HomeMy WebLinkAbout2011-238 RECORDS MANAGEMENT COMPLIANCE STATEMENT
for Fiscal Year 2010-2011 8 p ,
Agency ID : C0620500 �� !! _� oapdt�
1 . This agency is in compliance with Section 257 . 36(5), Florida Statutes , and Rule 1 B-24. 003(9), Florida
Administrative CodeZ, for all public records regardless of media or format (e . g . , paper, electronic including
o email , microfilm , audio , video , etc. ) .
v UYes ❑ No ( Please explain and indicate areas in need of assistance on reverse side . )
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2 . This agency has disposed of 14 6 . 5 cubic feet of records for the fiscal year indicated above . (It is not
.o v necessary to indicate volume of electronic records disposed . )
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N m Agency Head Signature : Z11A
Date : 12 / 06 / 11
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Name of Agency Head ( PIE Wheeler
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v Chairman Board of County Commissioner §. v;�SSIONF
Title of Agency Head ( please print) : of'be
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Please indicate changes to Agency Information on lines provided on right. � j:
c Current Information :
Cboom Please do not erase or cover information below. Indicate changes or additions on line$ belpw:
cAgency Name : Indian River County Board of County Commissioners
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SEEN c Agency Head : Mr. Bob Solari Mr . Gary C . Wheeler �``#oo .MNgpIFR � •'•
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Address : 1801 27th Street, Building A
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Vero Beach , Florida 32960-3365
Section 257 . 36( 5 )( a ) , Florida Statutes' , requires public agencies to designate a Records Management Liaison Officer
( RMLO ) . Please indicate changes to RMLO Information on lines provided on right. If Current Information is blank , please
designate an RMLO for your agency on lines provided on right.
Current Information :
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11 Please do not erase or cover information below.boom
Indicate changes or additions on lines below:
E RMLO : Mrs . Darcy R. Vasilas
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vc Address : 1801 27th Street, Building A
U) 0 Vero Beach , FL 32960-3365
Phone : (772) 226- 1433 Ext. :
Fax : (772) 770-5334
Email : dvasilas@ircgov .com
' Section 257. 36( 5), Florida Statutes: " For the purposes of this section , the term "agency" shall mean any state , county , district,
or municipal officer ,
department, division , bureau , board , commission , or other separate unit of government created or established by law. It is the duty
of each agency to :
(a ) Cooperate with the division in complying with the provisions of this chapter and designate a records management liaison officer.
(b ) Establish and
maintain an active and continuing program for the economical and efficient management of records . "
2Rule 1 B-24. 003(9), Florida Administrative Code: " Public records may be destroyed or otherwise disposed of only in accordance with retention
schedules established by the Division . Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for
the
original or paper copy , per Section 92 . 29 , F. S. , Photographic or electronic copies * . ' Prior to records disposition, agencies must
ensure that all retention
requirements have been satisfied . For each record series being disposed of, agencies shall identify and document the following : 1 .
Records retention
schedule number; 2 . Item number; 3 . Record series title ; 4 . Inclusive dates of the records ; 5 . Volume in cubic feet for paper
records ; for electronic
records , record the number of bytes and/or records and/or files if known , or indicate that the disposed records were in electronic form
; and 6 .
Disposition action (manner of disposition ) and date. "
Please complete and return this compliance statement by December 31 , 2011_ (submit one copy only, please) to :
Department of State 11
Records Management Program , Mail Station 9E OR Email to : recmgt@dos . state .fl . us
Tallahassee , FL 32399=0250