HomeMy WebLinkAbout2010-168 T 13 - 10
SWE .
4010 169
CONTRACT FOR EAP SERVICES
Whereas Indian River County Government , herein referred to as Customer, desires to furnish its
employees and their families with a comprehensive employee assistance program ( EAP) and
Corporate Care Works , Inc . herein referred to as CCW , desires to provide these services , the
undersigned parties do hereby mutually agree to the following :
1 . CORPORATE CARE WORKS , INC , HEREIN REFERRED TO AS CCW, WILL BE
RESPONSIBLE UNDER THIS CONTRACT :
a . To provide in - person EAP counseling sessions up to 6 in - person sessions per problem
situation per year for each employee and eligible family members . Licensed counselors
will provide these sessions by conducting an EAP assessment , short-term counseling ,
and/or linkage to community resources based on the employee or their family members '
needs and counselor recommendations . These services will be provided within a 30-
miles drive from employee ' s work or home location where possible . CCW EAP will assist
with stress , family problems , conflicts , alcohol/drug problems , and any other personal
concern that can adversely affect productivity . CCW will provide referral to appropriate
childcare , eldercare , legal , financial and community services for each employee and
eligible family members requesting such assistance . Telephonic and web- based
services are included .
b . Referrals for ongoing services needed will be the employee/family member' s
responsibility and will always be at a preferred discounted rate , covered through health
insurance , based on what the employee/family member can afford to pay , or free based
on the community resource that counselor determines to be the best match to the
client ' s needs for problem resolution .
c . To provide EAP policy and recommended procedures for program operation .
d . To design and provide EAP training modules for supervisors and managers in addition to
employee orientations . Additionally , CCW will conduct twelve ( 12) one- hour wellness
seminars .
e . To provide initial and ongoing promotional materials and publicity items e . g . posters , cards ,
brochures , etc . , and web based EAP awareness .
f. To provide unlimited consultation to Customer regarding maximizing their return on their
EAP investment .
g . To provide unlimited consultation and coaching to Customer' s management and human
resources staff to assist management in making effective referrals to EAP services ,
strategizing with management regarding recommended best practice approaches , and
promoting optimal productivity and performance of employees .
u b
h . To staff a 24- hour helpline with experienced mental health professionals to respond
immediately to calls for assistance .
i . To provide statistical EAP Impact/Utilization Reports both quarterly and annually .
j . To provide immediate crisis management consultation and response plan that includes
Crisis Responder mobilization for same day onsite group debriefing services . These
debriefings are typically 1 - hour in length and will be provided by CCW per incident . There
is no limit to how many incidents to which CCW will respond .
k . Includes mobilizing responders for same day onsite services based on customer need .
I . To provide online services which include articles and resources in the areas of health , legal ,
financial , personal growth/online training and other tools to promote employee work/life
balance .
2 . CUSTOMER WILL BE RESPONSIBLE UNDER THIS CONTRACT :
a . To appoint an individual to coordinate program activities between CCW and Customer.
b . To provide feedback concerning program operation .
c . To coordinate benefit information with CCW staff.
3 . CCW SHALL BE COMPENSATED FOR THE AFOREMENTIONED DESCRIBED EAP
SERVICES AS FOLLOWS :
PER EMPLOYEE
Rate : $ 1 . 65 per employee , per month
Current Employee Count BOCC : 11118
Current Employee Count Sheriff' s Office : 533
Total Employee Count : 1651
Terms : Payable net 30 days from date of invoice
ADDITIONAL SERVICES
For additional training , onsite counseling and/or services outside the scope of EAP services
described herein , CCW will be compensated at the rate of $225/hour, payable net 30 days from
date of invoice .
4 . CONTRACT TERM LENGTH & TERMINATION CLAUSE :
This contract is effective October 1St 2010 and will run continuously upon signing unless
and until terminated or amended by either party in writing within the provisions of this contract .
Customer or CCW may cancel this contract , without cause , with sixty (60 ) days written notice to
the other party .
5 . HOLD HARMLESS CLAUSE :
a . CCW will maintain a professional liability insurance policy with $3 , 000 , 000 aggregate limits
and $ 1 , 000 , 000 limit per claim and will name Customer as an additional named insured .
CCW is responsible for furnishing Customer with a copy .
b . CCW, hereby agrees to and shall indemnify , defend and save harmless Customer, its
officers , employees and agents from and against any and all liabilities , losses , claims ,
damages and expenses which may arise out of demands , claims , litigation and judgments
ledged against them , jointly or separately as a result of negligence of CCW, its officers ,
employees and agents , in the performance contract , excluding negligence of Customer, or
their officers , employees and agents .
than Ri er County Governmen Da e
r orat Care Works , Inc . Dat
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
BY
ALAN S. POLACKWICH
COUNTY ATTORNEY