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HomeMy WebLinkAbout2010-010WORK ORDER NUMBER 25 This Work Order Number 25 is entered into as of this 5th day of January 5 2010 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of August 10, 2004 and amended effective July 24, 2007 (as so amended, the "Agreement"), by and between Indian River County Solid Waste Disposal District, a dependent special district of Indian River County, Florida ("District') and Geosyntec, Inc., a Florida corporation ("Consultant"). The District has selected the Consultant to perform the professional services set forth on Exhibit 1, attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 1 and within the timeframe more particularly set forth in Exhibit 1, all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. GEOSYNTEC, INC. Title: Vice President INDIAN RIVER COUNTY SOLP NASTE DISPOSAL DISTRICT. By Peter D. 0 1 Bryan Chairman roved: h A. 13aird,'County as to form and Jministiktor pal sufficiency: , A&s-istant County Attorney - 016 ATTACHMENT I PROFESSIONAL SERVICES Street 1601 Geosyntecc' Vero Beach, Florida 32960 PH 772.564.8717 consultants FAX 772.559.8359 www.geosyntcc.com 15 December 2009 Mr. Himanshu Mehta, P.E. Managing Director Solid Waste Disposal District Indian River County 1325 74t1i Avenue SW Vero Beach, Florida 32968 Proposal for Engineering Services Subject: Solid Waste Operating Permit Renewal Application Indian River County Class I Landfill Vero Beach, Indian River County, Florida Dear Mr. Mehta: Geosyntec Consultants (Geosyntec) is pleased to submit this proposal to Indian River County (IRC) Solid Waste Disposal District (SWDD) to provide engineering services related to the renewal of the five-year solid waste operating permit of the Class I landfill at the IRC Landfill (IRCL) facility. The current 5 -year operating permit will expire on May 18, 2010 with the permit renewal application due on March 19, 2010. The proposal also includes modification to the current Environmental Resource Permit (ERP) for the existing Class I Landfill. The ERP requires permit modification to incorporate improvements to the perimeter storm water drainage system following completion of the partial closure construction of the Class 1 landfill in October 2009. The proposal presents the scope of work, schedule, and budget estimate for preparation and submittal to the Florida Department of Environmental Protection (FDEP) the applications for the renewal permit and ERP modification, and for responding any requests for additional information (RAIs) by the FDEP. The proposal was prepared in response to a verbal request from SWDD to Geosyntec. Geosyntec has prepared this proposal (Attachment 1) as Work Order No. 25 for the Continuing Contract Agreement for Professional Services between IRC SWDD and Geosyntec, dated 10 August 2004, amended effective 11 August 2007. The remainder of this proposal presents: (i) project background; (ii) proposed scope of work; (iii) schedule; and (iv) budget estimate. X90232_111C LF Permitting.doc engineers 1 scientists I innovators Mr. Himanshu Mehta 14 December 2009 Page 2 PROJECT BACKGROUND The IRCL facility is located in southern Indian River County, east of Interstate 95, south of Oslo Road, and west of Rangeline Road in Vero Beach, Florida. The SWDD administers the operation and is the pen -nit holder of the Class I Landfill at the IRCL facility. The Class I landfill includes Segment 1, Segment 2, and an Infill Area located between Segment I and Segment 2. Segment 1 occupies approximately 20 acres, is unlined, and was initially closed in 1990 at elevation of approximately 110 ft National Geodetic Vertical Datum (NGVD), with a cover system consisting of 8- to 12 -in. thick compacted clay cap. Segment 2 has a footprint of approximately 38 acres, was originally permitted to elevation 145 ft NGVD, and has a 60 -mil thick high-density polyethylene (HDPE) geomembrane single liner. The Infill Area has: (i) a single composite liner comprised of a 60 -mil thick HDPE geomembrane placed on top of 2 -ft thick compacted clay liner over a 5 -acre area between Segment 1 and Segment 2; and (ii) a 60 - mil thick textured HDPE geomembrane single liner over the 7.5 acres of the eastern slope of the closed Segment 1. The latest five-year operating permit was issued to SWDD by FDEP on 19 May 2005 under Permit No. S031-0128769-01 1; this operating permit is scheduled to expire on 18 May 2010. During the five-year period, FDEP has issued many modifications to the solid waste operating permitting, including the vertical expansion over the top slopes of the previously closed Segment 1 landfill and for the partial closure of the north and south slopes of Segment 2 and the Infill Area to elevation 105 ft NGVD. The latest permit number for the facility is 5031-0128769-018. The SWDD completed the construction of the vertical expansion and partial closure of the Class I landfill in October 2009. Geosyntec has prepared and submitted to FDEP, for review and approval, a certification report for the completion of the construction of the vertical expansion component of the project. Following a field inspection by FDEP representatives, the lined area of the vertical expansion was approved for disposal of solid waste by FDEP on 24 November 2009. The certification report for the partial closure was submitted to FDEP on 8 December 2009. The construction of the vertical expansion and the partial closure of the side slopes of Segment 2 and the Infill Area of the Class 1 Landfill have increased the impervious area of the landfill cell and consequently the volume of storm water runoff. The results from preliminary modeling of storm water runoff flow, expected from a 25 -year, 24-hour storm event, suggest that the perimeter Swale of the storm water management system is undersized, primarily within the northwestern section of the landfill site, and therefore, may be inadequate to handle the entire flow of a large storm event. The scope of work described in this proposal will model the generation of storm water runoff from the Class 1 Landfill and use the results to design the X90232_I1W LF Permitting.doc engineers I scientists I innovators Mr. Himanshu Mehta 15 December 2009 Page 3 conveyance system, based on the actual configuration, to deliver storm water runoff to the sedimentation pond for treatment and ultimate disposal. Geosyntec will also design a retaining wall for construction along the leachate lift station, energy dissipators for the down drains, and a section of paved road to access the monitoring wells. The results will be used to prepare and submit to FDEP an application to modify the site's ERP in accordance with the outcome of the modeling results. PROPOSED SCOPE OF WORK This project includes professional engineering services required to renew the five-year solid waste operating pen -nit for the Class 1 landfill and modify the ERP of the IRCL facility. The FDEP solid waste regulations require preparation and submittal of an updated biennial report in support of landfill renewal permit application. Therefore, the proposed scope of work also includes the preparation of a biennial report in compliance with FDEP regulations. The scope of work is based on the requirements of Chapters 62-701 and 62-330 of the Florida Administrative Code (FAC) and Geosyntec's understanding of the project based on information provided by the SWDD. Geosyntec will provide all engineering services necessary to prepare the permit applications and reports, and address any RAls from FDEP. For budgeting purposes, the scope of work will be performed in five phases, as follows: ' Phase 1: General Consulting/Meeting Support/Project Management Phase 2: Class 1 Landfill Renewal Permit Application Phase 3: ERP Modification Permit Application Phase d: Response to Regulatory Comments Phase 5: Preparation of an Updated Biennial Report Each of these phases is briefly described below. Phase 1— General Consulting/ Meeting Support/ Project Management Under this phase, Geosyntec will perform project planning and management responsibilities, such as correspondence with SWDD and FDEP, invoice review, project coordination, and project administration. Geosyntec has also included a budget for preparation and attendance (by two Geosyntec personnel) at five meetings as: (i) one kickoff meeting with SWDD; (ii) one in - progress design review meetings with SWDD for the stone water system upgrade; (iii) two meetings with FDEP and SWDD staff; and (iv) one meeting with the SWDD Board, if requested by SWDD. 71,90232_I11C LF Permitting.doc engineers I scientists I innovators Mr. Himanshu Mehta 15 December 2009 Page 4 Project management activities will include budget and schedule tracking, invoice review, and project communications, including the preparation of a monthly progress report. The project report will include a description of the activities completed during the month and planned activities for the following month. In addition, the progress report will identify any technical or administrative issues that require SWDD's attention and the current status of the budget and schedule. Phase 2 — Class I Landfill Renewal Permit Application Geosyntec will prepare the FDEP solid waste renewal permit application for the Class 1 landfill at IRCL site. Geosyntec will complete FDEP Form No. 62-701.900(1) titled "Application for a Permit to Construct, Operate, Modify or Close a Solid Waste Management Facility" and address the additional information items required by the form. The following activities will be performed to prepare the renewal permit application for the Class 1 landfill: • prepare an engineering report addressing the requirements of Rule 62-701.320, FAC. The report will also demonstrate how the SWDD plan to comply with any new or revised laws or rules relating to construction, operation or closure of the Class 1 landfill; • revise and update the operation plan and closure plan as necessary for the Class I landfill; • prepare a contingency plan to cover operations interruptions and emergencies; • update the groundwater monitoring plan, as needed, based on the past five years of water Ievel and analytical data; • prepare engineering permit drawings, including: • a title sheet that depicts the site vicinity, • a current site topographic survey that also depicts facility location and relevant features for the landfill, • an existing conditions plan to depict the most recent topographic survey grades and boundaries along with site storm water features and other pertinent features (e.g., access roads, scale house, monitoring wells, etc.), • a waste -fill sequence plan, • a final closure/grading plan, and • miscellaneous details; • address the prohibitions of the facility in accordance with Rule 62-701.300, FAC; JL90232 IRC LF Permittine.dnc engineers I scientists I innovators Mr. Himanshu Mehta 15 December 2009 Page 5 • compile a list of enforcement actions; • provide a signed and sealed boundary survey, legal description and topographic survey of the property in accordance with Rule 62-701.730(2)(b), FAC; • calculate the remaining landfill life; • prepare a financial assurance cost estimate for closure and long-term care of the landfill in accordance with Rule 62-701.730(11)(b), FAC and complete FDEP Form 62- 701.900(28); and • complete the required FDEP Form 62-701.900(1), and prepare a transmittal letter to FDEP that summarizes the permit renewal package. We propose to combine this renewal permit application with the Substantial Modification Permit Application for the Segment 2 Landfill Lateral Expansion in an effort to save SW -DD an application fee of $20,000. Geosyntec will provide four complete copies of the application to FDEP Central District and two copies to SWDD. Phase 3 — ERP Modification Permit Application Under this phase, Geosyntec will prepare an ERP modification pen -nit application for submittal to FDEP. Geosyntec will model the drainage of storm water runoff at the landfill site for 25- year/24-hour design storm event, using the latest version of the Interconnected Channel and Pond Routing (ICPR) Model, developed by Streamline Technologies of Winter Park, Florida. This model was used in previous studies to perform hydrologic and hydraulic analyses of storm water management system for the IRC landfill site. Geosyntec will base the modeling on existing basins system developed by others and trapezoidal perimeter ditch configuration. This basins system will be modified to reflect the changes in the site configuration and the anticipated changes in the total impervious area of each of the basin. The modeling output will be used to size the conveying conveyance channels to ensure that the landfill site complies with the permit requirements. Geosyntec will prepare designs for the perimeters ditch to convey stormwater runoff from a 25 -year 24-hour storm, a retaining wall to provide additional ditch capacity around the leachate lift station and a section of paved road to provide access to the groundwater and landfill gas migration monitoring wells. Geosyntec will prepare the Modification Permit Application for the landfill site's ERP. The application will include the engineering reports and drawings in support of the permit application in accordance with Chapter 62-330 FAC. Geosyntec will provide four complete copies of the application to FDEP Central District and two copies to SWDD. 1L90232 IRC LF Permittina.doc engineers I scientists I innovators Mr. Himanshu Mehta 15 December 2009 Page b Phase 4 — Response to Regulatory Comments Following submittal of the Renewal Permit Application, Geosyntec will meet with FDEP Solid Waste Section to present and discuss the application package. Geosyntec will provide FDEP with written responses to RAis throughout the course of the renewal permit review process. For the purpose of the budget estimate, Geosyntec has estimated two responses to FDEP RAls will be required. Following submittal of the ERP Modification Permit Application, Geosyntec will meet with FDEP ERP Section to present and discuss the ERP modification application. Geosyntec will provide FDEP with written responses to RAIs throughout the course of the permit review process. For the purpose of the budget estimate, Geosyntec has estimated two responses will be required. Phase S — Prepare an Updated Biennial Report Geosyntec will prepare a biennial report in support of the renewal application for the Class 1 landfill. The report will summarize and interpret water quality data and water level measurements collected over the last four (4) years of operation ending with the January 2010 semi-annual sampling event. The biennial report will comply with the requirements of the site's monitoring plan implementation schedule (MPIS), and will address the following: • tabular and graphical display of the data that show a monitoring parameter has been detected, including hydrographs for all monitoring wells; • trend analysis for detected parameters; • comparison among shallow, intermediate and deep zones; • comparison between up -gradient and down gradient monitoring wells; • correlation between related parameters; • discussion of erratic and/or poorly correlated data; • an interpretation of groundwater contour maps; and • an evaluation of the adequacy of the monitoring plan. Geosyntec will submit the report to the FDEP no later than 30 days after the submittal of the results of the January 2010 sampling event. IL90232_IRC LF Purnitting.doc engineers I scientists I innovators Mr. Himanshu Mehta 15 December 2009 Page 7 SCHEDULE Geosyntec has prepared a schedule for preparing the five-year solid waste permit renewal and ERP modification applications, which is included as Attachment 2. The schedule, as presented, assumes a start date of 11 January 2010, and projects a Class 1 Landfill Solid Waste Renewal Permit Application submittal to FDEP on 15 March 2010 to ensure that the application would be considered "timely and sufficient" by FDEP. Geosyntec has assumed that the required permit will be obtained within three months of submission. Response to FDEP comments will be performed during this three month period. Therefore, it is anticipated that the landfill permit for the project will be issued by 15 June 2010. Geosyntec will complete the design and submit the application for the ERP modification by 15 March 2010. Assuming a three month period for review and approval by FDEP, the modified permit will be issued on or about 15 .Tune 2010. Geosyntec will work with SWDD to refine the project schedule and set the milestones necessary to meet the needs of the project. Throughout the duration of the project, Geosyntec will work diligently to meet those milestones and the schedule developed for the project. BUDGET ESTIMATE A budget estimate for the scope of work outlined in Phase 1 through 5 of this proposal is summarized in the following table, and a detailed budget estimate is provided as Attachment 3. The budget estimate does not include permit fees that will be required at the time the permit applications are submitted to FDEP. As previously discussed, Geosyntec proposes to combine the solid waste renewal permit application with the Class I landfill lateral expansion permit application for Segment 2 in order to save SWDD the additional $20,000 for each pen -nit application. Phase i — General Consulting/Meeting Support/Project Management $20,124 Phase 2 — Class 1 Landfill Renewal Permit Application $593194 Phase 3 — ERP Modification Permit Application $397951 Phase 4 — Response to Regulatory Comments $242532 Phase 5 — Preparation of Biennial Report $ 29,078 TOTAL $1729879 Geosyntec will not exceed the estimate without prior approval and written authorization fi•om SWDD. JL90232_lRC LF Pemiitting.doc engineers I scientists I innovators Mr. Himanshu Mehta 15 December 2009 Page 8 CLOSURE Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please indicate your agreement by signing the attached work authorization, which references this proposal. Please return one signed work authorization to Dr. Badu-Tweneboah's attention. Please call the undersigned with questions you may have as you review this proposal. Sincerely, Tanhum Goldshmid, Ph.D. Senior Consultant Kwasi Badu-Tweneboah, Ph.D., P.E. Associate Attachments: (4) JL90232 IRC Lf Permilling.doc engineers I scientists I innovators ATTACHMENT 2 PROJECT SCHEDULE ATTACHMENT 3 DETAILED BUDGET ESTIMATE Table 1 BUDGET ESTIMATE LANDFILL PERMIT RENEWAL AND ERP MODIFICATION CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 01: GENERAL CONTRACTINGIPROJECT MANAGEMENTIMEETINGS ITEM BASIS RATE QUANTITY ESTIMATED COST A ProfessionalServices a. Principal Hr $196 0 $0 b. Associate Hr $185 50 $9,266 c. Senior Project Engineer Hr $163 30 $4,892 d. Project Engineer Hr $129 0 $0 e. Engineer Hr $112 0 $0 f. Senior Staff Engineer Hr $100 24 $2,404 g. Staff Engineer Hr $84 0 $0 Subtotal Professional Services $16,562 a. CADD Designer Hr $119 8 $955 b. Senior Drafter/Senior CADD Operator Hr $117 0 $0 c. Administrative Assistant Hr $81 0 $0 d. Technical Word Processor Hr $83 0 $0 e. Clerical Hr $50 24 $11199 Subtotal Technical/Administrative Services $2,154 11 a. Lodging Day $100 0 $0 b. Per Dlem* Day $21 4 $84 c. Communications Fee 3% Labor 0.03 $18,716 $561 d. CADD Computer System Hr $15 8 $120 e. Vehicle Rental & Fuel* Day 1 $150 1 4 $600 f. 8"x11" Photocopies Each $0.12 100 $12 g. CADD Drawings Each $3 1 10 $30 Subtotal Reimbursables $1,407 TOTAL ESTIMATED BUDGET t PHWSE 01 $20,124 * in compliance with Section 112.061 F.S. XL060961XL09312 Budget Eslimate.xls GeoSyntec Consultants Table 2 BUDGET ESTIMATE LANDFILL PERMIT RENEWAL AND ERP MODIFICATION CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 02: CLASS I LANDFILL RENEWAL PERMIT APPLICATION *In compliance with Section 112.061 F.S. XL06096/XL09312 Budget Estimate.As GeoSyntec Consultants ITEM BASIS RATE QUANTITY ESTIMATED COST A Professional' -Services a. Principal Hr $196 0 $0 b. Associate Hr $185 60 $11,119 c. Senior Project Engineer Hr $163 60 $9,784 d. Project Engineer Hr $129 40 $5,165 e. Engineer Hr $112 20 $2,250 f. Senior Staff Engineer Hr $100 120 $12,019 g. Staff Engineer Hr $84 0 $0 Subtotal Professional Services $40,337 B: Techni--alfAdminisfrative-Services- . a. CADD Designer Hr $119 40 $4,776 b. Senior Drafter/Senior CADD Operator Hr $117 40 $4,684 c. Administrative Assistant Hr $81 0 $0 d. Technical Word Processor Hr $83 60 $4,985 e. Clerical Hr $50 20 $999 Subtotal Technical/Administrative Services $15,444 Cs-Reimbursables .' a. Lodging Day $100 0 $0 b. Per Diem* Day $21 0 $0 c. Communications Fee 3°% Labor 0.03 $55,781 $1,673 d. CADD Computer System Hr $15 80 $1,200 e. Vehicle Rental & Fuel* Day $150 0 $0 f. 8"x11" Photocopies Each $0.12 2000 $240 g. CADD Drawings Each $3 100 $300 Subtotal Reimbursablesl $3,413 ;TOTAL ESTIMATED BUDGET ::PHASE 02 ' °$59,194 *In compliance with Section 112.061 F.S. XL06096/XL09312 Budget Estimate.As GeoSyntec Consultants Table 3 BUDGET ESTIMATE LANDFILL PERMIT RENEWAL AND ERP MODIFICATION CLASS I LANDFILL AND C$D DEBRIS DISPOSAL FACILITY PHASE 03: ERP MODIFICATION PERMIT APPLICATION * In compliance with Section 112.061 F.S. XL060961XL09312 Budget Estima(e.xls GeoSyntec Consultants ITEM BASIS RATEQUANTITY ESTIMATED COST -Professional"Services a. Principal Hr $196 0 $0 b. Associate Hr $185 40 $7,413 c. Senior Project Engineer Hr $163 40 $6,523 d. Project Engineer Hr $129 0 $0 e. Engineer Hr $112 60 $6,749 f. Senior Staff Engineer Hr $100 60 $6,010 g. Staff Engineer Hr $84 0 $0 Subtotal Professional Services $26,695 B.-TechnicaVAdministrativeServices . a Designer Hr $119 20 $2,388 b. Senior Drafter/Senior CADD Operator Hr $117 40 $4,684 c. Administrative Assistant Hr $81 0 $0 d. Technical Word Processor Hr $83 40 $3,323 e. Clerical Hr $50 20 $999 Subtotal Technical/Ad ministrative Services $11,394 C..'Relmbursables . - a. Vehicle Rental & Fuel* Day $150 0 $0 b. Communications Fee 3% Labor $0.03 $38,089 $1,143 c. CADD Computer System Hr $ 15.00 $40 $600 * In compliance with Section 112.061 F.S. XL060961XL09312 Budget Estima(e.xls GeoSyntec Consultants Table 4 BUDGET ESTIMATE LANDFILL PERMIT RENEWAL AND ERP MODIFICATION CLASS I LANDFILL AND CBD DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 04: RESPONSE TO REGULATORY COMMENTS In compliance with Section 112.061 F.S. ITEM BASIS RATE QUANTITY ESTIMATED COST A.Professional Services a. Principal Hr $196 0 $0 b. Associate Hr $185 36 $6,672 c. Senior Project Engineer Hr $163 36 $5,871 d. Project Engineer Hr $129 0 $0 e. Engineer Hr $112 20 $21250 f. Senior Staff Engineer Hr $100 40 $4,006 g. Staff Engineer Hr $84 0 $0 Subtotal Professional Services $18,798 8' TechnicaUAdminlstrative Services a. CADD Designer Hr $119 12 $1,433 b. Senior Drafter/Senior CADD Operator Hr $117 16 $1,874 c. Administrative Assistant Hr $81 0 $0 d. Technical Word Processor Hr $83 8 $665 e. Clerical Hr $50 12 $600 Subtotal Technical/Administrative Services $4,670 co Relmbursables a. Lodging Day $100 0 $0 b. Per Diem' Day $21 0 $0 c. Communications Fee 3% Labor 0.03 $23,369 $701 d. CADD Computer System Hr $15 28 $420 e. Vehicle Rental & Fuel` Day $150 0 $0 f. 8"x11" Photocopies Each $0.12 100 $12 g. CADD Drawings Each $3 10 $30 Subtotal Reimbursables $1,163 TOTAL ESTIMATED= BUDGET ''PHASE 04,' $24,532 In compliance with Section 112.061 F.S. Table 5 BUDGET ESTIMATE LANDFILL PERMIT RENEWAL AND ERP MODIFICATION CLASS I LANDFILL AND C&D DEBRIS DISPOSAL FACILITY INDIAN RIVER COUNTY, FLORIDA PHASE 04: PREPARATION OF BIENNIAL REPORT ITEM BASIS RATE QUANTITY ESTIMATED COST A: 'Professional`Services'' a. Principal Hr $196 0 $0 b. Associate Hr $185 36 $6,672 c. Senior Project Engineer Hr $163 40 $6,523 d. Project Engineer Hr $129 0 $0 e. Engineer Hr $112 20 $2,250 f. Senior Staff Engineer Hr $100 80 $8,013 g. Staff Engineer Hr $84 0 $0 Subtotal Professional Services $23,457 B: TechnlcallAdministrat{ve Services ``,:`: x a. CADD Designer Hr $119 12 $1,433 b. Senior Drafter/Senior CADD Operator Hr $117 16 $11874 c. Administrative Assistant Hr $81 0 $0 d. Technical Word Processor Hr $83 8 $665 e. Clerical Hr $501 12 $600 Subtotal Technical/Administrative Services $4,570 C.. Reimbursables I ell_' a. Lodging Day $100 0 $0 b. Per Diem* Day $21 0 $0 c. Communications Fee 3% Labor 0.03 $281027 $841 d. CADD Computer System Hr $15 4 $60 e. Vehicle Rental & Fuel* Day $150 0 $0 f. 8"x11" Photocopies Each $0.12 1000 $120 g. CADD Drawings Each $3 10 $30 Subtotal Reimbursables $1,051 TOTAL ESTIMATEDBUDGET :'PHASE 06 >-',$29,078 * In compliance with Section 112.061 F.S.