_ for permit compliance $684
provide final Surnmary Report to COUNTY & FDEP $437
1 Task 5 am Post Phase 2 Construction UMAM Analysis of Hardbottom Impacts =
$8;184
12-Dec-12 11 -Jan- 13 30 Prepare & provide final UMAM in hard copy and digal format to COUNTY & FDEP $7 070 57,070
n
Confer w/FDEP to asses project performance $ 1 , 114 $ 1 . 114
Total Hours : 633
Total Costs : $68 ,471 $390,735 ;
$459 ,206 $459,206
$68 ,471 $459.206