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Home My WebLink About2010-164 0 ? � � � / to v 1J • 6 - cl � C� IU - Icy WORK ORDER NUMBER 29 This Work Order Number 29 is entered into as of this 6 day of July 2010 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of August 10 , 2004 and amended July 24 , 2007 ( as so amended , the "Agreement" ) , by and between Indian River County Board of County Commissioners ( " COUNTY" ) on the same terms as the existing Agreement , as extended , between the Indian River County Solid Waste Disposal District , a dependent special district of Indian River County , Florida , ( " DISTRICT" ) and Geosyntec , Inc . , a Florida corporation ( " CONSULTANT" ) . The COUNTY has selected the Consultant to perform the professional services set forth on Attachment A , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Attachment B , attached to this Work Order and made a part hereof by this reference . The Consultant will perform the professional services within the Schedule more particularly set forth in Attachment A , attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement . Pursuant to paragraph 1 . 4 of the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULTANT GEOSYNTEC CONSULTANTS , INC . INDIAN RIVER COUNTY ee 6 rim Issa°°° By : • •. 2�• y : - - - Thomas A. Peel , Ph . D . , Ser • resid '•.��0 Peter D . O ' Bryan, Chair mdd a � * ° Attest : K . B �- lerk of Court Ily • sy •' �° uty Clerk ° "•oq • •�o� A proved : " loan °" "°'aop oeph A . acrd , County Admini rator Ap roved as to form and legal sufficiency : County Attorney ATTACHMENT A PROFESSIONAL SERVICES engineers I scientists I innovators Holsb 9515 Pensacola, rry Road, Suite 4 Geosyntec " Pensacola, Florida 32534 PH 850 .477. 6547 FAX 850.477.6707 Consultants www .geosyntce. Coin 23 June 2010 Mr. Himanshu H . Mehta, P .E . Managing Director Solid Waste Disposal District Indian River County 1325 74th Avenue SW Vero Beach , Florida 32968 Subject: Proposal to Provide One Year of Groundwater Monitoring and Reporting and FDEP Meeting Attendance Former South Gifford Road Landfill Vero Beach, Indian River County, Florida Dear Mr . Mehta : Geosyntec Consultants (Geosyntec) is pleased to submit this letter proposal to the Indian River County (IRC) Solid Waste Disposal District (SWDD) to provide professional services associated with continued implementation of the groundwater monitoring for the chlorinated volatile organic compound (CVOC ) plume at the Former South Gifford Road Landfill located in Vero Beach , Indian River County, Florida . This fee proposal is based on correspondence with the Florida Department of Environmental Protection (FDEP) , discussions with IRC , and the FDEP- approved Remedial Action Plan (RAP) and associated addendums . This proposed scope of work is a continuation of groundwater monitoring activities that are required by FDEP and that have been ongoing at the site since 2002 . As requested by IRC , this fee proposal includes budget to complete two semi - annual monitoring and reporting events for the plume monitoring well network and to participate in one meeting with the FDEP . Geosyntec has prepared this proposal (professional services as Exhibit 1 ) as Work Order No . 29 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec , dated 10 August 2004 , and amended effective 24 July 2007 . The remainder of this letter provides an overview of the project background , a description of the proposed scope of work, a budget estimate, and a discussion of the schedule for accomplishment of the work described herein . PROJECT BACKGROUND As part of the long-term monitoring activities for the identified CVOC plume associated with the South Gifford Road Landfill , a network of monitoring wells will require sampling on an annual or semi -annual basis to : (i) confirm that the CVOC plume is not migrating by monitoring the XR 101 50\XR1 00 1 6rev . docx engineers I Scientists I innovators Mr. Himanshu H . Mehta, P .E . 23 June 2010 Page 2 lateral and vertical extent ; ( ii ) evaluate the impact of source remediation to assess CVOC plume centerline concentrations over time ; and ( iii ) assess the impact of biological and physical natural attenuation processes on CVOC plume degradation . Based on the data presented in the semi - annual groundwater monitoring reports for the plume monitoring network, Geosyntec recommended reduced sampling frequency for some of the plume monitoring network wells . The scope of work discussed herein is based on assumed approval of these recommendations ( i . e . , removal of shallow wells from the groundwater monitoring network and decreased sampling frequency in some other monitoring wells) . PROPOSED SCOPE OF WORK The proposed scope of work consists of semi - annual groundwater monitoring and reporting activities to be performed on behalf of IRC SWDD at the Former South Gifford Road Landfill . For the purpose of budgeting , the scope of work has been divided into the following four main phases : • Phase 1 — Project Management; • Phase 2 —Meetings/Response to Comments ; • Phase 3 — Field Activities ; and 0 Phase 4 — Data Evaluation and Semi -Annual Reporting . The remainder of this section presents a general description of the activities to be performed in each phase . Phase 1 — Prosect Management Under this task, Geosyntec will perform project planning and management responsibilities , such as correspondence with IRC SWDD and FDEP, invoice review, project coordination , and project administration . The budget includes two hours per month for the project manager over a 12 - month project duration . In addition , one hour per sampling event has been included for the associate- in - charge . Phase 2 — Meetings/Response to Comments Under this task, Geosyntec has included budget for preparation and attendance (by two Geosyntec personnel) at one meeting with IRC and /or FDEP, as needed . The budget includes 20 hours for preparation for and attendance at the meeting for the project manager and 12 hours for these activities for the associate-in - charge . Under this task, Geosyntec will also provide a brief response to FDEP comments dated 24 May 2010 . XR1015MR10016rev .docx engineers I scientists I innovators Mr. Himanshu H. Mehta, P . E . 23 June 2010 Page 3 Task 3 — Field Activities Under this task, Geosyntec will perform all field activities related to the plume groundwater monitoring, as discussed herein . The field activities will include field preparation , groundwater sampling, and water level measurements . Field preparation activities will include scheduling and staffing, subcontracting, field equipment preparation , and notifying FDEP of the field schedule . In addition, we will coordinate with Environmental Conservation Laboratories , Inc . (ENCO), the analytical laboratory contracted with IRC , regarding laboratory analyses required by FDEP . Geosyntec will perform the groundwater sampling activities associated with the CVOC plume monitoring wells . Groundwater sampling activities will be executed using a two -person sampling crew and will be performed in general accordance with the FDEP Standard Operating Procedures ( SOPs) . The proposed annual field event will be conducted in summer 2010 (tentatively in July) and will include sampling of 76 monitoring wells . The proposed semi - annual field event will be conducted in winter 2010 (tentatively in December) and will include sampling of 22 monitoring wells . The annual and semi -annual field events are budgeted to be completed within approximately seven days and two days, respectively . Consistent field documentation and field protocols will be utilized to develop reliable data to support the natural attenuation of the groundwater plume . It is anticipated that purge water (IDW) will be treated in the existing air stripper sump and discharged to the sanitary sewer following treatment . No costs are included herein for IDW disposal . Geosyntec will conduct a complete round of groundwater level measurements coincident with each semi -annual groundwater sampling event . Depth to groundwater measurements will be recorded to the nearest 0 . 01 - ft in each monitoring well , including existing monitoring wells and applicable City of Vero Beach wells (assumed up to 82 wells) . Task 4 — Data Evaluation and Semi-Annual Reporting Under this task, Geosyntec will perform data evaluation activities for the CVOC plume monitoring reporting and prepare semi - annual reports for submittal to FDEP . Data evaluation activities will include database management, data evaluation and screening, geographical information systems (GIS ) figure preparation , time trend analyses, and/or statistical data analyses . The results of groundwater sampling associated with the CVOC plume monitoring will be presented in a report supported by attachments containing Chain -of- Custody sheets , field notes and observations, water sampling logs , maps , graphs, analytical results , and any other applicable materials . The draft reports will be submitted to IRC SWDD for review prior to submittal to FDEP . Each final semi - annual report will be signed and sealed by a Florida registered professional engineer or geologist . XR 10 1 50\XR1 001 6rev. docx erlgiiieers I sc:ierttists I inncivators Mr. Himanshu H. Mehta, P . E . 23 June 2010 Page 4 SCHEDULE Geosyntec will conduct the groundwater monitoring and reporting activities on a semi - annual basis as described herein . The semi -annual groundwater monitoring events will be conducted tentatively in July and December 2010 . BUDGET ESTIMATE A budget estimate for the scope of work outlined in Phases 1 through 4 of this proposal is summarized in the following table , and a detailed budget estimate is provided as Exhibit 1 . The budget estimate presented in this proposal is based on Geosyntec ' s understanding of the project requirements, our experience gained from executing similar tasks for SWDD since 2002 at the site , and experience with groundwater monitoring and reporting activities at similar facilities . Geosyntec will not exceed the budget estimate without prior approval and written authorization from IRC SWDD . Phase 1 — Project Management $4 , 830 Phase 2 — Meetings/Response to Comments $ 8 , 108 Phase 3 — Field Activities $295404 Phase 4 — Data Evaluation and Semi -Annual Reporting $25 , 021 TOTAL $679363 CLOSURE Geosyntec appreciates this opportunity to offer our services . If this proposal is acceptable , please indicate your agreement by signing the attached work authorization , which references this proposal . Please return one signed work authorization to Ms . Johnson ' s attention . Please call either of the undersigned with questions you may have as you review this proposal . Sincerely, � r eJohnso'n ,)P . Senior Hydrogeologist times l ar g�nbach , P . E . Associate Attachments XR l 0150\XR 10016rev. do cx engineers I scietitists ( it' llov tors EXTHHBIT 1 BUDGET ESTIMATE engineers I scientists I innovators Table 1 BUDGET ESTIMATE ONE YEAR OF GROUNDWATER MONITORING AND REPORTING SOUTH GIFFORD ROAD LANDFILL PHASE 1 : Project Management ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A. Prof8ssio al Services a . Principal hr $ 195 . 67 0 $0 b . Associate hr $ 185 . 32 4 $741 c . Senior Project Geologist hr $ 165 . 07 18 $2, 971 d. Project Engineer hr $ 129 . 12 0 $0 e . Engineer hr $ 112 .49 0 $0 f. Senior Staff Geologist hr $ 100 . 16 0 $0 g. Staff Engineer hr $84 .24 0 $0 Subtotal Professional Services $3,713 B:dtTechnical/Adininistrative Services k a. Site Manager/Construction Manager lir $ 98 . 56 0 $0 b . Senior Engineering Technician hr $73 . 88 0 $0 c. Designer/GIS hr $ 119. 39 0 $0 d. Drafter/CADD Operator hr $72 . 79 0 $0 e . Technical/Administrative Assistant hr $81 . 39 12 $977 f. Technical Word Processor hr $83 . 08 0 $0 g. Clerical hr $49 . 96 0 $0 Subtotal Technical/Administrative Services $977 C. 'Reim bursables a. Lodging day $ 89 0 $0 b. Per Diem day $51 0 1 $0 c . Communications Fee 3 % labor 0 . 03 409 $ 141 d . CADD Computer System hr $ 15 0 $0 e . Vehicle Rental day $75 0 $ 0 f. 8 . 5 "x11 " Photocopies each $0 . 12 0 $ 0 g. Second Day Letter each $6 0 $0 Subtotal Reimbursable $ 141 v '` " TOTAL ESTIMATED BUDGET : PHASE 1 $4,830 "e XR07014/XR10016rev.xlsx Geosyntec Consultants Table 2 BUDGET ESTIMATE ONE YEAR OF GROUNDWATER MONITORING AND REPORTING SOUTH GIFFORD ROAD LANDFILL PHASE 2 : Meetin s/Res onse to Comments ITEM BASIS RATE QUANTITY ESTIMATED BUDGET A:,! Professional Services , a. Principal hr $ 195 . 67 0 $0 b . Associate hr $185 . 32 12 $2,224 c. Senior Project Geologist hr $ 165 . 07 24 $3 ,962 d. Project Engineer hr $ 129 . 12 0 $0 e. Engineer hr $ 112 .49 0 $0 f. Senior Staff Geologist hr $ 100 . 16 8 $801 g. Staff Engineer hr $ 84 . 24 0 $0 Subtotal Professional Services $6,987 B�Technical/Administrative Services a. Site Manager/Construction Manager hr $98 . 56 0 $0 b . Senior Engineering Technician hr $73 . 88 0 $0 c. Designer/GIS hr $ 119. 39 6 $716 d . Drafter/CADD Operator hr $72 . 79 0 $0 e. Technical/Administrative Assistant hr $ 81 .39 1 $ 81 f. Technical Word Processor hr $83 . 08 0 $0 g. Clerical hr $49 . 96 0 $0 Subtotal Technical/Administrative Service $798 t Vie: C:VReimbursables , Po a. Lodging day $ 89 0 $ 0 b . Per Diem day $51 0 $0 C. Communications Fee 3 % labor 0 . 03 7,785 $234 d . CADD Computer System hr $ 15 6 $90 e . Vehicle Rental day $75 0 $0 f. 8 .5 "x11 " Photocopies each $ 0 . 12 0 $ 0 g. Second Day Letter each $6 0 $ 0 Subtotal Reimbursable $324 TOTAL ESTIMATED BUDGET : PHASE 2 $8,108 n XR07014/XR10016rev.xlsx Geosyntec Consultants Table 3 BUDGET ESTIMATE ONE YEAR OF GROUNDWATER MONITORING AND REPORTING SOUTH GIFFORD ROAD LANDFILL PHASE 3 : Field Activities ESTIMATED ITEM BASIS RATE QUANTITY BUDGET Professional Services a. Principal hr $ 195 . 67 0 $ 0 b . Associate hr $ 185 . 32 2 $371 c . Senior Project Geologist hr $ 165 . 07 4 $660 d. Project Engineer hr $ 129 . 12 0 $ 0 e . Engineer hr $ 112 .49 0 $0 f. Senior Staff Geologist hr $ 100 . 16 110 $ 11 ,018 g . Staff Engineer hr $84 .24 0 $0 Subtotal Professional Services $ 12,049 B. Tecbuical/Adrd nistrative Services �,. �.. Aw a. Site Manager/Construction Manager hr $98 . 56 110 $ 105842 b . Senior Engineering Technician hr $73 . 88 0 $0 c. Designer/GIS hr $ 119 . 39 0 $ 0 d . Drafter/CADD Operator hr $ 72 . 79 0 $0 e . Technical/Administrative Assistant ' hr $ 81 . 39 0 $0 f Technical Word Processor hr $ 83 . 08 0 $ 0 g . Clerical hr $49 .96 0 $0 h . Clerical hr $42 0 $ 0 Subtotal Technical/Administrative Services $ 109842 C." Reimbui�sables ' a. Lodging day $ 89 10 $ 890 b. Per Diem day $ 51 20 $ 15020 c . Communications Fee 3 % labor 0 . 03 $225890 $687 d. CADD Computer System hr $ 15 0 $0 e . Vehicle Rental day $75 10 $ 750 f. 8 . 5 "x11 " Photocopies each $0 . 12 100 1 $ 12 g. Overnight Cooler each $95 2 $ 190 h . Groundwater Sampling Kit day $275 10 $23750 i . Water Level Measurement Kit day $ 53 . 75 2 $ 108 j . Equipment Shipping each $ 54 2 $ 108 Subtotal Reimbursables $65514 e TOTAL ESTIMATED, BUDGET : PHASE+3 ' $29,404 • 1��; . t ' TOTAL ESTIMATED BUDGET PEItEVEN $14,702` �". E ' Notes : 1 . Groundwater Sampling Kit includes : water level indicator, oil/water probe, peristaltic or bladder pump, multi-meter (pH , temperature, conductivity, turbidity, dissolved oxygen, and oxidation reduction potential ), tubing, and miscellaneous supplies . 2 . Water Level Measurement Kit includes : water level indicator and miscellaneous field supplies. XR07014/XR10016rev.xlsx Geosyntee Consultants Table 4 BUDGET ESTIMATE ONE YEAR OF GROUNDWATER MONITORING AND REPORTING SOUTH GIFFORD ROAD LANDFILL PHSAE 4 : Data Evaluation and Semi=Annual Reporting ITEM BASIS RATEQUANTITY ESTIMATED BUDGET A. : Professionals Services v a. Principal hr $ 195 .67 0 $ 0 b . Associate hr $ 185 .32 6 $ 1 , 112 c . Senior Project Geologist hr $ 165 .07 32 $5 ,282 d . Project Engineer hr 1 $ 129 . 12 0 $0 e . Engineer hr $ 112 .49 0 $ 0 f. Senior Staff Geologist hr $ 100 . 16 120 $ 12 ,019 g . Staff Engineer hr $ 84 .24 0 $ 0 Subtotal Professional Services $189413 B ; TechniciUAdministrative Services a. Site Manager/Construction Manager hr $98 . 56 0 $ 0 b . Senior Engineering Technician hr $ 73 . 88 0 $0 c . Designer/GIS hr $ 119 .39 0 $ 0 d . Drafter/CADD Operator hr $ 72 . 79 48 $3 ,494 e . Technical/Administrative Assistant hr $ 81 . 39 8 $ 651 f. Technical Word Processor hr $ 83 . 08 0 $0 g . Clerical hr $49 . 96 8 $400 Subtotal Technical/Administrative Services $49545 C. - Reimbursables a. Lodging day $ 89 0 $0 b . Per Diem day $ 51 0 $0 c . Communications Fee 3 % labor 0 . 03 $22,958 $ 689 d . CADD Computer System hr $ 15 56 $ 840 e . Vehicle Rental day $75 2 $ 150 f. 8 . 5 " x11 " Photocopies each $ 0 . 12 2,000 $240 g . CADD Photocopies each $ 3 48 $ 144 Subtotal Reimbursables $29063 , G TOTAL ESTIMATED BUDGET : PHASE 4 ;. $25;021 TOTAL ESTIMATED BUDGET PER REPORT XR07014/XR 100 1 6rev .xlsx Geosyntec Consultants ATTACHMENT B FEE SC EDULE engi�iieers I as(vientists I innovators s Exhibit 2 Geosyntec Consultants 2009 Bill Rates Labor Classification Bill Rate Clerical $49 . 96 Administrative Assistant $ 81 . 39 Technical Word Processor $ 83 . 08 Drafter/CARD Operator/Artist $ 72 . 79 Senior Drafter/ Senior CADD Operator $ 117 . 10 Designer $ 119 . 39 Engineering Technician $ 56 . 86 Senior Engineering Technician $ 73 . 88 Field Manager $ 86 . 22 Site Manager $ 98 . 56 Field Superintendent $ 102 . 54 Staff Professional $ 84 . 24 Senior Staff Professional $ 100 . 16 Professional $ 112 . 49 Project Professional $ 129 . 12 Senior Professional $ 163 . 07 Associate $ 185 . 32 Principal $ 195 . 67 General Direct Expenses At Cost Subcontract Services Cost Plus 7 % Communications Fee 3 % of Professional Fees Specialized Computer Applications $ 15 per hour Photocopies $ 0 . 12 per page Effective 1 August 2008 and each year thereafter the bill rates stated above will be adjusted based on the prior twelve month Consumer Price Index for all south urban consumers . IRC 2009 Rates