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CERTIFICATION ON LAST PAGE.
JX BARTON , CLERK
AGREEMENT FOR MASS TRANSIT SERVICE PROVISION
by and between
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
and
INDIAN RIVER COUNTY SENIOR .RESOURCE ASSOCIATION
INC.
This agreement, entered into this 16th day of February , 2010 , by and between the
Indian River County Board of County Commissioners (County) and the Lndian River
County Senior Resource Association, Inc . (SRA) , establishes the responsibilities of each
of the parties with respect to obtaining and administering mass transit capital and
operating assistance authorized by 29 USC
is to , Section 5307 . The purpose of this agreement
comply with Federal Transit Administration requirements to establish formai
procedures for Section 5307 grant application and administration activities .
Recognizing that Indian River County has a need for limited mass transit service, the
County agrees to provide the SRA with capital funding and operating assistance to
provide such service . County funding will be a combination of federal grant funding,
state grant funding, and local funding . In consideration of receipt of this funding, the
SRA. agrees to maintain and operate a mass transit system within Indian River County
according to the provisions of this Agreement .
I . The parties mutually agree to cooperate in providing mass transit service within
Indian River County . Accordingly, each party acknowledges its responsibilities
as detailed below, and agrees to discharge these responsibilities in the referenced
timeframes .
II . This agreement shall be in effect for the period of three years from the date of
execution by both parties . Any revisions or modifications to this agreement must
be mutually agreed upon by both parties in writing . This agreement may be
terminated by either party upon the provision of at least six months prior written
notice . This agreement may also be terminated upon failure of either party to
discharge in good faith- the duties and responsibilities prescribed in this
agreement .
III • The parties hereby designate the following official representatives for purposes of
this agreement :
County: Robert M . Keating, AICP - Community Development Director
SRA : Karen Deig] — Chief Executive Officer
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J , K . BARTON , CLERK
IV . The responsibilities of the County are :
a . To submit grant applications for Section 5307 and Florida Public Transit
Block funds :
In July of each year, the County will coordinate with the SRA to project capital
and operating funding needs for the following fiscal year . Using that information
and other data provided by the SRA, the County will prepare and submit grant
applications for FTA Section 5307 grant funds and Florida PTBG funds . The
County also agrees to provide, on an annual basis, matching funds for mass transit
purposes .
b . To administer and manage Section 5307 and PTBG funds :
The County will prepare and submit all applicable quarterly progress reports ,
financial status reports , invoices, requisitions , and closeout reports for Section
5307 and PTBG funds . These submittals will be based on information provided
to the County by the SRA . The County agrees to reimburse the SRA within 30
days of receipt of the SRA ' s accurate monthly invoice for mass transit funding .
The County may at the County ' s option provide funding on an advance basis .
This advance will be provided in monthly draws equal to 1 / 12 `h of the annual
operating budget paid in advance on the first day of each month .
C . To maintain an accurate inventor of capital equipment urchased with Section
5307 funds :
As the designated recipient of Section 5307 funds , the County will take title to all
rolling stock and other capital items purchased with Section 5307 grant funds .
Consistent with its approved procedures, the County will tag all capital assets and
add each asset to its fixed assets inventory records . These records will be
maintained and updated as necessary . An inventory of all SRA Section 5307
capital purchases will be conducted at least biennially .
d . To perform regular vehicle maintenance on SRA vehicles
The County will perform all preventive maintenance as scheduled and in
conformance with the Indian River County Transit Vehicle and Accessibility
Feature maintenance plan .
e . To provide assistance to and oversight of SRA ' s transit activities
The County will meet with the SRA on a quarterly basis to discuss transit system
operations issues , including system performance , status of Section 5307 and
PTBG funds utilization, other budget matters , federal requirements , routes ,
ridership , problems, opportunities, and other issues . Meetings will be held on the
last Wednesday in the months of January , April , July and October . Besides
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attending quarterly meetings, County staff will be available to assist the SRA with
any transit planning, budget, grant administration, or other issues .
The County will oversee the SRA ' s mass transit program as specified in this
agreement and as otherwise necessary to ensure that the SRA complies with all
federal , state, and local requirements in its provision of mass transit service to
Indian River County. The County will be responsible for verbal and written
correspondence with the Federal Transit Administration on all matters relating to
the Section 5307 grant program .
f. To staff the Indian River Coun Transportation Disadvantaged Local
Coordinating Board (TDLCB ) •
The County hereby establishes the TDLCB as the formal advisory board for mass
transit operations in the county . The County agrees to staff the TDLCB and
expeditiously present SRA matters , including transit route or schedule changes, to
the TDLCB for consideration.
V . The responsibilities of the SRA are :
a . To provide mass transit service as identified in the County ' s adopted Transit
Development Plan :
The SRA shall provide fixed route/dial -a-ride mass transit service in accordance
with the route structure , fare structure, and schedule identified in the County ' s
adopted Transit Development Plan (TDP) . The SRA agrees to maintain the
approved route structure, fare structure, and schedule unless the route or fare
structure or schedule has been changed by amendment of the TDP after
consideration at a public meeting. Any SRA proposals to change its route
structure, fare structure, or schedule will be implemented in accordance with the
County ' s public comment procedures regarding transit fare and service changes .
The SRA will maintain a record of all public comment and a record of all
responses to public comments regarding proposed route, fare, or schedule
changes .
b . To invoice the County monthly for mass transit costs incurred :
The SRA shall provide (within 14 days after the end of the month) monthly
invoices to the County detailing actual expenses for the prior month as compared
to the draw received for that month . Subsequent monthly draws will be adjusted
as needed to reconcile the actual expended amounts . The invoice form used by
the SRA shall be approved by the County, and shall separately list invoice
amounts for county funding, state funding, and federal funding .
C . To provide the County with quarterly performance and financial information
The SRA transportation coordinator will attend four (4) quarterly meetings with
the County as referenced in IV (e) of this agreement . At least one week prior to
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each quarterly meeting, the SRA will provide the County with a quarterly
progress report and a financial status report for the just completed quarter. The
quarterly progress report shall include a description of the status of each activity
line item contained in each active Section 5307 grant, including the major
milestones required by FTA for each activity line item . The financial status report
shall summarize all financial activity associated with each active Section 5307
grant for the just completed quarter . This report shall also include the SRA ' s
invoice for the current period .
d . To close out any active Section 5307 and PTBG grants within the timeframes
required for eachgrant :
The SRA will ensure that all Section 5307 grant funds will be expended within
three fiscal years of FTA approval of the grant . The SRA will also ensure that all
PTBG funds will be expended within one fiscal year of FDOT execution of the
Joint Participation Agreement for PTBG funds .
e . To provide the County with annual budget requests :
In July of each year, the SRA will provide the County with estimates of needed
capital and operating funds for the next fiscal year. These estimates shall be
based on the adopted TDP and the Indian River County .MPO ' s adopted
Transportation Improvement Program .
f. To follow all applicable FTA Section 5307 transit program requirements :
The SRA shall adhere to all FTA requirements pertaining to the Section 5307
transit program included in the list of Certifications and Assurances, the Master
Agreement, the Federal Register, and in other FTA correspondence . Specifically,
the SRA ' s responsibilities are :
1 . To follow all applicable procurement requirements :
The SRA shall adhere to all FTA and County procedures in procuring all
goods and services with Section 5307 grant funds . In procuring rolling
stock, the SRA agrees to utilize the state contract when possible . For state
contract purchases , the. SRA will ensure that Buy America, pre-award ,
post-delivery, and other applicable FTA requirements are met . The SRA
shall not expend Section 5307 funds on any item unless that item is
included in the County ' s approved Section 5307 grant . The SRA shall
obtain written approval from the County prior to making any capital
purchase .
2 . To comply with all Drug and AIcohol Program Requirements :
The SRA will maintain a drug- free workplace and shall administer a drug
and alcohol program that complies with all applicable FTA requirements ,
including the provisions of 49 CFR Parts 653 and 654 . This will involve
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i • K . BARTON , CLERK
conducting drug/alcohol training and testing , conducting blind
performance testing, submitting an annual certificate of compliance, filing
MIS forms annually, and maintaining drug test confidentiality.
3 . To comply with all ADA requirements :
The SRA will ensure that all service personnel receive periodic ADA
training that incorporates the seven ADA service provisions . The SRA
will provide reasonable accommodations as defined by the ADA to all
transit patrons requiring special accommodations and will ensure that its
facilities and vehicles are ADA accessible . The SRA will also maintain
and adhere to its adopted ADA complaint procedures .
4 • To solicit public comment on fare and service than es
The SRA will present any proposed fare and service changes at a public
hearing prior to adoption . Comments received during the public hearing
must be considered by the SRA in the implementation of fare and service
changes, particularly fare increases and service reductions .
5 . To collect compile, and report National Transit Database Information
The SRA will collect, compile, and report applicable system information
as required under 49 USC , Section 5335 (a) . This information will be
reported in the fonnat and time frame required . At least one week prior to
submitting National Transit Database information, the SRA shall submit a
copy of that information for the County to review .
6 . To comply with all FTA Civil Ri lits Requirements
The SRA will update its DBE goals on an annual basis or as required by
FTA . The SRA will maintain its Title VI program, comply with DBE
requirements in hiring and procurement, and file all DBE reports on time .
Indian River County Mass Transit Service Agreement Page 5
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In witness of the foregoing, the parties have read this Agreement and have affixed their
signatures, effective on the date first appearing above :
ATTEST : INDIAN RIVER COUNTY
_ 1 BOARD OF COUNTY COMMISSIONERS
BIS � "� ��� D � a C' BY :
Chairman PE;-ter D O ' .8,ryan
Approved as to Form and
Legal Sufficiency for County :
William . Collins , II
5G / County Attorney
ATTEST : INDIAN RIVER COUNTY SENIOR
RESOURCE ASSOCIAT`�ON, tNC.
BY : e Gta�c t c . BY : 44.
,
President, Board Ti� ec ors
ROSALIE Z. WEBSTER STATE OF FL'
NOTARY PUBLIC , STATEOFFLORIDA INDIAN RIVERS ."
COMMISSION # DD632971 6��
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Indian River County Mass Transit Service Agreement Page 6