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Home My WebLink About2014-031Board of County Commissioners 180127th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: (772)-778-9391 INDIAN RIVER COUNTY PUBLIC SHOOTING RANGE IMPROVEMENTS TO SKEET & TRAP FACILITY IRC Project No. 1213 AMENDMENT NO. 1 to CONSULTANT AGREEMENT FOR PROFESSIONAL CIVIL ENGINEERING AND ARCHITECTURAL SERVICES WITH DONADIO and ASSOCIATES, ARCHITECTS, P.A. This is an amendment to the existing CONSULTANT AGREEMENT between DONADIO and ASSOCIATES, ARCHITECTS, P.A. (CONSULTANT) and INDIAN RIVER COUNTY (COUNTY) for Professional Civil Engineering and Architectural Services. All provisions of the CONSULTANT AGREEMENT shall remain in full force and effect, unless otherwise specifically modified. This amendment addresses changes in 'SCOPE OF SERVICES" and "COMPENSATION" of CONSULTANT AGREEMENT as follows: SCOPE OF SERVICES COUNTY has split the construction of improvements to the Indian River County Public Shooting Range into multiple Phases. CONSULTANT is responsible for revising the construction plans specifications, cost estimates and permitting per this amendment. The Additional Professional Civil Engineering and Architectural Services scope includes the work necessary to revise the construction plans for the proposed improvements to the Indian River County Shooting Range to accommodate two (2) phases of construction. This scope of services eliminates the proposed 300 yard rifle range from the project and accelerates the construction of the proposed sporting clays trail proposed 120 yard by 50 yard action pistol range, baffle repairs and proposed concrete block wall as Phase 1. The Phase 2 construction plans will include the proposed skeet & trap facilities and buildings included in the original scope. This additional services scope includes the professional services necessary to design, permit, and bid this project as 2 separate phases and provides allowances for post design services. The following additional services shall be provided as requested by COUNTY for the revisions/change in scope of the Skeet and Trap Shooting Range Improvements as stated above: 1. Assist COUNTY in evaluating layout alternatives and potential operational restrictions for the safe operation of new ranges at the Indian River County Public Shooting Range located at 10455 102nd Terrace, Sebastian, FL. The new facilities to be evaluated include an Action Pistol Range located between the existing Air gun and Rifle Ranges, a Law Enforcement Range located to the west and adjacent to the existing Pistol Range, installation of a 12 ft. high Masonry Wall to the West of the existing Pistol Range and a mulched Sporting Clays Trail located to the west of the existing Sporting Clays Trail 2. Provide Environmental coordination and meetings with COUNTY to initiate and complete the site plan changes, which include the above stated changes in scope. PAGE 2 AMENDMENT NO. 1 to CONSULTANT AGREEMENT (DONADIO & ASSOCIATES, ARCHITECTS, P.A.) FOR MARCH 18, 2014 BCC 3. Prepare design drawings for these new range facilities with the features and dimensions as directed by COUNTY. The design drawings will include range control lines and safety zones, grading and drainage plans and details for these elements of the proposed construction project. 4. Represent COUNTY and coordinate with local, State and Federal agencies regarding modifications to existing permits or approvals that are needed to proceed with the proposed work 5. Environmental coordination and meetings with SJRWMD and ACOE in their local Office as well as onsite regarding maintaining wetland mitigation on the property, prepare the Public Notice document for the ACOE, respond to ACOE RAI s and coordination requests. 6. Prepare and submit a site plan application along with the required calculations and exhibits to modify the existing land development permit to the Indian River County Community D evelopment Department for approval, and will attend Technical Review Committee meetings (as necessary) to present the project and address questions about the proposed design. 7. Prepare and submit land clearing, tree removal, stormwater permit and concurrency determination applications along with the required exhibits to the Indian River County Community Development Department for approval and will address questions and comments about the proposed design 8. Prepare and submit stormwater drainage design drawings and a stormwater permit application along with the required calculations and exhibits to modify the existing stormwater permit to the St. Johns River Water Management District and will attend pre -application and review meetings (if necessary) with SJRWMD to present the project and address questions about the proposed design. 9. Environmental modification to the site plan for the State application, perform additional Unified Mitigation Assessment Methodology (UMAM) analysis and field visits with the St. Johns River Water Management District. Submit RAI responses to the SJRWMD and coordinated the responses with COUNTY. 10. Prepare an erosion control plan and a Stormwater Pollution Prevention Plan, and submit a N otice of Intent to permit Discharge of Stormwater from Large and Small Construction Activities to the Florida Department of Environmental Protection, as required by the National Pollutant D ischarge Elimination System. 11. Maintain informal contact with reviewing agency staff in an effort to answer questions and expedite receipt of the necessary permits. 12. Prepare construction documents (plans and specifications) to clearly convey the scope of the civil construction services and to adequately define the requirements for the execution and to measure the satisfactory completion of the work. 13. Assist COUNTY in soliciting and evaluating price proposals submitted by contractors to execute portions or all of the proposed work. Provide answers to Requests for Information (RFI's) and provide sketches, calculations or other civil engineering data that may be needed to support clarifications or addenda to the bid documents. 14. Attend a pre -construction and several regular progress meetings with COUNTY and COUNTY'S contractor(s). Conduct routine site inspections to verify that the work is proceeding in accordance with the approved construction plans and technical specifications. Address Requests for Information (RFI's) and will evaluate Change Order proposals (CO's) as may arise during the construction period. F:U'ublic Works\ENGINEERING DIVISION PROJECTSU213-IRC Shooting Range -Skeet & Trap Improvemnts & Hunters Train Bldg \Admim\agenda items\Amendment No I Donadio 03-18- 2014.doc PAGE 3 AMENDMENT NO. 1 to CONSULTANT AGREEMENT (DONADIO & ASSOCIATES, ARCHITECTS, P.A.) FOR MARCH 18, 2014 BCC 15. Participate in a completion inspection and will prepare a punch -list of observed deficiencies in the work Conduct a final inspection to verify the contractor's correction of the punch -list items. 16. Prepare 'as -built" record drawings of the project as may be required by the permitting agencies and will submit such drawings along with completion certifications to the agencies. The 'as - built" drawings will be based upon the contractor's marked -up drawings of the completed construction. COMPENSATION The section of CONSULTANT AGREEMENT entitled COMPENSATION shall be revised to include the additional fees: Structural Engineering $ 1,694 Environmental Engineering $ 6,400 Civil Engineering $ 18,711 Total Additional Services for Amendment No. 1 $26,805 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK F:\Public Works\ENGINEERING DIVISION PROJECTSU 213 -IRC Shooting Range -Skeet & Trap Improvemnts & Hunters Train Bldg\Admim\agenda itemsWmendment No I Donadio 03-18- 2014.doc PAGE 4 AMENDMENT NO. 1 to CONSULTANT AGREEMENT (DONADIO & ASSOCIATES, ARCHITECTS, P.A.) FOR MARCH 18, 2014 BCC IN WITNESS HEREOF the parties hereto have executed these presents this 1n day of March , 2014. 4.. �SS!PNERs ti BOARD OF COUNTY COMMISSrIb INDIAN RIVER COUNTY, FLOA • : D'ONADIO s k D ASSOCIATES, -p0RCHIT T P I ' 11111 Peter D. O'Bryan, Chairma i A ony J. Donadio, AIA, NCARB, Approved by BCC March 1A, 7014 ATTEST: For: Jeffrey R. Smith, CI Comptroller b� of Court and Deputy Clerk Approved as to Form and Legal r� Sufficiency: Dylan Reingold, County Attorney seph A.. Baird, County Administrator President Witnessed by: `°nays.° • 14 V/ S /77 GR (Printed name) F:\Public Works\ENGINEERING DIVISION PROJECTS\1213-IRC Shooting Range -Skeet & Trap Improvemnts & Hunters Train Bldg\Admim\agenda items\Amendment No 1 Donadio 03-18- 2014.doc DONADIO & Associates, Architects, P.A. March. 05, 2014 Etienne B. Bourgeois, P.E. Project Engineer Indian River County Engineering Division 1800 27th Street Vero Beach, Florida 32960 - 0310 RE: INDIAN RIVER COUNTY SKEET AND TRAP PUBLIC SHOOTING RANGE IMPROVEMENTS CONTRACT AMENDMENT/ADDITONAL SERVICES ARCHITECT'S PROJECT NO 2013.04.1.2 Dear Mr. Bourgeois, We here by submit the following SKEET AND TRAP PUBLIC SHOOTING RANGE IMPROVEMENTS additional services fees for Environmental and Professional Engineering Services for the Shooting Ringe Design change in scope of work, which will modify our Owner and Architect Agreement dated July 09, 2013. The scope of work for the Additional Services and the Additional Service Fees are as follows: Change In Scope Of Work Additional Environmental and Professional Engineering Services for the Shooting Range Design change in scope of work which includes the work necessary to revise the construction plans for the proposed improvements to the Indian River County Shooting Range to accommodate two (2) phases of construction. This change in scope of services eliminates the proposed 300 yard rifle range from the project along with all the Skeet -Ind Trap Facility Buildings and accelerates the construction of the proposed sporting clays trail, proposed 120 yard b) 50 hard action pistol range and proposed 12ft.concrete block wall as Phase 1._ Phase.2 construction plans will include the proposed_skeet.& trap facilities and buildings included in the original scope. This additional services scope includes the profession•il services necessary to desig i, permit, and bid this Phase 1 project and provides allowances for post design services. Additional Services Fees Rev'sed Site Plan, Permitting, Bidding and Post Design Services .$18,711.00 1211 Concrete Block Wall Engineering and Post Design Services ... $ 1,694 00 Env.ronmental Plan Revisions and Coordination/Meetingswrth_Local, State and Federal Agencies:: -.-.5.. 6,400.00 — Total Addition Seri ices Fees $26,805 00 These additional services fees will increase our previously revised original contract amount to $ 131,520.00 including the reimbursable expense allowance. See attached revised Summary Sheet. Should you h• any questions, please do not hesitate to contact our Office. Sine •ony J. Donadio A.1.A. CARB President Cc: File 609 17th Street Vero 13each, Florida 32960 Phone 772 794 2929 Fax 772 562 8600 Grail daa•^dorndio-arch.com License No. AA0002238 •II'.•Ihtk if ADDITIONAL ENVIROMENTAL, PROFESSIONAL ENGINEERING AND SHOOTING RANGE DESIGN SERVICES For INDIAN RIVER COUNTY PUBLIC SHOOTING RANGE IMPROVEMENTS IRC PROJECT NO. 1213 Scope of Additional Services The Additional Environmental, Professional Engineering and Shooting Range Design Services scope of work includes the work necessary to revise the construction plans for the proposed improvements to the Indian River County Shooting Range to accommodate two (2) phases of construction. This scope of services eliminates the proposed 300 yard rifle range from the project and accelerates the construction of the proposed sporting clays trail, proposed 120 yard by 50 yard action pistol range, and proposed concrete block wall as Phase 1. The Phase 2 construction plans will include the proposed skeet & trap facilities and buildings included in the original scope. This additional services scope includes the professional services necessary to design, permit, and bid this project as 2 separate phases and provides allowances for post design services. The following additional services shall be provided as requested by the Client (Indian River County) for the revisions/change in scope of the Skeet and Trap Shooting Range Improvements as stated above: 1. Assist the CLIENT in evaluating layout alternatives and potential operational restrictions for the safe operation of new ranges at the Indian River County Public Shooting Range located at 10455 102nd Terrace, Sebastian, FL. The new facilities to be evaluated include an Action Pistol Range located between the existing Air gun and Rifle Ranges, a Law Enforcement Range located to the west and adjacent to the existing Pistol Range, installation of a 12 ft. high Masonry Wall to the West of the existing Pistol Range and a mulched Sporting Clays Trail located to the west of the existing Sporting Clays Trail. 2. Provide Environmental coordination and meetings with -the -CLIENT to initiate and complete the' site plan changes, which include the above stated changes in scope. 3. Prepare civil engineering design drawings for these new range facilities with the features and dimensions as directed by the CLIENT. The design drawings will include range control lines and safety zones, grading and drainage plans,and-details-for-these:elements of the proposed constructions project. - 4. Represent the CLIENT and coordinate with local, State and Federal agencies regarding modifications to existing permits or approvals that are needed to proceed with the proposed work. 5. Environmental coordination and meetings with the ACOE in their local Office as well as onsite regarding maintaining wetland mitigation on the property, prepare the Public Notice document for the ACOE, respond to ACOE RAI's and coordination requests 6. Prepare and submit a site plan application along with the required calculations and exhibits to modify the existing land development permit to the Indian River County Community Development Department for approval, and will attend Technical Review Committee meetings (as necessary) to present the project and address questions about the proposed design. 03/04/2014 Page 1 of 2 7. Prepare and submit land clearing, tree removal, stormwater permit and concurrency determination applications along with the required exhibits to the Indian River County Community Development Department for approval and will address questions and comments about the proposed design. 8. Prepare and submit stormwater drainage design drawings and a stormwater permit application along with the required calculations and exhibits to modify the existing stormwater permit to the St. Johns River Water Management District and will attend pre -application and review meetings (if necessary) with SJRWMD to present the project and address questions about the proposed design. 9. Environmental modification to the site plan for the State application, perform additional Unified Mitigation Assessment Methodology (UMAM) analysis and field visits with the St. Johns River Water Management District. Submit RAI responses to the SJRWMD and coordinated the responses with the CLIENT. 10. Prepare an erosion control plan and a Stormwater Pollution Prevention Plan, and submit a Notice of Intent to permit Discharge of Stormwater from Large and Small Construction Activities to the Florida Department of Environmental Protection, as required by the National Pollutant Discharge Elimination System. 11. Maintain informal contact with reviewing agency staff in an effort to answer questions and expedite receipt of the necessary permits. 12. Prepare construction documents (plans and specifications) to clearly convey the scope of the civil construction services and to adequately define the requirements for the execution and to measure the, satisfactory completion of the work. 13. Assist the CLIENT in soliciting and evaluating price proposals submitted by contractors to execute portions or all of the proposed work. Provide answers to Requests for Information (RFI's) and provide sketches, calculations or other civil engineering data that may be needed to support clarifications or addenda to the bid documents. 14. Attend a pre -construction and several regular progress meetings with the CLIENT and CLIENT'S contractor(s). Conduct routine site inspections to verify that the work is proceeding in accordance with the approved construction plans and technical specifications. Address Requests for Information (RFI's) and will evaluate Change Order proposals (CO's) as may arise during the construction period. 15. Participate in a completion inspection and will prepare a punch -list of observed deficiencies in the. work. Conduct a final inspection to verify the contractor's correction of the punch -list items. 16. Prepare "as -built" record drawings of the project as may be required by the permitting agencies and will submit such drawings along with completion certifications to the agencies. The "as -built" drawings will be based upon the contractor's marked -up drawings of the •completed construction__ _ 03/04/2014 Page 2 of 2 SUMMARY PROSPOSED ADDITIONAL PROFESSIONAL SERVICES FEES Project Name: IRC Public Shooting Range Action Pistol Ranges IRC Project No. 2014026 DAA Project No: 2013-04.1.2 Date: 5 -Mar -14 10% CONSULATANT MANAGEMENT FEES FEE TOTAL FEES TASK Architectural Structural Engineering MEP Engineering Basic Additional Services Fees Civil Engineering Environmental Engineering Landscape Architecture Site Surveying Cost Consultant Geotechnical Engineering $ 1,540.00 $ - $ 1,540.00 $ 17,010.00 $ 6,400.00 $ - $ - $ $ 154.00 154.00 1,701.00 1,694.00 1,694.00 18,711.00 6,400.00 Additional Services Fees TOTAL FEES Reimbursables 23,410.00 $ 1,701.00 $ 24,950.00 $ 1,855.00 $ - $ - $ 25,111.00 26,805.00 TOTAL FEES + REIMBURSABLES $ 24,950.00 $ 1,855.00 $ 26,805.00 SUMMARY PROSPOSED PROFESSIONAL SERVICES FEES 1 I Project Name: IRC Public Shooting Range Improvements IRC Project No. 1213 DAA Pro ect No.: 2013-04.1.2 Date: Revised 03/05/2014 TASK CONSULATANT FEES MANAGEMENT FEE TOTAL FEES A/E SERVICES Architectural $ 18,770.00 $ - $ 18,770.00 Structural Engineering $ 8,110.00 $ 154.00 $ 8,264.00 MEP Engineering $ 4,880.00 $ - $ 4,880.00 Civil Engineering $ 34,080.00 $ 2,407.00 $ 36,487.00 Environmental Engineering $ 16,400.00 $ 500.00 $ 16,900.00 Landscape Architecture $ 3,405.00 $ 300.00 $ 3,705.00 Cost Consultant $ 3,250.00 $ 300.00 $ 3,550.00 TOTAL A/E SERVICES Lump Sum Fees $ 88,895.00 $ 3,661.00 $ 92,556.00 CONSTRUCTION RELATED SEVICES Architectural $ 1,750.00 $ - $ 1,750.00 Structural Engineering $- 750.00 $ $ 750.00 MEP Engineering $ 910.00 $ - $ 910.00 Civil Engineering $ 1,050.00 $ 100.00 $ 1,150.00 Landscape Architecture $ - $ - $ - NTE BIDDING PHASE $ 4,460.00 $ 100.00 _$ 4,560.00 Architectural $ 10,260.00 $ - $ 10,260.00 Structural Engineering $ 1,580.00 $ - $ 1,580.00 MEP Engineering $ 1,820.00 $ - $ 1,820.00 Civil Engineering $ 2,970.00 $ 284.00 $ 3,254.00 Landscape Architecture $ 1,825.00 $ 150.00 $ 1,975.00 NTE CONSTRUCTION PHASE $ 18,455.00 $ 434.00 $ 18,889.00 Architectural $ 760.00 $ - $ 760.00 Structural Engineering $ - $ - $ - MEP Engineering $ 680.00 $ 50.00 $ 730.00 Civil Engineering $ 2,940.00 $ 285.00 $ 3,225.00 Landscape Architecture $ - $ - $ - NTE CLOSEOUT PHASE $ 4,380.00 $ 335.00 $ 4,715.00 TOTAL NTE CONSTRUCTION RELATED SEVICES $ 27,295.00 $ 869.00 $ 28,164.00 MEETINGS & COORDINATION Meetings $ 3,800.00 $ - $ 3,800.00 Coordination $ 5,000.00 $ - $ 5,000.00 TOTAL MTGS & COORDINATION Lump Sum Fees $ 8,800.00 $ - $ 8,800.00 NTE Reimbursables $ 2,000.00 1 $ - 1 $ 2,000.00 TOTAL FEES $ 126,990.00 1 $ 4,530.00 1 $ 131,520.00