HomeMy WebLinkAbout2011-115 5W IT I I
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Board of County Commissioners Ca `I
Administration - Building A
1801 27th Street
Vero Beach , Florida 32960
Telephone : ( 772 ) 567- 8000 FAX : 772 -778 -9391
Project :
8th Street ( Glendale Road ) from 58th Avenue to 20th Avenue
Route Survey
Indian River County Project 1049
WORK ORDER NO . 1 ( Engineering / Surveying )
FOR
PROFESSIONAL SERVICES AGREEMENT
ANNUAL SURVEYING and MAPPING /GIS SERVICES
WITH
Indian River Survey , Inc .
In accordance with Contract No . 1032 2010-2011
This Work Order No . 1 is in accordance with the existing AGREEMENT dated October 19 , 2010
between Indian River Survey , Inc . ( SURVEYOR) and Indian River County ( COUNTY) . This
Work Order No . 1 amends the agreement as follows :
SECTION I — PROJECT LIMITS
This Work Order No . 1 is for the SURVEYOR to perform all related field and office Surveying
and Mapping services in connection with the Route Survey of 8th Street ( Glendale Road ) from
58th Avenue to 20th Avenue . Limits include all side street intersections for a minimum 100 feet
and all properties associated with the project .
SECTION II - SCOPE OF SERVICES
As agreed upon between SURVEYOR and COUNTY , the SURVEYOR shall provide
Professional Land Surveying services to complete all tasks as outlined in this Work Order No . 1 ;
specifically detailed in the attached proposal Exhibit A .
Remainder of page left blank intentionally
F :\PubIicWorks\ENGINEERING DIVISION PROJECTS\1049_8th St Sidewalk Improvements (58th Ave to 20th Ave)\Survey\Work
Orders\11 -05-09 IRC WO No . 1 - Job No . 1049 . doc
IRC Work Order No . 1
Indian River Survey, Inc
8`h Street ( Glendale Road) from 58" Avenue to 20`h Avenue
May 9 , 2011
Page 2 of 3
SECTION III — TIME FOR COMPLETION & DELIVERABLESIWORK PRODUCT
1 . Project shall be completed as follows :
a . Time of 100 % " Paper Submittal " review (final review prior to request for final
deliverables ) submittal shall be 180 calendar Days from notice to proceed .
b . Time of FINAL project completion shall be within 15 calendar days of receipt of the
County ' s review comments .
2 . Deliverables -The SURVEYOR shall provide the COUNTY :
a . 30 % , 60 % , 90 % and 100 % Phase Submittals for COUNTY review and comments . All
submittals shall include one ( 1 ) paper " hardcopy" along with AutoCad Files and an
ASCII file for all survey points . COUNTY shall strive to provide review comments
within 10 calendar days of preliminary submittal .
b . FINAL five ( 5) paper " hardcopy" signed and sealed sets and one ( 1 ) signed and
sealed MYLAR set in adequate recording fashion ( I . E . Borders ) . Sheeted and model
space ( as applicable) AutoCad drawing file in release 2004 through 2009 and PDF
formats on CD .
c . Survey set/sheets shall include a cover sheet with location sketch , survey
certifications , and related title and Project No ; survey notes/legend/abbreviation
sheet and right-of-way plan view sheets .
d . Work Product and digital versions are to prepared and submitted so that the
COUNTY or other consultants can readily use it for the design and analysis of the
area , as defined . It shall contain all information necessary for third - party surveyor to
independently recreate and/or utilize the survey work . It is acknowledged all final
products become property of Indian River COUNTY and will be available for use by
the public at large .
e . The SURVEYOR' S work product shall meet or exceed the minimum standards as
defined by Sections Il , III and IV or the COUNTY will not approve the SURVEYOR ' S
request for payment .
SECTION IV — COMPENSATION
The COUNTY agrees to pay , and the SURVEYOR agrees to accept , for the above described
services rendered as identified in Sections I , II , and III of this Work Order No . 1 , for a total
lump
sum fee of $54 , 030 . 00 .
All and /or any additional services not described hereon shall be pre - approved by the
COUNTY . Approved additional services shall be invoiced at the rates disclosed in the
approved fee schedule with the SURVEYOR for the contract year( s ) of October 19 , 2010
through October 19 , 2011 .
All invoicing shall include Project Number ( 1049) , Work Order No . 1 (WO 1 ) , Contract Number
( 1032 ) , itemized man - hours and materials expended to complete the Scope of Services .
Payments shall be in accordance with the original Professional Surveying and Mapping /GIS
Services Agreement , Contract No : 1032 with the COUNTY and as stated in Section Il , III and IV
hereon .
F :\Public Works\ENGINEERING DIVISION PROJECTS\ 1049_8th St Sidewalk Improvements (58th Ave to 20th Ave)\Survey\Work Orders\11-05-09
IRC WO No . 1 - Job No . 1049 .doc
IRC Work Order No . 1
Indian River Survey, Inc
8" Street ( Glendale Road) from 581" Avenue to 20'h Avenue
May 9 , 2011
Page 3 of 3
The AGREEMENT is hereby amended as specifically set forth herein . All remaining sections of
the AGREEMENT shall remain in full force and effect , and are incorporated herein .
IN WITNESS WHEREOF the parties hereto have executed these presents this 17th day
of May 2011 .
OWNER Indian River Survey , Inc .
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
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Bob Solari , Chairman ; # s o!/[fU
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Approved by BCC May 17 , 2011
ATTEST :
Jeffrey K— rton , C f Circuit Court Witnessed by :
Deputy Clerk (Signa ure)
Approved as to Form and Legal Sufficiency :
• Ian S . Polackwich , Sr. , COUNTY Attorney (Printed name)
/Y
Ybose� ph . Baird , COUNTY Ad inistrator
F :\Public Works\ENGINEERING DIVISION PROJECTS\1049_8th St Sidewalk Improvements ( 58th Ave to 20th Ave)\Survey\Work Orders\11-05-09
IRC WO No. 1 - Job No . 1049 . doc
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PROPOSAL
EXHIBIT " Aly
WORK ORDER N0 . 1
( Engineering /Survey ) Continuing Professional Surveying & Mapping / GIS Services ,
Indian River County Contract No . 1032 , 2010 -2012
Indian River County Project No . 1049 8th Street Route Survey
Indian River County Work Order No . 1
Project Limits :
8th Street between 20th Avenue and 58th Avenue ( 2 . 5 +/- miles )
Right-of-Way Mapping and Topographic Survey Services performed within parts of Section 9 , 10 and 11 ,
Township 33 South , Range 39 East , Indian River County, Florida .
Project Scope .
The SURVEYOR shall provide Professional Land Surveying services to include the following :
1 ) Establish horizontal control network along +/- 13 , 200 feet within the ( Moderate Traffic — Residential Area )
Right-of-Way corridor with ties to existing Indian River County Horizontal Control Monument along or
closely adjacent to the project corridor
2 ) Establish horizontal and baseline control of project to Florida State Plane Coordinate System , East Zone ,
NAD 83/07 .
3 ) Establish baseline and possible offset baseline of Right-of-Way. Set nail and disks ( or sufficient
monumentation ) at all centerline points of intersection PC ' s , PI ' s , PT' s and at intervals not to exceed 1 , 000
feet .
4 ) Reference Baseline Points , with a minimum of 3 points ( preferably 4 points - 2 sets of
2 points ) set
perpendicular to the baseline and outside of the existing Right-of-Way .
5 ) Establish and set vertical benchmarks along the topographic route right of way survey not to exceed 700
feet intervals . Benchmarks to be established to Indian River County Vertical Control Datum in NGVD 29 ,
with conversion stated to NAVD 88 .
6 ) Locate and / or establish block corners , lot corners , recover / re-survey section and 1 /4 section corners
,
ties to government lot and section lines along and intersecting the right-of-way corridor.
7 ) Recover and verify any existing Right-of-Way Maps of the corridor.
8 ) Prepare Certified Corner Reports ( CCR ) or update on all found , used and or established sectional control
throughout the project
9 ) Tie into and / re-establish alignment of existing control right-of-way maps at major roadway intersections .
F : Tngineering\Tom Croon qu ist\Pri vate\B CC Agenda Items\2011 \1 1 -05 -05 8th Street 1049 - 58th Ave to 20th Ave - Route Survey - IRS\Consent
Agenda Support Docs\ I 1 -05 -09 IRS Proposal . doc
10 ) Indian River County to furnish boundary surveys , recorded plats , Right of Way Maps and/or relevant
information helpful to the positioning of the project from Indian River County files . The SURVEYOR will
research office archive survey records of relevant adjacent parcel boundary data .
11 ) The SURVEYOR will utilize the Indian River County property appraiser' s tax role website information for
the approximate 80 +/- current property ownerships , deed descriptions and possible associated
documents . Indian River County will provide owner/encumbrance and title search report if or when
necessary , or requested of any adjacent parcel bordering and/or within the established limits along the
corridor
12 ) The Right-of-Way mapping project. shall be prepared in a fashion as to model State of Florida Department
of Transportation Right of Way Mapping and meet the Indian River County Right of Way check
list
requirements and guide requirements in scope of task exhibit furnished by Indian River County Surveyor
Thomas J . Croonquist. Final plans may be used by the consultant or 3`d parties as base map
for any
additional Topographic Surveys as determined by the Indian River County via separate work order
13 ) Field observe and record vertical ground elevations cross sections 25 ' outside of right way at 100 ' intervals
and all specific points ( inverts , bottom of structures , retention areas , etc . ) and changes in contour within the
right of way corridor.
• Cross sections to be performed at 100 ' even baseline stations .
• All pipes and headwalls are to be indentified by size and materials and clearly state pipe inverts .
• All Lateral Canals and Ditches , along with cross drains , shall be located and mapped , identifying
all pipes by size and materials and clearly state pipe inverts .
14 ) Field observe and record vertical ground elevations cross sections 100 ' each way on side streets @ 50 '
intervals and all specific points and changes in contour within the right of way of side streets .
15 ) Field locate and record existing building structures footprint ( roadway face only) , all man -made
above
ground and natural features ( over head electrical , valves , retention ponds , signs , culverts , road and etc .
)
within right of way corridor and 25 ' outside of right-of-way.
16 ) The SURVEYOR will meet and correspond with Indian River County surveying division staff to review and
discuss project progress and data .
17 ) The Topographic Route Right-of-Way Survey shall be prepared in a fashion as to be easily used by the
consultant or Td parties as base map for any additional Topographic Surveys as determined by the Indian
River County via separate work order.
Project is to adhere to provided Indian River County Right-of-Way Map Checklist.
Project Schedule .
Time of 30 % - 60 % - 90% phase submittals from notice to proceed .
30 % Submittal shall be made at 60 days after receipt of Notice to Proceed .
60 % Submittal shall be made at 60 days after receiving comments back from county of the 30 % Submittal .
90 % Submittal shall be made at 60 days after receiving comments back from county of the 60 % Submittal .
100 % " Paper ' Submittal shall be made prior to the Final Deliverables for the project to ensure all
previous
comments have been addressed .
F : Tngineering\Tom Croonquist\Private\BCC Agenda Items\2011 \ 1 1 -05 -05 8th Street 1049 - 58th Ave to 20th Ave - Route Survey - IRS\Consent
Agenda Support Docs\ l 1 -05 - 09 IRS Proposal . doc
Project Completion and Deliverables :
Indian River County reserves the right to review and comment on matters that may not listed below.
30 % Review (Alignment Review) : Indian River County and The SURVEYOR , to meet and review the Project
Alignment Review, and ties to and between existing Section Corners , 1 /4 Corners and other Government and /
or Grant corners , and review historic alignments and ties between said corners .
60 % Review: prior the submittal The SURVEYOR is to ensure that all previous comments have been
addressed . Indian River County to review the following items as pertinent to project and mapped on
said
submittal :
• Existing Right-of-Way and Parent Tract Boundary determinations .
• All existing Right-of-Way recording information shown .
• All Murphy Reservations and Murphy Releases shown with recording information .
• All parcels ( subdivision , lot , block and acreage tracts ) fully mapped , including all easements as
per
recorded plats . All data to be clearly marked with source ( i . e . Deed , Plat , Field , Previous Map ) .
• Baseline staked and referenced , all data shown on maps .
• Begin and end of Right-of-Way Acquisitions properly indentified and mapped .
90 % Review : prior the submittal The SURVEYOR is to ensure that all previous comments have been
addressed . Indian River County to review the following items as pertinent to project and mapped on
said
submittal :
• All data gleaned through review Ownership and Encumbrance Reports properly mapped , including
showing all easements within take areas .
• Tab Sheet, if required , completed and current .
• All buildings and topographic features shown with sufficient labeling to clearly identify all features .
• All encroachments into existing Right-of-Ways fully mapped and dimensioned .
• Legal Descriptions submitted for review .
100 % Review ( prior to Final Deliverables ) : prior the submittal The SURVEYOR is to ensure that all previous
comments have been addressed . Indian River County to review the following items as pertinent to project and
mapped on said submittal :
• Review all previous comments to ensure they have been properly addressed .
• Letter of Acceptance from the Engineer of Record , stating the Topographic Surveys and Right-of-Way
Map .
Final Deliverables — Five ( 5 ) paper " hardcopy" signed and sealed set and one ( 1 ) signed and sealed MYLAR
set in adequate recording fashion ( I . E . Borders ) . Sheeted and model space ( as applicable ) AutoCAD 2007 or
2010 drawing file and PDF formats on CD .
Survey set/sheets shall include a cover sheet with location sketch , survey certifications , and related title and
project number; survey notes/legend/abbreviation sheet , survey horizontal control sheet( s ) , key sheets , right-
of-way plan view sheets , owner tabulation sheets and/or as indicated in the Indian River County supplied
Right-of-Way Map " checklist" and scope of tasks exhibit . All sheets to be completed on the standard Indian
River County border sheet and to comply with standard Indian River County base AutoCad layers .
Compensation :
Payments shall be in accordance with the original Professional Surveying and Mapping/GIS
Services Agreement , Contract No . 1032 with Indian River County ,
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Agenda Support Docs\ l 1 -05 -09 IRS Proposal . doc
I . Field reconnaissance ; recover existing section lines , '/4 section lines , lot and block corners
to establish right- of-ways , set up and monument survey baseline , tie survey to Indian River
County Horizontal Control Network . Control Points along baseline to be coordinated with
County Surveyor.
Surveyor
40 hours @ $ 110 . 00 / hr . . . . . . . . . . . . . . . . . . . . $ 4 , 400 . 00
Survey Crew ( 2 men )
120 hours @ $ 125 . 00 / hr . . . . . . . . . . . . . . . . . . . $ 15 , 000 . 00
II . Closed level run including bench marks set on control points as well as off-site :
Survey Crew ( 2 men )
32 hours @ $ 125 . 00 /hr . . . . . . . . . . . . . . . . . . . . $ 4 , 000 . 00
III . Digital terrain mapping including but not limited to
A) Vegetation , large trees , above ground utilities , street signs and all drainage structures
and drainage pipes .
B) Route to include Topo 100 ' down all side streets , drives and all existing right of ways
North and South of 8th Street corridor.
C ) Cross sections every 100 ' along main route extending 25' beyond existing North right of
way line .
D) Locate and identify driveways , sidewalks , headwalls , pipe ends , inverts (size , material
and length ) North of 8th Street including any drainage pipes crossing to Lateral " B-3 "
Canal south of 8th Street.
E ) Southerly limits along 8th Street will be at the north top of bank of the canal , expanding
around any existing drives to include driveway extending 25 feet beyond canal right of
way, topo shots around top of bank to an intersection with the southern top of bank ,
headwalls and culverts noting size and material but excluding inverts .
Survey Crew (2 men )
144 hours @ $ 125 . 00 /hr . . . . . . . . . . . . . . . . . . . . $ 189000 . 00
IV. Cad drafting consisting of two stages ; first a working draft showing block lines , right-of-way
lines and survey baseline , and second being a finished survey :
Surveyor
38 hours @ $ 110 . 00 /hr . . . . . . . . . . . . . . . . . . . . $ 4 , 180 . 00
Autocad Technician
130 hours @ $ 65 . 00 /hr . . . . . . . . . . . . . . . . . . . . . $ 8 , 450 . 00
Project Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 54, 030 . 00 ( Lump Sum )
F :\Engineering\Tom Croonquist\Private\BCC Agenda Items\2011 \ 11 -05 -05 8th Street 1049 - 58th Ave to 20th Ave - Route Survey - IRS\Consent
Agenda Support Docs\ 11 -05-09 IRS Proposal . doc
INDIAN RIVER COUNTY
PROFESSIONAL SURVEYING AND MAPPING
CONTRACT 1032 — 2011 / 2012
FEE SCHEDULE
Project Surveyor . . . . . . . . . . . . $ 110 . 00 per hour
Two man Field Crew . . . . . . . . $ 125 . 00 per hour
Sr. Autocad Technician . a . . . $ 85 . 00 per hour
Autocad Technician . . . . . . . . . $ 65 . 00 per hour
Administrative Assistant . . . $40 . 00 per hour
F : \Engineering\Tom Croonquist\Private\BCC Agenda Items\201 1 \ 1 1 -05 -05 8th Street 1049 - 58th Ave to 20th Ave - Route Survey - IRS\Consent
Agenda Support Docs\ l 1 -05 -09 IRS Proposal . doc