HomeMy WebLinkAbout2013-073 0 ,4 /0'4 /13
WORK ORDER NUMBER 1 x 0 13 0 7 3
SECTOR 3 BEACH AND DUNE RESTORATION PROJECT
PHASE 19 PHASE 2, AND PHASE 2B
2013 POST CONSTRUCTION BIOLOGICAL MONITORING SERVICES
This Work Order Number 1 is entered into as of this 9th day of AgriI ,
2013 pursuant to that certain Continuing Contract Agreement for Professional Services
entered into as of March 191 2013 ("Agreement"), by and between Indian River County, a
political subdivision of the State of Florida ("COUNTY'1 and Ecological Associates.
Inc. ("CONSULTANT").
The COUNTY has selected the Consultant to perform the professional services
set forth on Exhibit 1 , attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the Consultant for the fee
schedule set forth in Exhibit 2, attached to this Work Order and made a part hereof by
this reference. The Consultant will perform the professional services within the
timeframe more particularly set forth in Exhibit 2, attached to this Work Order and made
a part hereof by this reference all in accordance with the terms and provisions set forth in
the Agreement Pursuant to paragraph 1 .4 of the Agreement, nothing contained in any
Work Order shall conflict with the terms of the Agreement and the terms of, the
Agreement shall be deemed to be incorporated in each individual Work Order as if fully
set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as
of the date first written above.
CONSULTANT BOARD OF COUNTY COMMISSIONERS
Ecological Associates, Inc. OF INDIAN RIVER COUNTY
By: P
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W 94 9A4 Bre eeeeeeeee
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Robert G. Ernest 14p h E. Flescher, Chairman
Title: President Attest: Jeffrey R Smith, Clerk of Court and
Comptroller
Date.• March 27. 2013
pPgoanoaabbbbb By.
,.�y pOMMlSsj�° (Seal) Deputy Clerk
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° ': * • Approved. '
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' By:
Joseph . Baird, County Administrator
° ery°b R cous �•° Approved onm le s ci y:
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so Alan S. Po 'ch, Sr., County Attorney
EXHIBIT 1
EXHIBIT A
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
SCOPE OF WORK
1 ) Project Boundaries. The area to be monitored (Project Area) extends from R-20
south to R-68 in Indian River County (Sector 3 ). This includes three separate
project phases ( 1 , 2 , and 2B), as well as a control beach. Phase 1 (R36 -R55 ) was
constructed in 2010, Phase 2 (R26 .4 -R36) was constructed in 2011 , and Phase 213
(R20-R26 .4) was completed prior to the 2012 nesting season . The control beach,
immediately south of the Sector 3 Project Area, will extend from R55 to R60 .
2) Monitoring Period Post-construction monitoring activities will commence
March 1 , 2013 and will continue through approximately February 2014 , as
stipulated below.
3 ) Lighting Evaluations (BO Condition No. 11). A single pre-season nighttime
lighting evaluation will be conducted in Phase 1 , Phase 2 , and Phase 2B segments
of the Sector 3 Project Area. Standard protocol will be utilized to evaluate all
exterior lights visible from the beach within each phase . Problematic lights will
be identified on standard field forms provided to the County along with
recommendations for remedial measures . It shall be the responsibility of Indian
River County to document and report any remedial andlor enforcement actions
taken by the County in response to lighting violations reported by EAI.
4) Weekly Post-construction Scarp Monitoring (FDEP Special Condition No. 24).
Escarpment (scarp) surveys will be conducted on a weekly basis from March I
through September 30 in all three phases of the Sector 3 Project Area. In
accordance with FWC protocol, scarps will be functionally defined as an abrupt
change in beach slope (greater than 45 °) that is at least 18 inches in height and
persists for a distance of 100 feet or more . The location of both the northern and
southern terminus of each scarp will be recorded by GPS and average scarp height
assigned to one of three categories (0 to 2 feet, 2 to 4 feet, and 4 feet or higher).
Additionally, the maximum height of each scarp will be measured. The location
(relative to R monuments), approximate length, height category, maximum height,
and percentage of beach scarped will be presented in tabular and/or graphic format
for reporting purposes.
EAI will notify the County of any persistent scarps within the Project -Area that
may interfere with sea turtle nesting. The County shall be responsible for
notifying FDEP of the presence of those scarps and for coordinating any
remediation measures, if required.
Indian River County Sector 3 Beach and Dune Restoration Project Page 2
Exhibit A — 2013 Scope of Work
5) Post-construction Nesting Beach Sea Turtle Monitoring (FDEP Special
Condition No. 29). Daily early morning nesting surveys will commence on
March 1 , 2013 for all three phases of the Sector 3 Project. Post-construction
monitoring of the entire Project Area will continue uninterrupted through
September 30, 2013 . Thereafter, the surveys will be conducted three days each
week until the last marked nest has been evaluated.
During the daily surveys, all emergences (turtle crawls) apparent from the
previous night will be interpreted to determine which species of turtle came
ashore and whether or not it nested. Crawls will be denoted as being either above
or below the previous high tide line . Only those crawls above the tide line will be
included in data summaries and analyses .
Nests and false crawls will be enumerated by pre-established survey zones and
their approximate geographic locations determined by GPS (general accuracy of
3 =5 meters) . This data will be incorporated into EAI' s GIS database and nest
distribution maps produced for inclusion in a year-end summary report.
Each false crawl will be categorized as to the stage at which the nesting attempt
was abandoned in conformance with Florida Fish and Wildlife Conservation
Commission (FWC) requirements for beach restoration projects. Additionally, all
obstacles (e .g. , scarps, seawalls, etc .) encountered by turtles during their
emergences onto the beach will be documented .
EAI will directly confer with existing Florida Fish and Wildlife Conservation
Commission ' s (FWC ' s) Marine Turtle Permit Holders in collaboration with the
County to appropriately coordinate its monitoring efforts with the existing yearly
monitoring efforts by others within the Project Area. EAI will also coordinate its
monitoring activities in a manner that best supports the County' s Habitat
Conservation Plan and will furnish data collected under this Scope of Work to the
County' s HCP Coordinator in a format compatible with the HCP database .
6) Nest Marking and Monitoring (FDEP Special Condition No. 29). A
representative sample of nests within each phase of the Project Area, including the
control , will be marked and monitored for the purpose of determining nest fate
and reproductive success . The clutch of each marked nest will be located and
surrounded by a series of small stakes connected by brightly colored surveyor' s
tape . Marked nests will be monitored throughout their incubation period to
determine nest fate (e .g. , hatched, washed out, depredated, vandalized, etc .) .
After an appropriate incubation period, and in accordance with FWC guidelines,
nests will be excavated to determine reproductive success. Nest contents will be
assigned to standard categories (e.g. , unhatched eggs, dead hatchlings, etc .)
developed by FWC . Two measures of reproductive success will then be
calculated : hatching success (the percentage of eggs in the nest that hatch) and
Indian River County Sector 3 Beach and Dune Restoration Project Page 3
Exhibit A — 2013 Scope of Work
emerging success (the percentage of eggs in the nest that produce hatchlings
which successfully escape from the nest) .
For the purpose of evaluating the effects of the Sector 3 Beach and Dune
Restoration Project on sea turtle reproductive success, at least 75 loggerhead nests
will be marked in each of the three phases and in the control . This will yield a
minimum of 300 marked loggerhead nests . All green turtle nests, up to a
maximum of 200 , will be marked for evaluations . Too few leatherback nests
occur within the Project Area to provide a statistically meaningful number to
assess project impacts, if any, on reproductive success . Therefore no leatherback
nests will be marked. Nest fate and reproductive success data for loggerhead and
green turtles will compared between each of the three project phases and the
control . As appropriate, statistical analyses will be performed on the data.
All activities described in Tasks 5 and 6 will be performed under Florida Fish and
Wildlife Conservation Commission (FWC) Marine Turtle Permit TP -010 in
accordance with current or future superseding conditions and guidelines issued by
the permitting agency.
7) In-water Sea Turtle Monitoring (FDEP Special Condition No. 32). EAI will
assess sea turtle population levels in the nearshore area within and adjacent to the
Sector 3 Project Area. This assessment will be conducted quarterly during the
following time frames : June=August 2013 , September-November 2013 , December
2012-February 2014 and March-May 2014 . The surveys will employ the same
methodology and transect locations used in the 2007 Sector 3 Baseline Study of
nearshore sea turtle abundance conducted by Inwater Research Group (IRG) for
Coastal Technology Corporation and the COUNTY. The methodology will
include concurrent sampling of the Project Area and an appropriate control area to
permit isolation of potential project effects from natural background variability.
In-water surveys will be conducted from a boat equipped with an elevated
observation platform and a GPS navigational system to allow constant monitoring
of speed and location . The boat will traverse a series of 3 -kilometer long transects
(three each within the Treatment and Control sites) at slow and constant speed (5 -
6 knots) . The County shall provide EAI with the end point GPS coordinates for
each transect to ensure seamless transition in monitoring effort from IRG to
EAI. Two experienced biologists will be positioned on the platform and will
make observations at an eye level of approximately 12 ft above the water; one will
monitor the port side and the other the starboard side . When a turtle is sighted,
the position of the vessel at the time of the sighting will be recorded by GPS . The
position of the turtle will be mapped based on the position of the boat and the
observer' s estimate of the distance and bearing to the turtle . In addition to
recording the position of the turtle, the observer will also record the time the turtle
was first observed, the species, its relative size, and whether it was at the surface
or submerged .
Indian River County Sector 3 Beach and Dune Restoration Project Page 4
Exhibit A — 2013 Scope of Work
Surveys will only be conducted when weather conditions are acceptable for survey
accuracy and safety. To eliminate the effect of day-to-day variability in turtle
sighting conditions on the data set, surveys of the Treatment and Control sites will
be conducted on the same day. If deteriorating weather conditions do not allow for
a complete survey of both sites to be conducted in the same day, the entire survey
effort will be repeated on the next acceptable date at no additional costs to the
County.
8) Nearshore Hardbottom Monitoring (FDEP Special Conditions No. 48 through
54). CSA will perform nearshore hardbottom monitoring within and surrounding
the Project Area, extending from R-20 through R-65 (including reference areas),
to fulfill requirements for "Nearshore Hardbottom Monitoring" as identified in the
FDEP-approved Biological Monitoring Plan. This task will consist of two
elements, field surveys along pre-established transects and ground truthing and
interpretation of aerial imagery.
Transect monitoring will include the survey of a total of 23 previously established
permanent cross-shore transects (R-21 , R-22 , R-24, R-25 , R-26, R-28 . 5 , R-30 . 5 ,
R-32 , R-349 R-369 R-385 R40 , R429 R441 R-489 R-509 R-52 , R-549 R-569 R-60 . 59
Ref. R-63 , and Ref. R-65 ), with the collection of video, still photographs, and
repetitive in situ quadrat data. The field surveys will also include the mapping of
the nearshore edge of hardbottom along the length of the Project Area from R-20
through R-57 (approximately 36,000 ft). Nearshore transect surveys and
nearshore hardbottom edge mapping are projected to be performed at a rate of 1 . 5
fixed transects surveyed per day or about 6,000 feet of hardbottom edge mapped
per day, including limited time potentially lost due to local inclement weather
events (thunderstorms and rough seas) which may occur during the summer
survey period.
CSA will digitize current aerial images obtained from the County to produce GIS =
based nearshore habitat maps (ESRI shape files) . It is the responsibility of the
County to coordinate with the appropriate contractor to ensure that quality
aerial imagery is provided To the extent practical, the collection of aerial
imagery will be timed to correspond with a period of good water clarity and
allow for concurrent in situ diver ground4ruthing for habitat verification.
CSA will perform ground-truth verification of the aerial photography via bounce
dives and/or cross-shore video transects . Geo-referenced field positions will be
included in copies of the ground-truthing photography and/or transect video
record provided to EAI, the County, and FDEP . CSA will use the groundtruthing
to verify interpretation of the aerials used to produce the GIS-based habitat map .
9) Post-Construction UMAM Analysis of Hardbottom Impacts. CSA will assess
post-construction hardbottom impacts (physical burial) associated with the Sector
Indian River County Sector 3 Beach and Dune Restoration Project Page 5
Exhibit A — 2013 Scope of Work
3 Project. Using results of the field surveys and aerial imagery interpretation,
CSA will conduct a Uniform Mitigation Assessment Methodology (UMAM)
analysis, pursuant to Chapter 62-345 , F .A. C . The UMAM analysis will include
qualitative descriptions of impacted communities and associated ecological
functions, and quantitative estimates of the extent of impacts. CSA will confer
with FDEP staff during the UMAM analysis to ensure concurrence on the extent
of impacts , or absence thereof, attributable to the Sector 3 Project. The UMAM
spreadsheets, in addition to supporting documentation, will be provided in hard
copy and digital format to the COUNTY for review prior to submittal to FDEP .
10) Data management. All data collected during the project will be incorporated into
an Access database or Excel spreadsheets maintained by EAI and/or CSA.
Appropriate QA measures will be implemented to ensure that data are completely
and accurately transferred from field data sheets to these electronic databases.
11 ) Reporting. Unless otherwise specified below, all reports will be delivered in a
format (hard and/or electronic) and in such quantities as requested by the County.
a) Lighting Survey: Field data sheets identifying all problematic exterior light
sources within the Sector 3 Project Area and providing recommendations for
remedial measures will be submitted to the County.
b) Scarp Monitoring : The location of any scarp that persists for two consecutive
weekly surveys will be reported to the County by phone or electronically.
Results of surveys conducted each month, including locations, heights, and
lengths will tabulated each month for inclusion in the Nesting Beach Sea
Turtle Monitoring reports .
c) Nesting Beach Sea Turtle Monitoring : EAI will submit (electronically)
monthly reports of all nesting beach monitoring activities to the County,
including dates and times of monitoring, names of monitoring personnel,
numbers of sea turtle nests and false crawls, by species, and numbers of nests
marked and fated within each phase of the Project Area. Upon completion of
all field monitoring activities, an Excel spreadsheet tabulating sea turtle
monitoring results, as required by FDEP Special Condition No . 29, will be
prepared and submitted to the County and FWC . Upon conclusion of data
analyses for the 2013 nesting season, a draft interpretive report, including an
assessment of project impacts, if any, will be submitted to the County. This
assessment will be based on statistical and other comparisons of nesting and
reproductive success between treatment and control areas . EAI will meet with
the COUNTY to review and identify any changes warranted in the interpretive
report. After such changes are made by EAI, a final draft of the report will be
submitted to the County.
Indian River County Sector 3 Beach and Dune Restoration Project Page 6
Exhibit A — 2013 Scope of Work
d) In-water Sea Turtle Monitoring : Data collected during in-water monitoring
will be tabulated and transmitted to the County at the conclusion of each
quarterly survey effort. At the conclusion of each year (four quarters) of
surveying, data will be analyzed and marine turtle abundance will be
compared between the pre-construction baseline and the current year' s data for
each individual transect and for the sites as a whole (all transects combined)
for both the Treatment and Control sites . Data for green and loggerhead turtles
will be analyzed and presented separately. This annual report will present
methods, results and conclusions of the monitoring effort.
e) Hardbottom Monitoring : Following completion of the field survey effort CSA
will analyze the transect and quadrat data per FDEP Biological Monitoring
Plan requirements and prepare a draft summary report. Data deliverables,
including all digital video transects and frame-grabbed images from all
transects, PointCount files and associated data, Excel spreadsheets of
PointCount data, Excel spreadsheets of in situ quadrat data, and GIS
shapefiles of habitat maps developed from ground truthing and interpretation
of aerial imagery will be delivered to FDEP on CD or portable hard drive .
The draft summary report will include appropriate graphics/tables, statistical
analyses of the collected data, comparisons to previous years ' survey data, and
an assessment of project-related impacts, if any, to hardbottom communities .
A separate UMAM report will be provided to include a comparison with
statistical analyses of the pre= and post-construction hardbottom exposure
including net loss/gain of hardbottom , sand volume and distribution changes,
and an assessment of hardbottom impacts attributable to the Project, natural
processes, and other effects including recent "treasure-salvage" operations, as
observed on monitoring transects or along the landward edge of hardbottom .
The draft summary and UMAM reports will be provided to the County for
distribution to a 3rd party for impartial review and comment. CSA and EAI
will then meet with the County and 3 `d party reviewer to identify and discuss
any needed changes to the draft summary and UMAM reports . After such
changes are made by CSA, EAI will forward the summary report to FDEP in
partial fulfillment of permit conditions.
All reports will be submitted to the County in accordance with Exhibit C .
EXHIBIT 2
EXHIBIT B
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
FEIN : 65-0468575
COST PROPOSAL — Apri12 , 2013
PROJECT NAME : Indian River County Sector 3 Sea Turtle Monitoring - 2013
(PROJECT 13 -339)
CLIENT , Mr. James D . Gray, Jr.
Coastal Engineer
Indian River County Public Works
180127' Street
Vero Beach, Florida 32960
Phone : (772) 2264344 * Email : jgayaa ,ircaov . com
PROJECT DESCRIPTION : Daily sea turtle monitoring and related permit-compliance
monitoring along approximately 9 . 1 miles of beach from R49 south to R-68 in
Indian River County, Florida, as described in EAI's Scope of Work dated July 6 ,
2010 .
PROJECT DURATION : April 2013 — February 2014 .
COSTS : All services will be provided at fixed cost (lump sum), as itemized below.
TASK DESCRIPTION CHARGE
1 Mobilization — Completed under subcontract to Atkins $0 .00
2 Pre-nesting season nighttime lighting evaluations — $0 .00
Completed under subcontract to Atkins
3 Escarpment monitoring (April — September 2013 ; March $4,098 .00
2013 monitoring completed under subcontract to Atkins
Post-construction sea turtle monitoring and crawl
documentation, including data management and QA (April —
4 September 2013 ; March 2013 monitoring completed under $85 ,799 . 00
subcontract to Atkins
5 Nest marking, monitoring, and reproductive success $ 199215 .00
evaluation
6 In-water monitoring, including final summary report $ 119405 .00
Indian River County Sector 3 Beach and Dune Restoration Project Page 2
Exhibit B — 2013 Cost Proposal
TASK DESCRIPTION CHARGE
Nearshore hardbottom surveys (monitoring under optimum $ 1479486 . 00
conditions
7 Nearshore hardbottom summary report $ 86,336 .00
Aerial imagery interpretation, ground truthing, and habitat $259480 .00
ma in
Sub-total nearshore hardbottom monitoring & mapping
Sub-contracted service) $259,302 . 00
8 UMAM analysis, including report Sub-contracted service $79376 . 00
9 Final interpretive report to client assessing project effects on . $49672900
nesting and reproductive success
10 1 FDEP permitwrequired sea turtle monitoring data spreadsheet 1 $3 ,290 .00
11 Project management $49838 . 00
TOTAL COST $3999995.00
ti
EXHIBIT C
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
PROJECT SCHEDULE
Deliverables. The following work products will be provided to Indian River County in accordance with the schedules specified below:
Deliverable Content Delivery Date
Lighting Survey Report of all exterior lights visible from the beach along with April 15, 2013
recommendations for remedial action
Dates and times of monitoring, names of monitoring personnel, The last day of each month
Monthly Data numbers of sea turtle emergences by species, results of escarpment following delivery of services
Summaries monitoring, and numbers of nests marked and evaluated for (e.g., March report due no later
reproductive success than April 30
Quarterly In-water Sea Within 30 days of completion
Turtle Monitoring Tabulated data summaries and maps depicting sighting locations of each quarterly survey
FDEP Sea Turtle All nesting survey data and reproductive success data summarized in an
Monitoring Data Excel spreadsheet December 31 , 2013
Spreadsheet
Sea Turtle Nesting Final interpretive report including assessment of project effects on February 28, 2014
Beach Year-end Report nesting and reproductive success
In-water Sea Turtle Final interpretive report including assessment of project effects on sea Within 60 days of completion
Monitoring Annual turtle utilization of nearshore hardbottom habitat of the final quarterly survey
Report
Indian River County Sector 3 Beach and Dune Restoration Project Page 2
Exhibit C — 2013 Project Schedule
Deliverable Content Delivery Date
Frame-grabbed images from all transects, PointCount files and Within 60 days of completion
associated data, Excel spreadsheets of PointCount data, Excel of field survey activities
Hardbottom Field spreadsheets of in situ quadrat data, and GIS shapefiles of habitat maps
Monitoring Analysis of transect, quadrat, and nearshore hardbottom edge data, Within 90 days of completion
including appropriate graphics/tables, interpretation of aerial imagery, of field survey activities
statistical analyses, and assessments of projectmrelated impacts
Statistical analyses of pre= and post-construction hardbottom exposure Within 90 days of completion
UMAM Analysis including net loss/gain of hardbottom, sand volume and distribution of field survey activities
changes