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Home My WebLink About2013-165 WORK ORDER NUMBER 4 Summerplace Area Sewer Feasibility Study This Work Order Number 4 is entered into as of this 20th day of August , 2013 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of November 15 , 2011 ("Agreement") , by and between Indian River County , a political subdivision of the State of Florida (" COUNTY") and Schulke , Bittle & Stoddard , L . L . C . , (" CONSULTANT") . The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit 1 (Scope of Work) , attached to this Work Order and made part hereof by this reference . The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 2 ( Fee Schedule) , attached to this Work Order and made a part hereof by this reference . The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit 3 (Time Schedule) , attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1 . 4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein . IN WITNESS WHEREOF , the parties hereto have executed this Work Order as of the date first written above . CONSULTANT BOARD OF COUNTY COMMISSIONERS Sc4cu , L . L . C . OF INDIAN RIVER COUNTY **do t '; By : By a ti s Josse Ftes er, hairmaN40Titl do Attest: Jeffrey R . Spith , Cler f0 0 i` " dd 4 INDIA 44411 rr 4rN4 " ' rr Deputy Clerk Approved : rV . 0 3>4odonk epvhA. Baird , County Administrator d as to form and legal sufficiency : Dylan Reingold , County Attorney Exhibit 1 Scope of Work Work Order #4 Summerplace Area Sewer Feasibility Study I . Background / Project Description / Purpose The Indian River Lagoon is North America 's most diverse estuary with more than 4 , 300 species of plants (2 , 100) and animals (2 , 200) , including 35 that are listed as threatened or endangered more than any other estuary in North America , The Lagoon varies in width from . 5 to 5 miles (0 . 80 to 8 . 0 km ) and averages 4 feet ( 1 . 2 m) in depth . It serves as a spawning and nursery ground for many different species of oceanic and lagoon fish and shellfish . The lagoon also has one of the most diverse bird populations anywhere in America . Nearly 1 /3 of the nation ' s manatee population lives here or migrates through the Lagoon seasonally . In addition , its ocean beaches provide one of the densest sea turtle nesting areas found in the Western Hemisphere . The Lagoon has faced challenges over the years . The Lagoon is adapting to adversity. Fishery populations are reduced , salt marshes and mangrove wetlands are lost, and shellfish harvesting areas grow smaller and are closed . Directly or indirectly we are all responsible for maintaining a healthy Lagoon . Indian River Board of County Commissioners has made cleaning the Lagoon a focal point in their agenda . As residents , business leaders , government servants , visitors and responsible individuals we can do are part to make a positive effect on the Lagoon . Numerous symposiums on the health of the Lagoon have addressed potential impacts from existing septic systems . Therefore , Indian River County Department of Utility Services with the assistance from some of the Summerplace Area residents has taken a lead role in evaluating the feasibility of bringing sewer services to residents currently on septic. Staff has selected Schulke Bittle and Stoddard , L . L. C . , one of our consultants , to investigate the possibility of sewer services to an area that can have a net positive benefit to the Lagoon . The subject study can be utilized as a guideline to evaluate some of the other hot spots in the County . The Summerplace project service area is located at the northwest corner of SR A- 1 -A and CR510 . The service area is approximately 103 .4 acres and has approximately 294 homesites . The service area is served by Indian River County potable water mains and private homesite septic systems . The service area is located approximately % mile from the Indian River Lagoon , and less than % mile from the shoreline of Michael creek, a tributary to the Indian River Lagoon . Schulke Bittle and Stoddard , L . L . 0 will research the possible application of three different sewer collection systems within the Summerplace service area , including a gravity system , vacuum system , and low pressure system ; prepare preliminary utility plans for each system ; and prepare an opinion of probable cost for the construction and operation of each type system . Finally , Schulke , Bittle and Stoddard , LLC will prepare a technical report outlining its research , Exhibit 1 Work Order No. 4 - Schulke, Bittle & Stoddard, L.L. C . Page 1 of 3 presenting the plans and estimates , and recommendation to Indian River County of the most feasible and economical system to incorporate in the Summerplace service area (See attached Service Area Map and Vicinity Map — Attachments A and B) Ii. Scope of Services The following tasks are anticipated in preparing a report outlining alternatives to provide sewer service for the Summerplace Service area , and determine an estimated project cost and cost per lot for sewer service : 1 . Conduct kickoff meeting with IRCDUS staff. Discuss background and refine purpose of this project. 2 . Prepare a typewritten statement (to be included in the final report) of the project's background , purpose , and environmental benefits . 3 . Identify , research and prepare a typewritten statement (to be included in the final report) , which describes in general terms, three sewer collection system alternatives that will be considered to meet the project requirements (gravity system , vacuum system , low pressure system) . 4 . Collect maps , site construction plans , as-built / record drawings , aerials and other pertinent readily available documents related to the project service area which may be considered to assess the impact the existing site conditions may have on alternative sewer collection systems proposed . 5 . Obtain preliminary geotechnical data and survey data which may be considered to assess the impact the existing site conditions may have on alternative sewer collection systems . The engineer shall retain KSM Engineering and Testing , Inc. and Meridian Land Surveyors for these purposes . a . Geotechnical data will include : • Perform six (6) soil borings each to a depth of between 8 feet and 10 feet within the roadway for the proposed sewer collection system project. • Provide a report covering the investigation including the boring logs illustrating the soil classification , thickness of each layer and groundwater depth . b . Survey data will include : • Sketch of topography along centerline of streets , depicting highs and lows elevations not to exceed 200' Stations . 6 . Prepare base map of service area , which shall depict lots , streets , existing utility facilities , geotechnical and survey data , other pertinent existing site data relative to this project. This plan shall also identify (via graphics) and summarize (via tabular data) the service area (acreage) , population (current and projected) , number of sewer connections / residential lots (current and projected) , and domestic wastewater flow projections . 7 . Prepare preliminary system layout for the three alternative systems (gravity system , vacuum system , low pressure system) . 8 . Prepare preliminary opinion of the estimated cost of construction and total project cost for the three alternative systems (gravity system , vacuum system , low pressure system) . Exhibit 1 Work Order No. 4 - Schulke, Bittle & Stoddard, L.L .C . Page 2 of 3 9 . Prepare preliminary opinion of the operational and maintenance cost of the system . 10 . Prepare a summary of the advantages and disadvantages of the three alternative systems for this particular service area . 11 . Prepare a draft report or technical memorandum of the findings of this investigation ; submit to IRCDUS staff for review. Meet with IRCDUS staff to review and discuss staff comments or concerns . 12 . Prepare and submit the final report of the findings of this investigation to the County. Final report will include recommendation for implementation of one of the three alternative sewer collection systems , and an outline of the process to implement the recommended construction of the system . 13 . Assist IRCDUS staff with presentation at up to two (2) public meetings . III . Assumptions 1 . All meetings will be held in Indian River County , 2 . Project schedule is based on a two (2) week review of the draft submittal , by the County. 3 . All costs will be based on 2013 dollars . Iv. Deliveries Schulke , Bittle & Stoddard , LLC (SBS) will submit five (5) copies of the draft report for review by the County . Twelve ( 12) copies of the final report and all applicable computer/electronic files will be submitted to the County . v. Services to be Provided by the County To support SBS 's efforts in this project, the County agrees to provide the following services : • Furnish files , drawings , previous reports , records of construction , underground utility locations , operation and maintenance data , topographic information , permits , pertinent correspondence , and any other information necessary to prosecute the work described herein . • Provide timely advice and guidance regarding County policies and technical preferences . Provide timely comments and review of information provided . The County Agrees to assist in completing this project in accordance with the proposed schedule . • Provide suitable digital files of available site plans , topography, and record drawings for the Summerplace service area and immediate adjacent properties . • Resolve all internal variance in opinion regarding technical preferences or guidance prior to directing SBS . • Provide all labor, equipment, materials , etc, needed to complete the items to be self-performed by IRC staff. Exhibit 1 Work Order No. 4 - Schulke, Bittle & Stoddard, L.L .C . Page 3 of 3 Illllliuu�" '" "'"�ulllllii niiill�IlU / • ■ Am Jim At lam im Ila it Eno Von ■� ; ��, �� : , !�' ■= i■ifs■■■�s ®\"�� ® OIL iAt "r�■■ice®� �i►'i�►� � ff � � - �■ ■ � , - � ��11 ,� ■ 111■ ■ /�■■�'■■■■� • ,:..��, - _ _ 41jk ..ma It a INNER . . . - . INDIANAt SERVICE AREA MAP FEASIBILITY STUDY R COUNTY, FLORIDA • I If - - . .� d leg • • � . rr } reI kr loolIF, elkwof re rv� off Xl z F. � . , . ' 41 Ile ;r; 'ifgo , + 9 elffee et eg., loop I IL Ile 1 % /lee fe loll - ,Lf A gow Osgroggio Ag of 14 ` iso ol • • S# t- ,.NNNN le . VIA ILL I If le AIler > orIll. • r � 45 if go • " t ,. sitelle eldf rdeI T tom ' Ile, x ll NJ z - + It If le ' ? tog? n '7L 41 '. . ., COP* _ _. rp 4 } "!} <: # 11 f ell F IK I Y� log low .I fire, got , 1KIP r --fit' < : '�"'.r`'."°"`°"•" ., gel i e. Ile ' sd Owt '41@9 ` *$ it s $i ` ` Fireformal"o �NJ '' . y le I Iwo Ov5c," ellee � : . : re . 1 Ile em get ' ile , ( ^'a tN i w1i, it got Off off �;t p Yr ., k go+el F ISO 'A ^� e. off . eems . 1 . OeOe ge, fee + fol, 4r no4 10 If k K } r el *fir FI go • } � elgo Ile u get Al i / f ' Y F ir r rl3 '� d c yyg�. ' �AvI re x F / It i J. P ` e } a . / 1 tIt _ r � � F crft i� !e r a} f k 0 govogelpmr VICINITY IMAP • • ' ffIf rffj ft / , Exhibit 2 Fee Schedule Work Order #4 Summerplace Area Sewer Feasibility Study Method and Amount of Compensation Schulke , Bittle & Stoddard , L . L . C . , proposes to provide the Scope of Work as outlined in Exhibit 1 based on the following lump sum fees : For a lump sum fee of: $38 , 500 .00 1 . This fee includes cost of geotechnical evaluation ($ 1 , 600 . 00) and field survey/topography ($ 1 , 150 . 00) 2 . This fee includes up to $750 . 00 of reimbursable expenses based on the following tabulation : 81 /2 x 11 $ 0 . 12/sheet Blue Line Prints $ 0 . 333/SF 11 " x 17" $ 0 . 50/sheet Reproducible Sepias $ 0 . 75/SF CD $ 4 . 00/each Reproducible Mylars $ 1 . 00/SF Exhibit 2 Work Order No . 4 = Schulke, Bittle & Stoddard, L.L.C . Page 1 of 1 Exhibit 3 Time Schedule Work Order #4 Summerplace Area Sewer Feasibility Study Time of Performance The estimated time frame for completion of services from the approval of this Work Authorization is a follows : I . Schedule SBS anticipates completion and submittal of the draft report within forty five (45) days after notice to proceed . Upon review and comments by the County , the final report will be submitted within two (2) weeks . Remainder of Page Intentionally Left Blank Exhibit 3 Work Order No. 4 = Schulke, Bittle & Stoddard, L.L. C. Page 1 of 1