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HomeMy WebLinkAbout2013-168 WORK ORDER NUMBER GFA = 3 GEOTECHNICAL SERVICES FOR PC SOUTH This Work Order Number GFA-3 is entered into as of this 10th day of September , 2013 , pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of March 2 , 2010 ( "Agreement' ) , by and between Indian River County , a political subdivision of the State of Florida (" COUNTY" ) and GFA International , Inc . (formerly AM Engineering & Testing , Inc . ) (" CONSULTANT") . The COUNTY has selected the CONSULTANT to perform the professional services set forth in Part 1 of this Work Order . The professional services will be performed by the CONSULTANT for the fee schedule set forth in Part 2 of this Work Order . The CONSULTANT will perform the professional services within the timeframe more particularly set forth in Part 3 of this Work Order. All Work shall be in accordance with the terms and provisions set forth in the Agreement . Pursuant to the Agreement , nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULTANT BOARD OF COUNTY COMMISSIONERS GFA INTERNATIONAL , INC . OF INDIAN RIVER COUNTY B MISS o'F "4•, By > A • 9s '° s J sep E . Flescher, Chairman � Title : U : aAttest : Jeffrey R . Smith , Clerk of Court and _o = Comptroller •,; • ;�; . it :��' ✓^�gNN1VER ' 6'Y' yDepu y Clerk Approved : seph AlBaird , County Administrator ke d aXsto for d e ufficiency : William K . Debraal , Deputy County Attorney 1 Mpublic works\keithm\stormwater projects\pc south construction\work orders\gfa , inc\work order gfa-3 .doc WORK ORDER NUMBER GFA -3 GEOTECHNICAL SERVICES FOR PC SOUTH PART I - SCOPE OF WORK The COUNTY has requested that the CONSULTANT provide construction materials testing services for the PC South Algal Nutrient Removal Facility project . The Work is more particularly described on Attachment 1 . PART 2 - COMPENSATION A . COMPENSATION - The COUNTY agrees to pay and the CONSULTANT agrees to accept , a not-to-exceed fee of $ 47 , 850 for services rendered according to Part 1 of this Work Order . Additional services shall be performed at the unit rates as set forth in the Agreement . B . PARTIAL PAYMENTS - The COUNTY shall make monthly partial payments to the CONSULTANT for all authorized work pertaining directly to this project performed during the previous calendar month . The CONSULTANT shall submit invoices monthly for services performed and expenses incurred pursuant to this Agreement during the prior month . The CONSULTANT shall submit duly certified invoices in duplicate to the Director of the Public Works Department . For lump sum line items , the amount submitted shall be the prorated amount due for all work performed to date under this phase , determined by applying the percentage of the work completed as certified by the CONSULTANT , to the total due for this phase of the work . For time and material line items , the amount submitted shall be based on the actual hours worked and expenses incurred for the billing period . The amount of the partial payment due the CONSULTANT for the work performed to date under these phases shall be an amount calculated in accordance with the previous paragraph , less ten percent ( 10 % ) of the invoice amount thus determined , which shall be withheld by the COUNTY as retainage , and less previous payments . Per F . S . 218 . 74 (2 ) , the COUNTY will pay approved invoices on or before the forty-fifth day after the COUNTY receives the CONSULTANT' s invoice . Per F . S . 218 . 74 (2 ) , the ten percent ( 10 % ) retainage withheld shall be paid in full to the CONSULTANT by the COUNTY , on or before the forty-fifth day after the date of final acceptance of the Work by the Public Works Director . PART 3 - TIME FOR COMPLETION Complete each Work phase within the time requested by the COUNTY to prevent delay of the construction project . ** END OF WORK ORDER GFA-3 ** Page 2 of 2 FAPublic Works\KeithM\Stormwater Projects\PC South Construction\Work Orders\GFA, Inc\Work Order GFA-3 .doc Florida 's Leading Engineering Source Enviromrental Geotechnical Gonstruotion Materials Testing Threshold $ Special inspections Pr -^te Pro,,- or S. '+;ics & ccd ' A110* July 5 , 2013 ATTACHMENT NO . 1 � Indian River County Attention : Keith McCully 1801 27th Street , Building "A" Vero Beach , FL 32960 Phone : (772 ) 226 - 1268 Email : kmccully(a) ircgov . com Subject : Constructional Materials Testing Proposal P . C . South Algal Nutrient Removal Facility 1225 SW 51h Street Vero Beach , Florida Indian River County GFA Proposal No . 13 - 1437 . 00 Dear Mr . McCully , GFA International , Inc . ( GFA) appreciates the opportunity to become a part of your project team . Our professional engineers , geologists , and operations staff are dedicated to making this project a success , both on schedule and within budget . We are proud of our commitment to maintaining the highest levels of customer service and client satisfaction , and respectfully submit the following for your consideration . It is the understanding of GFA that this project will consist of the construction of access roads and driveways , concrete work pads , pumping facilities , force mains , concrete algal growth floway , influent and effluent flow control structures , harvest structure , harvest pond , control buildings , pole barn , stormwater collection and treatment system , polishing pond , artificial wetland , 10-mgd pumping station , and connection to a 24 " influent force main and a 12 " influent force main . SCOPE OF SERVICES 1 . Construction Materials Testing Services 1 . CONSTRUCTION MATERIALS TESTING SERVICES The services described herein will be performed as required by the construction documents and local jurisdictions . Please note that the overall cost of construction quality control programs is dependent upon the contractor' s scheduling , weather and other factors beyond our control . In general , the scope of services will consist of the following : 1 . 1 Laboratory Soil Testing OFFICES THROUGHOUT FLORIDA 521 NW Enterprise Drive Port St. Lucie , Florida 34986 • ( 772) 924. 3575 0 (772) 924. 3580 (fax) WWW .team9fa , com P. C. South Algal Nutrient Removal Facility 1225 SW 5th Street Vero Beach, FL Indian River County Page 2 of 7 Proposal No. 13- 143 7. 00 Laboratory soil testing will be required to identify the properties and suitability of the soil to be used at the site . Proctor tests will be required to obtain material ' s maximum density and optimum moisture content , which would be used to verify that the degree of compaction in the field is achieved . 1 . 2 Field Density/Moisture Testing GFA will provide a field technician to test the in - place density of the compacted fills . For this testing , GFA will use the Nuclear Method (ASTM D2922 ) in the field , which will be correlated with the corresponding laboratory proctor compaction tests . 1 . 3 Cast- in - Place Concrete GFA will provide an ACI - certified technician to test the concrete delivered to the site . In accordance with the project specifications , the technician will mold a set of five compression cylinders per ASTM C - 31 for every 50 cubic yards or fraction thereof placed per day . GFA will also determine the slump and temperature of the concrete each time a set of cylinders are cast The cylinders will be cured in the laboratory , with one cylinder tested at seven days and three at 28 days . GFA can also assist in evaluating mix submittals and provide laboratory verifications , if necessary , although fees for this service are not included herein . 1 . 4 Schedule of Fees The actual cost of our services will be highly dependent on the construction schedule . As we have not been provided with a precise construction schedule , it is not possible to make a precise estimate of the manpower and testing requirements . Therefore , GFA proposes to provide its services on a unit cost basis ; based on the actual work performed and the unit fees shown on the attached Schedule of Fees . For your budget purposes , GFA has estimated quantities for these services based upon the anticipated scope of work . The unit rates and/or hourly rates do not include any overtime work . Overtime work (scheduled for before 7 : 00 AM or going past 4 : 00 PM Monday through Friday , more than 8 hours in one day , more than 40 hours in one week , or anytime on Saturdays , Sundays , or Holidays) , will be charged at the standard rate times 1 . 5 . Technician Time will be charged in the event that the Contractor' s work is not ready for testing /inspection upon arrival of GFA' s representative , or if our minimum testing frequencies specified herein cannot be achieved . P, C. South Algal Nutrient Removal Facility 1225 SW 5' Street Vero Beach, FL Indian River County Page 3 of 7 Proposal No. 13- 1437. 00 Flow Slab Sub rade , Embarkment Proofrolling & Ditchback Fill Densities $ 20 . 00 Each 730 $ 14 , 600 . 00 Total : $ 14 , 600 . 00 Pavement Area Soils Base Density $ 20 . 00 Each 6 $ 120 . 00 Stabilized Sub rade Pavement Density $ 20 . 00 Each 26 $ 520 . 00 Stabilized Sub rade Limerock Bearing Ratio ( LBR ) $ 20 . 00 Each 6 $ 120 . 00 Total : $760 . 00 Underground Utilities Below Pavement Storm Drain Backfill Density $ 20 . 00 Each 85 $ 1 , 700 . 00 Pond Backfill $ 20 . 00 Each 80 $ 11600 . 00 Total : $ 3 , 300 . 00 Building Footings , Pum station , Effluente Density $20 . 00 Each 1 120 $21400 . 00 Total : $2 , 400 . 00 Proctors Soil Proctor $ 75 . 00 Each 6 $450 . 00 Soil Classification I $ 90 . 00 Each 1 1 $ 90 . 00 Total : $ 540 . 00 Concrete Testin Test Cylinders in Buildin $ 70 . 00 Set 180 $ 12 , 600 . 00 Air Content $ 20 . 00 Set L1801 $ 3 , 600 . 00Unit Wei ht $ 20 . 00 Set $ 3 , 600 . 00 Total : $ 191800 . 00 Technician Time1 $ 45 , 001 Hour 1 110 $4 , 950 . 00 Total : $4 , 950 . 00 Engineering Review of Test Results Review of Test Results by Professional Engineer $ 125 . 00 Hour 12 $ 11500 . 00 Total : $ 1 , 500 . 00 ESTIMATED CONSTRUCTION MATERIALS TESTING BUDGET : $47 , 850 .00 *Minimum 4 tests per trip per hour * *Minimum 1 set per hour per trip ***A concrete cylinder pick-up fess of $25. 00/trip will be charge of no other work is schedule at the time of cylinders picked up. A typed report , signed and sealed by a State of Florida Registered Professional Engineer will be provided . In accordance with Florida Statues Chapter 471 and the rules of the Florida Board of Professional Engineers ( Chapter 61G15 ) , a Professional Engineer is required to perform a thorough review of each report before affixing his seal and signing for certification for each report' s validity , therefore a 5 % fee will apply against all invoiced amounts . Please note that GFA' s services do not include supervision or direction of the actual work . Also , be aware that neither the presence of our field representative nor the observation and testing by our firm shall imply GFA' s responsibility for defects P. C. South Algal Nutrient Removal Facility 1225 SW Stn Street Vero Beach, FL Indian River County Page 4 of 7 Proposal No. 13- 143 7. 00 discovered in the construction work . It is understood that GFA will not be responsible for job or site safety on this project . Job site safety will be the sole responsibility of the contractor . In this proposal the words " inspection " and "verify" are used to mean observation of the work and the conducting of tests by GFA to determine substantial compliance with plans , specifications and design concepts . CONDITIONS AND QUALIFICATIONS These services include an engineering technician or inspector, field sampling , travel , test equipment and a typed report signed and sealed by a State of Florida Registered Professional Engineer . The rates for professional engineering services apply to report review , site visits and meetings , consultations , engineering letters , and letters of intent and certification . Please note that the overall cost of construction quality control programs is dependent upon the contractor' s scheduling , weather and other factors beyond our control . However , you will only be invoiced for services rendered . Hourly rates will be charged in half hour increments with fractions of an hour rounded up to the next full half hour . All hourly labor rates are portal to portal . are C . O . D . ( credit cards are accepted ) unless a credit a een approved or credit has been previously establis is established , our terms will be net -30 days . All GF s e paid in full , including final letter , prior to delivery of any V 11 Mimi Af The pricing contained herein is subject to change if this proposal is not authorized within 90 days from the date of this proposal . If more than 90 days have passed since the date of this proposal , please contact us for an updated proposal . Additional items not listed in this proposal will be quoted upon request . Reports will be distributed promptly to a maximum of three ( 3) interested parties without charge ( Ex : Building Department , Owner , architect and Contractor) . Additional reports will be billed at 1 % of the monthly invoice for each additional party . All GFA services must be paid in full , including final letter , prior to delivery of any Final Letters of Compliance . AUTHORIZATION All services will be conducted in accordance with this proposal and attached Terms and Conditions . To initiate services , please complete and return the included Proposal Acceptance Agreement form . The Terms and Conditions are part of this 6 FP PO C. South Algal Nutrient Removal Facility 1225 SW 5`h Street Vero Beach, FL Page 5 of 7 Indian River County Proposal No. 13- 1437. 00 agreement . The signed proposal acceptance agreement form must be received by GFA via fax or email prior to any work being performed , and an original copy must be received before completed reports can be distributed . CL_ GFA appreciates the opportunity to submit this proposal , and looks forward to working with you as a member of the project team . Please contact the undersigned at (772 ) 924. 3575 if you have any questions or comments . From our TEAM to yours , GFA International , Inc . CA#4930 Anthony Macaluso Branch Manager Attachments: Proposal Acceptance Agreement " Exhibit A" Terms and Conditions Fresh Market at Fisherman 's Wharf - Shell Page 6 of 7 311 East Indiantown Road, Jupiter, Florida Proposal No, 13- 1437. 00 PROPOSAL ACCEPTANCE AGREEMENT GFA International, Inc. Construction Materials Testing Services 3 Description of Services : Project Name : PC South Algal Nutrient Fscility Project Location : Vero Beach , Indian River County , Florida 13- 1437 . 00 GFA Proposal No. : July 5 , 2013 Proposal Date : APPROVAL & PAYMENT OF CHARGES : Invoices will be charged and mailed to the account of: Firm : FED ID#: Attention : Address : Telephone : Fax: AUTHORIZED SIGNATURE : PRINTED NAME & TITLE : DATE ACCEPTED : (See below for service line acceptance) =SERVICESEPTED : MATERIALS TESTING Initial each acce ted service line PAYMENT TERMS : Invoices for completed work will be issued every month for continuous or extended projects unless otherwise agreed . EIIIII PROPERTY OWNER IDENTIFICATION : ( If other than above) Name : Address : Telephone : Fax: GFA International (GFA) reserves the right to withhold all reports until such time as we receive a signed Proposal Acceptance Agreement or other written authorization referencing this in its entirety . This AGREEMENT, the proposal and terms and conditions constitute the entire agreement between the client and GFA, and supersede all prior written or oral understanding . Please note that pricing is valid for a period of ninety (90) days from proposal date . The above signed , having full legal authority to bind the Client identified in the foregoing Proposal Agreement, has read the foregoing Proposal Agreement and hereby agrees to all of the terms and conditions contained in GFA' s Standard Terms and Conditions attached hereto as Exhibit "A" which are incorporated herein by reference as a fundamental / �� Fresh Market at Fisherman 's Wharf - Shell Page 7 of 7 311 East Indiantown Road, Jupiter, Florida Proposal No. 134437. 00 1 WIN . III and material part of the Proposal Agreement. The Client agrees and understands that GFA' s Standard Terms and Conditions have been established in large measure to allocate certain risks between Client and GFA, and GFA will not initiate service without Client' s execution below agreeing to the terms of the Proposal Agreement and the Standard Terms and Conditions and other terms and conditions set forth in this Agreement . � �A