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WORK ORDER NUMBER
2014 Solid Waste Management Plan
This Work Order Number 1 is entered into as of this 3rd day of December , 2013
pursuant to that certain Continuing Contract Agreement for Professional Services entered into as
of November 15, 2011 (the "Agreement"), by and between INDIAN RIVER COUNTY, a political
subdivision of the State of Florida ("COUNTY") and Neel -Schaffer, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference.
The professional services will be performed by the Consultant for the fee schedule set forth in
Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference.
The Consultant will perform the professional services within the timeframe more particularly set
forth in Exhibit C (Time Schedule), attached to this Work Order and made a part hereof by this
reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to
paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the
terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in
each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date
first written above.
CONSULTANT:
Neel -Schaffer, Inc.
By' G l
By:
BOARD OF COUNTY COMMISSIONERS
OAF, INDIAN RIVER COUNTY
III hII II IIIIryM
:510NFRS,,,F4 Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By:
approved:
Approved as to form and legal sufficiency:
T. Reingold, County Attorney
Exhibit A- Work Order No.1
Scope of Engineering Services
2014 Solid Waste Management Plan Update
Solid Waste Disposal District
Indian River County, Florida
BACKGROUND
In 2005, the Consultant updated the 2001 Solid Waste Disposal District's (SWDD) Solid Waste
Master Plan to reflect rapid growth in population and solid waste generation. The 2005 update
provided a master plan for continued operations of the Indian River County Solid Waste
Management System (the "System') including a master site development plan for future
landfill disposal areas and related infrastructure, a master plan to improve or expand the five
Customer Convenience Centers (CCC), and developed a short-term and long-term capital
improvement planning program.
In early 2006, the SWDD Board of County Commissioners decided to forego development of the
landfill's north parcel as a dedicated disposal area for future use. Thus, only the remaining
acreage on the original Landfill property and the southern parcel would potentially be
developed for solid waste disposal activities. The County requested a revision to the draft 2005
Solid Waste Master Plan to reflect the north parcel development restrictions and Board
directives. The final Solid Waste Master Plan ("2006 Plan") updated the landfill facility
development planning, disposal area development and identified the Capital Improvement
Plan (2006-2011 CIP) to reflect the SWDD's solid waste management objectives.
During the past six years several major changes has taken place related to solid waste
management and operations of the Indian River County's System. Among those are:
• The County stopped operating the C&D disposal area and closed the C&D material
disposal site.
• The County selected and entered into a contract with a new private company to operate
the landfill disposal area. The new operating contract allowed the County to dispose of
C&D material in the Class I landfill.
• The INEOS Bio -refinery was constructed by a private developer next to the landfill
property to use waste material as feed stock in production of ethanol and power.
• The County subsequently entered into a contract with INEOS for accepting the
County's yard waste as feed stock in the plant. The private developer has indicated to
the County that their future plans include accepting Municipal Solid Waste (MSW) as
feed stock.
• The County purchased additional properties west of I-95 for future use
• A private C&D facility is permitted to be developed next to the County landfill.
• In 2010, the FDEP rules were modified to set a 75% recycling goal without any
additional guidelines to local communities or state level funding mechanism to achieve
that goal.
• The economic downturn during the past five years has negatively impacted solid waste
generated in the County and processed by the System. This change, similar to other
surrounding Counties, has resulted in loss of revenues with no change in fixed costs.
Work Order No. 1 -Solid Waste Master Plan Update
These changes have impacted the current 2006 Plan requiring it to be updated. The County has
requested an update to include a solid waste composition study. The solid waste composition
study, which was performed in 1995 and 2000, will provide the updated data needed to enable
the County identify solid waste recycling and collection opportunities including waste
separation and/or processing to meet the State's 75% goal. In addition, the updated
composition study will help with INEOS's future plans for use of MSW as feedstock in the Bio -
refinery plant. The 2014 updated plan will provide the County with recommendations to
manage the county -wide solid waste management issues related to collection, recycling,
operations and disposal of the solid waste.
The updated 2014 Solid Waste Management Plan will be submitted to the SWDD within
twenty-six (26) weeks of authorization to proceed from the County. A portion of the work
related to solid waste composition study, collection alternatives and recycling plan will be
performed by others and the results will be summarized in the updated 2014 Plan.
SCOPE OF SERVICES
The Consultant will provide the services identified in the following tasks to prepare to update
the Solid Waste Management Plan:
1. Kickoff and Project Control Plan
2. Background Data Collection and Review
3. Solid Waste Projections and current Cost -of -Service Analysis
4. Update Plans for Landfill Development & Customers Convenience Centers
5. Solid Waste Composition Study
6. Solid Waste Processing Alternatives and Recycling Opportunities
7. Capital Improvement Program Update
8. FY 2014-20 Solid Waste Management Plan Report
9. Presentation to the Board of County Commissioners
Task 1- Kickoff Meeting and Project Control Plan
The Consultant will meet or phone conference with County and SWDD Manager to discuss
project goals and objectives, and confirm planned meeting dates and project milestones. The
Consultant will prepare an agenda for the meeting and a draft Project Control Plan which will
include a preliminary project schedule. At the kickoff meeting, individual subtask and action
items for each task in the scope of work will be discussed, and project deliverables and County's
desired project milestones will be established.
The Consultant will prepare a draft Project Contr
ol Plan that will define the project team and
responsibility, lines of communication, scheduled progress meetings/ phone conferences with
SWDD Manager and others, and a specific list of deliverables and deliverable schedule. Quality
control management will be addressed in the document.
County comments will be incorporated in the draft Project Contr
ol Plan and the final copy will
be distributed electronically to all team members. Throughout the duration of the project, if
deviation is necessary in the project scope of work or the project scheduling, the Consultant will
notify SWDD Manager specifying the reason for such deviation. However, in no event shall the
Consultant perform work outside of the approved scope of work without written authorization
from SWDD. The Consultant will prepare the meeting summaries for distribution to the project
team and attendees following the meeting or conference call.
[2]
Work Order No. 1 -Solid Waste Master Plan Update
Task Deliverable:
• Draft and Final Project Control Plan- electronic submittal
• Meeting agenda and summary. electronic submittal
Task 2- Background Data Collection &Review
The Consultant will prepare a list of information and data needed and submit the list to the
County. The Consultant will collect from SWDD the requested information including the
existing available information related to landfill operations, CCC facilities, and historical waste
flow by categories, historical CIP expenditures, approved fiscal year budget summaries, and
other pertinent documents. The information will also include updated topographic and aerial
surveys, current disposal area and remaining permitted disposal capacities, personnel and
administration costs, landfill operations contracted costs, other private and public SWDD
contracts, closure financial reports, landfill site plan revisions since the 2006 Master Plan, and
status of existing permits and renewal schedules. The Consultant will coordinate with other
consultants to receive updated site and development plans for County's solid waste facilities.
The Consultant will visit the landfill and the CCC facilities for observation of the current
conditions and review the plans for improvements. The Consultant will discuss the operations
with the County and staff at of the CCC, landfill, recycling and household hazardous waste
collection center, and other facilities.
The Consultant will collect from the County updated data an
d engineering plans and
construction cost estimates prepared by other Consultants related to new properties purchased,
landfill facility site development, CCC expansion/ improvement plans and other on-going CIP
engineering design plans. If warranted and as requested by the County, the Consultant will
schedule a meeting/ phone conference with other Consultants to collect other available updated
information related to solid waste recycling and processing, landfill permitting plans and collect
other available information in order to eliminate duplication of work. Conceptual or planning
level design of improvements or expansions to the landfill or the CCC facilities is not included
in this task. These are assumed to be available from the County.
Task Deliverable:
• The draft Section 1 will be submitted as a Technical Memorandum (TM) for SWDD
review and comment prior to integration into the 2014 Management Plan Report.
Task 3- Solid Waste Projections and Current Cost -of -Service Analysis
The Consultant will utilize the current data fr
om the annual closure cost financial responsibility
reports, recent historical solid waste flow to the landfill (contracted tonnage summaries), waste
compaction rates and capacity utilization, current population estimates and trends to prepare
m update of the solid waste flow projections for the duration of the useful life of the existing
landfill. This will include projections and breakdown of the projected solid waste flow
quantities requiring processing and disposal. Based on this projection and current regulatory
requirements, the Consultant will identify the disposal and operations processing needs of the
System for the duration of the 25 -year planning period. The current agreements in place for
yard waste disposal, solid waste collection and transfer operations at the CCC facilities, on-site
C&D processing and landfilling with the current Class I solid waste, and the potential private
C&D facilities in the vicinity of the landfill will be considered.
ill
Work Order No. 1 -Solid Waste Master Plan U
Based on the existing disposal capacity and projections, the Consultant will update the County
landfill facility development plan, if current conceptual permit plan requires revision. The
Consultant will revise the permitted conceptual plan showing the existing landfill site and
acquired property at build -out. No solid waste disposal areas will be located on the northern
property per the January 2006 guidance from the County Commission. This build -out
development plan will update conceptually the overall areas for solid waste landfills,
stormwater ponds, and ancillary operational facilities and areas for solid waste processing
needs.
The Consultant will review and modify, if necessary existing planning level estimates of
disposal area capacities. The estimated landfill life expectancy will be updated based on waste
quantity projections. It is assumed the County will discontinue operation of C&D debris in a
separate landfill from Class I solid waste landfill. The Consultant will utilize existing
information regarding stormwater management and wetland mitigation as designed and
prepared by other consultants in preparation of the build -out plan drawing.
Based on the recent historical operating costs, contracted costs, and other expenditures and the
volume of different categories of solid waste managed by SWDD during these periods, the
Consultant will assist the SWDD to determine the cost allocation for various components of the
System. The County will provide a summary of expenditures by facility, by payment for private
contracts or other breakdown by cost centers. The Consultant will use the information provided
to prepare the cost allocation summary and to determine the cost -of -service provided by the
County for managing various component of the solid waste stream. The deliverable will be an
excel spreadsheet showing the annual costs of various operations of the SWDD along with the
total tonnage for each facility or system component. These will include the cost allocation or
unit cost of managing MSW, C&D debris, yard waste and other categories of solid waste
received by the County. The cost calculation may further be broken down into the unit cost of
providing disposal capacity, transportation, operations, permitting, administration and closure
A landfills. The County will provide the Consultant the summary of historical expenditures for
each operation, facility cost center or category of waste. Analysis of existing rates, charges and
fees is not included in this task.
Task Deliverable:
• Update of solid waste volume projections and planned disposal capacity
• Solid waste cost allocation and cost -of -service analysis- draft and final worksheets
• Updated site development, disposal capacity analyses, determination of processing and
landfill needs
• The draft Section 2 will be submitted as a TM for SWDD review and comment prior to
integration into the 2014 Management Plan Update.
Task 4- Customers Convenience Center Improvements
The Consultant will verify with SWDD that the conditi
ons and assumptions used in the draft
2006 Update for the CCC facilities relocation, expansions and/or improvements are still valid
over the near term. The Consultant will coordinate with other County consultants to obtain
conceptual plans and or engineering drawings, and their budgetary or hard construction cost
estimates for improvement or expansion. The Consultant will update the 2006 master plan
based on the collected information and discussion with the County for the CCC facilities
relocation, expansions and/or improvements.
[4]
Work Order No. 1 -Solid Waste Master Plan Update
Task Deliverable:
• An update of CCC conditions, operations and recommendation for improvements
or expansions.
• The draft Section 3 will be submitted as a TM for SWDD review and comment prior to
integration into the 2014 Management Plan Update.
Task 5- Solid Waste Composition Study
The Consultant will contract and coordinate with Kessler Consulting, Inc. (KCI), the
subconsultant preparing the solid waste composition study. The Consultant will participate in
meetings/conference calls as budgeted and requested by the County, and provide review
comments on solid waste sorting protocols and parameters, and the final study data and draft
report. The Consultant will coordinate with subconsultant and the County to review comments
on the waste composition study and final report. The Consultant will include a summary of the
waste composition study along with final data and results of the analysis and include it in the
2014 Management Plan Update.
Task Deliverable:
• A brief summary of solid waste composition study and results.
• The draft Section 4 will be submitted as a TM for SWDD review and comment, prior to
integration into the 2014 Management Plan Update.
• The full copy of the solid waste composition study will be attached as an exhibit to the
2014 Management Plan Update.
Task 6-Sol0
d Waste Collection &Processing Alternatives and Recycling Plan
The Consultant will coordinate with KCI who will be preparing the solid waste collection and
processing alternatives and recycling opportunities. The Consultant will attend meetings as
budgeted and as requested by the County, and provide review comments on solid waste
collection, processing alternatives and recycling plan.
The Consultant will meet/conference call with SWDD, KCI, and if necessary or requested by
the County with representatives from other consultants, to review current and proposed
collection and recycling programs, along with any changes to the system practices and
operations. KCI is tasked to prepare a summary of the key requirements of HB 7243 and other
relevant legislation that passed during the 2010 Legislative Session, as well as any policy
directives, recommendations, or decisions issued by the FDEP in response to such legislation.
The Consultant will include a brief summary of the recycling plan recommendations prepared
by KCI in the 2014 Management Plan Update.
The Consultant will review the existing interlocal agreements and ordinances related to the
operation of SWDD and management of solid waste in the County. The Consultant will prepare
recommendations to the County for updating these ordinances and interlocal agreements for
improved waste flow control. The Consultant will include a summary of the current solid waste
ordinances and interlocal agreements and the recommendations in the 2014 Management Plan
Update.
Task Deliverable:
• A summary of solid waste recycling recommendations and solid waste processing
alternatives as prepared by others.
151
Work Order No. 1 -Solid Waste Master Plan U
• A summary of the current solid waste ordinances and interlocal agreements and the
recommendations.
• The draft Section 5 will be submitted as a TM for SWDD review and comment prior to
integration into the 2014 Master Plan Update report.
• The final solid waste collection and recycling plan recommendations report will be
attached as an exhibit to the 2014 Master Plan Update.
Task 7-Update of Capital Improvement Program
Based on the results of Sections 1 through 61 the Consultant will prepare and update the
FY2014-20 Capital Improvement Program (CIP) based on the identified needs to achieve the
objectives of the 2014 Master Plan Update. The Consultant will prepare an engineer's opinion
A probable cost estimates for landfill disposal area and infrastructure, and the CCC facilities'
expansions and/or improvements. The cost estimates will be broken down to construction costs
based on conceptual plans prepared by other consultants, engineering, permitting and
construction inspection and quality control cost. A time and priority schedule will be provided
for implementation of the recommended FY 2014-20 CIP.
The Consultant will also review specific recommendati
ons or items in the KCI prepared
Recycling Plan that may require capital expenditure by the County, such as development of an
on-site waste processing facility, during the planning period for inclusion in the Capital
Improvement Plan. Preparation of construction cost estimate for on-site processing facilities is
not included.
Task Deliverable:
• Updated FY 2014-20 CIP along with cost estimates and schedule for implementation
• The draft Section 6 will be submitted for review and comment prior to integration into
the 2014 Management Plan Update.
Task 8- 2014 Solid Waste Management Plan Report
The Consultant will combine the Sections 1 through 5 into one report, and prepare an executive
summary listing the goals and objectives of the SWDD, identifying the needs and requirements,
and summarize findings and recommendations of the updated CIP for FY 2014-20.
The Consultant will provide a plan of action along with atime-line for implementati
on by the
SWDD for addressing the long-term needs and requirements of the Solid Waste Management
system. This will include future action items related to updating current ordinances related to
the County's solid waste management and obtaining interlocal agreements with the
municipalities within SWDD service area. The final Report is not anticipated to be more than
100 pages.
Task Deliverable:
• Five (5) copies of draft 2014 Solid Waste Management Plan for review and comments
• Twelve (12) copies of the fina12014 Solid Waste Management Plan Report
Task 9- Presentation
Upon request from the County, the Consultant will prepare a presentation or a workshop to the
Board of SWDD detailing the updated Master Plan, the FY 2014-20 CIP and the recommended
plan of action. One (1) presentation to the Board of County Commissioners is budgeted.
[6]
Work Order No. 1 -Solid Waste Master Plan Update
Task Deliverable:
• Exhibits and planning drawings for distribution at meetings and presentations
• Twelve (12) copies of the Executive Summary will be provided to the County
SUBCONSULTANT
Cl shall perform certain portions of the scope of services. The scope of services that the
Consultant will subcontract to KCI is defined and presented as Attachment4 to Work Order
No. 1. The total value of the subcontracted services for this Work Order will be $68,945.00.
COMPENSATION
Compensation to the Consultant for services performed under this Scope of Services will be
lump sum method of payment in accordance with paragraph 5 of the Continuing Contract
Agreement. The total amount authorized by this Work Order No.1 is $148,202 including all
subconsultant costs and direct expenses. Man-hour estimates and summary of fees for this
Scope of Services are presented in Exhibit B.
Exhibit B-Work Order No. 1
SCHEDULE OF ALLOCATED MAN -HOURS & COMPENSATION
ENGINEERING SERVICES FOR UPDATED THE SOLID WASTE MANAGEMENT PLAN
SOLID WASTE DISPOSAL DISTRICT
INDIAN RIVER COUNTY, FLORIDA
Engineers
Technicians
C
Total
TASK
sr.
sr. Project
Task
Principal
Engineer
Manager/
Projace
staff
GIs/sr.
Tachn.
Admin/
Total
Estimated
Estimated
Manager
Manager
Sr, Engineer
Engineer
Engineer
Techn.
11
clerical
Noun
Fee
Fee
Task 1. Kidz-off Meeting & Project Control Plan
Project set-up, Subconsultant contract, Draft Project
Control Plan & Kickoff Meeting/Conf Call
4
8
4
2
1
19
$2,608
Finalize Schedule, Project Control and Distribute
1
4
4
1
10
$1,303
Subtask Total
0 1
5
12 1
4
4
2
0 1
0
2
29
$3,911.00
Task 2. Data Collection & Review
Data Collection & Review
4
4
6
6
4
24
$2,852
Site Visit & Meeting/Coordination with Others
4
8
8
20
$2,860
Facility Improvements/Expansions Needs
4
4
8
8
4
28
$3,680
Update Section 1 Document
4
8
12
4
3
31
$3,914
SubtaskTotal
0
16
24
34
8
6
8
0
7
103
$130306.00
Task 3- Solid Waste Projections and Current Cost-of-
Services Anaysis
Coordinate with other Consultants
1
2
4
7
$965
Update Solid Waste Projections
1
2
3
$465
Update Disposal and Operation Needs
4
8
8
2
$20860
Update Landfill Facility Developemtn Plan & Site Life
2
8
4
2
$1,870
Historical Expenditures & Cost Allocation
8
16
8
2
$4,720
Cost-of-Service Anaysis
4
8
16
24
$7,460
Update Section 2 Document
1
4
8
13
$1,745
Subtask Total
4
25 1
56
52
0
0
4 1
0
0 1
29
1
$200085.00
Task 4. Citizens Convenience Center Improvements
Coordinate Improvements Evaluation by Others
1
2
3
$435
Improvement/Expansion Plan
1
2
3
$435
Update Section 3 Document
1
4
4
4
2
15
$1,653
Subtask Total
0
3
4
8
0
0
0
4
2
21
$2,523.00
Task 5- Solid Waste Composition Study
Coordination With Subconsultant
4
8
12
$1,860
Conf Calls with County and Subconsultant (2 budgetted)
4
4
4
12
$1,800
Review of Study Data Analysis & draft Report
1
2
2
5
$835
Summary Consultant report- Prepare Section 4
1
2
8
11
$1,675
Subtask Total
2
12
22
4
0
0
0
0
0
40
$6,170.00
Task 6- Solid Waste Collection and Processing
Alternatives and Reading Plan
Coordination With Other Consultants
4
8
0
$10860
Conf with County and Other Consultants (2 budgetted)
4
4
8
$1,300
Summary of Relevant Regulations/ Information
4
4
8
$1.300
Integrate Subconsultant info. Into report- Section 5
1
2
4
4
2
2
15
$10877
Subtask Total
1
14
20
4
0
0
0
2
2
31
$6,337.00
Subtask 7- Update of Capital Improvement Program
Update CIP, Cost Estimates & project Scheduling
4
6
8
8
26
$3.580
Review with County and Incorporate Comments
4
4
8
$1,300
Updated Section 6 Document
1
2
8
2
2
15
$2,041
Subtask Total
1
10
1 18
10
1 8
1 0
0
1 0
2
34
$6,921.00
Task 8- 2014 Solid Waste Management Plan Report
Prepare Draft Master Plan Update Report
2
8
12
16
8
8
4
58
$7,346
Review with County and Receive Comments
4
8
8
2
22
$30050
Finalize Report and Submit to County
2
4
8
16
6
8
44
$50132
Subtask Total
2
16
28
40
8
0
2
14
12
80
$15,528.00
Subtask 8- Presentation
Presentation to BOCC (1 presentation)
4
8
8
4 4
8
36
$4,476
Subtask Total
4
8
8
0
0
0
4 4
8
36
$4,476.00
TOTAL- NEEL-SCHAFFER,INC. 12 97 170 152 28 8 18 2a 35 363 $79,257.00
SUBCONSULTANT- Kessler Consulting Inc. $68,945'00
$148,202.00
TOTAL LUMP SUM COMPENSATION:
Exhibit C- Work Order No. 1
Project Schedule
Solid Waste Management Master Plan Update
Solid Waste Disposal District
Indian River County, Florida
PROJECT SCHEDULE
The Consultant anticipates completing the work required in this Work Order within 26 weeks
after the County issues a Notice to Proceed. A detailed project schedule will be presented to the
County staff at the kick-off meeting which more clearly defines the anticipated project
performance schedule, meetings and milestones.
It is noted that the schedule of work of the Consultant is dependent on work of others and data
to be obtained from the County and coordination with other consultants.
kessler consulting Inc.
innovative waste solutions
A-r-r-ach MENr-1.
TO WORK ORDER NO. 1
Indian River County, Florida
Solid Waste Disposal District
Scope of Work for
Solid Waste Management Master Plan Update
November 1, 2013
BACKGROUND
As a sub
consultant to Neel -Schaffer, Inc. (Consultant), Kessler Consulting, Inc. (KCI) proposes to assist in
updating Indian River County's (County) Solid Waste Master Plan. Specifically, KCI will assist with
elements of the Master Plan related to waste composition, collection and processing alternatives, and
recycling opportunities to work toward meeting the State's 75 percent recycling goal by 2020.
Based on discussions with County staff, KCI proposes to approach this work focusing on action -oriented
recommendations and developing a strategy for implementation.
SCOPE OF SERVICES
Outlined below are the tasks to be performed by KCI to complete this project and the activities that will
be conducted in each task.
Task 1: Project Initiation (Tasks 1 and 2 of Work Order No. 11
• Part
icipate in one strategic planning meeting with County staff and Consultant to review the
County's existing solid waste management system and to clearly define the County's goals and
objectives for this system.
• Request and review relevant information, including, but not limited to, collection, recycling, and
disposal tonnage for FY 2006 to current; existing collection, transfer, and processing contracts;
existing collection and processing fees; annual solid waste reports submitted to the Florida
Department of Environmental Protection (FDEP) for CY 2006 to current; and education and
outreach materials.
• Request and review solid waste projections from Consultant.
• Conduct a site visit to relevant facilities, including the citizen convenience centers, transfer
station, landfill, and yard waste and C&D debris processing sites.
• Determine an appropriate sampling and sorting area for the Waste Composition Study (Task 2
below).
14620 N. Nebraska Ave., Bldg. D, Tampa, FL 33613 1 Tel: 813.971.8333 1 Fax: 813.971.8582 1
www.kesconsult.com
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Scope of Work for Solid Waste Management Master Plan Update 1 11/1/2013 1 Page 2 of 5
Task 2: Waste Composition Study (Task S of Work Order No. 11
KCI will conduct a Waste Composition Study (WCS) to determine the percentages of various types of
materials found in the solid waste delivered to the County's landfill for disposal. This information will
assist the County in developing future solid waste programs, including more focused and cost-effective
resource management and recycling systems. The tasks listed below are based on conducting one five-
day sorting event targeting three generator sectors: (1) single-family residential, (2) multi -family
residential, and (3) commercial/institutional. The option of a two -season study also is discussed below.
Subtask 2.1—Review Existing and Relevant Information
Review available and relevant data, provided by the County, necessary to plan the study approach
and protocols. Information needs include, but are not limited to, the following, some of which will
have been provided as part of Task 1:
• County's most recent annual solid waste report to FDEP.
• Data regarding the quantities of solid waste, including yard waste, recyclable materials, white
goods, and household hazardous waste, received at the landfill during CY 2010, 2011, and 2012
to date. If possible, tonnage data should be broken down by hauler, generator type (single-
family residential, multi -family residential, commercial/institutional, convenience centers,
residential self -haul, commercial self -haul, C&D debris, etc.), and source (unincorporated
county, municipality, etc.).
• Data regarding the quantities and types of County solid waste, yard waste, or recyclable
materials received at facilities other than the County landfill.
• Current contact information (name, phone number, and e-mail address) for the County's
franchised collection service providers.
• Information regarding solid waste collection in each municipality, including the name and
number of a contact for each city and for each city's collection service provider.
• A list of any other waste haulers that provide service within the County, with contact
information for each (names, phone numbers, and e-mail addresses).
Subtask 2 2 — Develop Sort
ine Event Parameters, Protocols and Schedule
• Develop a list of material categories into which waste samples will be sorted, ensuring that
these categories are consistent with current state reporting requirements and include
appropriate recyclable materials.
• Confirm the list of generator sectors that will be targeted in the study.
• Develop a sampling schedule to obtain the desired number of samples from each generator
sector. Based on the number of generator sectors targeted, KCI anticipates the sort
ing event to
last five days. If appropriate, KCI will develop information packets and truck placards to be
distributed by the County to the haulers in advance of the sorting events.
• Develop a sampling and sorting protocol and a site safety plan.
• Review and discuss the above items with County staff and make any necessary modifications.
• Coordinate equipment needs and plans for project mobilization with County staff.
• Prepare data recording forms, container labels, and field notebook.
kessler consulting inc.
innovative waste solutions
IRC 1p N1\Sw' Planning 'Ot1VIndian Rider <o Smpc rev _KCI LiOI t3
Scope of Work for Solid Waste Management Master Plan Update 1 11/1/2013 1 Page 3 of 5
SubLas k 2.3 —Conduct Sorting Event
• Obtain the necessary equipment for conducting the sorting event. KCI will provide a scale,
customized sorting table, all sorting equipment and tools, safety equipment, protective gear,
and fluids to keep workers hydrated. The County will be asked to provide the following:
o A 20' x 20' tent (or other covered area) to protect workers from the elements while
sorting.
o A bobcat (or small loader) and operator for pulling samples.
o Roll -off containers and transport for sorted and unsorted garbage if the sorting event
does not take place near the working face of the landfill.
• Provide a Study Supervisor and Sampling Supervisor, as well as day laborers to assist with the
sorting activities. If the County prefers to provide the day laborers, the budget will be adjusted
accordingly.
• Conduct the sorting event. The sorting event will be performed during the winter months to
account for seasonal residents, as approved by the County. Specific work hours will depend on
the facility's operating hours and typical waste delivery patterns. Representative samples of at
least 200 pounds will be pulled from each selected load of waste. The samples will be sorted
into the material categories identified in Subtask 2.2 and weighed. KCI will conduct a training
meeting, prior to starting work each day, to review safety and sorting procedures with workers.
Subtask 2.4 — Analyze Study Data and Prepare Final Report
• Analyze the data to calculate the percent by weight of each material category for each
generator sector. The data for all generator sectors will then be combined based on the relative
tonnages each contribute to the waste stream to calculate the overall composition of solid
waste disposed at the landfill.
• Review the County's most recent annual solid waste report
to FDEP and recent data regarding
the quantities and types of County solid waste, yard waste, and recyclable materials received at
County facilities and other facilities.
• Incorporate this data, as well as results of the Recyclables Composition Study performed by KCI
in October 2013, into the WCS results. This will provide the County not only with the
composition of waste disposed at its facility, but also a broader understanding of the make-up of
waste generated within the County.
• Prepare a draft WCS report.
• Review the draft report with County staff and Consultant and discuss possible implications to
the County's solid waste management program.
• Revise and finalize the WCS report.
Task 3: Collection Analysis (Task 6 of Work Order No. 1)
The County's existing collection agreements with Waste Management and Republic expire in 2015. The
purpose of this task is to review the County's existing contracts and services and to provide
recommendations regarding opportunities for improvements.
• Review the County's existing collection agreements.
• Update, as appropriate, the previously prepared comparative analysis of the County's service
level and collection fees with those in other comparable or neighboring Florida jurisdictions.
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Scope of Work for Solid Waste Management Master Plan Update 1 11/1/2013 1 Page 4 of 5
• Identify and discuss with County staff the advantages and disadvantages of various changes in
collection service that might encourage additional recycling, lower costs, and/or enhance
efficiencies. Such changes might include universal solid waste collection in all or part of the
unincorporated County, automated collection, weekly instead of twice per week solid waste
collection, single stream recycling, etc.
• Participate in one meeting with County staff, management, and/or elected officials, as deemed
appropriate, to gauge interest in and support for potential service changes.
• Work interactively with County staff to develop recommended changes in the existing collection
system and a strategy to bring about these changes.
Task 4: Recvcline Opportunities (Task 6 of Work Order No. 1)
The purpose of this task is to identify and evaluate opportunities to expand and improve the County's
recycling program.
• Evaluate the County's existing recycling programs, including curbside recycling, convenience
centers, yard waste processing, and C&D debris recycling.
• Identify policy and program opportunities to maximize recycling and enhance the current solid
waste management system. Such opportunities might include single stream recycling, recycling
carts with RFID, comprehensive commercial recycling program, organics recycling, etc.
• Participate in one meeting with County staff, management, and/or elected officials to review
these opportunities and identify those having the greatest materials recovery potential and
most appropriate for the County.
• Evaluate those options determined to be most viable and having the greatest materials recovery
potential. Such analysis will include reviewing recognized regional and national programs,
evaluating the potential applicability to the County, estimating the potential materials recovery
impact, and identifying implementation issues.
Task 5: Findines and Recommendations (Tasks 8 and 9 of Work Order No. 11
• Based on the results of Tasks 1-4, prepare a recommended plan, for incorporation into the
Master Plan, for future collection services and recycling programs and policies (traditional
recyclables, organics, C&D, etc.) aimed at maximizing recycling and enhancing the current solid
waste management system.
• Participate in up to two meetings to assist the Consultant in presenting the Master Plan
recommendations to County staff, management, and/or elected officials.
DELIVERABLES
All deliverables will be transmitted electronically unless otherwise indicated.
• WCS material category list, generator sector list, sampling and sorting protocol, and site safety
plan.
• Draft WCS report.
• Final WCS report.
• Updated comparative analysis of collection service and fees.
• Summary of collection, processing, and recycling recommendations to maximize recycling and
enhance the current solid waste management system.
• PowerPoint presentation of findings and recommendations.
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Scope of Work for Solid Waste Management Master Plan Update 1 11/1/2013 1 Page 5 of 5
• Participation in up to five meetings/site visits, not including the WCS sorting event, and
additional audio or video conference calls as needed.
COMPENSATION
KCI proposes to conduct this scope of work for a lump sum of $68,945, inclusive of labor costs and direct
expenses. A budget breakdown is attached.
SCHEDULE
KCI anticipates completion of the above described scope of work within 26 weeks of receiving notice to
proceed from Consultant. KCI will submit a project schedule following the kick-off meeting.
Submitted by
Kessler Consulting, Inc.
A4
Mitch Kessler, President
Attachment
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innovative waste solutions
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