HomeMy WebLinkAbout2013-053 3- i � • 13
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E 203 .053
LIBRARY SYSTEM
POLICIES & PROCEDURES
March 12, 2013
Page 0
Indian River County Library System
Policies & Procedures
Table of Contents
Section I Policies
Introduction . . . . . 0080800000 * @ * slogs 00 * 6800800 1
GeneralPrinciples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . l
MissionStatement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
OrganizationChart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Personnel Matters & Emergency Procedures . . . . . . . . . . . . . 08 * 0 * 00 * 0 a Does as @ * eta eats ease 0 * 000 000400006
* 00 9 4
Hoursof Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Friendsof the Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 5
LiteracyServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Volunteers . . . . . met@@@ * 0069066
Material Selection . . . . . . . to 094860096 00 see moosove so 04 of@ ease 0 0 some@ 00 0000000 see 7
RegistrationMatters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
CirculationMatters . . . . . . & * message as * Dome 000 sea sea as eel so 00 a 0 so * gasp $ 0 0 as 000 Re we 0000006 as 00 *
0060 so 9
Failure to Return Library Property . . . * egos * 9 fee 0006 so a tome of@ * @ * 0 00 ego 10
InterlibraryLoans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
PublicService Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Donations . . . . . . . . oats 0004 seatosessees 0099060 004 0008 * 000 06900 * 8604 9 09 ease ease ease $ 0006 0 ego 06 also 0 a 9 ease
* ago@ * % ease as 00061 of I I
DisputedTitle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Request for Reconsideration of Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . 13
Rulesof Behavior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Unattended or Disruptive Children . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Use of Library Meeting Rooms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Bulletin Boards & Community Announcements . . . . . . . . . 000 Vegas 0 * 0 * 0 Does a 0 * 0 of * * * sees go @too $ * gooses
19
Exhibits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
19
LiabilityRelease Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Computer Usage Policy, Disclaimer, & Electronic Resources Code of Conduct 22
Meeting Room Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . Attachment A 25
Page 0
Indian River County Library System Policies
Section I
Introduction
For purposes of this manual , policy is defined as : written statements of decisions made
to implement the goals and to achieve the objectives of the Indian River County Library
System, in compliance with Indian River County policies . Procedures are defined as
detailed specifics stating how policies shall be implemented .
The importance of adopted policies is to provide consistency and direction for library
services . Policies support the library system ' s plans , goals , and objectives ; reduce
uninformed decision making and crisis response to problem situations ; assure fair
treatment; and protect the rights of the library patrons and staff.
The importance of specific procedures is also to provide consistency and direction as
they apply to properly carrying out the adopted policies . The manual is designed so that
it can be continuously updated.
The policies in the manual comply with the requirements set forth in the Florida Statutes
(Chapter 257 ) , with the Administrative Code of Florida (Chapter 1 &2) , and with the
First Amendment of the United States Constitution .
Policies include these categories : management, services , registration/circulation,
collection selection/development, and the use of library facilities by other groups .
Since all situations that might arise at the library cannot be anticipated, this manual
cannot serve as a finalized code . It is hoped that the guidelines provided in this manual
will allow the staff to resolve situations that arise that are not treated directly here .
General Principles of the Library System
Purpose of the Library System
Public libraries, through their service and facilities , contribute to the quality of life in
the communities they serve . A public library system committed to excellence will assist
in enhancing the quality of life for all of the residents of Indian River County. The
mission of the Indian River County Library System is embodied in the Mission
Statement (see Page 2 ) .
Page 1
Service Principle
The users of the Indian River County Library System deserve the highest quality service
possible in order to fulfill their educational , informational , cultural , and recreational
needs . High quality library service is dependent upon the following factors : well-
selected and well -maintained collections of library materials in adequate numbers to
respond to user needs , the availability of qualified and enthusiastic personnel ,
convenient hours of service , inviting physical facilities that are accessible to all
segments of the county, and financial resources to meet library needs of the residents of
the county. The Indian River County Library System subscribes to the principles and
statements included in the Library Bill of Rights (Appendix A) and the Freedom to
Read Statement (Appendix B) , in the latest versions , as adopted by the American
Library Association (ALA) .
Standards
The Indian River County Library System recognizes the importance of standards
appropriate to public library service , which standards are developed by the American
Library Association, the Florida Library Association (FLA) , the State Library of
Florida, and other similar organizations and agencies responsible for the development of
standards . Unless otherwise excepted, the Indian River County Library System uses
such standards as guidelines for the system.
Mission Statement
The mission of the Indian River County Library System is to provide the means by
which people of all ages, interests , and circumstances may avail themselves of the
recorded wisdom, experiences , and ideas of others . In support of this mission, library
materials are assembled, organized, and made accessible to all . Opportunities for
personal , educational , cultural , and recreational enrichment are offered . Collections of
library materials , services , and programs are planned and developed to respond to
individual and community needs . A trained and skilled staff, and the latest technologies ,
are employed to facilitate and enhance the use of the resources of the library system. By
committing themselves to excellence in all facets of the library system ' s services and
operations , the library administration, staff, and Public Library Advisory Board reaffirm
the democratic ideals upon which the American public library is founded .
Page 2
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Personnel Matters and Emergency Procedures
Job descriptions and other relevant personnel matters are available in the in the Indian
River County Human resources Department .
Emergency procedures to be followed are : any staff member may call 911 in the event
of an emergency, the person in charge should be notified immediately, use the
emergency call list to alert other appropriate persons . All accidents should immediately
be reported to Risk Management.
An- accident/incident report must be filled out and signed by the injured party (or
responsible party) and by a library staff witness . All forms are available in the
Administration office .
The non-emergency police number is posted at all desks .
Hours of Service
Indian River County Library System hours of service are subject to change with the
availability of staff. Visit our web site : www , irclibrga. org
Brackett Library
Monday 9 : 00 — 5 : 00
Tuesday 12 : 00 — 8 : 00
Wednesday 12 : 00 — 8 : 00
Thursday 9 : 00 — 5 : 00
Friday 9 : 00 — 5 : 00
Saturday Closed
Sunday Closed
Gifford Library
Monday — Friday 1 : 00 — 5 : 00
North Indian River County Library
Monday 10 : 00 a. m. — 8 : 00 p .m.
Tuesday 10 : 00 a. m. — 8 : 00 p . m.
Wednesday 10 : 00 a.m. — 8 : 00 p . m.
Thursday 10 : 00 a. m. — 5 : 00 p .m.
Friday 10 : 00 a .m. — 5 : 00 p . m.
Saturday 10 : 00 a. m. — 4 : 00 p . m.
Page 4
Sunday Closed
Law Library—Relocated to the Main Library
Indian River County Main Library
Monday 10 : 00 a. m. — 8 : 00 p . m.
Tuesday 10 : 00 a . m. — 5 : 00 p .m.
Wednesday 10 : 00 a .m. — 5 : 00 p . m.
Thursday 10 : 00 a.m. — 8 : 00 p .m.
Friday 10 : 00 a. m. — 5 : 00 p . m .
Saturday 10 : 00 a . m. — 4 : 00 p . m .
Sunday 1 : 00 p . m. — 5 : 00 p .m .
Friends of the Library
The Friends serve as the support group for the libraries and are the lobbying arm of the
libraries on the local , state , and federal government levels . The Friends may volunteer
their services within the library and may raise funds for "special " projects (over and
above county allocated funds) . The Friends are a separate entity from the libraries with
their own policies, procedures, and officers . Cooperation between the Friends and the
libraries is essential . The Library Director serves as the liaison with the Friends
organization .
The Friends may have an office , used book store , and/or a gift shop in library facilities .
These spaces are contracted and allotted to the Friends by Indian River County with any
restrictions required by Indian River County. Library staff is not involved with these
decisions .
Internal organization of the Friends groups is not an Indian River County decision . The
Friends establish their own procedures for their own operations .
Any problems that may arise concerning the allotted space or spaces , the use of, and/or
the restrictions set by Indian River County shall be handled through the general services
department, as the library facilities are county owned . Because of liability,
accountability, and insurance factors , the Friends must request in writing permission to
place items in the libraries . No action should be taken by the Friends before written
permission is received.
Page 5
Literacy Services of Indian River County
Literacy is considered in the Florida Long Range Plan as a natural extension of library
services to the public , stating that our mission is to provide library services to all
segments of the population . On the national and state levels , literacy has become an
integral part of public library services . LSCA (Library Services and Construction Act)
funds were allocated to public libraries in Florida who requested and qualified for the
funds to combine efforts with local literacy services to combat illiteracy in their
communities . One of the requirements for receiving and expending these funds for the
grant time period was to pick up the core of the service locally at the end of the funding
(four years in Indian River County) .
To continue cooperative efforts to combat illiteracy in Indian River County, the Indian
River County Library System may contract with the Adult Literacy Service of Indian
River County for allotted space in the libraries for an office . The Library may also
provide available space for tutors to teach their students to read (prior arrangements will
be made in accordance with meeting or study room policies ) . The libraries may also
purchase and make available to the public , materials which further this cause . As a
logical extension of public library services and to adhere to the State plan, the Indian
River County Library System will strive to meet the needs of all segments of the
county ' s population .
As with the Friends , the Adult Literacy Service of Indian River County will establish its
own policies and procedures and will follow the contractual agreements/restrictions the
county establishes for its facilities .
Volunteers
The information demands of modern society have made it impractical to operate a
public library solely through the use of donated labor; however, the use of volunteers
can be a means of supplementing the library ' s services . Effective volunteer programs
generally require that the individuals offering their talents to the library should, as far as
possible , be treated as if they were paid staff. Volunteers working in library programs
should be recruited for specific positions with properly developed job descriptions and
should regularly be evaluated on the effectiveness of their service .
The Indian River County Library System encourages interested persons to volunteer at
the libraries . Appropriate forms should be filled out for the library files and for the
volunteer to choose the best days/times to volunteer and to select tasks preferred. Every
effort will be made to accommodate the preferences .
Page 6
After proper training, the volunteer may begin work .
Volunteers must understand that the libraries follow Indian River County policies and
procedures . Volunteers should never become involved with the daily operations of the
libraries or with management decisions . Any suggestions are welcome and should be
directed to the Library Director or Volunteer Coordinator.
Material Selection
The objectives of the Indian River County Library System are to select, organize ,
preserve, and make easily and freely available to the people of the county printed and
other materials (within the limitations of space and budget) which will aid them in the
pursuit of education, information, research, and recreation .
Intellectual Freedom and Censorship : The library system preserves the rights of citizens
to obtain information on all sides of potentially controversial issues , so that individuals
can decide for himself/herself the value of opposing ideas . In representing various sides
of a question, the public library thus provides the citizen with reliable sources of
information on which to base intelligent decisions .
The library has a responsibility to protect the rights of mature and sophisticated readers ;
materials which may be considered frank or offensive to some are included if review
material and/or staff opinion suggests that the work makes a significant contribution
either to the literary or informational complexion of the collection or to contemporary
thought and style .
Parents and legal guardians are responsible for the reading habits of their children and
young adults . Selection of materials is not inhibited by the possibility that particular
materials may inadvertently come into the possession of children and young adults .
Responsibility for Selection : The Library Director has the ultimate authority for
selection with cooperation of the library staff within the system.
General Principles : Selection will be based on the following :
1 . Professional knowledge and reputation of the publisher
2 . Needs and resources of service area
3 . Merit of work to existing collections
4 . Professionally accepted reviewing sources
5 . Bibliographies
6 . Examination of materials when possible
Page 7
Materials will be selected in a variety of formats as best represents the message of the
author.
Suggestions for additions to the collections from the public are welcome .
Registration Matters
Adult Applications : An application for a free library card must be completed by
residents and/or property owners of Indian River County . A card applicant must provide
one of the following forms of identification :
1' . Tax record for property ownership in the county
2 . State of Florida driver ' s license showing an Indian River County address
3 . Rental lease for a minimum of six (6) months in the county
4 . Current voter ' s registration card for the county
5 . Current verification of a child ' s registration in county schools
6 . High school identification card or accepted form from middle school and/or
junior high
7 . Current automobile registration with county address
8 . Proof of employment as a certified teacher (or faculty) in an Indian River school
Children ' s cards for children and youths (under age 16) must be co- signed by a
parent/guardian/grandparent . The home or work telephone number of the
parent/guardian/grandparent must be on file in the library. The responsibility for what
a minor borrows rests with the parent/guardian/grandparent. All costs associated
with fines, replacement, lost, or damaged items are the responsibility of the
parent/guardian/grandparent.
Library cards are valid for two years from the patron ' s birthdate . Patrons must bring
library cards into the library to be updated .
Non-Residents of Indian River County : Anyone who is unable to meet one of the
necessary residency requirements as stated above may apply for a non-resident library
card . The fee for a non-resident card is $ 10 . 00 for a 3 month card, $ 20 . 00 for a six
month card, and $ 30 . 00 for a 12 month card . These cards may be renewed at the end of
the appropriate time period at the same cost .
Computer only cards may be purchased for $ 5 . 00 annually. An application must be
filled out and appropriate identification shown.
Lost or stolen library cards should be reported to the library system as soon as the loss
is noted . A $ 2 . 00 replacement fee will be charged.
Page 8
Card Holder ' s Statement of Responsibility :
Borrower ' s must understand their responsibility as stated here (and as printed on each
library application) : "I understand when I receive my Indian River County Library
System library card that I am responsible for following all library policies and
procedures with regard to the borrowing and returning of library materials . I am
responsible for all materials checked out of the library system on my library card and
will pay all appropriate charges for lost or damaged materials and for materials returned
after their due date . Failure to return library materials may also be in violation of local
ordinances and could result in a misdemeanor charge being filed . " Adults co - signing a
minor ' s application are also subject to the above .
Circulation Matters
Circulation Procedures
Library materials are available to be borrowed by persons who hold a valid library card
for the following loan periods :
Circulating books , magazines , and audiobooks 2 weeks
Reference books (requires a deposit set at the Director ' s 24 hours
discretion)
All audiovisual materials (CD ' s , DVDs , etc . ) 1 week
Audiovisual Equipment 24 hours
Number of Items Allowed .
Circulation books 20 per card
Audiovisual materials 3 per format per card
Magazines 5 per card
Circulating items may be renewed unless there is a reserve from another patron placed
on the items . Patrons may renew online .
Circulating items may be reserved. If the item (s) is not picked up in the allotted 'time , a
. 25 charge will be assessed. Items may be reserved online .
Items are considered overdue or late when they are returned one or more days following
the due date . Fines will be charged and collected . Fines will be attached to the patron ' s
card when late items are returned and fines unpaid.
Page 9
Fines are .
Books and magazines 25 cents per day
Audiovisual items 50 cents per day
Equipment $25 . 00 per day
Fines will not exceed the cost of the item.
Lost or damaged items are the responsibility of the borrower . Costs associated with
replacing the items lost or damaged are determined by the replacement cost and any re-
processing fees . (If the item is part of a set and the entire set must be re-purchased, than
that is the replacement cost . )
Emails are sent one day prior to the due date as a reminder . Emails are sent to inform
patrons that their items are overdue at the 2 week mark and another email at one month .
Then a bill is emailed at 6 months .
Fines and other fees may change due to budgetary issues .
Failure to Return Indian River County Property
Failure to return county property could result in the negligent borrower being charged
with a misdemeanor offense . Legal action could be taken by the Indian River County ' s
County Attorney ' s Office ,
Interlibrary Loans
The Indian River County Library System will make every reasonable effort to obtain for
its users library materials that may be borrowed from other libraries . Users must have a
valid library card in good standing in order to use the interlibrary loan service . The
library system recognizes that interlibrary loan is a service that always requires the
cooperation of another library and that the cooperating library ' s policies and procedures
must be followed .
Requests are limited to 3 active requests at a time , no audiovisual materials are loaned
by other. libraries , and no items published in the current year are loaned by other
libraries .
If the lending library levies charges for postage , handling, or the copying of materials ,
that charge will be passed on to the borrower requesting the material .
Lost or damaged materials will be charged to the user to reimburse the lending library.
Failure to pay for overdue , lost, or damaged interlibrary loan materials will result in a
"stop" on the patron ' s library card to discontinue future use .
Page 10
Public Service Guidelines
It is the policy of the Indian River County Library System to provide the highest quality
of user-oriented library service possible within the resources available .
Service to the public should be a cooperative effort of the entire library staff. The
system ' s objective is to satisfy the library needs of the user so well that he/she/they will
continue to use the services of the library system.
As is the case with all subject areas , the basic obligation of the library staff is to point
out the sources that are available to library patrons and to instruct them in how to find
the information they seek. If the library patron is unable to obtain the needed
information sought from the Indian River County Library System, he/she should be
referred to other sources .
Gifts, Books and Other Library Materials
It is the general policy of the Indian River County Library System to always strive to
have current, factual , relevant materials in its collections for the users of the Library
System.
Gift materials must meet the following criteria before they can be accepted by the
Library System collections .
1 . Gift materials must meet the same general principles as purchased materials in
order to be included in the Library System collections .
2 . Books and other materials will be accepted on the condition that the Library
Director has the authority to make whatever disposition of the offered materials
he/she deems necessary.
3 . Memorial books will be selected by the Library Director and the donor consistent
with the needs of the Library. Written acknowledgment for each book will be
made to the donor and the relative(s) mentioned. A special memorial book plate
will be placed in each book .
4 . The Library System will not accept for deposit books or other materials that are
not outright gifts to the Library System.
5 . Gifts of money, real property, and/or stocks and bonds will be accepted by the
Library System if conditions attached thereto are acceptable to the Director of the
Department of General Services , the Library Directors , the County Administrator,
and the Board of County Commissioners ,
6 . Personal property, art objects , portraits, antiques , and other objects will be
accepted or rejected on a case-by-case basis after review by the Library Director
and other applicable county staff, and must meet a Library collection need.
Page 11
By law the Library System cannot, under any circumstances , endeavor to provide an
appraisal or place a value on a proposed gift of books , art objects , or other materials .
The Library System will provide to the donor a signed statement acknowledging receipt
of the item(s) and that the value placed on the item(s ) was determined by the donor .
The Friends of the Indian River County libraries are the most appropriate organization
to accept donations . All their proceeds benefit library programs and services .
Disputed Title
The Indian River County Library System respects the opinion of those who may find
reason to disagree with its choice of titles for the collections of the library system and
therefore has established procedures for such disputes if and when they occur.
A library patron may initiate a review of any title (item) by completing a
reconsideration form (samples attached) . Upon completing the form, the Library
Director will communicate with the patron and a decision will be made . Should it
become necessary, the decision of County Administration will be sought .
Page 12
f
Request for Reconsideration of Audiovisual Materials
Title
Format
Author
Producing Company (if known)
Year produced/Copyright date
Request initiated by
Address
City State Zip
Telephone (Home) (Work)
Library Card #
Do you represent . Yourself An organization Other group (name)
1 . To what in the work do you object? Please be specific .
2 . Did you view/listen to the entire material If not, what parts?
3 . What do you feel might be the result of exposure to this material?
4 . For what age group would you recommend this material?
5 . What do you believe is the theme of this material?
6 . Are you aware of judgments of this material by professional critics?
7 . What would you like your library to do about this material?
8 . In its place, what material would you recommend?
Signature Date
PLEASE NOTE : This is a public document under Public Law . Your name and address are subject to
disclosure upon public request.
Page 13
Request for Reconsideration of Print Materials
Title
Book Periodical Other
Author
Publisher
Copyright date
Request initiated by
Address
City State Zip
Telephone (Home) (Work)
Library Card #
Do you represent : Yourself An organization Other group (name)
1 . To what in the work do you object? Please be specific .
2 . Did you read the entire work? If not, what parts?
3 . What do you feel might be the result of reading this work?
4 . For what age group would you recommend this work?
5 . What do you believe is the theme of this work?
6 . Are you aware of judgments of this work by literary critics?
7 . What would you like your library to do about this work?
8 . In its place, what work would you recommend?
Signature Date
PLEASE NOTE . This is a public document under Public Law . Your name and address are subject to
disclosure upon public request.
i
1
Page 14
Rules of Behavior
The library is open to all for reading and research . Library users are expected to respect
the rights of others . Library users are expected to :
• Turn off cell phones
• Converse quietly
• Refrain from disruptive behavior and abusive language .
• Refrain from writing on or defacing library property .
• Refrain from soliciting .
• Refrain from sleeping or bathing in the library .
The following are prohibited within the library.
• Cell phone use in quiet areas
• Smoking
• Bedrolls , blankets , large plastic bags, or large boxes .
• Birds, snakes , insects and animals (except service animals ) .
• No food or drink (except bottled water) is allowed except at special meetings with
the Library Director ' s approval .
• Gambling
• Intoxication or any drug-induced state .
• Use of electronic equipment NOT belonging to or approved by the library .
• Skateboards , bicycles , scooters , etc .
Unattended or Disruptive Children
The Indian River County Library System welcomes children to use its facilities and
services . The system emphasizes children ' s programs . However, responsibility for
children using the library rests with the parent/guardian/grandparent or assigned
chaperone , not with library personnel .
For the purposes of this policy, and as defined in Chapter 1 . 01 of the Florida Statutes , a
minor is any person under 18 years of age .
Preschool age children (children ages 8 and under) , may not be left unattended in the
library; they must be accompanied by a teenager or an adult . Responsible parties not
attending a program with a preschooler must remain in the library building .
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If a child is left unattended and it is 30 minutes or less until closing time , or if an
unattended child becomes distraught, library staff may, if necessary, use the following
procedures in order to resolve the situation .
1 . Try to identify the child and locate . the parent or responsible party by walking
through the building with the child and/or page the child ' s
parent/guardian/grandparent using the latter ' s name and/or the child ' s name . If no
name is available , describe the child ' s physical appearance .
2 . If the parent/guardian/grandparent is not located within 30 minutes (ten minutes if
building is closing), library staff should attempt to locate the
parent/guardian/grandparent by telephone , utilizing library records , telephone
directories , or other sources available , if necessary.
3 . If, after exhausting all other sources, no contact has been made with the
parent/guardian/grandparent, the staff member will call the local police . The staff
member shall wait with the child until the police arrive . Under no circumstance
should library staff transport a child to another location .
Children who remain outside a library facility at closing time are not necessarily
covered by the above procedures unless , depending on the circumstances , it is apparent
to library staff that a child is distraught or in obvious trouble . Library staff may use the
above procedures and best judgment in dealing with such situations .
Disruptive behavior is any behavior on library premises that infringes on the rights of
others using the library . Disruptive children will not be allowed to interfere mith library
service to others . Disruptive children will be approached in the following manner by
library staff.
1 . Library staff will give a verbal warning to the child indicating that such behavior
is disruptive to other library users and is unacceptable behavior.
2 . If the disruptive behavior continues , approach the parent/guardian/
3 .
4 . grandparent with the same warning . If the child is unattended, give the child a
second warning .
5 . If the disruptive behavior continues .
a. Request the parent/guardian/grandparent to escort the child from the library
premises .
b . If the child is unattended and 12 years of age and older, ask the child to
leave the library premises .
c . If the child is younger than 12 years of age and unattended, follow the
procedures outlined above .
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6 . If the child ' s disruptive behavior continues and he/she refuses to leave library
premises , library staff should call the police .
Library staff should document any and all incidents involving unattended and/or
disruptive behavior and submit a report to the Library Director .
Use of Library Meeting Rooms
Meeting rooms may be used by organizations and businesses for programs and meetings
when such use does not conflict with the library ' s programs and services , Constitutional
Officers or Indian River County business . The library system reserves the right to
determine whether a proposed use of its facilities is appropriate , and to give or withhold
permission for such use . The sale of merchandise/services and solicitation are not
allowed .
A prospective user of library system meetings rooms may :
• Inquire about available facilities and dates .
• Obtain an application for use .
• Complete and return the application to the appropriate library staff.
• Receive from library staff confirmation of the accepted application for the
specific date, or notice of refusal .
The following conditions for use must be followed by all who wish to use a meeting
room of the library system :
• Meering rooms are only available during regular library hours (except Sundays) .
• The event must be open to all citizens in the community.
• The event must be free of charge .
• Smoking is not allowed in the rooms .
• Rooms cannot be reserved as the regular meeting place for any organization for
longer than the current calendar year .
• Organizations may be asked to move set dates in order to accommodate special
library programs, Constitutional Officers ' or County business meetings .
• Library personnel are not available to assist in the handling of exhibits and other
materials needed by groups using the room.
• Organizations are responsible for setting up and cleaning up the room.
• Refreshments may be served in the multi -media (large) meeting room only at the
discretion of the Library Director .
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A responsible party from the organization must sign a meeting room contract
(Attachment A) .
Searing capacity is governed by the Fire Marshall . Additional seating may be provided
by the organization reserving the room, with the organization being responsible for
delivering, setting up, and removing the seating, and as long as seating does not exceed
the Fire Marshall limits .
Any violation of the above could result in denial of future meeting room use .
In the event publicity concerning the meeting is circulated which lists the library
address , , the following disclaimer must be included :
"This event is not sponsored by the Indian River County Library System. "
The user shall be responsible for any and all loss , accident, neglect, injury, or damage to
person, life or property that occurs while using the facilities or premises .
The group ' s responsibility for the room shall be terminated only when they have
informed an authorized staff member that they have vacated the room and that it is
ready to be secured . Youth or children ' s groups must be supervised at all times by
responsible adults provided by the sponsors of the activity.
Meeting Room Charges :
Half day is 4 hours or less . Please include your set-up and clean-up in your scheduling .
North Indian River County Library
Meeting Room Usage Type Full Day Half Day
Large room (200) Non-commercial $ 50 . 00 $ 30 . 00
Large room(200) Commercial $ 110 . 00 $ 60 . 00
Study rooms No Charge
Brackett Library
Meering Room Usage Type Full Day Half Day
Biorkman room (3040) Non-commercial $ 30 . 00 $ 10 . 00
Borkman room Commercial $ 60 . 00 $ 35 . 00
Conference & study rooms No Charge
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Indian River County Main Library
Meeting Room Usage Type Full Day Half Day
Large room (200) Non-commercial $ 50 . 00 $ 30 . 00
Large room (200) Commercial $ 110 . 00 $ 60 . 00
History room (25 ) Non-commercial $ 30 . 00 $ 10 . 00
History room (25 ) Commercial $ 60 . 00 $ 35 . 00
Conference & Study rooms No Charge
Bulletin Boards and Community Announcements
The Indian River County Library System maintains several community bulletin boards
throughout the library system in its buildings . In its capacity as a public institution, the
library system schedules educational, cultural and recreational activities for the
community. The library system has priority access to bulletin board space within and
without its buildings . Any remaining space is available for use by the public at the
discretion of the Library Director.
A sample should be brought in for library staff to review and sign off on before any
information is posted on the bulletin board . The purpose of the bulletin boards is to
display public service information . No solicitation is allowed .
Exhibits
Exhibits function as an integral part of the Indian River County Library System ' s total
program of service and are planned to direct the attention of the public to the library
materials , services , and aims of the library system.
The library system shall control the content and arrangement of all exhibits . Exhibits of
materials by individuals or . groups should first be presented to the appropriate library
staff with regard to exhibit content, theme , number and size of articles to be exhibited,
and desired running time of the exhibit.
The library system reserves the right to reject any part of an exhibit or to change the
manner of display if the items to be exhibited are contrary to the library ' s community
responsibility, or if the actual exhibit is different than what was actually proposed, or if
public complaints are voiced. Every item used must meet the library system ' s standards
of value and quality. All exhibits must be scaled in size and form that complement the
normal service of the library system.
Page 19
Booklists , posters , signs , brochures , publicity, and all materials relative to the exhibit
must also be approved by appropriate library staff.
All exhibits and displays shall be coordinated and approved by the applicable library
and library department staff.
The library system may utilize materials from its own holdings in order to publicize its
own collections and services .
The library system may invite , or accept offers , from outside exhibitors (individuals or
groups) to display their own materials in the buildings of the library system. The
materials to be exhibited must be acceptable as outlined above . Outside exhibitors must
request in writing in order to exhibit . The request should include a list of the contents
and description of the exhibit. Final authority rests with Indian River County
Management ,
The Indian River County Library System does not carry specialized insurance that
covers all types of exhibits . The library system is protected against fire and other natural
occurrences , vandalism and malicious mischief, but the replacement value of specific
items cannot be guaranteed. The library system requires the use of the LIABILITY
RELEASE FORM on all non-library materials .
The Indian River County Library System shall in no way act as an agent for the sale of
items from an outside exhibit. The following conditions apply :
1 . Purchase prices shall not be posted, nor shall they be listed in exhibit brochures .
2 . Inquiries from visitors to the exhibit regarding purchase prices shall be referred to
the outside exhibitor or his/her agent .
3 . Transactions for the purchase of exhibit items shall be directly between the
purchaser and the exhibitor or his/her agent. Such transactions shall not be
conducted in library buildings .
4 . The library system shall receive no fees , commissions or other remuneration in
connection with the sale of material from outside exhibits . Donations are
accepted.
5 : Library system staff members shall be treated as any citizen with regard to the
purchase of items from outside exhibits , in accordance with 2 , 3 and 4 above .
6 . In accordance with items 1 through 5 above , no exhibit material that is sold
during its display in the library system may be removed from the exhibit before
the end of the exhibition period, unless such removal and rearrangement of the
exhibit is approved by the Library Director,
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Liability Release Form
Date
hereby release the Indian River
County Library System and Indian River County from any liability for loss or damage
to the items , listed on the attached record, which I have provided to be exhibited at the
Library from
to
Signature
Title
Organization
Address
Telephone
Signature , Library System Representative
Please keep original in library system file .
Please send copy to .
Page 21
Indian River County Library System Computer Usage Policy, Disclaimer, and
Electronic Resources Code of Conduct
Purpose :
Essential to the purpose of the Indian River County Library System is to enhance
through its services and facilities , the quality of life for all residents of Indian River
County.
To fulfill our mission, Indian River County Library System provides access to a broad
range of information resources , including those available through the Internet . We make
this service available as part of our mission to offer a broadly defined program of
informational , educational , cultural , and recreational enrichment opportunities for
people of all ages and background which reflect the diversity of interests and opinions
in our communities .
In offering Internet, the library system cannot control access points which change
rapidly and unpredictably. The Internet is an unregulated medium and while it offers
access to a wealth of material that is personally, professionally, and culturally enriching
to individuals of all ages , it also enables access to some materials that may be offensive
or disturbing .
il accounts to library customers ; however;
The library system does not offer a-ma
customers may be able to access their e-mail accounts . Wireless access is available . Ask
library staff for information .
Usage Guidelines :
Users of the Internet Public Access Computers shall :
1 . Respect the privacy of others .
2 . Observe the legal copyright license and protection to programs and data.
3 . Abide by the designated time limitations .
4 . Show a library card in good standing .
5 . Understand that terminals are provided to library customers for the purpose of
accessing informational and reference resources .
6 . Follow the library system rules for Internet access .
Page 22
Unacceptable Uses :
1 . Use of any computer or terminal for illegal or commercial purposes .
2 . Violation of computer system security,
3 . Destruction of or damage to equipment, software , and/or data .
4 . Use of profanity, obscenity, other language , images or behavior which may be
disruptive to library operations .
5 . More than 2 people per terminal .
6 . Displaying and/or printing obscene materials . In accordance with Florida
Statutes , Chanters 847 . 011 ( 1 )a and 847 . 0133 ( 1 ) , displaying obscene materials to
minors or printing such materials is a violation of the law and could result in
penalties up to and including imprisonment .
Any violation of any of the above will revoke a customer ' s library card and the use
of library equipment.
Youth Access to the Internet :
Please be aware that some information on the Internet is of a mature nature and may not
be suitable for children . Parents and/or guardians/grandparents are responsible for
information selected and accessed by children . The best way to ensure that children are
having a positive online experience is for parents/guardians/grandparents to know what
their children are doing .
Parents concerned about their children ' s use of the Internet are solely responsible for
setting standards and establishing guidelines for their own children, understanding that
other parents are solely responsible for their children .
It is impossible for Indian River County Library System staff to control or monitor the
flow of information or to control or monitor children ' s use of the library system ' s
resources .
Internet Use Procedures and Rules of Conduct ,
1 . A library card in good standing is required to use System equipment,
including Internet stations .
2 . Use of all computers , including Internet stations , is on a first-come,
first- serve basis .
3 . Internet use is limited, based on number of library customers waiting .
No more than 3 hours total per day per customer .
Page 23
4 . Users must sign up for Internet use at the Media Desk and be aware of
their place in line . Library staff cannot monitor turns .
5 . Printing is . 10 for each page—ask library staff. Printing charges may
increase as costs of paper, toner, etc . increase . Notice will be given
prior to any increases .
6 . Downloading is allowed—users must supply their own storage device
and know that compatibility with library PCs is not guaranteed .
7 . No more than 2 people per computer is allowed .
8 . The computer area is a quiet area . Excessive noise , unruly behavior,
and cell phone use are not allowed .
9 . Failure to abide by the rules will result in loss of privileges .
10 . All computer use must be , completed 15 minutes before closing of the
library facilities . Announcements are made , and it is your responsibility
to track the time .
Disclaimer
Since the Internet is a global electronic network, there is no local/state/federal control of
its users or content. The Internet and its available resources may contain material of a
controversial nature . The library system cannot censor access to material nor protect
users from offensive information . Parents of minor children must assume sole
responsibility for their children ' s use of the Internet through the library system ' s
connection .
Library system staff cannot guarantee the availability or reliability of information links
on the Internet . Not all sources on the Internet are accurate , complete , or current,
therefore , patrons need to be responsible consumers .
Library system staff are not always readily available to train the public on Internet use .
It is the sole responsibility of library customers to receive Internet training and/or
expertise on their own .
Parents and children are encouraged to ask for Internet Safety web sites at the reference
Desk.
All Internet activity is monitored by the Internet server. All visited sites are logged
daily : Some site access may be denied. URL request forms are available at the
Reference Desk.
Page 24
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PLEASE: READ AND INITIAL THE FOLLOWING RULES AND REGULATION&FOR T IE USE DF THIS
ROOM,
1 . MEETING ROOMS ARE AVAILABLE DURING LIBRARY HOURS (EXCLUDING SUNDAYS) UNLESS
APPROVED BY THE DIRECTOR OF LIBRARY SERVICES.
2 . ANY PERSON ADVERTISING A MEETING AT THE LIBRARY IN A MISLEADING WAY, SO THAT IT
APPEARS TO BE GOVERNMENT SPONSORED, SHALL BE DENIED ANY FUTURE ACCESS TO THE
MEETING ROOMS.
3. THE ORGANIZATION/RESPONSIBLE PARTY IS RESPONSIBLE FOR ITS OWN SETUP AND CLEAN-
UP OF THE MEETING ROOM (CHAIRS AND TABLES) AND REMOVAL OF TRASH.
4. NO REFRESHMENTS ARE ALLOWED UNLESS YOU ARE USING THE VERO BEACH MULTIMEDIA
ROOM.
5. A COUNT OF PERSONS ATTENDING YOUR MEETING, MUST BE REPORTED AFTER EACH
MEETINGO
6. THE ORGANIZATION/RESPONSIBLE PARTY IS RESPONSIBLE FOR ANY DAMAGES TO LIBRARY
PROPERTY, MATERIALS AND/OR EQUIPMENT.
7. THE ORGANIZATION/RESPONSIBLIE PARTY MUST PROPERLY SECURE THE LIBRARY FACILITY
AND EQUIPMENT WHEN THE MEETING IS OVER.
8. PERSONS ATTENDING CANNOT BE CHARGED A FEE AND NO SALES OF ANY NATURE
WHATSOEVER ARE ALLOWED.
9. MEETINGS CANNOT INTERFERE WITH LIBRARY CLOSING PROCEDURES.
10. ANY ORGANIZATION/RESPONSIBLE PARTY WHO WISHES TO SHOW A FILM MUST PROVIDE
PUBLIC PERFORMANCE PERMISSION.
11 , INFLAMMABLE SUBSTANCES, EXPLOSIVES, AND INHERENTLY OR POTENTIALLY DANGEROUS
MATERIALS OR INSTRUMENTS SHALL NOT BE BROUGHT ON THE PREMISES.
12. ANY PERSON OR GROUP CONDUCTING ANY UNLAWFUL ACTIVITY IN A MEETING ROOM SHALL
BE DENIED ANY FUTURE ACCESS TO THE MEETING ROOMS.
13 . NOISE LEVELS SHOULD BE KEPT TO A MINIMUM AS TO NOT DISTURB OTHER PATRONS USING
THE LIBRARY.
14, EACH ORGANIZATION IS RESPONSIBLE FOR RENEWING THEIR CONTRACTS AT THE END OF
THE YEAR. ROOMS ARE BOOKED ON A FIRST COME FIRST SERVE BASIS.
*IN THE EVENT OF ANY CANCELLATIONS;:NO MONEY SHALLBE REFUNDED
* *THIS AGREEMENT IS NOT A CONFIRMATION UNTIL IT HAS BEEN SIGNED AND RETURNED WITH A
PAYMENT.
SIGNATURE:
----------------------------------------------STAFF USE UNLY------------------------____-------------____—_
FEE : $840.00 ($20 per meeting)
PAID :
Page 26