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Home My WebLink About2010-256 A TRUE COPY 101) q / 1 p CERTIFICATION ON LAST PAGE J . K . BARTON , CLERK did 0::9 County Indian River STATE OF FLORIDA E911 BOARD E911 STATE GRANT PROGRAM APPLICATION FORM Total Amount Requested : $485 , 570 . 35 Project Title : E9- 1 - 1 System Upgrade 1 . Board of County Commissioners Chair: Peter D . O ' Bryan Mailing Address : Indian River County 01 27 ST 18 . City : Vero Beach State : FL Zip : 32960 - 3388 Phone : ( 772 ) 226- 1440 Fax: 772-770 - 5334 Email Address : pobryan@ircgov . com 2 . County 911 Coordinator: John King Mailing Address : Indian River County Emergency Services 422543 rAve City : Vero Beach State : FL Zip : 32967 - 1671 Phone : ( 772 ) 226- 3854 Fax : 772- 226 - 3876 Email Address : * king@ircgov . com 3 . Federal Tax ID Number: 59-6000674 A TRUE COPY CERTIFICATION ON LAST PAGE J . K . BARTON , CLERK County Indian River COUNTY INFORMATION 4 . County Fact Sheet A. County Indian River B . Population 1355167 C . Total Number of Incoming Nonwireless Trunks Combined Total 27 D . Total Number of Incoming Wireless Trunks N/A E . Number of PSAP ' s 4 F . Number of Call Taker Positions per PSAP Indian River 7 EOC 8 Vero Beach 3 Sebastian 3 G. Total Volume of 911 Calls 85296 H. What equipment is needed to maintain the Enhanced 911 system? -Recording Equipment Yes ® No ❑ - Generator Yes ❑ No -Replacement Customer Premise Equipment Yes ® No ❑ -Other (Please specify) I . What equipment is requested in this grant application? -Recording Equipment Yes ® No ❑ - Generator Yes ❑ No -Replacement Customer Premise Equipment Yes ® No ❑ -Other (Please specify) J . Financial Information: a. What are the current annual costs for your E911 system (circuits , customer $ 124 , 874 . 33 records hardware and software , etc . ) not including maintenance ? b . What are the current annual costs for maintenance of items included in a? $ 1271060 . 53 E911 State Grant Program Application, effective 8/1 /2010 Page 2 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF - 5.003 E911 State Grant Program A TRUE COPY CERTIFICATION ON LAST PAGE J . K . BARTON , CLERK County Indian River PROJECT DESCRIPTION AND JUSTIFICATION 5 . NEEDS STATEMENT : Indian River County currently has Zetron 3200 workstations and Interact MIS and GEO at all four of our PSAPs . Our main PSAP , the Indian River County Sheriff' s Office , has had this equipment in place since August , 2004 . All of our equipment is under a co-terminus maintenance contract with AT & T that will expire in 2011 . We are experiencing regular equipment failures at this PSAP due to the age and heavy usage of the equipment . When repairs are delayed while locating replacement parts the service level we offer suffers . Due to our need to replace our current equipment as soon as possible , Indian River County is requesting consideration for Priority One Grant assistance . To insure continued operations of the county' s E911 system , the current system needs immediate replacement . Indian River County ' s current funding is insufficient for the replacement and purchase of equipment for all of our PSAP ' s . We currently have capital funds budgeted that will allow us to replace a portion of our PSAP ' s equipment . These funds have been budgeted to begin a replacement program for the same equipment in our Vero Beach Police Department PSAP , the Sebastian Police Department PSAP and the Emergency Operations Center PSAP . Award of this grant would allow us to replace all of the Indian River County Sheriff' s Office , our main PSAP , equipment while utilizing the funds we have budgeted to begin replacement of equipment at the remaining PSAP ' s allowing for system reliability and keeping the same call taking equipment throughout the county . 6 . PURPOSE : The purpose of this grant request is to replace the current E911 system at the Indian River County Sheriff' s Department with one that will meet the goals set forth by the State of Florida ' s 911 Plan on Enhanced 911 Systems . Our current equipment is aged and experiencing equipment failures on a regular basis . Many times this will cause a workstation to be out of service for twenty four to forty eight hours . The current equipment in all of our PSAPS is under the same maintenance agreement with AT & T . That contract was set for seven years and will expire during 2011 . In addition , the recording equipment at this PSAP is going on seven years old and cannot be upgraded to meet the needs of new call -taking equipment . A new recorder will have to be purchased at the same time as the CPE . E911 State Grant Program Application, effective 8/1 /2010 Page 3 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF - 5.003 E911 State Grant Program A TRUE COPY CERTIFICATION ON LAST PAGE J . K . BARTON , CLERK County Indian River 7 . PROJECT DESCRIPTION /JUSTIFICATION : This project will require installation of new CPE equipment for the Indian River County Sheriff' s Department PSAP location . Upon notification of grant award Indian River County will begin the project to contract with the appropriate vendor after going through the county procurement process . The anticipated schedule is : 0- 90 Days - The project procurement for replacement of the Indian River County Sheriff' s Office PSAP CPE equipment . 91 -210 Days - Equipment order placed , awaiting delivery of equipment and preparation of the work area to accommodate the new equipment . 211 -270 Days — Equipment installed , acceptance testing of E911 and recording equipment. This project will coincide with the replacement of the CPE equipment in the Vero Beach Police Department PSAP , Sebastian Police Department PSAP , and the EOC PSAP . This is not a sole source request ; Indian River County requested proposals from three CPE vendors including the Local Exchange Carrier . Attached are copies of the responses from the vendors . The proposal used for this grant request is from the Local Exchange Carrier , AT & T using a Positron solution . We will follow Indian River County procurement guidelines and make sure we have all the necessary funding to cover all of the equipment needed for the total project . E911 State Grant Program Application, effective 8/1 /2010 Page 4 W Form 3A, incorporated by reference in Fla. Admin. Code R. 60FF - 5.003 E911 State Grant Program 8 . Budget/ Expenditure Report Prepare an itemized Grant Budget ("Line Item" breakdown should include separated systems, i . e . ; E911 System, logging recorder, centerline mapping, etc . and services items) . The completed form shall be used to complete quarterly report requirements , listing expenditures and revisions { if any } in ap ropriate columns . If there is insufficient space, please include details in an attachment. Budget costs should match requested vendor quote. county : Grant Numbec Report Date , 11 -- 01 - - 10 For Grant Period Endin K. ❑ March 31 ❑ I June 30 1 ❑ 1 Se tember 30 ❑ December 31 1 Year . FINAL I ❑ Proposed Budget USE FOR QUARTERLY REPORTS Line Item Unit Price Quantity Total Cost Revised Total Expenditure for Budget Grant Period A. Systems (Hardware, Software, Equipment & Labor) Interact NG911 VOIP Telephony Platfor $ 345 , 239 . 00 1 $ 345 , 239 , 00 Interact NG911 VOIP Network Recorder $ 74 ; 333 . 00 1 $ 74r333 , 00 Quotes are attached showing a reakdoOn on costs Total System Items $ 419t572000 B . Services (Training, Maintenance and Warranty Items) Warranty and Maintenance $ 39 , 748 , 35 $ 39 , 748 . 35 Training Interact NG911 VOIP Platform $ 13 , 500 . 00 $ 137500 . 00 ecorder Maintenance and Warranty $ 91750 . 00 $ 9 , 7. 50 . 00 Training Interact NG911 Recorder $ 3 , 000 . 00 $ 3 , 000 . 00 Total Service Items $ 6 5 9 9 8 . 3 5 System Total $ 419 , 572 0 0 Grant Request Total $ 485r57 =03=5 USE FOR ALL REPORTS Total Amount of Grant Awarded $ q T m Total Interest for Grant Period $ Lo Final Completion Date : ignature , ounty 911 Coordinator z -< r p M Z E911 State Grant Program Application, effective 8/1 /2010 Page 11 D W Form 3A, incorporated by reference in Fla . Admin. Code R. 60FF - 5.003 E911 State Grant Program v D a) M A TRUE COPY CERTIFICATION ON LAST PAGE J . K . BARTON , CLERK County Indlan Rover 9 . ASSURANCES ACCEPTANCE OF TERMS AND CONDITIONS : The grantee accepts all grant terms and conditions . Grantee understands that grants are contingent upon the availability of funds . DISCLAIMER : The grantee certifies that the facts and information contained in this application and any attached documents are true and correct . A violation of this requirement may result in revocation of the grant , return of all funds and interest accrued ( if any) , to the Board and any other remedy provided by law . NOTIFICATION OF AWARDS : The grantee understands and accepts that the notice of award will be advertised in the Florida Administrative Weekly and that 21 days after this advertisement the grantee waives any right to challenge or protest pursuant to Chapter 1207 F . S . MAINTENANCE OF IMPROVEMENT AND EXPANSION : The grantee agrees that any improvement , expansion or other effect brought about in whole or part by grant funds , will be maintained . No substantial changes or departures from the original proposal shall be permitted unless the E911 Board gives prior written authorization . Any unauthorized change will necessitate the return of grant funds , and accrued interest ( if any) to the Board . Failure to utilize grant funds as represented may jeopardize eligibility to be considered for future funding . 10 . AUTHORITYs!o ;' I hereby affirm my authorityand res i y for1the use of funds requested . a 1 a a a SIGNATURE - CHAIR , BOARD F COUNM. q0JORGM 0• rr DATE Pet D . O , ^' Bryan " FRCI�OUNI� Fd e 1 9anun unu uuoo *o . van PrinteIPA Name t A .ti , � (010 /0 � Lrz-) ( n - IC4 l ! y ATTESTED TO DATE APPROVED Ad. R NMIC u_ �- ti„f�!_ Pick: a�*Y E911 State Grant Program Application, effective 8/1 /2010 Page 6 r.W. F9_rir�. r tOd by reference in Fla. Admin. Code R. 60FF - 5.003 .E911 State Grant 4 ' r S® Program STATE OF FLORIDA INDIAN RIVER COUNTY THIS IS TO CERTIFY THATTHIS IS D ATRUE IINCOARECT COPYOF THE ORIGINALON FILE IN THIS OFFICE EF EY K: TON, CLERK D .G. STATE OF FLORIDA E911 BOAF.L7 DATE' r , E911 STATE GRANT PROGRAM APPLICAT1 �+ �- APPROVED 10 - 19 - 10 Byl C unty A minA` strator APP ROVEr,, AS O FORM AW11L ;"aW »; F8D81_ ASSISTANT COUNTY ATTORNEY E911 State Grant Program Application, effective 8/1 /2010 Page 7 W Form 3A , incorporated by reference in Fla. Admin . Code R. 60FF - 5 .003 E911L State Grant Program