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Home My WebLink About2011-151 El n = MBV 0 '/o 5 ENGINEERING , INC . la . J. 3 . MOIA BOWLES VILLAMIZAR & ASSOCIATES www. mbveng. com CA#3728 RAR1 � Za11 � rjL1 �/� March 14 , 2011 Mr Erik Olson Indian River County Department of Utility Services 1801 27th Street Vero Beach, FL 32960 Subject : Proposal / Contract for Professional Engineering Services Indian River County,,,South County WWTF , Permit Renewal , ID# FLA010435 Indian River County , Florida Engineer' s Project Number : 1. 1 - 184 Dear Mr. Olson : At your request, we are hereby submitting our proposal to provide professional services for the above subject project . PROJECT DESCRIPTION According to the Florida Department of Environmental. Protection (FDEP) Wastewater Treatment Facility (WWTF) records, the Indian River County, South County WWTF , Operating Permit (FLA010435 ) will expire on July 15 , 2012 . Rule 62 - 620 . 335 of the Florida Administrative Code (F . A . C . ) requires that all wastewater treatment facilities renew the FDEP Operating Permit every five years . Applications for permit renewal must be submitted to the appropriate FDEP office six months prior to the expiration of the FDEP Permit . Therefore , the renewal application for the Indian River County , South County WWTF , is due on or before January 15 , 2012 . The following scope is provided to address these items . SCOPE OF SERVICES Task 1 — Site Inspection MBV Engineering, Inc . will conduct the required site inspections to inspect the site and meet with the plant operators . The inspections will include an evaluation of the following : 1 . The general condition of the facility 2 . Component, system, and process reliability standards as required by Rule 17 - 600 . 400 ( 1 )(b) , F . A. C . 3 . Component, system , and process operations 4 . Hydraulic and organic loading 5 . Safety features 1835 20th Street 1600 W. Eau Gallie Blvd . , Suite 203 806 Delaware Avenue Vero Beach , FL 32960 Melbourne , FL 32935 Ft. Pierce , FL 34950 772. 569 .0035 32 1 .253 . 15 10 772.468 . 9055 Fax: 772. 778 . 3617 Fax: 321 . 253 . 091 1 Fax: 772. 778 . 36 17 Mr . Erik Olson March 14 , 2011 Page 2 Proposal : 11 - 184 6 . Operator certifications 7 . Facility maintenance program 8 . Facility records 9 . Sampling procedures 10 . Laboratory analysis procedures Task 2 — Tabulation and Analysis of Plant Operating Data MBV Engineering, Inc . will tabulate and analyze , as required by FDEP , historical plant operating data, which documents plant operating conditions for the duration of the current operating permit . Plant operating data will be provided by Indian River County Utilities (IRCU) staff as specified in the "Information Provided by Owner" section found within this Scope of Services . Task 3 — Preparation and Submittal of )FDEP Permit Renewal Application MBV Engineering, Inc will prepare and provide to FDEP and IRCU , the following applications and forms necessary to obtain the facility ' s required operating permit . 1 . FDEP Wastewater Facility or Activity Permit Form 1 , (DEP Form 62 - 620 . 910 ( 1 )) 2 . FDEP Wastewater Facility or Activity Permit Form 2A (DEP Form 62 - 620 . 910 (2 )) Task 4 — Preparation of FDEP Required Backup Documentation MBV Engineering, Inc . will provide to FDEP and IRCU the following backup documents , maps , and diagrams that are necessary to obtain the facility ' s required operating permit . 1 . Process Flow Diagram 2 , Site Plan 3 . Location and Vicinity Maps 4 . Facilities Description Task 5 — Preparation of )FDEP Required Capacity Analysis Report MBV Engineering, Inc . will prepare a Capacity Analysis Report in accordance with Rule 17 - 600 . 405 , F . A . C . This report will document the permitted plant capacity , along with our analysis and evaluation of the Indian River County , South County WWTF flows and current plant capacity . Task 6 — Preparation of FDEP Required Operation and Maintenance Performance Report MBV Engineering, Inc will prepare an Operation, Maintenance and Performance Report, in accordance with Rule 17 -600 . 735 , F . A . C . This report will document the capability of the Indian oa Mr. Erik Olson March 14 , 2011 Page 3 Proposal : 11 - 184 River County, South County wastewater treatment, reuse , and disposal facilities to function as intended during the period for which the permit is requested . SCHEDULE MBV Engineering, Inc will prepare the permit renewal application in a timely manner . The renewal application for the Indian River County , South County WWTF and all supporting documentations specified above will be submitted to FDEP and IRCU on or before January 15 , 2012 , FEES MBV Engineering, Inc will provide these services for a lump sum fee as follows : Task No . Task Task Fee Task 1 Site Inspection $2 , 250 Task 2 Tabulation of Plant Operating Data $ 2 , 500 Task 3 Preparation and Submittal of FDEP Permit Renewal Application $ 2 , 500 Task 4 Preparation of FDEP Required Backup Documentation $45500 Task 5 Preparation of Capacity Analysis Report $ 5 , 500 Task 6 Preparation of Operation , Maintenance , and Performance Report $ 3 , 500 Total Lump Sum Fee = $20 , 750 This fee schedule assumes the subject plant is not under enforcement action , has no outstanding violations and is operating with no deficiencies . Should involvement with enforcement action or violation be required and/or should responses to FDEP be required to address plant deficiencies resulting from the permit submittal , our services will be available on an hourly basis . ADDITIONAL, SERVICES Tne following services are not included in the Scope of Services for this project, but may be required depending on circumstances that may arise during the execution of this project . Additional services include , but may not be limited to the following : ® Additional site visits that are not described in the Scope of Services ® Attendance at meetings that are not described in the Scope of Services e Reponses to agency requests for additional information beyond what is listed herein e Research of FDEP/client files to obtain information necessary for permitting ® Preparation of updated Effluent Disposal and Reclaimed Water Use Protocol (if requested by FDEP) e Preparation of updated Reuse Feasibility Study ( if requested by FDEP) Mr . Erik Olson March 14 , 2011 Page 4 Proposal : 11 - 184 ® Preparation of updated Operation & Maintenance Manual (if requested by FDEP ) REQUIRED INFORMATION TO BE PROVIDED BY OWNER : The Owner shall provide the following information related to the Indian River County, South County, Wastewater Treatment Facility , FDEP Permit Renewal : • Access to the facility for site inspection(s) 0 Last 4 years of DMRs ® Current operating permit ® Residuals Dewatering Permit ® Current Reclaimed Water or Effluent Analysis Report ® Current Effluent Disposal and Reclaimed Water Use Protocol ® Current Reuse Feasibility Study O RPZ certification (s) e Flow meter calibration report(s) ® Violations / Inspections from FDEP ® List of Modifications to WWTF since the last permit renewal (2006 ) ® Agreements with Individual Users of Reclaimed Water ® Current Reclaimed Water or Effluent Analysis Report ® Operation Manager ' s name & certification number ® Chief Plant Operator ' s name & certification number ® Sample Testing Laboratory — Name , Address & Certification Number ® Year facility was placed into service ® Name and title of person signing applications for renewal ® Residual Hauler Agreement — Facility information : name , address , phone , ID number, and treatment process Y Provide existing facility volumes (i . e . aeration basins, - chlorine contact chamber, etc . ) either from design plans or recent permit renewal plans . REQUESTED INFORMATION TO BE PROVIDED BY OWNER (if available) : The Consultant requests that Owner provide the following information, if available , in an effort to expedite the preparation and submittal of the permit renewal application : ® Copy of the current permit ' s Operation & Maintenance Report ® Copy of the current permit' s Capacity Analysis Report ® Copy of the Facility ' s current Operation and Maintenance Manual ® Facility Process Flow Diagram a° Mr. Erik Olson March 14 , 2011 Page 5 Proposal : 11 - 184 ® Current Service Area Map ® Copy of Design Plans Invoices for our services will be billed upon submittal of the FDEP Permit Renewal Application, with payment due upon your receipt of the invoice . A service charge of 1 - /2 % per month will be billed for late payments . We are available to begin work described herein upon our receipt of your written acceptance of this proposal /contract. i his proposai is valid if accepted within ninety (90) days from the date of this proposal/contract . Should you require further information or clarification , please contact our office . Sincerely, MBV EN EERING, INC . Aaron Bowles , P . E . , Vice President Witness AJB/jeh Accepted this 5th day of July 20 1. 1 g eooaaoaoab°oog0 Signature Bob Solari , Chat rtomRNfss Witness to • Qy°ee O c a O b b b O p II < b gyp• e. � G a/ •. OQO • OQe°° ° ee cou ` pee e °pbb bbebbepe