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HomeMy WebLinkAbout2013-135A ( ru pitta-.Y Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK k" It Ii N- o- � � � ' S q, N ml yF' �+ ' kms . . .� ro . .a : rra rx �, cwS Subgrant Recipient Organization Name : Indian River County Board of Commissioners V:70/cmp " 400 " County : Indian River Chief Official l » � Name : Joseph Flescher Title : Chairman Address : 1801 27th Street City: Vero Beach State : FL Zip : 32960-3388 Phone : 772-226- 1919 Ext : Fax: Email : jflescher@ircgov. com Chief Financial Officer Name : Diane Bernardo Title : Finance Director Address : Post Office Box 1028 City: Vero Beach State : FL Zip : 329Q1 - 1028 Phone : 772-567-8000 Ext: 1205vZY:.' Fax: 772-770-5331 Email : dbernardo@clerk. indian-river.org Application Ref # 2014-JAGC-2122 Section #1 Page 1 of 2 Contract -JAGC-INRI- - - Rule Reference 11134006 OWGM5 (rev. October 2005) ` 6 Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J • R • SMITH , CLERK IN EM EEM ro. 'P' .� 111 z Implementing Agency ' Organization Name : Indian River County Sheriffs Office County . Indian River Chief Official Name : Deryl Loar Title : Sheriff Address : 4055 41 st Avenue City: Vero Beach State : FL Zip : 32960A802 Phone : 772-569-6700 Ext: 6404 Fax. 772-569-8144 Email : dioar@iresheriff.org Project Director Name : John Burdock Title . Lieutenant Address : 4055 41 st Avenue City: Vero Beach State: FL Zip : 32960 Phone : 772mWM118 Ext: Fax: 772=569=8144 Email . JBURDOCK@iresheriff.org Application Ref # 2014-JAGC-2122 Section #1 Page 2 of 2 Contract =JAGC=INRI- - In Rule Reference 11134006 OCJG405 (rev. October 2005) Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK �y""'# d. 4 ,�y 0 ,r .d9 * kF 'M ' .W4,�✓ 4 ik s5 `k^Sq MOR y¢ '1� �^ £? Mgt .tMAE ��t5" 3da'��4d .. General Project Information Project Title . MULTI -AGENCY CRIMINAL ENFORCEMENT UNIT 2013-2014 Subgrant Recipient : Indian River County Board of Commissioners Implementing Agency : Indian. River County Sheriffs Office Project Start Date : 4Wbffi2013 End Date : 9/30/2014 Problem Identification Indian River County is located on the eastern seaboard of Florida and represents 543 square miles of total land mass . According to the Florida Research & Economic Database, the estimated population of Indian River County is 153 ,488 . During the tourist season the population increases to well over 190 , 000 people . The western portion of the county is predominately agricultural and the east is bordered by 22 nautical miles of the Atlantic Ocean . The undeveloped and isolated land areas to the west are ripe for the illegal cultivation of marijuana as well as clandestine methamphetamine production that is currently sweeping across the state of Florida . The available waterway routes for importation makes illicit activity attractive to the criminal element trafficking illegal narcotics into our communities . The law enforcement community of Indian River County estimates that over 50 percent of all crimes are attributed to drug abuse . Drug arrests for both sales and possession increased 20 percent throughout the entire county in 2012 . Drug offenders are not constrained by any borders, they cross jurisdiction l boundaries every day to buy, sell , and manufacture illegal drugs . , ^ In 2013 , the Multi-Agency Criminal Enforcement Unit (M .A. C. E . ) continued to target upper level drug dealers working within Indian River County. The M .A.C . E. Unit also investigated the street dealers and confiscated street level drugs, vehicles, and currency. Prescription/Fraud investigations increased which led to numerous arrests and the seizure of prescription narcotics . Project Summary (Scope of Work) The Multi-Agency Criminal Enforcement Unit (M .A.C . E . ) is comprised of law enforcement officers from the Indian River County Sheriffs Office and the Sebastian Police Department, with temporary assignments from Fellsmere Police Department and Indian River Shores Public Safety during times of need . The M .A.C . E . Unit focus is twofold , to conduct investigations and to gather intelligence that leads to the arrest and conviction of major drug suppliers, thus limiting the availability of illegal drugs to the street level dealers . Secondly, aggressively combat the street level distribution of drugs that deteriorate the quality of life for the citizens of Indian River County. Activities of the unit are overseen by a governing board that meets on a bi-monthly basis. The Board is comprised of the Sheriff and Undersheriff of Indian River County Sheriffs Office , the Chiefs of Police of the City of Sebastian , City of Fellsmere, Town of Indian River Shores Public Safety and the Captain of the Law Enforcement Operations Division of the Indian River County Sheriffs Office . During the bi-monthly board meeting , if a vote is called and there is a tie vote , Application Ref # 2014-JAGC-2122 Section #2 Page 1 of 3 Contract =JAGC-INRI- ON 11115 , Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK the Captain of Law Enforcement Operations Division will abstain from the vote . All program reports are submitted through Kim Poole , Grant Manager of the Indian River County Sheriffs Office ( IRCSO) . IRSCO submits all the program reports to Indian River County, who in turn submits all reports to the Office of Criminal Justice Grants, Florida Department of Law Enforcement. The members of the task force are housed in an off-site location, away from locab4ew enforcement facilities . Members are provided with unmarked vehicles that allow them to bltdk&fn with the general population without detection of their official job function . The work area for the task force is equipped with necessary work items such as telephones , computers, and office supplies . No JAG/Byrne Grant dollars are utilized for the funding of confidential informants or drug buys . Indian River County's agricultural acreage makes an enticing target for the ilHcit growth and cultivation of marijuana . Members of the M .A . C . E . Unit routinely conduct marijuana eradication investigations with the assistance of the Drug Enforcement Administration ( D . E .A. ), Florida Department of Law Enforcement (F . D . L. E . ), and the Office of Agricultural Law Enforcement (O .A. L. E ). The M .A. C . E . Unit assigns one detective to the Drug Enforcement Administration Task Force . This detective has received extensive additional training to enable the federal prosecution of major. drug suppliers. The M .A. C . E . Unit also assigns one detective to investigate diversion and fraud Involving illegally obtaining prescription medications . These investigations have resulted in multiple arrest and convictions . The "deliverables" provided for the M .A.C . E . Unit will consists of: Overfre Salaries , Facility Expenses (which will include utilities , alarm and cleaning ), Project Expenses (which will include supplies such as : paper, pens , printer ink, uniforms, batteries , digital supplies, equipment rental/repair, maintenance agreements , memberships and subpoenas), Travel & Professional Development (which will include training costs, per diem , hotel airfare, rental vehicle or any other expenses related to training ), Rental Vehicles and Office Rent. Application Ref # 2014-JAGC-2122 Section #2 Page 2 of 3 Contract -JAGC=INRI- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK w PaN a v .5`�W.ncY4.! a!# 9f ..ti a, • ,w. Section Questions . Question . Does the Subgrantee receive a single grant in the amount of $500, 000 or more from the U . S . Department of Justice? Answer: No Que��ti Does the Implementing Agency receive a single grant in the amount of $500 , 000 or more from the U . S . Department of Justice? Answer: No Question : Part 1 : In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive ( 1 ) 80 percent or more of your annual gross revenues in U . S . federal contracts, subcontracts, loans , grants, subgrants, and/or cooperative agreements, and (2) $25 ,000 ,000 or more in annual gross revenues from U . S . federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? If yes , answer "yes" or "no" to Part 2, below. Answer. No Question : Part 2 : Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 ( 15 U . S . C . 78m(a), 78o(d )) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1 , above, was "no, " answer N/A. Answer. N/A Application Ref # 2014=JAGC-2122 Section #2 Page 3 of 3 Contract =JAGC-INRI- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGEJ . R . SMITH , CLERK Justice Assistance Grant - County-wide General Performance Info . Performance Reporting Frequency. Quarterly Federal Purpose Area: 001 - Law Enforcement Pro�rs State Purpose Area: A as Accomplishments : Includes any accomplishments during the reporting period . Activity Description Activity: Law Enforcement Target Group : Adults - Male or female" Geographic Area : Rural Location Type : Sheriff Office Address(es) . Indian River County Sheriffs Office 4055 41 st Av Vero Beach , FL 32960 Objectives ;d >Measures Objective : Al - Report on program accomplishments Measure : Part 1 Please briefly describe what your program's accomplishments will be . Please include any benefits or changes to be observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge , or conditions. [500-character limit] Goal : Enforce the traditional vice crimes Increase participation in community educational programs geared at drug abuse Conduct specialized training with pharmacists about Eforce (prescription drug database ) Training goal - enhance unit's knowledge of prescription drugs and distribution by means not traditionally seen . Objective : A2 - Report on usage of crimesolutions .gov Website Measure: Part 1 Will you be using the crimesolutions .gov website? Goal : No Objective : A3 - Report on subgrants from grantees other than FDLE Measure: Part 2 Application Ref # 2014-JAGC-2122 Section #3 Page 1 of 11 Contract -JAGC-INRI- - - Rule Reference 11 M.006 OCJG-005 (rev. October 2005) Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK a na N�., y • ' �n ✓n" �s55'�'�' If yes, enter grantee organization or agency name. Goal : N/A Measure: Part 1 Are you a subrecipient of a JAG award from another JAG grantee (other than , FDLE)? An agency can be a primary recipient of a JAG award from BJA and a subrecipient of a JAG award from another JAG award primary recipient. Do not consider awards that you receive directly from USDOJ . Goal : No State Purpose Area: B - Training : Activities where transferring of skills and knowledge occurs , including training by the organization of its own staff, training by the organization of individuals from other organizations, or training of the organization's staff by others . Activity Description Activity: Training Target Group : Training Geographic Area : Rural Location Type : Sheriff Office Address(es) : MAA . Indian River County Sheriffs Office 4055 41 st Av Vero Beach , FL 32960 Objectives and Measures Objective : B1 - Report on JAG funding allocated for training Measure: Part 1 How much JAG funding has been allocated for training? This includes sending staff to training and training sponsored by the JAG-funded agency. Please report in dollars ($) . Goal : 1978 .00 Objective : B2 - Provide Training Measure : Part 1 How many individuals will you train? This includes training to be received by individuals within your organization and to be provided by your organization . Trainings may be held within or outside of your organization . Report the total number of individuals to be trained , not the number of trainings he or she will attend . Only. report each individual once . Application Ref # 2014-JAGC-2122 Section #3 Page 2 of 11 Contract -JAGC-INRI- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) i _. Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J , R . SMITH , CLERK Goal . 7 Measure : Part 2 Of those trained how many individuals will be from within your organization? Goal : 7 Measure : Part 3 Of those trained how many individuals will be from outside of your organization ? Goal : 0 Objective : B5 - Complete Training Hours Measure : Part 1 How many training hours will be completed? This includes training completed by individuals within your organization and provided to individuals outside the organization . Goal : 200 Measure: Part 2 Of the training hours, how many hours will be completed by individuals within your organizatiorR Goal : 200 rt Measure: Part 3 Of the training hours , how many training hours will be provided to individuals outside of the organization ? Goal : 0 State Purpose Area . D - Personnel : Includes activities where individuals are hired , maintained , or paid overtime . Activity Description Activity: Personnel Target Group . Personnel Geographic Area : Rural Location Type : Sheriff Office Address(es) Application Ref # 2014-JAGC-2122 Section #3 Page 3 of 11 Contract -JAGC-INRI- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J • R • SMITH , CLERK [C.+4 "�{_ "yw }, ny. •� ., �$S,. /F 4Y 4y3/'G'y,.., �,�' .y.. t� . , �^5& �r4 � ,��y '� Y /h �.. rP'� y �' '� FY� �� � Indian River County Sheriffs Office 4055 41 st Av Vero Beach , FL 32960 Objectives and Measures Objective : D1 as Report on JAG funding allocated for personnel Measure : Part 1 How much JAG funding has been allocated for personnel? Please report in dollars ($). Goal . 10000 . 00 Objective: D4 - Pay overtime hours with JAG funds Measure : Part 1 How many overtime hours will be paid for with JAG funds? Overtime hours are those that non-exempt employees work beyond normal working hours (usually 40) during a workweek . Goal : 437 Measure : Part 2 What types of positions will be supported with overtime hours u'i;lhg JAG funds? In your response , please list all that apply from the following choices : Administrative Staff, Civilian Personnel , Correctional Officers and Jailers, Counselors , Court Staff, Crime Analyst, Evaluator, Law Enforcement Officers , Legal Staff (defense attorneys, prosecutors, indigent defense ), Medical/Clinical Staff, Non-sworn Law Enforcement Personnel , Program Managers , Trainers and Technical Assistance Specialist, Other. If none of the above fits, state 'other" and specify. Goal : Law Enforcement Officer State Purpose Area. SZ as Seizures: Includes activities conducted by law enforcement such as confiscation of items related to task force activity. Seizures can include cash , guns, vehicles , gangs and drugs . Activity Description Activity: Seizures Application Ref # 2014-JAGC-2122 Section #3 Page 4 of 11 Contract =JAGC-INRI- - - Rule Reference 11 DA006 OCJG-005 (rev. October 2005) f Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAH Justice Assistance Grant - County-wide J . R . SMITH , CLERK ��i"h+r , :, 1 we a .,i Target Group : Seizures Geographic Area : Rural Location Type : Sheriff Office Address(es) .�, , Indian River County Sheriffs Office 4055 41 st Av Vero Beach , FL 32960 Objectives and Measures Objective : SZ1 - Seize firearms Measure : Part 1 How many firearms will be seized? Goal : 10 Objective: SZ2 as Charge individuals with firearms crimes Measure : Part 1 How many individuals will be charged with firearm crimes? Goal . 10 Objective: SZ3 - Asset forfeitures and seizures (Federal cases) Measure : Part 1 How many Federal forfeiture cases will be filed? Goal : 0 Measure : Part 2 What will be the value of assets seized under Federal cases? Assets include property, cash , vehicles , weapons, jewelry, drugs, etc. Please report in dollars M. Goal : 0 .00 Measure : Part 3 Of the assets to be seized , what was the value that will be drug related? Enter a dollar amount. Goal : 0. 00 Objective : SZ4 - Asset forfeitures and seizures (State cases) Measure: Part 1 Application Ref # 2014-JAGC-2122 Section #3 Page 5 of 11 Contract -JAGC-INRI- as ON Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) r Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK How many State forfeiture cases will be filed? Goal . 5 Measure: Part 2 What will be the value of assets seized unde ,tvp cases? Assets include property, cash , vehicles, weapons, jewelry, drugs, etc. � ;rcase report in dollars M . Goal . 2500 . 00 Measure: Part 3 Of the assets to be seized , what was the value that will be drug related ? Enter a dollar amount. Goal . 2500 . 00 Objective: SZ5 as Disrupt or dismantle illegal organizations Measure: Part 1 How many gangs will be disrupted? Disrupted means impeding the normal and effective operation of the targeted organization , as indicated by changes in organizational leadership and/or changes in methods of operation , such as trafficking patterns, communications , etc. Goal : 5 Measure : Part 2 How many gangs will be dismantled ? Dismantled means destroying the organization?s leadership , financial base , and supply network so that the organization is incapable of operating and/or reconstituting itself. Goal : 5 Measure : Part 3 How many drug-trafficking organizations and money-laundering organizations will be disrupted? A drag-trafficking organization is an organization that conducts an illicit trade in an area involving illegal drug production , manufacturing , importation , or distribution . The drug activities conducted by the drug trafficking organization in the area are known to have a harmful impact on other areas of the country. (https ://www. ncjrs.gov/ondcppubs/publications/enforce/hidta200l /overview. html ) Goal : 5 Measure : Part 4 How many drug-trafficking organizations and money-laundering organizations will be dismantled? Dismantled means destroying the organization?s leadership , financial base , and supply network so that the organization is incapable of operating and/or reconstituting itself. Goal . 5 Application Ref # 2014=JAGC-2122 Section #3 Page 6 of 11 Contract -JAGC-INRI- as - Rule Reference 11 D4006 OCJG-005 (rev. October 2005) I Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK ss4 z za a t zZ,. �r q 4a". t P4 �im w4 fl, State Purpose Area : TF - Task Forces: Activities of a specially trained unit or group for a specific purpose, conducted by any type of task force , or targeted or organized law enforcement initiatives such as anti-gang , drug , AMBER alert, or anti-human trafficking . Activity Description , w�z:iii Activity: Task Forces Target Group : Task Forces Geographic Area : Rural Location Type : Sheriff Office Address(es) Indian River County Sheriffs Office 4055 41 st Av Vero Beach , FL 32960 Objectives and Measures Objective : TF1 - Report on JAG funding allocated for task forces Measure : Part 1 How much JAG funding has been allocated for task forces? Please report in dollars Goal : 57934 . 00 Measure: Part 2 Of the JAG funding allocated for task forces, how much was allocated for Drug Task Forces ? Please report in dollars ($) . Goal : 57934 . 00 Objective : TF 3 - Pay for hours used toward task force activity Measure : Part 1 How many hours paid for with JAG funds will be used toward task force activity? Report in hours. Goal : 437 Measure : Part 2 Of the hours to be paid for with JAG funds towards task force activity, how many hours will be for drug task forces? Goal : 437 Application Ref # 2014-JAGC-2122 Section #3 Page 7 of 11 Contract -JAGC-INRI- - - Rule Reference 11 D4006 OCJG-005 (rev. October 2005) i Application for Funding Assistance Florida Department of Law Enforcement A TRUE COPY Justice Assistance Grant - County-wide CERTIFICATION ON LAST PAGE J . R . SMITH , CLERK Ps Objective: TF4 - Work investigations/cases Measure : Part 1 How many NEW investigations/cases will be initiated? Goal : 250 Measure : Part 2 Of the NEW investigations/cases to be initiated , how many will be drug-related ? Goal : 250 Measure: Part 3 How many investigations/cases will be closed? Goal : 150 Measure: Part 4 Of the investigations/cases to be closed , how many will be drug-related? Goal : 150 Objective : TF5 - Hold community meetings Measure: Part 1Y How many community meetings will be held? Goal . 12 Measure: Part 2 Of the community meetings to be held , how many will be drug-related? Goal . 12 Objective: TF6 - Arrest individuals (including gang members) Measure: Part 1 What is the total number of individuals (including gang members) to be arrested based on. task force activity? Criminal history information should be based on official arrest information from a local , state, and national law enforcement reporting system or official court records. In the case of multiple offenses this should be determined by the top charge (or highest offense) . Goal . 150 Measure : Part 2 Of the individuals to be arrested , how many will be charged with a misdemeanor? Goal : 25 Application Ref # 2014-JAGC-2122 Section #3 Page 8 of 11 Contract -JAGC-INRI- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) l Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK .,, rvP 3tauM&Vko W., r ��,� ea�sw m to za, ', rW r01 NO Measure : Part 3 Of those to be arrested and charged with a misdemeanor, how many will be drug- related? Goal : 25 Measure : Part 4 How many individuals to be arrested will be charged with a felony? Goal : 125 Measure: Part 5 Of those to be arrested and charged with a felony, how many will be drug-related? Goal : 125 Objective : TF8 as Seize drugs . Report on this only if you have a drug task force . Measure : Part 1 What will be the total amount of cocaine (crack) seized? Please indicate dosage unit, pills, grams, kilograms , or pounds. Report on this only if you have a drug task force . Goal : 150 Grams Measure : Part 2 - What will be the total amount of cocaine (powder) seized? Please indicate dosage unit, pills , grams, kilograms , or pounds. Report on this only if you have a drug task force . Goal . 150 Grams Measure : Part 3 What will be the total amount of Ecstasy (MDMA) seized? Please indicate dosage unit, pills , grams, kilograms, or pounds . Report on this only if you have a drug task force . Goal : 10 Grams Measure: Part 5 What will be the total amount of Marijuana (commercial grade, hydroponic, or synthetic/spice) seized? Please indicate dosage unit, pills , grams, kilograms, or pounds. Report on this only if you have a drug task force . Goal : 500 Grams Measure: Part 6 What will be the total amount of Methamphetamine seized ? Please indicate dosage unit, pills , grams, kilograms , or pounds. Report on this only if you have a drug task force . Application Ref # 2014=JAGC-2122 Section #3 Page 9 of 11 Contract -JAGC-INRI- = - Rule Reference 11 D4006 OCJG-005 (rev. October 2005) Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK Goal . 10 Grams Measure: Part 7 What will be the total amount of Methamphetamine (ice) seized? Please indicate dopo,qe unit, pills, grams, kilograms , or pounds . Report on this only if you have a � r task force . Goal . 10 Grams Measure : Part 10 What will be the total amount of Prescription pills (examples : Xanax, OxyContin [oxycodone], Vicodin or Lortab [acetaminophen and hydrocodone] , etc . ) seized? Please indicate dosage unit, pills, grams , kilograms , or pounds . Report on this only if you have a drug task force . Goal : 200 Pills Measure : Part 13 What will be the total amount of other drugs seized? Please indicate dosage unit, pills, grams , kilograms , or pounds . Report on this only if you have a drug task force . Please indicate the type of other drugs to be seized . Goal : 10 Grams Objeuttive : TF9 - Seize drugs from clandestine drug labs . Report on this only if you have a drug task force. Measure : Part 6 What will be the total amount of Methamphetamine seized from clandestine drug labs? Please indicate dosage unit, pills , grams, kilograms , or pounds. Report on this only if you have a drug task force . Goal : 10 Grams Application Ref # 2014-JAGC-2122 Section #3 Page 10 of 11 Contract -JAGC-INRI- - - Rule Reference 11 M.006 OCJ&005 (rev. October 2005) i Application for Funding Assistancqk TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK 4> r a w r sr� f � V ars e Section Questions: Question : If "other" was selected for the geographic area , please describe . Answer: N/A Question : If 'other" was selected for location type , please des9rAe . Answer: N/A *r , . Application Ref # 2014-JAGC-2122 Section #3 Page 11 of 11 Contract -JAGC4NRI- - - Rule Reference 11 D4006 OCJG-005 (rev. October 2005) Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE Justice Assistance Grant - County-wide J . R . SMITH , CLERK _ ' l . %. .:99� i a � � � � ' � f � �' �-vim bs," .� F n . � ��� � �' '✓M�y� �� �9 General Financial Info : Note : All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization . Financial Reporting Frequency for this Subgrant: Monthly `' Is the subgrantee a state agency? : No FLAIR / Vendor Number, 596000674 Budget : Budget Category Federal Match Total Salaries and Benefits $8 , 000 .00 $0 . 00 $8, 000 .00 Contractual Services $21000 . 00 $0 .00 $2,000 .00 Expenses $47,934 .00 $0 .00 $479934 .00 Operating Capital $0 . 00 $0 .00 $0 .00 Outlay z . 44 <;h Indirect Costs $0 . 00 $0 .00 $0 .00 -- Totals -- $57,934.00 $0 .00 $57,934.00 Percentage 100. 0 0. 0 100.0 Project Generated Income : Will the project earn project generated Income (PGI) ? Yes PGI Reporting Frequency : Quarterly Application Ref # 2014-JAGC-2122 Section #4 Page 1 of 3 Contract -JAGC-INRI- - - Rule Reference 11 MvO06 OCJG-005 (rev. October 2005) f Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGEJ . R . SMITH , CLERK Justice Assistance Grant - County-wide _� � �* � a�'� Wn Budget Narrative : All funding needed above the JAG Grant funds will come out of local Law Enforcement budgets . Salaries & Benefits Overtime Only (no benefits) for five M .A. C , Jnit personnel Total Salaries : $ 89000 . 00 This would equate to approximately 369 overtime hours . Actual hours maybe more or less depending on base salaries . Overtime charges to this grant will not exceed $8 ,000. 00 . IRCSO will cover overtime cost above and beyond the grant amount if the need should arise. Contractual Services Overtime Only (no benefits) for one M .A.C . E . Unit personnel for the City of Sebastian . Total Salaries, $ 2 ,000 . 00 This would equate to approximately 68 overtime hours. Actual hours maybe more or less depending on base salaries . Overtime charges to this grant will not exceed $2 ,000. 00 . Individual Agencies will cover overtime cost above and beyond the grant amount if the need should arise . Expenses Facility Expenses (utilities, alarm and cleaning ) $ 71000 . 00 Communications (office phones, cellular phones , cable and Internet) $ 6,000 . 00 Project Expenses (supplies - such as : paper, pens, printer ink, uniforms , batteries , digital supplies, equipment rental/repair, maintenance agreements, memberships, and subpoenas) $ 1 , 978 .00 Travel & Professional Development (training , per diem , hotel airfare, rental vehicle or any other expense related ) $ 1 ,978 .00 Rental Vehicles - For Undercover Operations $ 1 1978 . 00 Office Rent $ 29 ,000 .00 Total Expenses$ 47 ,934 . 00 Total Budget $57, 934 .00 The total grant amount is $57 , 934 . 00, additional funds for the program are provided by local law enforcement budgets. Application Ref # 2014-JAGC-2122 Section #4 Page 2 of 3 Contract -JAGC-INRI- - - Rule Reference 11 D4006 OCJG-005 (rev. October 2005) Application for Funding Assistance A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE J . R . SMITH , CLERK Justice Assistance Grant - County-wide S ' $° Y , i '` i VY r *,FwCy �.' A � yG OR I Section Questions : Question . If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase , or a continued net personnel increase from the previous Byrne program? Answer: N/A �S Question : If benefits are to be included , are they reflected in the budget narrative? ' r Answer: N/A Question : Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: 1 , 000 .00 Question : If indirect cost is included in the budget, indicate the basis for the plan (e. g . percent of salaries and benefits), and provide documentation of the appropriate approval of this plan . Answer: N/A Question : If the budget includes services based on unit costs , provide a definition and cost for each service as part of the budget narrative for contractual services . Include the basis for the unit costs and how recently the basis was established or updated . Answer: N/A Application Ref # 2014-JAGC-2122 Section #4 Page 3 of 3 Contract -JAGC-INRI- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005) A TRUE COPY Edward Byrne Memorial Justice Assistance Grant (JAG) Program CERTIFICATION ON LAST PAGE Florida Department of Law Enforcement J . R . SMITH , CLERK Standard Condition1 11 s Conditions of agreement requiring compliance by units of local government (subgrant recipients) , implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in this section . Upon approval of this subgrant, the approved application and the following terms of conditions will become binding . Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified �1 .€m 18 of this section . 1 . All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U .S. Department of Justice, Office of Justice Programs (OJP) Financial Guide ( Financial Guide) (www.oip . usdoi .gov/financialquide/index. htm) and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance (www. bia .qov/ProgramDetails .aspx? Program ID=59 ) as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to : • Florida Administrative Code, Chapter 11D-9, " Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program" : www.flrules .orgl • Office of Management and Budget (OMB) Circulars : www,whitehouse .gov/omb/circulars o A-21 (2 CFR 220) , "Cost Principles for Educational Institutions" o A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments" o A402 , "Grants and Cooperative Agreements with State and Local Governments" o A-110 (2 CFR 215), " Uniform Administrative Requirements for Grants and Cooperative Agreements" 0 4;, A-122 (2 CFR 230), " Cost Principles for Non=Profit Organizations" o A=133, "Audits of States , Local Governments , and Non=Profit Organizations" • Code of Federal Regulations : www.gpo .goy/fdsys/ 0 2 CFR 175.15(b), "Award Term for Trafficking in Persons" o 28 CFR 38 , " Equal Treatment for Faith-Based Organizations" 0 28 CFR 66 , " U .S . Department of Justice Common Rule for State And Local Governments" (Common Rule) o 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace (Grants)" o 28 CFR 18, 22, 23, 309 35, 42, 61 , and 63 • Public Law 109462, Title XI—Department of Justice Reauthorization , Subtitle B—Improving the Department of Justice's Grant Programs, Chapter 1 —Assisting Law Enforcement and Criminal Justice Agencies, Sec. 1111 . Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program : www, baa .qov/Program Details .asox? Program ID=59. • United States Code: www.goo . gov/fdsys/ o 42 U .S.C. 3711 et seq . , "Omnibus Crime Control and Safe Streets Act of 1968" • State of Florida General Records Schedule GS1 =SL for State and Local Government Agencies : dlis .dos .state.fl . us/barm/aenschedules/GSI =SL . pdf. 2. Requirements for Contractors of Subgrant Recipients The subgrant recipient assures the compliance of all contractors with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U . S . C. 3711 et seq . at www . gpo . 4ov/fdsys/) ; the provisions of the current edition of the Office of Justice Programs Financial Guide (www. oip. usdoi . gov/financialquide/index. htm ) ; and all other applicable State and Federal laws, orders, circulars , or regulations. SFY 2013 Page 1 C Oitials Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY Florida Department of Law Enforcement GO LAST PAGE J . R . SMITH , CLERK 3. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles and standards for selected cost items set forth in the Office of Justice Programs Financial Guide, U . S . Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-87 , "Cost Principles for State, Local and Indian Tribal Governments, " or OMB Circular A-21 , "Cost Principles for Educational Institutions. " b . All procedures employed in the use of federal funds for any procurement shall be according to U . S . Department of Justice Common Rule for State and Lg�cal�oovernments, or OMB Circular A-110 , or OMB Circular A-102 , and Florida law to l .,'W"igible for reimbursement. 4. Reports a . Project Performance Reports ( 1 ) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to the Florida Department of Law Enforcement, hereafter known as the Department, within fifteen ( 15) days after the end of the reporting period . In addition , if the subgrant award period is extended beyond the "original" project period , additional Quarterly Project Performance Reports shall be submitted . Failure to submit Quarterly Performance Reports that are complete, accurate, and timely may result in sanctions, as specified in item 18 , Performance of Agreement Provisions. (2) Report Contents: Performance Reports must include a response to all objectives included in your subgrant. A detailed response is required in the narrative portion for yes/no performance objectives . The narrative must also reflect on accomplishments for the quarter and identify problems with project implementation and address actions being taken to resolve the problems. Additional informattion may be required if necessary to comply with federal reporting requirements. (3) Submission : Performance Reports may be submitted by the Project Director, Application Manager, or Performance Contacts. b. Financial Reports ( 1 ) Project Expenditure Reports (a) The subgrant recipient shall have a choice of submitting either a Monthly ora Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the reporting period . In addition , if the subgrant award period is extended , additional Project Expenditure Reports shall be submitted . Project Expenditure Reports for grants made under the Recovery Act must be submitted monthly. See the Recovery Act Conditions for additional information . ( b) All project expenditures for reimbursement of subgrant recipient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the Subgrant Information Management ON-line ( SIMON ) system . (c) All Project Expenditure Reports shall be submitted in sufficient detail for proper pre- audit and post-audit. (d) Before the "final' Project Expenditure Report will be processed , the subgrant recipient must submit to the Department all outstanding project reports and must SFY 2013 Page 2 C ftials t Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY rcor� rirnTinN ON LAST PAGE Florida Department of Law Enforcement J . R . SMITH , CLERK have satisfied all special conditions . Failure to comply with the above provisions shall result in forfeiture of reimbursement. (e) Reports are to be submitted even when no reimbursement is being requested . (f) The report must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. 1; (2) Financial Closeout Audit (a) The Financial Closeout Audit shall be submitted to the Department within forty-five (45) days of the subgrant termination date. ( b) The Financial Closeout Audit must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. (3) Project Generated Income ( PGI ) (a) If applicable, the subgrant recipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department within thirty ( 30) days after the end of the reporting period covering subgrant project generated income and expenditures during the previous quarter. If any PGI remains unspent after the subgrant ends, the subgrant recipient must continue submitting quarterly PGI reports until all funds are expended . (See Item 11 , Program Income. ) (b) PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee . ` c . Other Reports The subgrant recipient shall report to the Uniform Crime Report and other reports as may be reasonably required by the Department. 5. Fiscal Control and Fund Accounting Procedures a . All expenditures and cost accounting of funds shall conform to the Office of Justice Programs Financial Guide , the Common Rule, and OMB Circulars A-21 , A000V , and A-110, or X102 as applicable, in their entirety. b. The subgrant recipient is required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them . As a subgrant recipient, you must have a financial management system in place that is able to record and report on the receipt, obligation , and expenditure of grant funds . An adequate accounting system for a subgrant recipient must be able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and subgrant recipients. c. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the Department. d . All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient. SFY 2013 Page 3 C itis Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY Florida Department of Law Enforcement REM IFISFION ON tAST PAGE J . R . SMITH , CLERK 6. Payment Contingent on Appropriation and Available Funds The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal funds . 7. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the subgrant period . Only project costs incurred on or after the effective date and on or prior to the t5,j ra tion date of the subgrant recipient's project are eligible for reimbursement. All paymentk4i nNJst be completed within thirty (30) days of the end of the subgrant period . 8. Advance Funding Advance funding may be provided to a subgrant recipient upon a written request to the Department. The request must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee. 9. Trust Funds a. The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund may or may not be an interest bearing account. b. The account may earn interest, but any earned interest must be used for program purposes and expended before the federal grant period end date . Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. 10 . Travel and Training The cost of all travel shall be reinib ', sed according to the subgrant recipient's written travel policy . If the subgrant recipient does not have a written travel policy, cost of all travel will be reimbursed according to § 112 . 061 , Fla. Stat. 11 . Program Income (also known as Project Generated Income) a . All income generated as a direct result of a subgrant project shall be deemed program income. b . Any project that will potentially earn PGI must submit an Earnings and Expenditures Report to report how much PGI was earned during each quarter. A report must be submitted each quarter even if no PGI was earned or expended . PGI Earnings and Expenditures reports must be electronically signed by the subgrant recipient or implementing agency's chief financial officer or the chief financial officer's designee . c. PGI expenditures require prior written approval from the Office of Criminal Justice Grants. Program income must be used for the purposes of and under the conditions applicable to the award . If the cost is allowable under the Federal grant program , then the cost would be allowable using program income. PGI budget requests must be signed by the subgrant recipient or implementing agency' s chief financial officer or the chief financial officer's designee. d . Program income should be used as earned and expended as soon as possible. Any unexpended PGI remaining at the end of the Federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to the Bureau of Justice Assistance. SFY 2013 Page 4 fiflaCls i Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE 12 . Approval of Consultant Contracts J . R . SMITH , CLERK The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when the consultant's rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. A detailed justification must be submitted to and approved by FDLE prior to obligation or expenditures of such funds . Approval shall be based upon the contract's compliance with requirements found in the Financial Guide, the Common Rule, and in applicable state statutes . The Department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts. If consultants are hired through a competitive bidding process (not sole source) , the $450 threshold does not apply. 4 , i • z•_ 13 . Property Accountability a . The subgrant recipient agrees to use all non-expendable property for criminal justice. purposes during its useful life or dispose of it pursuant to § 274 , Fla . Stat. b. The subgrant recipient shall establish and administer a system to protect, preserve , use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs Financial Guide, U . S. Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-110 or A-102 , as applicable. This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 14. Ownership of Data and Creative Material Ownership of material , discoveries, inventions , and results developed , produced , or discovered subordinate to this agreement is governed by the terms of the Office of Justice Programs Financial Guide (as amended) , and the U . S . Department of Justice Common Rule for State and Local Governments, or the federal OMB Circular AA 10 or A-102 , as applicable. 15. Copyright The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce , publish , or otherwise use, and authorize others to use , for Federal government purposes : a. The copyright in any work developed under an award or subaward , and b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded under this grant agreement. 16 . Publication or Printing of Reports The subgrant recipient shall submit for review and approval one copy of any curricula , training materials , or any other written materials that will be published , including web-based materials and web site content, through funds from this grant at least thirty (30) days prior to the targeted dissemination date. All materials publicizing or resulting from award activities shall contain the following statements : "This project was supported by Grant No. [contact the Office of Criminal Justice Grants for award number] awarded by the Bureau of Justice Assistance . The Bureau of Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice , the Office of Juvenile Justice and Delinquency Prevention , the Office for Victims of Crime , and the Office of Sex Offender Sentencing , Monitoring , Apprehending , Registering , and Tracking . Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U . S . Department of Justice. " SFY 2013 Page 5 C fials Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY Florida Department of Law Enforcement CERTIFICATION ON LAST PAGE 17. Audit J . R . SMITH , CLERK a. Subgrant recipients that expend $500 , 000 or more in a year in Federal awards shall have a single or program-specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB Circular AA 33 and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period , funds received and disbursed . When applicable , the subgrant rec4cVr .-hall submit an annual financial audit that meets the requirements of § 11 .45 , Fla. 01 oikt, Definitions ; duties; authorities; reports; rules. " ; § 215 . 97 , Fla. Stat. , " Florida Single Audit Act" ; and Rules of the Auditor General , Chapter 10. 550, " Local Governmental Entity Audits" and Chapter 10 . 650, " Florida Single Audit Act Audits Nonprofit and For-Profit Organizations . " b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion , but no later than nine (9) months after the audit period . In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings , both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department. c. The subgrant recipient shall have all audits completed by an Independent Public Accountant ( IPA) . The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. d . The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. e . The suEa rant recipient shall ensure that audit working papers are made available to the Department, or its designee , upon request for a period of three (3) years from the date the audit report is issued , unless extended in writing by the Department. f. Subgrant recipients that expend less than $500 , 000 in Federal awards during a fiscal year are exempt from the audit requirements of OMB Circular A-133 for that fiscal year. In this case , written notification , which can be in the form of the "Certification of Audit Exemption" form , shall be provided to the Department by the Chief Financial Officer, or designee , that the subgrant recipient is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year. g . If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. h . The completed audit report or written notification of audit exemption should be sent to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee , Florida 32308 18. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient, the subgrant recipient's consultants and suppliers, or both , the Department shall impose sanctions it deems appropriate including withholding payments and cancellation , termination , or suspension of the agreement in whole or in part. In such event, the Department SFY 2013 Page 6 S A TRUE COPY Edward Byrne Memorial Justice Assistance Grant (JAG) Program CERTIFICATION ON LAST PAGE Florida Department of Law Enforcement U0116SMITH , HER shall notify the subgrant recipient of its decision thirty ( 30) days in advance of the effective date of such sanction . The subgrant recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction . 19. Commencement of Project a. If a project is not operational within 60 days of the original start date of the award period , the subgrant recipient must report by letter to the Department the steps taken to initiate the project, the reasons for delay , and the expected start date. b. If a project is not operational within 90 days of the original start` ofthe award period , the subgrant recipient must submit a second statement to the Department explaining the implementation delay. c . Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall , at its discretion , unilaterally terminate this agreement and re- obligate subgrant funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period , but only by formal written adjustment to this agreement. 20. Excusable Delays a . Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes include , but are not limited to , acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires , floods, epidemics , quarantine restrictions, strikes, freight embargoes , and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence ofqvlftq, subgrant recipient. b . If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either of them , the subgrant recipient shall not be deemed in default, unless: ( 1 ) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The subgrant recipient failed to reasonably comply with such order. c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly . 21 . Written Approval of Changes In this Approved Agreement (Grant Adjustments) a. Subgrant recipients must obtain prior approval from the Department for major substantive changes such as changes in project activities, target populations, service providers , implementation schedules , project director, and designs or research plans set forth in the approved agreement and for any budget changes that will transfer more than 10 % of the total budget between budget categories . SFY 2013 Page 7 als A TRUE COPY Edward Byrne Memorial Justice Assistance Grant (JAG ) PrograRTIFICATION ON LAST PAGE QUITI � AI rAl/ Florida Department of Law Enforcement RK b. Subgrant recipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item c. Under no circumstances can transfers of funds increase the total budgeted award . d . Requests for changes to the subgrant agreement must be electronically signed by the subgrant recipient or implementing agency's chief official or the chief official' s designee. e: Any certifications required for the requested changes, such as Sole Source , ADP Justification , Privacy Certification forms, and Confidential Funds certifications, must be signed by the subgrant recipient or implementing agency chief official or someone with formal , written signature authority for the chief official. 22. Disputes and Appeals a . The. Department shall make its decision in writing when responding to any disputes, disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Department's decision . b. If the subgrant recipient appeals the Department's decision , the appeal also shall be made in writing within twenty-one (21 ) calendar days to the Department's clerk (agency clerk) . The subgrant recipient's right to appeal the Department's decision is contained in § 120 , Fla . Stat. , and in procedures set forth in Rule 28= 106 . 104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under § 120 , Fla . Stat. 23 . Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U . S . Department of Justice, or the Auditor General of the State . of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement. 24. Access to Records a . The Department of Law Enforcement, the Auditor General of the State of Florida, the U . S . Department of Justice, the U . S . Comptroller General or any of their duly authorized representatives , shall have access to books, documents , papers and records of the subgrant recipient, implementing agency and contractors for the purpose of audit and examination according to the Financial Guide and the Common Rule. b. The Department reserves the right to unilaterally terminate this agreement if the . subgrant recipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters , or other materials subject to provisions of § 119 , Fla . Stat. , and made or received by the subgrant recipient or its contractor in conjunction with this agreement. c. The subgrant recipient will give the awarding agency or the General Accounting Office , through any authorized representative , access to and the right to examine all paper or electronic records related to the financial assistance. 25. Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of five (5) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. The subgrant recipient shall comply with State of Florida General Records Schedule GS1 -SL for State and Local Government Agencies: dIis . dos . state . fl . us/barm/genschedules/GSI -SL . Pdf. SFY 2013 Page 8 #HaCls f - Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY Florida Department of Law Enforcement GERTMDAWON LAST PAGE 26. Personnel Changes J . R . SMITH , CLERK Upon implementation of the project, in the event there is a change in Chief Officials for the Subgrant recipient or Implementing Agency, project staff must notify the help desk for FDLE's online grants management system , SIMON (Subgrant Information Management Online) so that the organization can be updated in SIMON . If the project director changes, a grant adjustment must be entered in SIMON to reflect the change. 27. Background Check -� Whenever a background screening for employ' ment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of § 435, Fla . State shall apply. a . All positions in programs providing care to children , the developmentally disabled , or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline ; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to § 435 , Fla . Stat. , using the level 2 standards set forth in that chapter. b . All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include , but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection , statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Inveptigation , and may include local criminal records checks through local law enforcement arzies . ( 1 ) Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed , shall be dismissed . (2) Such background investigations shall be conducted at the expense of the employing agency or employee . When fingerprinting is required , the fingerprints of the employee or applicant for employment shall be taken by the employing agency or by an authorized law enforcement officer and submitted to the Department of Law Enforcement for processing and forwarding , when requested by the employing agency , to the United States Department of Justice for processing . The employing agency shall reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints. 28. Drug Court Projects A Drug Court Project must comply with § 397 . 334 , Fla . Stat. , "Treatment-Based Drug Court Programs . " 29 . Overtime for Law Enforcement Personnel Prior to obligating funds from this award to support overtime by law enforcement officers, the U . S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction . The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. SFY 2013 Page 9 Oials Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY unTIFIGATION AAI LAST PAGE Florida Department of Law Enforcement J . R . SMITH , CLERK 30 . Criminal Intelligence System The subgrant recipient agrees that any information technology system funded or supported by the Office of Justice Programs funds will comply with 28 C . F . R. Part 23 , Criminal Intelligence Systems Operating Policies , if the Office of Justice Programs determines this regulation to be applicable . Should the Office of Justice Programs determine 28 C . F . R. Part 23 to be applicable, the Office of Justice Programs may, at its discretion , perform audits of the system , as per 28 C . F. R. 23. 20(g ) . Should any violation of 28 C . F. R . Part 23 occur, the subgrant recipient may be fined as per 42 U . S . C . 3789g(c)-(d) . The subgrant recipient may not satisfy such a fine with federal funds. - 31 . Confidential Funds A signed certification that the project director or the head of the Implementing Agency has read , understands, and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of the Office of Justice Programs Financial Guide is required from all projects that are involved with confidential funds . The signed certification must be submitted at the time of grant application . 32. Civil Rights Compliance a . Federal laws prohibit recipients of financial assistance from discriminating on the basis of race , color, national origin , religion , sex, disability, or age in funded programs or activities. All subgrant recipients, implementing agencies , and contractors must comply with any applicable statutorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U . S . C . § 3789d ); the Victims of Crime Act (42 U . S. C . § 10604(e)) ; The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U . S . C . § 5672 ( b)) ; the Civil Rights Act of 1964 (42 U . S. C . § 2000d ); the Rehabilitation Act of 1973 (29 U . S. C . § 7 94) ; the Americans with Disabilities Act of 1990 (42 U . S . C . § 12131 -34) ; the Education Amendments of 1972 (20 U . S . C . §§ 1681 , 1683, 1685-86) ; the Age Discrimination Act of 1975 (42 U . S . C . §§ 6101 -07) ; and Department of Justice Non-Discrimination Regulations 28 CFR Part 42 ; see Ex . Order 13279 (equal protection of the laws for le based and community organizations) . b . FDLE does not discriminate on the basis of race , color, religion , national origin , sex, disability, or age in the delivery of services or benefits or in employment. c. Subgrant recipients are responsible for ensuring that contractors, vendors , and agencies to whom they pass-through funds are in compliance with all Civil Rights requirements and that the contractors , vendors, and agencies are aware that they may file a discrimination complaint with the subgrant recipient, with FDLE , or with the Office for Civil Rights and how to do so. d . Equal Employment Opportunity Plans ( 1 ) A subgrant recipient or implementing agency must develop an EEO Plan if it has 50 or more employees and it has received any single award of $25, 000 or more from the Department of Justice . The plan must be prepared using the on-line short form at www . oip . usdoygov/about/ocr/eeop comply . htm , must be retained by the subgrant recipient or implementing agency, and must be available for review or audit. The organization must also submit an EEO Certification to FDLE. (2) If the subgrant recipient or implementing agency is required to prepare an EEO Plan and has received any single award of $500 , 000 or more from the Department of Justice , it must submit its plan to the Department of Justice for approval . A copy of the Department of Justice approval letter must be submitted to FDLE . The approval letter expires two years from the date of the letter. AA SFY 2013 Page 10 rtials A TRUE COPY Edward Byrne Memorial Justice Assistance Grant (JAG) Program CERTIEIGATIQH ON LAST PAGE Florida Department of Law Enforcement J . R . SMITH , CLERK (3) A subgrant recipient or implementing agency is exempt from the EEO Plan requirement if it is has fewer than 50 employees or if it does not receive any single award of $25 , 000 or more from the Department of Justice or if it is a nonprofit organization , a medical or educational institution , or an Indian Tribe . If an organization is exempt from the EEO Plan requirement, it must submit an EEO Certification to FDLE . (4) The subgrant recipient and implementing agency acknowledge that failure to comply with EEO Requirements within 60 days of the project start date may result in suspension or termination ofJVWg , until such time as it is in compliance. e . In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion , national origin , sex, or disability against a recipient of funds , the recipient will forward a copy of the finding to FDLE and to the Office for Civil Rights , Office of Justice Programs. f. In accordance with federal civil rights laws, the subgrant recipient shall not retaliate against individuals for taking action or participating in action to secure rights protected by these laws . g . Subgrant recipients must include comprehensive Civil Rights/Nondiscrimination Provisions in all contracts funded by the subgrant recipient. h . If the subgrant recipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the subgrant recipient, with FDLE or with the Office for Civil Rights . Discrimination complaints may be submitted to FDLE at Office of the Inspector General , P . O . Box 1489 , Tallahassee , Florida 32302-1489 or on-line at www. fdle , state, fl . us/contacts/comment form . html . Discrimination complaints may also be submitted to the Office for Civil Rights , Office of Justice Programs, U . S. Depai r4Ment of Justice, 810 7th Street, NW, Washington , DC 20531 , by phone at (202)307= ^0� i . The subgrant recipient must have procedures in place for responding to discrimination complaints that employees and clients , customers , and program participants file directly with the subgrant recipient. j . Any discrimination complaints file with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission , based on the nature of the complaint. k. Americans with Disabilities Act Subgrant recipients must comply with the requirements of the Americans with Disabilities Act (ADA) , Public Law 101 -336 , which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title 1 ) , state and local government services and transportation (Title II ) , public accommodations (Title III ) , and telecommunications (Title IV) . I . Limited English Proficiency (LEP) In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964 , 42 U . S . C . § 2000d , recipients of Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP . For more information on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website at www. lep . gov. SFY 2013 Page 11 C tials A TRUE COPY Edward Byrne Memorial Justice Assistance Grant (JAG) Program CERTIFICATION ON LAST PAGE Florida Department of Law Enforcement J . R . SMITH , GLERK m . Equal Treatment for Faith Based Organizations The subgrant recipient agrees to comply with the applicable requirements of 28 C . F . R . Part 38 , the Department of Justice regulation governing "Equal Treatment for Faith Based Organizations" (the " Equal Treatment Regulation ") , The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious activities, such as worship, religious instruction , or proselytization . Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Departm tof Justice funded program , and participation in such activities by individuals receiving ;ices from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of services on the basis of a beneficiary's religion . Notwithstanding any other special condition of this award , faith-based organizations may, in some circumstances , consider religion as a basis for employment. See www. o0p . gov/about/ocr/equal fbo . htm . 33 . Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers , constituting a violation of the employment provisions contained in 8 U . S . C . Section 1324a(e) , Section 274A(e) of the Immigration and Nationality Act (" INA") . The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 34. National Environmental Policy Act ( NEPA) a . The subgrant recipient agrees to assist FDLE in complying wi h the NEPA, the National Historic Preservation Act, and other related federal environffig' ftit impact analyses requirements in the use of subgrant funds by the subgrant recipient. This applies to the following new activities whether or not they are being specifically funded with these subgrant funds . That is, it applies as long as the activity is being conducted by the subgrant recipient or any third party and the activity needs to be undertaken in order to use these subgrant funds, ( 1 ) New construction ; (2 ) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain ; (3) A renovation , lease , or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or ( b) significantly change its size; and (4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used , for example, in office, household , recreational , or educational environments. (5) Implementation of a program relating to clandestine methamphetamine laboratory operations , including the identification , seizure, or closure of clandestine methamphetamine laboratories. b . The subgrant recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance . The subgrant recipient further understands and SFY 2013 Page 12 Wals A TRUE COPY Edward Byrne Memorial Justice Assistance Grant (JAG) ProgranERTIFICAT10N ON LAST PAGE Florida Department of Law Enforcement J . R . SMITH , CLERK agrees to the requirements for implementation of a Mitigation Plan , as detailed by the Department of Justice at www, bia . gov/Funding/nepa . html , for programs relating to methamphetamine laboratory operations . c. For any of a subgrant recipient's existing programs or activities that will be funded by these subgrants, the subgrant recipient, upon specific request from the Department and the U . S. Department of Justice, agrees to cooperate with the Department of Justice in any preparation by Department of Justice of a national or program environmental assessment of that funded program or activity. 35. Non=Procurement, Debarment and Suspension The subgrant recipient agrees to comply with Executive Order 12549 , Debarment and Suspension and 2 CFR 180 , " OMB Guidelines To Agencies On Govemmentwide Debarment And Suspension ( Nonprocurement)" These procedures require the subgrant recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred , suspended , declared ineligible or is voluntarily excluded from participating in this covered transaction , unless authorized by the Department. If the subgrant is $ 100 , 000 or more, the subgrant recipient and implementing agency certify that they and their principals: a . Are not presently debarred , suspended , proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud ora criminal offense in connection with obtaining , attempting to obtain , or performing a public ( Federal, State, or local) transaction or contract under a public transaction ; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery , .Ip 0 ery, falsification or destruction of records, making false statements , or receiving stolen Me4y; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity ( Federal, State, or local) with commission of any of the offenses enumerated in paragraph ( 1 )(b) of this certification ; and d . Have not within a three-year period preceding this application had one or more public transactions ( Federal , State , or local ) terminated for cause or default. 36 . Federal Restrictions on Lobbying a . Each subgrant recipient agrees to comply with 28 CFR Part 69, " New Restrictions on Lobbying and shall file the most current edition of the Certification And Disclosure Form , if applicable , with each submission that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement of $ 100 , 000 or more. b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by 31 USC 1352 . Any person who fails to file the required certification is subject to a civil penalty of not less than $ 10 , 000 and not more than $ 100 , 000 for each failure to file. c. As required by 31 USC 1352 , and implemented at 28 CFR 69 , for persons entering into a grant or cooperative agreement over $ 100 , 000 , as defined at 28 CFR 69 , the applicant certifies that: ( 1 ) No Federal appropriated funds have been paid or will be paid , by or on behalf of the undersigned , to any person for influencing or attempting to influence an officer or SFY 2013 Page 13 C #ials A TRUE COPY CERTIFICATION ON LAST PAGE Edward Byrne Memorial Justice Assistance Grant (JAG) Program J . R . SMITH , CLERK Florida Department of Law Enforcement employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension , continuation , renewal , amendment, or modification of any Federal grant or cooperative agreement; (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress , an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, lqv sn the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities, " in accordance with its instructions; (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements , and subcontracts) and that all subgrant recipients shall certify and disclose accordingly. 37. State Restrictions on Lobbying In addition to the provisions contained in Item 36 , above, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 38 . Additional Restrictions on Lobbying The subgrant recipient understands and agrees that it cannot use any federal funds , either directly or indirectly, in support of the enactment, repeal , modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs . _ 39. " Pay — to — Stay" Funds from this award may not be used to operate a " pay-to-stay" program in any local jail . `tea Furthermore , no funds may be given to local jails that operate " pay-to-stay" programs. " Local jail , " as referenced in this condition , means an adult facility or detention center owned and/or operated by city, county, or municipality . It does not include juvenile detention centers . " Pay4o- stay" programs as referenced in this condition , means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population , may be provided , based upon as offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction . 1 40. Mitigation of Health , Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with this condition , which provides for individual site environmental assessmentlimpact statements as required under the National Environmental Policy Act. a . General Requirement: The subgrant recipient agrees to comply with Federal; State , and local environmental , health and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resulting from the operation of these laboratories . b . Specific Requirements: The subgrant recipient understands and agrees that any program or initiative involving the identification , seizure, or closure of clandestine methamphetamine laboratories can result in adverse health , safety and environmental impacts to ( 1 ) the law enforcement and other governmental personnel involved; (2) any residents, occupants , users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining chemicals , equipment, and waste from a seized laboratory' s operations are placed or come to rest. SFY 2013 Page 14 (Wials A TRUE COPY Edward Byrne Memorial Justice Assistance Grant (JAG) Program CERTIFICATION ON LAST PAGE Florida Department of Law Enforcement demo DMITH , CtE K Therefore, the subgrant recipient further agrees that in order to avoid or mitigate the possible adverse health , safety and environmental impacts from any of clandestine methamphetamine operations funded under this award , it will ( 1 ) include the nine, below listed protective measures or components; (2) provide for their adequate funding to include funding , as necessary, beyond that provided by this award ; and (3) implement these protective measures directly throughout the life of the subgrant. In so doing , the subgrant recipient understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. _ � x ( 1 ) Provide medical screening of personnel assigned or to be assigned by the subgrant recipient to the seizure or closure if of clandestine methamphetamine laboratories; (2) Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the subgrant recipient to either the seizure or closure of clandestine methamphetamine laboratories; (3) As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; (4) Assign properly trained personnel to prepare a comprehensive contamination report on each closed laboratory ; (5) Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; (6) Dispose of the chemicals, ipnent, and contaminated materials and wastes removed from the sites of seized labories at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; (7) Monitor the transport, disposal, and recycling components of subparagraphs 5 and 6 immediately above in order to ensure proper compliance; (8) Have in place and implement an inter-agency agreement or other form of commitment with a responsible State environmental agency that provides for that agency' s (i) timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratory and ( ii) coordination with the responsible party, property owner, or others to ensure that any residual contamination is remediated, if necessary, and in accordance with existing State and Federal requirements; and (9) Have in place and implement a written agreement with the responsible state or local service agencies to properly respond to any minor, as defined by state law, at the site. This agreement must ensure immediate response by qualified personnel who can ( i) respond to the potential health needs of any minor at the site; (ii) take that minor into protective custody unless the minor is criminally involved in the meth lab activities or is subject to arrest for other criminal violations; ( iii) ensure immediate medical testing for methamphetamine toxicity; and ( iv) arrange for any follow-up medical tests , examinations, or health care made necessary as a result of methamphetamine toxicity. 41 . The Coastal Barrier Resources Act The subgrant recipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (P . L. 97-348) dated October 19 , 1982 ( 16 USC 3501 et seq . ) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System . AM SFY 2013 Page 15 QYIS A TRUE COPY Edward Byrne Memorial Justice Assistance Grant (JAG) Program CERTIFICATION ON LAST PAGE Florida Department of Law Enforcement VelIs ' 42. Enhancement of Security If funds are used for enhancing security, the subgrant recipient agrees to: a . Have an adequate process to assess the impact of any enhancement of a school security measure that is undertaken on the incidence of crime in the geographic area where the enhancement is undertaken . b . Conduct such an assessment with respect to each such enhancement; and , submit to the Department the aforementioned assessment in its Final Program Report. a 43 . Environmental Protection Agency's (EPA) list of Violating Facilities The subgrant recipient assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 44. Flood Disaster Protection Act The subgrant recipient will comply with Section 102(a) of the Flood Disaster Protection Act of 1973 , Public Law 93-234 , 87 Stat. 975 , requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards. 45. National Historic Preservation Act It will assist the Department (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 ( 16 U . S. C . § 470) , Ex. Order 11593 (identification andW., protection of historic properties) , the Archeological and Historical Preservation Act of 1 q tok6 U . S. C . § 469 a-1 et seq . ) , and the National Environmental Policy Act of 1969 (42 U . S. C . § X1321 ) . 46. Human Research Subjects Subgrant recipient agrees to comply with the requirements of 28 C . F. R. part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 47. Global Standards Package In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community , OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative ( DOJ 's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: www. it. oig . gov/aspyrantcondition . Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information , or provide detailed justification for why an alternative approach is recommended . 48 . Reporting, Data Collection and Evaluation The subgrant recipient agrees to comply with all reporting , data collection and evaluation requirements, as prescribed by the Bureau of Justice Assistance in the program guidance for the Justice Assistance Grant (JAG) . Compliance with these requirements will be monitored by FDLE . SFY 2013 Page 16 Wis A TRUE COPY Edward Byrne Memorial Justice Assistance Grant (JAG) Program CERTIFICATION ON LAST PAGE Florida Department of Law Enforcement JeKo Mrortm 49. Privacy Certification The subgrant recipient agrees to comply with all confidentiality requirements of 42 U . S . C . section 3789g and 28 C . F. R . Part 22 that are applicable to collection , use, and revelation of data or information . Subgrant recipient further agrees , as a condition of grant approval , to submit a Privacy Certificate that is in accord with requirements of 28 C . F. R. Part 22 and , in particular, section 22 . 23 . 50. State Information Technology Point of Contact The subgrant recipi kes to ensure that the State Information Technology Point of Contact receives written notificatIn' regarding any information technology project funded by this grant during the obligation and expenditures period . This is to facilitate communication among local and state governmental entities regarding various information technology projects being conducted with these grant funds. In addition , the subgrant recipient agrees to maintain an administrative file documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to www. it. oip , qov/default. asipx?area= policyAndPractice & paqe= 1 046 * 51 , Interstate Connectivity To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for law enforcement information sharing systems which involve interstate connectivity between jurisdictions , such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the subgrant recipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system . 52. Supplanting The subgrantiqQpient agrees that funds received under this award will not be used to supplant State or local funds , but will be used to increase the amounts of such funds that would , in the absence of Federal funds, be made available for law enforcement activities . 53 . Conflict of Interest The subgrant recipient and implementing agency will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain . 54. Uniform Relocation Assistance and Real Property Acquisitions Act The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U . S . C . § 4601 et seq . ) , which govern the treatment of persons displaced as a result of federal and federally-assisted programs . 55. Limitations on Government Employees Financed by Federal Assistance The subgrant recipient will comply with requirements of 5 U . S .C. §§ 1501 -08 and §§ 7324-289 which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by federal assistance . 56. Certification for Employees Working Solely on a Single Federal Award Any project staff that are fully or partially funded by the grant and that are expected to work solely on the grant must certify that they worked solely on the grant. The certification must be prepared at least semi annually and must be signed by the employee and by a supervisory official having first hand knowledge of the work performed by the employee. SFY 2013 Page 17C ials Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY Florida Department of Law Enforcement CffN LAST PAGE J . R . SMITH , CLERK 57. Additional Documentation of Personnel for Department of Financial Services In accordance with Section 215 . 971 , Florida Statutes, the Florida Department of Financial Services may require documentation validation that personnel services were performed on project related activities in accordance with the contract agreement. 58. Reporting Potential Fraud , Waste, Abuse, and Similar Misconduct The subgrant recipient must promptly refer to the Florida Department of Law Enforcement, Office of Criminal Justice Grants any credible evidence that a principal , employee, agent, contractor, subcontractor, or other person has either 1 ) submitted a false claim forw6g unds under the False Claims Act; or 2) committed a criminal or civil violation of laws pe to fraud , conflict of interest, bribery, gratuity, or similar misconduct involving grant funds 59. Task Force Training Requirement The subgrant recipient agrees that within 120 days of award , each member of a law enforcement task force funded with these funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, will complete required online ( internet- based) task force training . The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www. ctfli . org ) . All current and new task force members are required to complete this training once during the life of the award, or once every four years if multiple awards include this requirement. This training addresses task force effectiveness as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection , and task force oversight and accountability. Additional information is available regarding this required training and access methods via BJA's web site and the Center for Task Force Integrity and Leadership (www. ctfli . org) . 60. Funds to Association of Community Organizations for Reform Now (ACORN ) Unallowable Subgrant recipient, understands and agrees that it cannot use aarfederal funds, either directly or indirectly , in support of any contract or subaward to either theption of Community Organizations for Reform Now (ACORN ) or its subsidiaries, withou the express prior written approval of OJP . 61 . High Risk Subgrant Recipients The subgrant recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the U . S . Department of Justice determines that the subgrant recipient is a high-risk grantee. Cf. 28 C . F . R. parts 66 , 70 . 62. Text Messaging While Driving Pursuant to Executive Order 13513 , " Federal Leadership on Reducing Text Messaging While Driving , " 74 Fed . Reg . 51225 (October 1 , 2009) , the subgrant recipient is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this subgrant and to establish workplace safety policies and conduct education , awareness , and other outreach to decrease crashes caused by distracted drivers. 63. Central Contractor Registry (CCR) The subgrant recipient must maintain the currency of its information in the CCR until it submits the final financial report required under this award or receives the final payment, whichever is later. This requires that the subgrant recipient review and update the information at least annually after the initial registration , and more frequently if required by changes in its information or another award term . SFY 2013 Page 18 &is Edward Byrne Memorial Justice Assistance Grant (JAG) Program A TRUE COPY Y rFRr«ireTin N ON LAST PAGE Florida Department of Law Enforcement J . R . SMITH , CLERK 64. Maximum Allowable Salary No portion of these federal grant funds shall be used towards any part of the annual cash compensation of any employee of the subgrant recipient whose total annual cash compensation exceeds 110% of the maximum salary payable to a member of the Federal government's Senior Executive Service at an agency with a Certified SES Performance Appraisal System for that year. (The salary table for SES employees is available at http : //www. opm . gov/oca/payrates/index. asn . A subgrant recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds . ) -q , limitation on compensation rates allowable under this award may be waived on an individual 'psis" at the discretion of the OJP official indicated in the program announcement under which this award is made. 65. DNA Testing of Evidentlary Materials and Upload of DNA Profiles to a Database If JAG program funds will be used for DNA testing of evidentiary materials , any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS) , by a government DNA lab with access to CODIS . No profiles generated with JAG funding may be entered into any other non-governmental DNA database without prior express written approval from BJA. For more information , refer to the NIJ FY 2012 DNA Backlog Reduction Program , available at ncjrs .gov/pdffiles1 /nil/s1000989 . pdf. 66. Interoperable Communications Guidance Subgrant recipients that are using funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of I nteroperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission ( FCC) Waiver Order. SAFECOM guidance can be found at www. safecomprogram . gov/library/lists/library/DispForm . aspx? ID= 334 . Subgrant recipients Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band . The subgrant recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC) . If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation , and other material , as applicable, for review by the SWIC to ensure coordination . Subgrant recipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item ) to FDLE once items are procured during any periodic programmatic progress reports. 67. Bulletproof Vests Subgrant recipients that wish to purchase vests with JAG funds must certify that law enforcement agencies receiving vests have a written " mandatory wear" policy in effect. This policy must be in place for at least all uniformed officers before funding can be used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. FAQs related to the mandatory wear policy and certifications can be found at www. bia , gov/Funding/JAGFAQ , Pdf. JAG funds may be used to purchase bulletproof vests for an agency , but may not be used as the 50% match for purposes of the Bulletproof Vest Partnership ( BVP) program . SFY 2013 Page 19 C Mals i A TRUE COPY CERTIFICATION ON LAST PAGE Edward Byrne Memorial Justice Assistance Grant (JAG) Program .I R SMITH CI FRK Florida Department of Law Enforcement Bulletproof vests purchased with JAG funds may be purchased at any threat level , make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards. In addition , bulletproof vests purchased must be American-made. The latest NIJ standard information can be found at: www. nii . gov/topics/technology/body-armor/safety-initiative , htm . 68. BJA or FDLE Sponsored Events The subgrant recipient agrees to participate in BJA- or FDLE=sponsored training events, technical r ssista, ce events, or conference held by FDLE � � Y ¢ dA or their designees, upon FDLE's or BJA's que 69 . Expenses Related to Conferences, Meetings, Trainings , and Other Events The subgrant recipient agrees to comply with all applicable laws, regulations, policies, and guidance ( including specific cost limits, prior approval and reporting requirements , where applicable) governing the use of federal funds for expenses related to conferences , meetings, trainings , and other events , including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations , policies, and guidance is available at www. oip . gov/funding/tonfcost. htm . LAM SFY 2013 Page 20f0flaCls ' • • — Oil 1065 -01rill g ITT B c FF Ir 444 op ® e • • � , � . — • � 1 �, Win# t S ��, P e • o � . �+ . A ` WIN/ A TRUE COPY CERTIFICATION ON LAST PAGE CERTIFICATION FORM J . R . SMITH , CLERK Recipient Name and Address : Indian River County 1801 27th St. Vero Beach, Florida 32960 Grant Title : Multi-Agency Crinimal Enforcement Unit 2013/2014 Grant Number, Award Amount: $57.934.00 Contact Person Name and Title : Colleen Peterson, Human Resources Manager Phone Number: ( ) 772=226-1402 Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the Office of Community Oriented Policing Services (COPS) to prepare , maintain on file, submit to OJP for review, and implement an Equal Employment Opportunity Plan (EEOP) in accgrdA,%rlce with 28 C .F .R § § 42 .301 -.308 . The regulations exempt some recipients from all of the EEOP requirements . Other recipients, aVX: p r4Ai.4 to the regulations, must prepare, maintain on file and implement an EEOP , but they do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B below. A recipient should complete either Section A or Section B, not both . If a recipient receives multiple OJP or COPS grants, please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs , U .S . Department of Justice, 810 7h Street, N .W . , Washington, D .C . 20531 . For assistance in completing this form, please call (202)307 - 0690 or TTY (202 ) 307-2027 . Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes that apply. ❑ Recipient has less than 50 employees, ❑ Recipient is an Indian tribe, ❑ Recipient is a non-profit organization, ❑ Recipient is an educational institution, or ❑ Recipient is a medical institution, ❑ Recipient is receiving an award less than $ 25 ,000 I, [responsible official] , certify that [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F .R §42. 302 . I further certify that [recipient] will comply with applicable Federal civil rights laws that prohibit discriminatio :v1ployment and in the delivery of services. Print or type Name and Title Signature Date Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review. If a recipient agency has 50 or more employees and is receiving a single award or subaward for $ 25 ,000 or more, but less than $ 500,000 , then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C .F . R . § 42 .305 ) : I, Colleen Peterson [responsible official] , certify that the Indian River County [recipient] ,which has 50 or more employees and is receiving a single award or subaward for $25 ,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR §42 . 301 , et seg. , subpart E . I further certify that the EEOP has been formulated and signed into effect within the past two years by the proper authority and that it is available for review . The EEOP is on file in the office of: Indian River County [organization] , at 1801 27th Street, Vero Beach, FI 32960-3365 [address] ,for review by the public and employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of Justice Programs, U. S . Department of Justice, as required by relevant laws an a lations . 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A description of the ADP hardware and/or software youKO 6an tQ. rtucchase, including : $ a . Number of units and projected cost of each . '- ``*fit' b. Equipment specifications including disk drive storage space, amount of random access memory, microprocessor size and speed , and any other pertinent system specifications. If a network is purchased , specify the type of file server, hub/routers, network cards, network wiring and installation costs . If a printer is purchased , indicate the type of printer. c. Software specifications including name and version (ex. Microsoft Word for Windows© 6 . 0) and the number of licenses to be acquired . d . A brief description of how the proposed equipment and/or software will be used to further grant objectives. 2 . Certify that ADP hardware and software procurement complies with existing federal , state, and local laws and regulations. & If ADP hardware will be purchased , describe the results of your lease/purchase analysis and explain the advantage of purchase over lease. 4 . If ADP software will be developed , explain Vhy already produced and available software will not meet the needs of this subgrOM . '� � ` °{' 5 . If your purchase of ADP hardware, software or combination thereof will be from a sole source and is $ 100 , 000 or more, complete a Sole Source Justification Form and attach it. FDLE JAG Grant Application Package ADP Form Page 2 Rule Reference I I D4006 OCJG•010 (Rev. October 2005) Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Automated Data Processing (ADP ) Equipment and SoftwareCP) J7 And —+ dro Criminal Justice Information and Communication Systems �, C7 Request for Approval Form i c (Continuation Page 2 r N M FDLE JAG Grant Application Package __ ADP Form Page 3 Rule Reference 11M.006 OCJG-010 (Rev. October 2005) ` CO) 9 . p G SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST ^ ^' FOR APPROVAL FORM �+ 0 Florida Department of Law Enforcement �, z Edward Byrne Memorial Justice Assistance Grant Program r CO -v Name of Subgrant Recipient: an River County Sheriffs Office m Authorized Official for Subgrant Recipient or Implementing Agency Typed Name of Authorized Official : Deryl Loar Typed Title : Sheriff 4%2"=- Signature : Telephone Number ( 772 ) 669 =6700 x 6404 Date : June 28 , 2013 1 . Briefly describe the proposed contractual services and/or equipment and how it relates to your program . 2 . Explain your reasons for proposing to contract with , or purchase from , a non-competitive sole source. Address the expertise of the contractor, management, responsiveness , program knowledge and experience of contract personnel . Also provide the results of a market survey to determine competition availability ore 'j�ass why a market survey was not conducted . 3 . Indicate the contract period and explain the potential impact on contract deliverables if due dates are not met. Relate this information to the approval period for your grant award . Estimate the time and cost to hire a competent replacement should the current contractor default. 4. Describe what is unique about the project and the proposed sole source contractor that would warrant a sole source contract. 5. Explain any other points you believe should be covered to support your request for a sole source contract. 6 . Make a declaration that the action to be taken is in the "best interest" of the subgrant recipient and the implementing agency. 7 . . Address the Conflict of Interest Review ( i . e. proposed contractor is not excluded or debarred and was not involved in development of the procurement) NOTE: • If sole source procurement of contractual services and/or equipment is $ 100, 000 or more, justification for sole source procurement must be submitted to the Department of Law Enforcement for approval. • All the foregoing components must be addressed. Start on the next page and use continuation pages as necessary. • If the sole source procurement is less than $ 100, 000, the applicant should complete this form and maintain it in the program files available for monitoring and for audit. FDLE JAG Grant Application Package Sole Source Foran Pagel oft Rule Reference 1113-9M6 OCJG411 (Rev. May 2012) nCn rn SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM ? o cw, C, -c Florida Department of Law Enforcement n, o Edward Byrne Memorial Justice Assistance Grant Program CO (Continuation Page . ) a rev? *Ilz Ile If I FDLE JAG Grant Application Package Sole Source Form Page 2 of 2 Rule Reference 11 D-9.006 OCJG-011 (Rev. May 2012) CERTIFICATION REGARDING LOBBYING ; DEBARMENT, SUSPENSION , AND OTHER RESPONSIBILITIY MATTERS ; AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement m asssi Edward Byrne Memorial Justice Assistance Grant Program � c cm ssIn m snomme CM) n 40 Form Provided by the U .S . DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS , ? ' OFFICE OF THE COMPTROLLER z 0 z CERTIFICATIONS REGARDING LOBBYING ; DEBARMENT, SUSPENSION , AND OTHER RESPONSIBILITY MATTERS , AND DRUG-FREE WORKPLACE REQUIREMENTS -o Applicants should ref ''kuatlie"regulations cited below to determine the certification to which they are required to m attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirementsfor Drug-Free Workplace (Grants)" . The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. (b) Have not within a three-year period preceding this application 1 . LOBBYING been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 obtaining, attempting to obtain, or performing a public (Federal, State, - CFR Part 69, for persons entering into a grant or cooperative agreement over or local) transaction or contract under a public transaction; violation of $100,000, as defined at 28 CFR Part 69, the applicant certifies that: Federal or State antitrust statutes or commission of embezzlement, theft forgery, bribery, falsification or destruction of records, making (a) No federal appropriated funds have been paid or will be paid , by or on behalf false statements, or receiving stolen property; of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee (c) Are not presently indicted for or otherwise criminally or civilly of Congress, or an employee of a Member of Congress in connection with the charged by a governmental entity (Federal, State, or local) with making of any federal grant, the entering into of any cooperative agreement, and commission of any of the offenses enumerated in paragraph (1 ) (b) of the extension, continuation, renewal, amendment, or modification of any federal this certification; and grant or cooperative agreement; (d) Have not within athree-year period preceding this application . (b) If any funds other than federal appropriated funds have been paid or will be had one or more public transactions (Federal, State, or local) paid to any person ikuencing or attempting to Influence an officer or employee of terminated for cause or default; and any agency, a memfrr4r ohCongress, an officer or an employee of Congress, or an employee of a membeh& Congress in connection with this federal grant or B. Where the applicant is unable to certify to any of the statements in cooperative agreement, the undersigned shall complete and submit Standard this certification, he or she shall attach an explanation to this Form - LLL, °Disclosure of Lobbying Activities", in accordance with its instructions; application. (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, 3. DRUG-FREE WORKPLACE contracts under grants and cooperative agreements, and subcontracts) and that all (GRANTEES OTHER THAN INDIVIDUALS) subrecipients shall certify and disclose accordingly. As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined 2. DEBARMENT, SUSPENSION, AND OTHER at 28 CFR Pan: 67 Sections 67.615 and 67.620- - RESPONSIBILITY MATTERS (DIRECT RECIPIENT) A. The applicant certifies that it will or will continue to provide a drug- free workplace by: As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered (a) Publishing a statement notifying employees that the unlawful transactions, as defined at 28 CFR Part 67, Section 67.510 - manufacture, distribution, dispensing, possession , or use of a controlled substance is prohibited in the grantee's workplace and A. The applicant certifies that it and its principals: specifying the actions that will be taken against employees for violation of such prohibition; (a) Are not presently debarred, suspended, proposed for debarment, declared Ineligible, sentenced to a denial of federal benefits by a State or Federal court, or (b) Establishing an on-going drug-free awareness program to inform voluntarily excluded from covered transactions by any federal department or employees about- agency; (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation , and employee . assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; FDLE JAG Grant Application Package Lobbying, Debarment , Suspension, and Drug-Free Workplace Certification Page 1 CERTIFICATION REGARDING LOBBYING ; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITIY MATTERS ; AND DRUG-FREE WORKPLACE REQUIREMENTS: . - C'7 q Florida Department of Law Enforcement = m CJ ce) Edward Byrne Memorial Justice Assistance Grant Program CD rte— z m CD (c) Making it a requirement that each employee to be engaged in the performance 7C of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will- yam. (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a Check I ,!f there are w piVesan file that are not identified criminal drug statute occurring in the workplace no later than five calendar days here. after the conviction; Section 87.830 of the regulations provides that a grantee that is a (e) Notifying the agency, in writing, within 10 calendar days after receiving notice State may elect to make one certification In each Federal fiscal year. under subparagraph (d) (2) from an employee or otherwise receiving actual notice A copy of which should be included with each application for of such convection. Employers of convicted employees must provide notice Department of Justice funding. States and State agencies may elect Including position titre, to: Department of Justice, Office of Justice Programs, to use OJP Farm 4061/7. ATTN: Control Desk, 633 Indiana Avenue, N.W. , Washington, D.C. 20531 . Notice Check here _ K the State has elected to complete OJP Form shall include the identification number(s) of each affected grant 4061 /7. (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d) (2), with respect to any employee who is so convicted- (1) Taking appropriate personnel action against such an employee, up to and DRUG-FREE WORKPLACE including termination, consistent with the requirements of the Rehabilitation Act of (GRANTEES WHO ARE INDIVIDUALS) 1973, as amended; or As required by the Drug-Free Workplace Act of 1988, and (2) Requiring such employee to participate satisfactorily in a drug abuse implemented at 28 CFR Part 67, Subpart F, for grantees, as defined assistance or rehabilitation program approved for such purposes by a Federal, at 28 CFR Part 67; Sections 67.615 and 67.620- State, or local health, law enforcement, or other appropriate agency; A. As a condition of the grant, I certify that t will not engage in the (g) Making a good faith effort to continue to maintain a drug-free workplace unlawful manufacture, distribution, dispensing, possession, or use of through Implementation of paragraphs (a), (b), (c), (d), (e), and (f), a controlled substance in conducting any activity with the grant; and Be The grantee may insert in the space provided below the site(s) for the Be If convicted of a criminal drug offense resulting from a violation performance of work done in connection with the specific grant: gccurring during the conduct of any grant activity, I will report the con%4ction, in writing, �„!Itbins1D calendar days of the conviction, to: Place of Performance (Street address, city, county, state, zip code) 1FpartmentofJustice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531 . As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications . 1 . Grantee Name and Address: Indian River County Sheriffs Office — 4055 41St Avenue. Vero Beach , Florida 32960 2. Project Name: Mulit-Aoencv Criminal Enforcement Unit 2013/2014 3. Typed Name and Title of Authorized Representative: Dervl Loar, Sheriff 4. Signature: ��t� `✓ 5 . Date: June 28, 2013 Appre to form -- FOLE JAG Grant Application Package Lobbying, Debarment , Suspension, and Drug•Free Workplace Certification Page 2 A TRUE COPY CERTIFICATION ON LAST PAGE ' J . R . SMITH , CLERK Sheriff Deryl Loar Indian River County June 28 2013 Ms. Joycelyn Johnson Office Of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Ms. Johnson: Re : CERTIFICATION FOR LEASED VEHICLE FUNDING The Multi-Agency criminal Enforcement (MACE) Unit Project has aggressively deterred the sale of illegal drugs within Indian River County for the past 19 years through effective utilization of the Edward Byrne Memorial Justice Assistance Grant (JAG). Portions of this funding have been historically utilized to provide lease vehicles for intelligence gathering and investigative operations that have lead to the arrest and conviction of hundreds of illegal drug suppliers. The detectives assigned to the MACE Unit utilize these undercover vehicles during extraordinary circumstances on an as needed basis, providing both surveillance and security for cooperating informants and under cover law enforcement officers during high risk narcotic investigative operations . Without adequate surveillance vehicles, detectives would be unable to accomplish the stated performance objectives outlined within the program. The wide variety, of leased vehicles available allows them to blend in with the general population without detection of their official job function. Having the ability to exchange these vehicles frequently is crucial to officer safety during convert operations due to suspects being able to recognize undercover vehicles even after relatively short periods of time. Due to this problem, it is unfeasible to purchase "undercover" vehicles and would put officer safety at risk. 4055 41st Avenue, Vero Beach, Florida 32960 www. ireshenff.org (772) 569-6700 CALEA° a TRUE COPY CERTIFICATION ON LAST PAGE J . R . SMITH , CLERK , t . - . Sheriff Deryl Loar Indian River County June 28, 2013 . Mr. Clayton H . Wilder Administrator Office of Criminal Justice Grants Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Mr. Wilder: In compliance with State of Florida Rule 99D4, F .A.C. , the Indian River County (city or county) approves the distribution of $ 68. 509. 00 (total allocation available) of Federal Fiscal Year 2011 Edward Byrne Memorial JAG Program funds for the following projects within Indian River (county): Subgrantee Dollar Amount (City or Counw Title of Proiect ( Federal Funds) Indian River County M .A. C. E. 57 , 934. 00 Substance Awareness Council Drug Testing 10, 575. 00 Sincerely, J Appro to Daryl Loar tone - Typed Name of Chief Official Sheriff, Indian River County Typed Title 4055 41Avenue, Vero Beach, Florida 32960 www.iresheriff.org (772) 569=6700CAL W mm M=X The MACE Unit Project Director evaluates the pricing of various rental agencies throughout the Treasure Coast during the grant cycle to ensure that we are obtaining the best rates available. Lease rates could range from one dollar to one thousand dollars depending upon the operational time frame. The proposed car rental company lease will be open ended to maximize the operational period, with an optional (30) day pull out period available to both entities. The continued funding for this crucial expense item is requested through the Florida Department of Law Enforcement Office of Criminal Justice Grants and the Edward Byrne Memorial Justice Assistance Grant (JAG) . 1NR , N TFI1818 TO CEgn n' COPY GF THE � , kT TH1818 A IR ON FILE IN T g SCE CORRECT BY MITH. LERK Sincerely, DATE � Deco Deryl Loar, Sheriff DL/lamp j i i