HomeMy WebLinkAbout2012-048 INDIAN RIVER COUNTY UTILITIES WORK ORDER NUMBER 3
This Work Order Number 3 is entered into as of this 13thday of March
2012 , pursuant to that certain Continuing Contract Agreement for Professional Services
entered into as of November 15 , 2011 (the "Agreement " ) by and between INDIAN RIVER
COUNTY , a political subdivision of the State of Florida COUNTY and and MRV
I NGINI' F: I INO , INC . ( " CONS' ULTANT " ) .
T heA COUNTY has selected the Consultant to perform the professional services set
follh on Exhibit 1 ( Scope of Work ) , attached to this Work Order and made part hereof by
this reference . The professional services will be performed by the Consultant for the fee
schedule set forth in Exhibit 1 ( Fee Schedule ) , attached to this Work Order and made a
part hereof by this reference , The Consultant will perform the professional services within
the timeframe more particularly set forth in Exhibit 1 ( Time Schedule) , attached to this
Work Order and made a part hereof by this reference all in accordance with the terms and
provisions set forth in the Agreement , Pursuant to paragraph 1 . 4 of the Agreement ,
nothing contained in any Work Order shall conflict with the terms of the Agreement and the
terms of the Agreement shall be deemed to be incorporated in each individual Work Order
as if fully set forth herein .
IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of
the date first written above .
CONSULTANT BOARD OF COUNTY COMMISSIONERS
MBV ENOINEFRINC) INC OF INDIAN GIVER COUNTY
:�MtpISSIGNF
By
By
• i
Gary( . Wheeler , Chairman o: .
Aaron J . Rowles , Vice President : � • o
RCC Approved Date : March 13 , 201
Attest : J , K . Ra Clerk of `�'•�. � +�r:
YNMY YYY
Deput I
Approved ,
J seph aird , County Adn Inistrratol
A pr v ! as to form and le J1 sufficiency :
,4` t
`Atari Polackv rch , County Attorney
EXHIBIT 1
INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT
PAVING IMPROVEMENTS FOR THE GIFFORD, WINTER BEACH AND ROSELAND
CUSTOMER CONVENIENCE CENTERS
GENERAL
It is our understanding that Solid Waste Disposal District must improve the existing service roads at the
following Customer Convenience Center locations : Gifford , Winter Beach and Roseland . Due to the age
of the facilities , the existing ingress/egress travel lanes the customers utilize to dispose of their solid waste
are in various stages of disrepair from moderate to extreme . It is also our understanding that various
complaints have been generated by customers on the disrepair of the aforementioned travel lanes
.
Furthermore , we understand that each facility has constructed minimum improvements over the years to
accommodate growth of the facilities as well as manned shelters . In addition to the paving improvements,
each site may be required to improve its respective drainage system as required by local , state and federal
laws .
The proposed design improvements will consist of milling, grading, paving and earthwork activities from
the connection point at the County roadway and encompassing the looped drop-off lanes at the disposal
facilities . It is proposed that, to the extent possible, the existing asphalt will be milled at various depths,
replaced as a base course and paved over with 2 " of SP 12 . 5 ( Super Pave 12 . 5 ) . The paving
improvements will be graded to sheet flow/channel the stormwater away from the drop-off areas to the
green areas located behind and down slope from the manned shelters. As required by state , local and
federal laws, each site must improve its drainage retention area as well as its ultimate outfall conveyance
system .
MBV Engineering will provide the surveying, design , permitting, bidding and construction services
related to the above activities .
SCOPE OF WORK
The scope of work has been detailed below and represents the services provided for each of the Customer
Convenience locations described above .
TASK 1 — SURVEY (EXISTING CONDITIONS)
CONSULTANT will obtain the boundary and topographic survey for the area to receive the
improvements . In addition, the CONSULTANT shall locate all visible aboveground utilities, structures
and buildings within the improvement area . Furthermore , CONSULTANT will obtain the drainage pipes,
pipe inverts , existing swales and existing fences within the improvement areas .
TASK 2 —DESIGN SERVICES
2 . 1 CONSTRUCTION PLANS
CONSULTANT will prepare 24"x 36" design drawings for the above described improvements . The
design drawings will include Site Plan layout, Paving, Grading and Drainage plan, Section Details,
Pavement Design Details and Erosion Control Plan and Details .
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2 . 2 SPECIFICATIONS
CONSULTANT will prepare technical specifications for the proposed improvements . County will
provide in an electronic format of the Division specifications that are applicable and CONSULTANT will
modify them as required to make project specific .
2 . 3 CONSTRUCTION COST ESTIMATE
CONSULTANT will prepare estimates of probable construction costs at approximately 60 , 90 and 100
percent levels of design completion .
2 . 4 COUNTY REVIEWS
CONSULTANT will attend three (3 ) progress review meetings with S . W .D . D . staff at approximately 60 ,
90 and 100 percent levels of design completion . A single set of review comments shall be provided to
CONSULTANT from S . W . D . D . staff prior to each review meeting.
TASK 3 —PERMITTING SERVICES
CONSULTANT will prepare the following permit applications and associated submittals for the
following agencies :
• Indian River County Administrative Approval (AA) Permit
• Indian River County ROW Permit
• SJRWMD Stormwater Exemption Letter
• IRFWCD Stormwater Exemption (65 "' St and 41 " St)
No wetlands, endangered species or other ecological permitting is anticipated or included herein .
CONSULTANT shall respond to up to one ( 1 ) request for additional information by each of
the
permitting agencies .
County will be responsible for all permit fees .
TASK 4-13IDDING SERVICES
CONSULTANT will assist County with Bidding Services as described below .
• Attendance to one ( 1 ) Pre-Bid meeting
• Provide technical responses for one addendum to clarify the bidding documents . The County
shall be responsible for distributing addendum responses to bidders .
• Evaluate received bids and provide an award recommendation
The County shall be responsible for setting the bid opening date, advertisement of the bid, scheduling the
pre-bid meeting and scheduling the bid opening. The CONSULTANT will prepare a pdf of the bid
documents for the County ' s use in distributing bid documents to prospective bidders via Demand Star.
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4 . 1 DELIVERABLES
CONSULTANT shall provide the following :
• One ( 1 ) hard copy (24 " x 36 ") of bid documents Final Drawings
• One ( 1 ) hard copy ( 11 " x 17 ") of bid documents Final Drawings
• One ( 1 ) hard copy of the Specifications Book
• One ( 1 ) PDF electronic copy of bid documents (drawings and specifications)
• Technical Responses for one addenda as required for clarifying responses from pre -bid meeting
• Bid Award Recommendation Letter
TASK 5—CONSTRUCTION SERVICES
Once authorized by the County, CONSULTANT will proceed with the construction phase services
described below by their specific task .
CONSULTANT shall be " Engineer of Record" (EOR) for the project construction and shall be
responsible for certifications to the applicable permit agencies as required.
5 . 1 SHOP DRAWING REVIEW
CONSULTANT shall review shop drawings for project, as provided by the contractor, up to two times
per submittal for conformance with the contract documents . CONSULTANT shall distribute shop
drawings to applicable agencies for review and approval and distribute final approved shop drawings back
to contractor. Contractor is responsible for submittal of appropriate number of shop drawings, as required
by agencies , to EOR at the appropriate time .
5 . 2 INTERPRETATIONS AND CLARIFICATIONS
CONSULTANT shall provide interpretations and clarifications of the design documents when requested
and prepare change orders required for clarification.
5 . 3 PERIODIC SITE VISITS
CONSULTANT shall visit the site at intervals appropriate to the various stages of construction to observe
progress and quality of the construction and its general conformance with the contract documents
.
CONSULTANT shall notify the County of observed work which does not conform to the contract
documents , make recommendations to the County for its correction, and , when authorized by the County ,
issue instructions to the contractor through the County ' s representative to carry out the corrective
measures . A 2 -month construction period is assumed for each Customer Convenience location as the
basis of the scope for this task . This work order assumes one site visit per week will be provided for the
2-month construction period .
Additionally, CONSULTANT will conduct substantial and final completion visits at each location and
will prepare a punch list to be provided to the County .
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5 .4 CONSTRUCTION TESTING REPORTS REVIEW
CONSULTANT shall review the required site materials testing reports for compliance with the design
plans and specifications . It shall be the responsibility of the Contractor to obtain and provide
to the
CONSULTANT with the required materials testing and compaction reports as set forth in the design
specifications . Contractor shall only utilize a licensed, certified testing laboratory for the applicable
material test in question . CONSULTANT shall coordinate any deficiencies in said reports with the
Contractor and Contractor shall be responsible to address and/or correct those items out of compliance .
5 . 5 PAY REQUEST REVIEW
CONSULTANT shall review, recommend and submit to County Project Manager for payment, the
monthly pay request form the contractor.
5 . 6 CHANGE ORDERS
CONSULTANT shall review all change order requests and make recommendations to the County Project
Manager for acceptance .
5 . 7 RECORD DRAWINGS AND CERTIFICATIONS
CONSULTANT shall review the record drawings of the completed project as provided to
CONSULTANT by the contractor . CONSULTANT will review the record drawings pursuant to contract
documents . Service Provider will work closely with contractor to address deficiencies in record drawings ,
if applicable , and to finalize for jurisdictional certifications . CONSULTANT shall complete the
certification package as required for project close -out with the applicable jurisdictional agencies .
SCHEDULE :
The services described herein will be provided based on the following number of days from the County
issuing the Notice to Proceed (NTP) , unless otherwise noted :
TASKS 1 — 3 120 days from NTP
TASK 4 45 days from advertisement
TASK 5 90 days from Construction commencement
COMPENSATION:
Compensation for S . W .D . D . Work Order No . 1 services described herein are detailed below for each
location and will be based on the lump sum Method in accordance with Section 5 of the Agreement . The
total estimated fee shall not exceed $ 36 , 450 without mutual agreement by the County and
CONSULTANT . The compensation for each location shall be as follows :
Gifford Customer Convenience Center (41 " Street)
Task I — Survey $ 2 , 200
Task 2 — Design Services $ 39500
Task 3 — Permitting Services $ 1 , 500
Task 4 — Bidding Services $ 19700
Task 5 — Construction Services $ 300
Sub-Total $ 115900
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Winter Beach Convenience Center (65`h Street)
Task 1 — Survey $ 29200
Task 2 — Design Services $ 3 , 600
Task 3 — Permitting Services $ 1 , 500
Task 4 — Bidding Services $ 19700
Task 5 — Construction Services $ 3 ,300
Sub-Total $ 129300
Roseland Convenience Center ( 130" Street)
Task 1 — Survey $29100
Task 2 — Design Services $ 3 ,450
Task 3 — Permitting Services $ 19500
Task 4 — Bidding Services $ 1 ,700
Task 5 — Construction Services $ 3 , 500
Sub-Total $ 12 , 250
Total $ 36,450
ADDITIONAL SERVICES :
When required by the County or the Contract Documents , where circumstances exist beyond the
CONSULTANT ' S control , CONSULTANT shall provide or obtain from others , as circumstances
require, those additional services not listed as part of the Work Order . CONSULTANT shall notify
County promptly prior to commencing said Additional Services , and if agreed upon, will be paid for by
County in accordance with the Master Agreement . Professionals and vendors intended to provide
additional services shall first be approved by the County, in writing, by the County ' s Project Manager .
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