HomeMy WebLinkAbout2010-037 a/mj 10
WORK ORDER NUMBER 8
SECTOR 3 PHASE I CONSTRUCTION PHASE SERVICES AND IMMEDIATE
POST PHASE I CONSTRUCTION MONITORING
This Work Order Number 8 is entered into as of this 2nd day of February ,
2010 pursuant to that certain. Continuing Contract Agreement for Professional Services
entered into as of December 13 , 2005 ("Agreement") , by and between Indian River
County, a political subdivision of the State of Florida (" COUNTY") and Coastal
Technology Corporation (" CONSULTANT") .
The COUNTY has selected the Consultant to perforin the professional services
set forth on Exhibit 1 , attached to this Work Order and made part hereof by this
reference . The professional services will be performed by the Consultant for the fee
schedule set forth in Exhibit 2 , attached to this Work Order and made a part hereof by
this reference . The Consultant will perform the professional services within the
timeframe more particularly set forth in Exhibit 2 , attached to this Work Order and made
a part hereof by this reference all in accordance with the terms and provisions set forth in
the Agreement. Pursuant to paragraph 1 . 4 of the Agreement, nothing contained in any
Work Order shall conflict with the terms of the Agreement and the teens of the
Agreement shall be deemed to be incorporated in each individual Work Order as if fully
set forth herein .
IN WITNESS WHEREOF , the parties hereto have executed this Work Order as
of the date first written above .
CONSULTANT BOARD OF COUNTY COMMISSIONERS
Coastal Technology Corporation OF INDIAN RIVER COUNTY
ByP "41zl By :
Michael P . Walther, P . E . Peter D . O ' Brya�. , Cl'i * r qan.
Title : President Attest : J . K. Barton, Clerk of Court
By . _
eputy Clerk ': . ,
pproved : February 2 , L2
01
0
seph A . Baird, County Admi istrator
pproved as t fWI sufficiency :
WL
William G . Collins II , County Attorney
EXHIBIT 1
Indian River County Sector 3 Phase 1 - Construction Phase Services
Scope of Work
WORK ORDER 8
Sector 3 Beach and Dune Restoration Project
Phase 1 - Construction Phase Services
Introduction : The objective of this Scope of Work is to provide services in support of construction and
monitoring (during-construction of Phase 1 and the first year post construction of Phase l. ) to fulfill
expected specific permit requirements for the Sector 3 Beach and Dune Restoration Project during Phase
1 , Part 1 — Engineering Services During Construction and Part 2 — Monitoring Services During
Construction and First Year Post Construction, of the Project utilizing upland sand sources . Phase l
construction is expected to occur between January 13 "' and April 30`h of 2010 . Phase 2 construction is :
(a) expected to occur between November 1 , 2010 and April 30 , 2011 , and
(b) is dependent upon favorable results of the Indian River County Sector 3 Beach and Dune
Restoration Project Upland Sand Source Sea Turtle Nesting Test Plan (Test Plan, dated
November 24, 2009) developed by Indian River County in conjunction with the U . S . Fish and
Wildlife Service .
In general, the work will support the efforts of COUNTY staff, be performed by COASTAL TECH, and
supported (via sub -contracts) by Ecological Associates , Inc . (EAI), CSA International , Inc . (CSA), Aerial
Cartographics of America (ACA), and Morgan & Eklund, Inc . (M&E) as described below . The following
describes the work under this Scope of Work:
Part 1 — Engineering Services During Construction
In general, the COUNTY will administer the separate Construction Contracts for Phase 1 ; COASTAL
TECH will generally monitor construction progress and spot-check construction to provide
assurances that the work is constructed in reasonable conformity with the Drawings , General
Conditions, Technical Specifications, applicable permits , and the Construction Contract.
Task 1. — Phase I Engineering Services : The COUNTY will directly observe and monitor the
Contractor' s work to determine the progress and quality of the work, identify discrepancies and report
significant discrepancies to the Contractor and COASTAL TECH. The COUNTY will keep accurate
detailed records of the Contractor' s daily operations and of significant events that affect the work .
The COUNTY will provide to COASTAL TECH a written summary of the Contractor' s progress on
a weekly basis for review during Phase 1 . During construction, the COUNTY will :
(a) Monitor the Contractor' s work for compliance with the USACE and FDEP permits .
(b) Check that the Contractor maintains Record Drawings — as are required by the General
Conditions of the Contract Documents .
(c) Check the layout of the work by the Contractor .
(d) Monitor the condition of FDEP survey reference monuments, and the Contractor' s care of
these monuments .
(e) Monitor the Contractor' s mobilization and demobilization of men and equipment.
(f) Monitor the Contractor ' s transport of material from the upland mines to the beach fill area.
(g) Monitor the details of the work including final grading and dressing of placed fill .
(h) Monitor the Contractor' s work area and measures to provide for public safety .
(i) Monitor turbidity monitoring and reporting by the Contractor including the Contractor ' s
Testing Certificate .
(j ) Monitor the Contractor ' s compliance with the Sediment QA/QC Plan .
Page 1 of 5
January 18, 2010
Indian River County Sector 3 Phase 1. - Construction Phase Services
Scope of Work
(k) Monitor the Contractor' s work relative to any impacts to any historical, archeological, and
cultural resources .
(1) Check the work for substantial compliance and monitor the Contractor' s final clean-up of the
project site including the staging areas and trucking routes .
(m) Document and monitor conditions of the areas to be used by the Contractor including trick
routes, staging areas, and the overall Project area before, during, and after constriction .
(n) Collect and deliver (<_64) sand samples to COASTAL TECH ' S Vero Beach office .
(o) Confer with existing Marine Turtle Permit Holders to coordinate work (see Task 3 ) .
(p) Take representative photographs along each fill acceptance section and compile them in a
document to photo-document that the Contractor tilled the beach following completion of
each fill acceptance section of Phase 1 .
During construction, COASTAL TECH will :
(a) Attend weekly progress meetings with the COUNTY and the Contractor via COASTAL
TECH Project Engineer.
(b) Conduct site visits to spot check the Contractor' s progress and construction — twice per week
one of which will correspond with a weekly progress meeting .
(c) Analyze pre-construction surveys (obtained via prior authorization or under WORK ORDER
NUMBER 6) to re-assess the contract volume required for construction.
(d) Amend the Technical Specifications and Drawings to incorporate amendments as may be
required by FDEP and/or the USACE .
(e) Perform independent spot-check sampling (obtained during site-visits by COASTAL TECH
or otherwise provided by the COUNTY) and analysis (—<64 samples ) of sediment samples to
check the Contractor ' s compliance with the Sediment QA/QC Plan.
(f) Check the work for substantial compliance with the Drawings, General Conditions, Technical
Provisions, applicable permits, and the Construction Contract .
(g) As may be requested by the COUNTY, draft up to three (3 ) Change Orders for approval by
the COUNTY and Contractor .
(h) Prepare Construction Field Directives .
(i) Interpret the Contract Documents .
0 ) Seek to resolve claims by the Contractor and/or COUNTY .
(k) Consult and advise the COUNTY relative to progress and requirements of the Project .
(1) Review payment applications from the Contractor, and prepare Certificates recommending
payment by the COUNTY .
(m) Prepare and submit up to six (6) monthly Periodic Progress Reports to FDEP .
(n) Prepare and submit a Final Certification to FDEP . Prepare and submit a letter to the agencies
summarizing the findings of item q in Task I above .
(o) Under subcontract with Morgan and Eklund, Inc . , perform "pay profile surveys " and
determine actual quantities placed by the Contractor for acceptance of fill segments at a
minimum segment length of 1 , 000 feet with pay profiles at a spacing of 100 feet; for Phase 1.
a total of 230 "pay surveys" are required; a total of 230 "pay surveys" are planned to coincide
with spot checks during constriction . These surveys will be performed within two weeks
prior to beach fill being placed and within one week after the beach has been filled along each
1 , 000 foot long acceptance section . Pre-fill surveys will include bathymetric data collected
conventionally using a laser for stationing and differential leveling for elevations .
Page 2 of 5
January 18, 2010
Indian River County Sector 3 Phase 1 - Construction Phase Services
Scope of Work
Part 2 — Monitoring Services (During Construction and First Year Post
Construction)
In general, work described in Part 2 constitutes monitoring required by FDEP or the USACE permits
consistent with the USF &WS Biological Opinion dated December 2 , 2009 . Post-Phase 2 Construction
Biological Monitoring is not addressed in this Scope of Work.
Task 2 — Phase 1 Permit Administration : During construction of Phase 1 , COASTAL TECH will
confer with the COUNTY, the Contractor, USACE and FDEP staff to check and document that the
Contractor and COUNTY have fulfilled reporting requirements as cited in the permits . COASTAL
TECH will :
(a) Prepare a tabular summary of permit requirements, the responsible entity for each applicable
permit condition, and the required date for compliance .
(b) Assist the COUNTY with documentation of permit compliance .
(c) Maintain a written schedule and summary of permit compliance including dates that
requirements are met and/or submitted to the agencies .
Task 3 — During Phase 1 Construction - Sea Turtle and Shorebird Monitoring : On a daily basis
during Phase 1 construction, EAI shall monitor, relocate, and/or mark sea turtle nests to fulfill
requirements of item 3 ( including 3a through 3c) of the "Terms and Conditions " for the "Protection of
sea turtles " in the USF &WS Biological Opinion dated December 2, 2009 — in accordance with
Florida Fish & Wildlife Conservation Commission (FFWCC) guidelines . Nighttime monitoring will
not be required due to use of upland sand sources . EAI will directly confer with existing Marine
Turtle Permit Holders in collaboration with the COUNTY to appropriately coordinate the project
monitoring by EAI with the existing yearly monitoring efforts . EAI will conduct pre-Phase 1
construction lighting surveys as required by item 11 of the "Terms and Conditions" for the
"Protection of sea turtles " by the USF &WS Biological Opinion dated December 2, 2009 . In
conjunction with the During Phase 1 Construction — Sea Turtle Monitoring, EAI shall conduct early
nesting season shorebird surveys as required by the FDEP joint coastal permit .
Task 4 — Post-Phase 1 Construction Physical Monitoring : In general , COASTAL TECH will
provide physical monitoring services for immediate post-Phase 1 construction (pre-construction
Phase 2 ) for the Sector 3 Project — as expected to be required by the FDEP Permit No . 285993 -001 -JC
and outlined in the Physical Monitoring Plan dated December 16 , 2009 . COASTAL TECH
specifically will :
• via subcontract with M&E , perform topographic and bathymetric surveys of the beach and
dune from R- 15 to R-60 ,
• via subcontract with ACA, provide controlled aerial photography from R- 15 to R-60 , and
• prepare and submit a post-construction engineering report and the associated monitoring data
to FDEP and USACE
Page 3 of 5
January 18, 2010
Indian River -County Sector 3 Phase 1. - Construction Phase Services
Scope of Work
Task 5 — Post-Phase 1 Construction Biological Monitoring - Escarpments : EAI will perform
services to fulfill post-Phase 1 construction requirements of item 5 (including 5a through 5b) of the
"Terms and Conditions" for the "Protection of sea turtles " in the USF &WS Biological Opinion dated
December 2 , 2009 - in accordance with FFWCC protocol . Upon completion of construction, both the
treatments and controls will be monitored for the presence of escarpments (scarps) on a weekly basis .
EAI will notify COASTAL TECH of any persistent scarps within the two treatments that may
interfere with sea turtle nesting . COASTAL TECH will notify FDEP of the presence of those scarps
and for coordinating any remediation measures , if required . The COUNTY will address leveling of
escarpments as may be required . Escarpment data for the two controls will be included in the annual
report as a basis for evaluating Project effects .
Task 6 — Post-Phase 1 Construction Sea Turtle Monitoring : EAI will perform post-Phase 1
construction sea turtle monitoring services as described in the "Indian River County Sector 3 Beach
and Dune Restoration Project Upland Sand Source Sea Turtle Nesting Test Plan" ( Test Plan ; dated
11 /24/09) developed by Indian River County in conjunction with the USFWS . EAI will directly
confer with existing Marine Turtle Permit Holders in collaboration with the COUNTY to
appropriately coordinate the project monitoring by EAI with the existing yearly monitoring efforts .
Services by EAI shall be in accordance with FFWCC guidelines and shall include :
■ daily early morning nesting surveys to identify "nesting success ",
•
an unbiased sample of nests in each area" identified in the Test Plan to assess "reproductive
success
■ "comparisons to Indian River County ' s previously completed beach nourishment projects ",
■ "Evaluation of Reproductive Success in Upland Sand Sources",
■ application of the "Criteria for Determination of Upland Sand Source Suitability",
® preparation of a summary report documenting the above .
EAI and COASTAL TECH will meet with the COUNTY to review and identify any changes
warranted in the summary report ; after such changes are made by EAI, COASTAL TECH will
forward the summary report to FDEP, the USACE, and USF &WS and seek concurrence as to the
conclusions of the Test Plan . EAI will conduct post-Phase 1 construction lighting surveys as required
by item 11 of the "Terms and Conditions " for the "Protection of sea turtles" by the USF&WS
Biological Opinion dated December 2 , 2009, as well as monthly evaluations of the Phase 1 Project
area from June through September in accordance with the FDEP joint coastal permit conditions .
Task 7 — Post- Phase 1 Construction Nearshore Hardbottom Monitoring : In general, COASTAL
TECH and CSA will perform services to fulfill requirements for immediate post-Phase 1 construction
"Nearshore Hardbottom Monitoring" as identified in the Biological Monitoring Plan (dated 12/ 16/09)
as required by the FDEP permit .
Using aerial images obtained from ACA via COASTAL TECH (developed via Task 4), the "aerial
photographs will be digitized" by CSA to (i) produce GIS -based habitat map (ESRI shape files), and
(ii) facilitate further analysis . Based upon these maps COASTAL TECH will assess post-Phase 1
construction hardbottom impacts — due to physical burial - likely attributable to Phase 1 of the
Project .
Per the Biological Monitoring Plan, CSA will :
• conduct transects , quadrat sampling" and "Nearshore Hardbottom Edge Mapping" in the Phase 1
Project fill area
■ analyze the transects and prepare a summary report documenting the above .
Page 4 of 5
January 18, 2010
Indian River County Sector 3 Phase 1 - Construction Phase Services
Scope of Work
CSA and COASTAL TECH will meet with the COUNTY to review and identify any changes
warranted in the summary report ; after such changes are made by CSA, COASTAL TECH will
forward the summary report to FDEP in partial fulfillment of permit conditions .
Task 8 — Post-Phase 1 Construction UMAM Analysis of Hardbottom Impacts : Based upon the
assessment of hardbottom impacts and the monitoring report prepared under Task 7 , COASTAL
TECH will conduct a Uniform Mitigation Assessment Methodology (UMAM) analysis , pursuant to
Chapter 62 -345 , F . A. C . The UMAM analysis will include qualitative descriptions of impacted
communities and associated ecological functions, and quantitative estimates of the extent of impacts .
COASTAL TECH will confer with FDEP staff during the undertaking and upon completion of the
UMAM analysis in order to determine what mitigation, if any, the COUNTY may be required to
perform. The UMAM spreadsheets, in addition to supporting documentation, will be provided in
hard copy and digital format to the COUNTY for review prior to submittal to FDEP .
Page 5 of 5
January 18, 2010
' EXHIBIT 2
WORK ORDER 8
Sector 3 Beach and Dune Restoration Project - Phase I Construction Phase Services with Immediate Post-Phase 1 Construction Monitoring Services
Detailed Summary of Estimated Fees
January 26, 2010
Notice To
Proceed Tont:
[CC[
02-Feb-10 $738,468 Total .Casty Subtask Task
Start Hinish Days Task Description Fm Anmunt MsmPninn Total Total
Task t - Phase I Construction - Engineering Services 5127
2-Fch- 10 30-Apr- 10 87 (a) Attend weekly progress meetings with COUNTY and Contractor via CT Project Engineer S13,320 S13.320
(b) Conduct site visits lD spot. check Contractors progress 0 site visit in conjunction with weekly progress mecrings) 514,379 S 14,379
(c) Analyze prc-construction snrveyfi 55,660 55,660
(d) Amend technical specs and drawings as required S7,872 S7,872
(c) Spot-check sediment samples for compliance with Sediment QA/QC Plan 57,392 S8, 135t Sediment Analysis SI5,527
(f) Check work for substantial compliance 54,8811 S4,880
(g) Draft up to three (3) Change Ord cis 54,752 54.752
(h) Prepare construction field directives 56,336 56,336
(i) Interpret Contract DocnmenLc 57,424 57,424
(j) Seek to resolve claims SR,ORR 58,088
(k) Consult and advise COUNTY on progress 510,540 510,540 510,540
q Review payment applications from Contractor & prepare certificates 54,206 54,2116
(m) Ppare and submit up to six (6) montbly Progress reports to NEP 52,466 52,466
re
(n) Prepare and submit Final Certification to NEP S782 5782
(0) Prepare and submit letter for the agencies reguarding compaction 51 ,289 S1 ,289
(p) Perform pay profile surveys & determine quantities 53(1,8(12 51 12,955 ': Morgan & Eklund 5143,757
Task 2 - Phase I Construction - Permit Administration
2-Fc - 1 30-Apr- 10 115 (a) Prepare tabular summary of permit,requirements, respon_bililics. & expected dates _ . SR.308 SR,3(IR
................_ .... __..._ _._.__._.. ._..........._. '
914
(b) Assist COUNTY with documentation of permit cum banes S9 914 .................. .- _ _.
(c) Maintain written schedule and summery of perrnitcom lianco 510,044 '
Task 3 - Durirtg Phase 1 Construction - Sea Turtle and Shorebird Monitoring $609644
6-Feb- 10 29-Jul- 10 65 Lighting survey So 5I ,805 EAT, Inc. SI ,ROS
Mobilization, Equipment, supplies, and operational expenses 5444 515,435 ': EAI, Inc. 515,979
Assessment of Construction Impacts on Sea Turtle Monitoring 5650 5360: EAT, Tue. S 1 ,01 (1
Daytime Nest Marking and Monitoring (and sea cards relocation) 52,315 525,675 : EAT, Toa 527,990---
S961 55,320; EAT, Inc. 56,281
Data Management 51 ,017 54,6401 EAT, Tue. 55,657
Reporting 5222 SIX)(): EAT, Inc. 52,1122
Shorebird Surveys
Task 4 - Post-Phase 1. Construction Physical Monitoring $61,505
FI -May- 10
31 -May- IO 30 Post-Phase l Construction survey so preconstruction Phase 2) R- 15 to R-60 52,530 525700: Morgan & Eklund S27,830
Aerial - establish approximately 30 Photoddentifiable Points Phase I R- 15 to R-60 5588 55,4601 Morgan & Eklund 56,049
Provide aerial from R- 15 to R-60 S 1 ,(134 S 12,245 ; ACA 513,279
Prepare and su limit report S14,348 S14,349
Task 5 - Post-Phase t Construction Biological Monitoring - Fscar ments M'1
31 -Oct- 10 183 (a) Wcckly Post-Construction Scarp Monitoring 5214 52,200[ EAi, Tnc. 52,414
(b) Notification and mmediation coordination51 ,708 SI ,70R
Task 6 - Post-Phase 1 Construction Sea Turtle Monitorin $107,52A
31 -Oct- l0 183 Sea Turtle Monitoring 52,853 590,990 EALlne. 593 ,743
52,741 52,741
SummaryReport 5551 S6,865i EAI, Inc. 57,416
Lighting surveys
Meeting with COUNTY SI ,593 51 ,593
Seeks ncunrcncc by NEP, USACE, USF&WS, ACNWR $ 1 ,935 51 ,935
Task 7 - Post-Phase I Construction Nearshore Hardbottom Monitoring $217'511
14-Jun- 10r14-Jul- 10 30 Tntcrpretation of Hardbouom From Aerials524'2(13conduct analyses of aerial images5I , IR4 521 ,955 € CSA 523, 139
generate GIS-based habitat ma S1 ,1164 S1 ,064
5122,631
14-Jun- 10 60 Transects & Quadrat Sampling
sample & video bansmts 52,236
S113,687
obtain still video or photographs of representative bcnthos 52,236 52'236
5111 ,451 : CSA 52236
n
estimate percent cover and geustspmics identification 52,236
obtain sediment accumulation measurements 52,236 52.236
perform ncarshorc It rdbonom edge mapping 52,236 52.236
533,859
13-Aug- 10 12-Scp- 10 30 Video Transect Analysis
analyze transects SI ,lIl3 530,820 CSA 531 ,833
obtain DGPS positioning SI ,013 S1 ,013
perform estimate of percent cover 51 '(113 51 '013
rc
S36,RIR
12-Sep-I0 12-Oct-10 30 Summary Report
prepare draft Summary Report to COUNTY & NEP 51 ,24(1 533 ,424; CSA 534,664
review dmReport & revise, if necessary for it compliance $914 5914
ft perm
provide final Summary Report to COUNTY & FDEP 51 ,240 SI ,240
Task 8 - Post-Phase I Construction UMAM Analysis of Ilardboltom Impacts x'71
12-Oct- 1O I 1 -Nov- 10 30 Prepare & provide final UMAM in hard copy and digital format to COUNTY & NEP 56,944 SOE 56'944
Confer w/FDEP to determine mitigation, if any 5770 SII ` 5770
Total Hours: 1782
TDt31 Costs: I S221 ,6331 5516,835€ 5739,469 $739,469