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Home My WebLink About2010-1600'7 / o ea /, Z� tA a010 - 16L) WORK ORDER NUMBER 3 MONITORING AND REPORTING SERVICES FOR 319(h) GRANT FOR EGRET MARSH STORMWATER PARK This Work Order Number 3 is entered into as of this 6th day of July , 2010, pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of March 15, 2005 ("Agreement"), by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and Hydromentia, Inc. ("CONSULTANT"). The COUNTY has selected the CONSULTANT to perform the professional services set forth on Attachment 1, attached to this Work Order and made part hereof by this reference. The professional services will be performed by the CONSULTANT for the fee schedule set forth in Attachment 2, attached to this Work Order and made a part hereof by this reference. The CONSULTANT will perform the professional services within the timeframe more particularly set forth in Attachment 3, attached to this Work Order and made a part hereof by this reference, all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT HYDROMENTIA, INC. By: Title: o �� •,640660„u as C� ZAM VO' •••l4'A. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY k Py 68 5�p°deter D. O'Bryan, ChairriAn '•F9 9 :N e Attodt: J.K. Barton, Clerk of Court a O • 0 erk proved: eph A(. Baird, County Adr%inistrator Approved as tQ form qn4 Ipqal 15i4iciency: illiam K. Debraal, Deputy County Attorney 1 cAdocuments and settings\wsawyer\local settings\temporary internet files\olk66\work order no 3 - hydromentia - 6-21-2010 (2).doc ACHMEW MONITORING AND REPORTING SERVICES FOR 319(h) GRANT FOR EGRET MARSH STORMWATER PARK INTRODUCTION In an effort to establish an effective program that facilitates removal and recovery of nutrient pollutants associated with stormwater runoff attendant with the network of canals managed and operated by Indian River Farms Water Control District (IRFWCD), the COUNTY has actively pursued implementation of innovative mechanical and biological approaches. One such innovative facility, Egret Marsh Stormwater Park (Egret Marsh), has been constructed in the southwestern part of IRFWCD's watershed, at the southeast corner of 4th Street and 74th Avenue. The central nutrient control unit associated with Egret Marsh is a 4.54 acre Algal Turf Scrubber@ (ATSTM). To assist in the funding of this project, the COUNTY pursued and secured a grant from EPA's 319(h) program, per the Clean Water Act, as administered by the Florida Department of Environmental Protection (FDEP). The terms of this grant are delineated within an agreement between the COUNTY and FDEP - DEP Agreement G0143. Included in the agreement's terms are requirements to monitor and analyze performance data, submit quarterly progress reports; and prepare a draft and final report. The CONSULTANT has completed and submitted to FDEP for review, a Quality Assurance Project Plan that includes a Monitoring Plan for the grant that includes protocols for sampling and handling samples, analytical work, and data documentation. Any such work proposed herein to be completed by the CONSULTANT shall be in conformance with applicable sections of the Monitoring Plan, SCOPE OF WORK The CONSULTANT shall assist the COUNTY in the completion of certain tasks associated with this grant as set forth below. Task 1: Contract for 12 continuous months of operation with a NELAP certified laboratory, which has been accepted in writing by the COUNTY, to provide analysis for composite and grab water samples as follows: Influent to ATSTM: 17 composite samples (4 to be replicate samples) to be analyzed for TKN-N, Nitrate/Nitrite-N, and Total Phosphorus Influent to ATSTM : 17 grab samples (4 to be replicate samples) to be analyzed for field filtered Ortho -Phosphorus, Ammonia -Nitrogen, Total Suspended Solids, Alkalinity, Total Organic Carbon, Color, Biochemical Oxygen Demand, Cadmium, Chromium, Copper, and Zinc. Influent to ATSTM : 6 grab samples (Equipment Blanks every four months, Field 2 cAdocuments and settings\wsawyer\local settings\temporary internet files\olk66\work order no 3 - hydromentia - 6-21-2010 (2).doc Cleaned Equipment Blanks every four months) to be analyzed for TKN-N, Nitrate/Nitrite- N, Total Phosphorus, field filtered Ortho -Phosphorus, Ammonia -Nitrogen, Total Suspended Solids, Alkalinity, Total Organic Carbon, Color, Biochemical Oxygen Demand, Cadmium, Chromium, Copper, and Zinc. Effluent from ATST""0 17 composite samples (4 to be replicate samples) to be analyzed for TKN-N, Nitrate/Nitrite-N, and Total Phosphorus Effluent from ATSTM : 17 grab samples (4 to be replicate samples) to be analyzed for field filtered Ortho -Phosphorus, Ammonia -Nitrogen, Total Suspended Solids, Alkalinity, Total Organic Carbon, Color, Biochemical Oxygen Demand, Cadmium, Chromium, Copper, and Zinc. Effluent from ATSTM : 6 grab samples (Equipment Blanks every four months, Field Cleaned Equipment Blanks every four months) to be analyzed for TKN-N, Nitrate/Nitrite- N, Total Phosphorus, field filtered Ortho -Phosphorus, Ammonia -Nitrogen, Total Suspended Solids, Alkalinity, Total Organic Carbon, Color, Biochemical Oxygen Demand, Cadmium, Chromium, Copper, and Zinc. Effluent from Woodstork Habitat Wetland: 17 composite samples (4 to be replicate samples) to be analyzed for TKN-N, Nitrate/Nitrite-N, and Total Phosphorus Effluent from Woodstork Habitat Wetland: 17 grab samples (4 to be replicate samples) to be analyzed for field filtered Ortho -Phosphorus and Total Dissolved Phosphorus, Ammonia -Nitrogen, Total Suspended Solids, Alkalinity, Total Organic Carbon, Color, Biochemical Oxygen Demand, Cadmium, Chromium, Copper, and Zinc. Effluent from Woodstork Habitat Wetland: 6 grab samples (Equipment Blanks every four months, Field Cleaned Equipment Blanks every four months) to be analyzed for TKN-N, Nitrate/Nitrite-N, Total Phosphorus, field filtered Ortho -Phosphorus and Total Dissolved Phosphorus, Ammonia -Nitrogen, Total Suspended Solids, Alkalinity, Total Organic Carbon, Color, Biochemical Oxygen Demand, Cadmium, Chromium, Copper, and Zinc. Post -Rake Harvest Diversion Flows: 26 composite samples to be analyzed for TSS. Post -Rake Harvest Diversion Flows: 12 composite samples to be analyzed for TKN- N, Nitrate/Nitrite-N, and Total Phosphorus Over one year's operation, 69 analyses will be required for the parameter list noted in Table 1 for the listed sites; except for total suspended solids of which there will be 95 samples; and TKN-N, Nitrate/Nitrite, and Total Phosphorus, of which there will be 81 samples. The CONSULTANT will not be responsible for sample collection or shipping, which will be done by COUNTY personnel. The CONSULTANT, through its contract with the laboratory will provide sampling bottles, preserved and labeled appropriately, and shipping containers. 3 Odocuments and settings\wsawyer\local settings\temporary internet files\olk66\work order no 3 - hydromentia - 6-21-2010 (2).doc Table 1: Parameter list For Laboratory Water Quality Analysis Parameter TKN-N Ammonia -N Nitrate -Nitrite -N Total Phosphorus Ortho -Phosphorus Total Suspended Solids Alkalinity Color Total Organic Carbon Biochemical Oxygen Demand Cadmium Chromium Zinc Copper Task 2: The CONSULTANT will receive data from the Water Quality Laboratory Contractor per Task 1, and shall ensure the appropriate COUNTY and State personnel are provided this data as it becomes available. The data presentation shall be such that laboratory results are accurately linked to a specific sampling location and time, and that proper laboratory quality assurance and quality control has been conducted. The contracted laboratory will provide all data in a format that is compatible with the most updated version of the DEP's Automated Data Processing Tool (ADaPT) software as developed by Laboratory Data Consultants (Royal Palm Beach, FL). The CONSULTANT shall transfer results to a performance spreadsheet that facilitates time -active tracking of system performance in terms of mass removals of nutrients and nutrient areal removal rates, as well as harvest and tissue data. The CONSULTANT shall be responsible for reviewing all Quality Assurance data related to results for Blank samples, and for noting any outlier or aberrant data, and shall take appropriate steps to ensure data collected is reliable. Management of suspect data shall be in accordance with the approved Quality Assurance Program Plan. Task 3: The CONSULTANT shall contract with a certified laboratory capable of analysis of dried algal tissue. The CONSULTANT shall collect composite dried samples on a monthly basis from the COUNTY, and shall be responsible for preparing and shipping these samples to the selected laboratory, and distributing results as they become available. Analysis shall include parameters shown in Table 2. 4 cAocuments and settings\wsawycr\Iocal settings\temporary internet files\o1k66\work order no 3 - hydromentia - 6-21-2010 (2).doc Table 2: Parameter list For Tissue Analysis Parameter Total Phosphorus Total Nitrogen Ammonia Nitrogen Nitrate Nitrogen Organic Nitrogen K20 Ca M Fe Mn Zn Cu Na C pH Ash C/N Cl Task 4: The CONSULTANT shall provide the County data spreadsheets, and any relevant operational data maintained by the CONSULTANT as required for the County's preparation and submittal of Quarterly Progress Reports required per Contract G0143. Task 5: The CONSULTANT shall prepare and submit to the County a Draft Final Project Report in which one year's continuous operation is reviewed in terms of system performance, to include refinement of parameters to be applied to the ATSDEM model, and comparative performance of model projections to actual field conditions. To be included within the Draft Final Project Report shall be a summary of collected data; QA summaries; operational field notes; a discussion regarding assessment of the system's effectiveness and applicability for future stormwater management projects, and a review of product development associated with the algal turf harvest. The CONSULTANT shall assist Indian River County staff who shall be responsible for preparing responses to FDEP comments pertaining to the submitted Final Report. **END OF ATTACHMENT 1** 5 c:Adocuments and settings\wsawyerAlocal settings\temporary internet files\olk66\work order no 3 - hydromentia - 6-21-2010 (2).doe ATTACHMENT 2 to WORK ORDER n 1. COMPENSATION The COUNTY agrees to pay and the CONSULTANT agrees to accept, a lump sum fee of $59,900.00 for services rendered according to Attachment 1 of this WORK ORDER. A breakdown of the fees is set forth below. 2. PARTIAL PAYMENTS The COUNTY shall make monthly partial payments to the CONSULTANT for all authorized work pertaining directly to this project performed during the previous calendar month. The CONSULTANT shall submit invoices monthly for services performed and expenses incurred pursuant to this Agreement during the prior month. The CONSULTANT shall submit duly certified invoices in duplicate to the Indian River County Stormwater Division, attention Keith McCully, P.E. For lump sum line items, the amount submitted shall be the prorated amount due for all work performed to date under this phase, determined by applying the percentage of the work completed as certified by the CONSULTANT, to the total due for this phase of the work. The amount of the partial payment due the CONSULTANT for the work performed to date under these phases shall be an amount calculated in accordance with the previous paragraph, less five percent (5%) of the invoice amount thus determined, which shall be withheld by the COUNTY as retainage, and less previous payments. Per F.S. 218.74(2), 6 cAocuments and settings\wsawyer\local settings\temporary internet tiles\olk66\work order no 3 - hydromentia - 6-21-2010 (2).doc the COUNTY will pay approved invoices on or before the forty-fifth day after the COUNTY receives the CONSULTANT's invoice. Per F.S. 218.74(2), the five percent (5%) retainage withheld shall be paid in full to the CONSULTANT by the COUNTY, on or before the forty-fifth day after the date of final acceptance of the Work by the Stormwater Division and the Public Works Director. **END OF ATTACHMENT 2** 7 c:Adocuments and settings\wsawyer\local settings\temporary intemet files\olk66\work order no 3 - hydromentia - 6-21-2010 (2).doc A TTA CHMENT 3 to WORK ORDER NO. REPORTINGMONITORING AND • EGRET MARSH STORMWATER PARK I 1. TIME FOR COMPLETION WWWWWW The CONSULTANT will perform all services in a timely manner, allowing the COUNTY to prepare and submit its Quarterly Reports to FDEP on schedule. The Draft Final Project Report shall be completed and submitted to the COUNTY and FDEP within thirty days of the CONSULTANT receiving the results of the last sample set from the testing laboratory. **END OF ATTACHMENT 3** 8 c:Adocmnents and settings\wsawyer\local settings\temporary internet files\olk66\work order no 3 - hydromentia - 6-21-2010 (2).doc