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Home My WebLink About2013-235 • � J �3 �13 �.o ( � 3 S STATE OF FLORIDA 3 DIVISION OF EMERGENCY MANAGEMENT RICK SCOTT BRYAN W. KOON Governor Director December 19 , 2013 Mr. Keith McCully, Project Manager Indian River County 1801 27th Street Vero Beach , Florida 32960 Re : FEMA Project Number 1545=059- R , Indian River County Drainage Project Dear Mr . McCully : Enclosed is the executed Hazard Mitigation Grant Program contract modification number ( 2 ) ( DEM No . 07HM4@= 1040-01 -008 ) between Indian River County and the Division of Emergency Management . Additional assistance is available regarding your Project on the Florida Division of Emergency Management Website : http : //www.floridadisaster. org/mitigation/hazard /index. htm , Please reference the heading : " Grant Management Tools Listed Below" which contains sample documents that will provide guidance for completing requests for reimbursement , reporting requirements and supporting documents containing important points , and subgrantee close-out checklists . Please forward all Requests for Reimbursement (Attachment D ) to the Division of Emergency Management at the following address : Carly Miller , Project Manager Florida Division of Emergency Management State Logistics Response Center 2702 Director' s Row Orlando , Florida 32809 If you have any specific questions regarding the contract or the Request for Reimbursement form , please contact Carly Miller at (407 ) 888-3730 . Respectfully , Miles E . Anderson Bureau Chief, Mitigation State Hazard Mitigation Officer MEA : vsa Enclosure DIVISION HEADQUARTERS Tel : 850 - 413 - 9969 Fax : 850488 - 1016 STATE LOGISTICS RESPONSE CENTER 2555 Shumard Oak Boulevard www. FloridaDisaster.org 2702 Directors Row Tallahassee , FL 32399 - 2100 Orlando , FL 32809 - 5631 Contract Number: 07HM4 & 1040-01 -008 Project Number: 1545-059- R MODIFICATION TO SUBGRANT AGREEMENT BETWEEN THE DIVISION OF EMERGENCY MANAGEMENT AND INDIAN RIVER COUNTY This Modification Number Two is made and entered into by and between the State of Florida , Division of Emergency Management ("the Division ") , and Indian River County, ("the Recipient") to modify Contract Number 07HM4@- 1040-01 -008 : , dated September 28 , 2006 ("the Agreement") . WHEREAS , the Division and the Recipient have entered into the Agreement , pursuant to which the Division has provided a subgrant to the Recipient under the Hazard Mitigation Grant Program of $275 , 048 . 00 , in Federal Funds ; and WHEREAS , the Division and the Recipient desire to modify the Agreement; and WHEREAS , the Division and the Recipient desire to modify the Scope of Work and increase the funding under the Agreement , and ; WHEREAS , this contract has expired , but an Administrative Period of Performance is given to reinstate the contract and to allow for the signature process . NOW, THEREFORE , in consideration of the mutual promises of the parties contained herein , the parties agree as follows: 1 . The Agreement is amended to increase the Federal Funding by $52 , 588 . 00 , or the maximum amount payable under the Agreement to $327 , 636 . 00 (Three Hundred Twenty Seven Thousand , Six Hundred Thirty Six Dollars and No Cents . 2 . Paragraph 3 of the Agreement is hereby amended to read as follows : This Agreement shall begin upon execution and the Period of Performance for project work shall end on March 31 , 2008 , The Administrative Period of Performance shall end on February 14 , 2014 , 3 , The Revised Attachment A, Budget and Scope or Work to the Agreement is hereby deleted in its entirety , and the 2" Revised Attachment A, Budget and Scope of Work to this Modification , which is attached hereto and incorporated herein by reference , is substituted in its place and stead . 4 . All provisions of the Agreement being modified and any attachments in conflict with this Modification shall be and are hereby changed to conform with this Modification , effective on the date of execution of this Modification by both parties . 5 . All provisions not in conflict with this Modification remain in full force and effect , and are to be performed at the level specified in the Agreement . 6 . Quarterly Reports are due to the Division no later than 15 days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close-out report . The ending dates for each quarter of the program year are March 31 , June 30 , September 30 and December 31 . 1 . IN WITNESS WHEREOF , the parties hereto have executed this Modification as of the dates set out below . RECI NT : INDIAN RIVER COUNTY , .,xy By : oJ� Peter D . O ' Bryan , Chairman December 3 , 2013 s4�Ooq'Y �� • .�y��oe RN fR C00N •' nnnxa is u nnmoan STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT By : Miles E _ Anderson , fnr Name and Title : Bryan W . Koonn,, Director Date : APPROVED AS AN GA SU I N Y BY WILLIAM K. DEBRAAL DEPUTY COUNTY ATTORNEY Attachment A ( 2nd Revision ) Budget and Scope of Work As a Hazard Mitigation Grant Program project , the Recipient , Indian River County , proposes to improve the drainage of Rockridge Subdivision located south of 17th Street Bridge between Indian River Boulevard (facing the Indian River Lagoon) and 6th Avenue , in Vero Beach , Florida . A Phase I study will be conducted to determine modifications needed to improve and upgrade the existing drainage system . These improvements include the installation of weirs , titling gates and jersey barriers installed at the in inlets or overflows in the subdivision . The completed construction project will provide protection against a 25-year storm event and reduce repetitive flood loss to properties . Phase I will provide funding for completion of design , permitting and geotechnical surveying process for this proposal . The Phase I deliverables should : • Have an engineer' s plan that clearly shows the engineer' s estimate of the pre and post- mitigation effects of the proposed project and the relationship of the damages to be mitigated (commensurate with the level of funding requested ) . This includes , but is not limited to , the existing and proposed hydrology and hydraulics for the level of event being mitigated . • Demonstrate mitigation effectiveness , in part , by showing the physical location (s) and elevation ( s) of the infrastructure/structures that is being damaged and the Federal Emergency Management Agency ( FEMA) Special Flood Hazard Areas on the same plan . • Meet all required environmental laws and policies . All environmental permits and approvals/concurrences must be obtained . A public notice must be published to notify interested parties of the proposed activity . Notices must be published in a manner that anyone that may be affected or interested in this project has access to the posting . The comment period expired and all comments addressed prior to initiating any construction activities . • Refine the cost estimate . A new Benefit Cost Analysis will be performed using the revised information . • Provide a set of Community Approved , State reviewed construction plans (sealed ) for review and comment including milestones and timelines for completion of the final phase of the project and bid documents/award . Phase I of this project is approved with the condition that the above list of deliverables will be submitted for review and approval by the State and FEMA before Phase II is considered . No construction work may begin until Phase II is approved . This is FEMA project 1545-59 -R, funded under 1545- DR . FL . i The Period of Performance for this project ends on March 31 , 2008 with an Administrative Period of Performance of February 14 , 2014 . Work Schedule Survey : 3 Months Engineering and Design : 2 Months In House Meetings and Reviews : 2 Months Bids : 2 Months Permitting : 3 Months Total Period of Performance : 12 Months Line Item Budget* Project Cost Federal Share Local Share Subcontract for Phase I Survey , Design/Engineering Feasibility Study : $424 , 296 . 00 $318 , 222 . 00 $ 1065074 . 00 Sub =Total : $424 , 296 . 00 $ 3187222 . 00 $ 106 , 074 . 00 Administrative Cost : $ 0 . 00 $ 91414 . 00 $ 0 . 00 Total : $424 , 296 . 00 $327 , 636 . 00 $ 106 , 074 . 00 * Any line item amount in this Budget may be increased or decreased 10% or less without an amendment to this Agreement being required, so long as the overall amount of the funds obligated under this Agreement is not increased. Funding Summary Federal Share : $3187222 . 00 (75 % ) Local Share : $ 106 , 074 . 00 (25% ) Total Project Cost: $424 , 296 . 00 ( 100% ) Recipient Administrative Allowance up to $9 , 414 . 00 . ,