HomeMy WebLinkAbout2013-212 lu ` 0( 4
� a .
r
Empowered by Innovation aD ! 3 '
Price Quotation
NES
Quote •
Name: INDIAN RIVER COUNTY Quote Number: 2013-28021 Rep: Scott Singer
Address: 1800 27th Street Date : 10/7/2013 Phone: 1 ( 561 ) 995-5377
Payment Terms: Net 30 Cell :
Vero Beach , FL 32960 Expiration Date: 10/31 /2013 Fax: + 1 270 7211373
Phone: 772-226- 1318 PO#: Email : scott . singer@necam . com
Fax: Address : 1001 Yamato Road 1001
Yamato Road Suite 105
Email % mcabo@ircgov. com Boca Raton , FL 33431
Contact: Manny Cabo Website : http : //www . necam . com
Quantity Part Number Description . - . Sale
Price
Hardware
1 FRGHT SHIPPING AND HANDLING $750 . 35 $750 . 35
1 8500000 SV8500 SYSTEM $ 1 , 540 . 08 $ 1 , 540 . 08
1 8510000 SV8500 DVD $0 . 00 $0 . 00
1 8510009 85- 110 S7 MAIN SYSTEM $0 . 00 $0 . 00
1 8510100 SV8500 GENERIC SOFTWARE LICENS $0 . 00 $0 . 00
1 8510401 SV8500 CCIS/FCCS NETWORK OPTIO $0 . 00 $0 . 00
40 8510800 SV8500 IP ENDPOINT LICENSE $0 . 00 $0 . 00
24 8510975 SV8500 P2P CCIS ( 1CH ) LICENSE $88 . 05 $2 , 113 . 20
3 8510999 SV8500 384 PORT CAPACITY OPTIO $0 . 00 $0 . 00
2 8520003 SN1751 PWRMAB $761 . 67 $ 1 , 523 . 34
2 8520008 SCG -GT00-A $554 . 93 $ 1 , 109 . 86
1 8520010 SCG- 1000-A $859 . 60 $859 . 60
2 8520011 UNIVERGE SV8500 PIR $ 1 , 458 . 05 $2 , 916 . 10
2 8520013 UNIVERGE SV8500 FANU ( H ) $805 . 19 $ 1 , 610 . 38
2 8520017 GPP1 U RACK AA RACK $729 . 03 $ 1 ,458 . 06
4 8520018 GPR-48- 1000N PWR $805 . 19 $3 , 220 . 76
INDIAN RIVER COUNTY 1 of 21
2 8520020 PWR ALM CA- B $47 . 87 $95 . 74
1 8520021 SV8500 SPARE FUS &A $ 142 . 96 $ 142 . 96
1 8520029 SCG-M03=A $391 . 71 $391 . 71
4 8520033 CF-8GB PROGRAMMED $228 . 50 $914 . 00
2 8520050 SCF-CP02-A $51331 . 67 $ 10 , 663 . 34
1 8520051 SCG-PC00-B $946 . 64 $946 . 64
1 8528000 PIR BUS- MUSIC CA-A $87 . 33 $87 . 33
1 8528001 D37= PS40 CA-A $80 . 51 $80 . 51
1 8528002 D15 ST- FF CA-A $76 . 16 $76 . 16
1 8528003 D15 ST- F CA=A $76 . 16 $76 . 16
2 8528004 D37-SC50 CA-A $ 156 . 69 $313 . 38
1 8528006 D15 ST CA-A $72 . 90 $72 . 90
2 8528008 D25 CRS CA-A $ 104 .46 $208 . 92
4 8528010 MT24- D25 CA-A $70 . 73 $282 . 92
2 8528015 3P PWR CA-A $21 . 76 $43 . 52
2 8528016 3P PWR CA- B $21 . 76 $43 . 52
1 8528017 SV 4PORT CA-A $261 . 14 $261 . 14
2 8528018 SV8500 GC POWER CABLE KIT - AC $26 . 79 $53 . 58
1 8528021 D15F EXALM CA-A $95 . 76 $95 . 76
1 8528400 2400 R&232C CA- 1 $42 . 51 $42 . 51
6 8528404 PWRC100V-ULCSA-&3M $35 . 15 $210 . 90
1 8535002 CHIP KIT SP-3102 ( 16LCBH -A PRO $ 100 .44 $ 100 .44
1 8535003 CHIP KIT SP-3251 ( 16LCBH - B PRO $ 100 .44 $ 100 .44
1 8535005 CHIP KIT SP-3396 ( 16LCBX PROG- $ 100 .44 $ 100 .44
2 8535103 CHIP KIT SP-3935 ( 16ELCJB PROG $251 . 10 $502 . 20
1 8535270 CHIP KIT SP-3029 (24PRTBA PROG $80 . 35 $80 . 35
1 8535285 CHIP KIT SW-200 (24CCT PROG -A) $40 . 17 $40 . 17
1 8535290 CHIP KIT SP-882 (4DATB PROG -A) $40 . 17 $40 . 17
1 8535302 CHIP KIT SW-338 (8RSTL PROG-A) $40 . 17 $40 . 17
1 8535303 CHIP KIT SW-375 (8RSTY PROG -A) $40 . 17 $40 . 17
1 8535400 CHIP KIT SW450 ( IPPAD PROG - E ) $200 . 88 $200 . 88
1 8540090 SV8500 REPLACING IMG SYSTEM $0 . 00 $0 . 00
1 8540100 SV8500 LICENSE TRANSFER $ 1 , 673 . 99 $ 1 , 673 . 99
1 MH000001 MISC HARDWARE ONLY (TO GRAYBAR $300 . 14 $300 . 14
INDIAN RIVER COUNTY 2 of 21
1 986905 IPRC 24 HOUR LICENSE $66 . 03 $66 . 03
1 55053-703 19 INCH FULL RACK $ 178 . 58 $ 178 . 58
Hardware Subtotal: $35 , 669 . 50
Services
LBRNPRMTECH13 NEC to provide SV8500 GC migration for EOC . This is an
AC powered system to eliminate the need for DC power.
There are (2) GC ' s and 1 virtual PIM . All cards and phones
will be reused . NEC to provide new 2 post rack. Database
to remain the same . After hours cutover.
LBRNPRMTECH 13-OT
LBRNPRMPM13
Services Subtotal : $ 191350 . 09
Maintenance
390000301 SOFTWARE ASSURANCE 1 YEAR CONTRACT $0 . 00
8510999081 SWA SV8500 $2 , 741 .40
Maintenance Subtotal : $2 , 741 .40
Price :Total $571760a99
Emergency Operations Center 4225 43rd Avenue Vero Beach , FL 32960
All Purchase Orders must be issued to NEC CORPORATION OF AMERICA .
INDIAN RIVER COUNTY 3 of 21
NEC NEC corporation of America
INDIAN RIVER COUNTY
FIXED PRICE STATEMENT OF WORK
IRC EOC SV8500 MIGRATION
This Statement of Work ("SOW") is governed by and made part of the (the "Agreement") between
NEC Corporation of America , a Nevada Corporation , having its principal place of business at 6533
North State Highway 161 , Irving , TX 75039 -2402 (" NEC") and INDIAN RIVER COUNTY having its
principal place of business at 1800 27th Street Vero Beach , FL 32960 ( "Client") and is effective as
of
the date last signed below ( " Effective Date ") .
This SOW defines the Equipment and Services that NEC will deliver to , or perform for Client
(the
" Project" ) in exchange for a fixed price .
Agreed and Accepted :
INDIAN RIVER COUNTY NEC CORPORATION OF AMERICA
By : By :
Name : L Joseph E . Flescher Name .
Title : chairman Title .
Date : October 22 , 2013 Date :
�,M S+S (Q AV
PROVED • = �
ounty dministrator c.`
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
BY
DYLAN REINGOLD
COUNTY ATTORNEY
INDIAN RIVER COUNTY (2013-28021 ) 4 of 21
NEC NEC Corporation of America
1 . Project Summary
NEC to provide SV8500 GC migration for EOC . This is an AC powered system to eliminate
the
need for DC power . IRC will provide Generator backup . There are (2) GC ' s and 1 virtual PIM . A
new T30 CPU will be provided . All cards and phones to be reused . Firmware chip-kits
will be
installed on existing cards to bring up to current standards . The SV8500 system will be installed
in
new NEC provided 2 post rack . The existing switch tails will be utilized . The database to
remain
the same so no end user training is included . NEC will provide system administration training with
PCPRO software . The price includes an after- hours cutover. All of the equipment , software , and
NEC services per the attached quote will be provided for the upgrade . The current maintenance
agreement will cover any parts and labor support after the upgrade and be revised on the
anniversary date of the renewal .
2 . Project Description
A . Project Management
Be Install chip kit firmware on existing cards in existing 24001PX
C . Database extraction and conversion from the 24001PX to the SV8500
D . Install SV8500 hardware in NEC provided 2 post rack
E . Apply new SV8500 database
F . Night of cutover remove cards from 2400 and install in SV8500 GCs
G . Pretest prior to cutover
H . Reuse exsitng switch tails and terminate on SV8500 GCs
I . Connect Telco to SV8500
J . Test terminals and CCIS and voicemail connectivity
K . Cutover System
M . First day of cotover coverage
N . Activate Software Assurance
INDIAN RIVER COUNTY (2013-28021 ) 5 of 21
NEC NEC corporation of America
Equipment list(s)
Site Name Product Description Quantity
-- Indian River County Emergency Operations Center
SHIPPING AND HANDLING 1
SV8500 SYSTEM 1
SV8500 DVD 1
85- 110 S7 MAIN SYSTEM 1
SV8500 GENERIC SOFTWARE LICENS 1
SV8500 CCIS/FCCS NETWORK OPTIO 1
SV8500 IP ENDPOINT LICENSE 40
SV8500 P2P CCIS ( 1CH ) LICENSE 24
SV8500 384 PORT CAPACITY OPTIO 3
SN1751 PWRMAB 2
SCG -GT00-A 2
SCG = 1000-A 1
UNIVERGE SV8500 PIR 2
UNIVERGE SV8500 FANU ( H ) 2
GPP1 U RACK AA RACK 2
GPR-4& 1000N PWR 4
PWR ALM CA-B 2
SV8500 SPARE FUSE-A 1
SCG-M03-A 1
CF-8GB PROGRAMMED 4
SCF -CP02-A 2
SCG = PC00- 13 1
PIR BUS- MUSIC CA-A 1
D37-PS40 CA-A 1
D15 ST- FF CA-A 1
D15 ST= F CA-A 1
D37-SC50 CA-A 2
D15 ST CA-A 1
INDIAN RIVER COUNTY (2013-28021 ) 6 of 21
NEC NEC Corporation of America
D25 CRS CA-A 2
MT24- D25 CA-A 4
3P PWR CA-A 2
3P PWR CA- 13 2
SV 4PORT CA-A 1
SV8500 GC POWER CABLE KIT - AC 2
D15F EXALM CA-A 1
2400 RS -232C CA- 1 1
PWRC100V-ULCSA-S-3M 6
CHIP KIT SP-3102 ( 16LCBH -A PRO 1
CHIP KIT SP-3251 ( 16LCBH -B PRO 1
CHIP KIT SP-3396 ( 16LCBX PROG- 1
CHIP KIT SP-3935 ( 16ELCJB PROG 2
CHIP KIT SP-3029 (24PRTBA PROG 1
CHIP KIT SW-200 (24CCT PROG -A) 1
CHIP KIT SP-882 (4DATB PROG-A) 1
CHIP KIT SW-338 (8RSTL PROG -A) 1
CHIP KIT SW-375 (8RSTY PROG -A) 1
CHIP KIT SW450 ( IPPAD PROG -E) 1
SV8500 REPLACING IMG SYSTEM 1
SV8500 LICENSE TRANSFER 1
MISC HARDWARE ONLY (TO GRAYBAR 1
IPRC 24 HOUR LICENSE 1
19 INCH FULL RACK 1
Service lists)
Labor
Site Name Task Description
Indian River County EOC
1 . Project Management
2 . Installation Labor
INDIAN RIVER COUNTY (2013-28021 ) 7 of 21
NEC NEC Corporation of America
3 . Overtime Cutover
Maintenance
Site Name Product Description Quantity
-- Indian River County EOC
SOFTWARE ASSURANCE 1 YEAR CONTRACT 1
SWA SV8500 36
INDIAN RIVER COUNTY (2013-28021 ) 8 of 21
NEC: NEC Corporation of America
3 . Definitions
Capitalized terms not otherwise defined in this SOW or the Agreement have the following meanings :
3 . 1 " Deliverables" means the Equipment and Services plus any other tangible items (e . g . ,
reports , project plans , checklists , etc . ) to be provided to Client as specified in this SOW .
3 . 2 " Equipment" means both hardware products and Software sold , licensed , or installed as
specified in this SOW .
3 . 3 " Project Completion " refers to that point in the Project when NEC has completed the
Services and provided the Deliverables to Client .
3 .4 "Services" means the installation , maintenance , professional , or other related services as
specified in this SOW .
3 . 5 "Software" means the machine- readable object code software programs - if any -
licensed by NEC or its suppliers as specified in this SOW .
4 . Project Schedule
NEC will confer with Client within five ( 5) business days after the Effective Date of this SOW , to define
a Project schedule . The Project schedule will include , but is not limited to , the Project commencement
date , any significant Project milestones , and the anticipated Project Completion date .
5 . Responsibilities of the Parties
5 . 1 NEC responsibilities
5. 1. 1 NEC will assign a project manager (" NEC Project Manager") to serve as NEC' s
primary contact for all aspects of this Project , including : Project scheduling , defining
Project requirements , change control , escalation , implementation planning , and
Project Completion .
5. 1. 2 NEC will designate a back- up contact when the NEC Project Manager is not available .
5. 1. 3 On or after Project Completion , NEC will notify the Client that the Project is complete
by presenting the Project Completion Checklist ( Schedule A) .
INDIAN RIVER COUNTY (2013-28021 ) 9 of 21
NEC NEC Corporation of America
5. In4 NEC will promptly correct Punch List items properly identified by Client in accordance
with the requirements of Section 5 . 2 . 9 below , and upon completion , NEC will resubmit
the Project Completion Checklist to Client .
5. 1. 5 Additional NEC responsibilities may be itemized in the Project Description ( Section 2 )
above .
5 . 2 Client Responsibilities
5. 2. 9 Client will assign an individual to serve as Client's primary contact (" Primary Contact")
for all aspects of the Project , including : Project scheduling , defining Project
requirements , ensuring availability of necessary Client staff and delivery of all
necessary information , arranging all necessary site access , change control ,
escalation , implementation planning , and Project Completion .
5. 2. 2 Client will designate a back- up contact for occasions when the Primary Contact is not
available ("Secondary Contact" ) . The Secondary Contact must have the authority to
act on Client' s behalf for all aspects of the Project in the absence of the Primary
Contact .
5. 2. 3 For Services performed on Client premises , Client will provide NEC staff with building
access and an adequate work environment , including LAN and Internet connectivity ,
desks , phones , printer, whiteboard , and other standard office resources as reasonably
required for NEC to perform the Services .
5. 2. 4 For Services performed remotely from Client premises , Client will provide NEC staff
with a remote access solution that has sufficient performance and reliability as to allow
NEC to complete the Services in a timeframe that is consistent with the mutually
agreed upon Project schedule .
5. 2. 5 Client will review all Deliverables provided in accordance with the mutually agreed
upon Project schedule , and will communicate any perceived material deficiencies in a
timeframe that will allow NEC to validate such deficiencies , and if validated , correct
and resubmit the Deliverables so that subsequent activities that will not be materially
INDIAN RIVER COUNTY (2013 -28021 ) 10 of 21
NEC NEC Corporation of America
delayed .
5. 2. 6 Client will ensure that any Client staff needed to allow NEC to complete the Project
will be made available on an as- needed basis .
5. 2. 7 Client will ensure that Client staff are sufficiently qualified and familiar with the goals of
the Project , and the products , techniques , and technologies used in the Project to
allow them to carry out their respective duties and assignments .
5. 2. 8 Client will provide all documentation to NEC , that is needed for NEC to complete the
Project including , but not limited to copies of Client's standards , policies , and
specifications applicable to the Project . This documentation will be provided in a
timeframe that is consistent with the Project schedule .
5. 29 Within ten ( 10 ) days after receipt of the Project Completion Checklist , Client will either:
( a) promptly sign the Project Completion Checklist ( Schedule A) and return it to NEC
or ( b) provide NEC with a written notification (" Punch List") detailing how the Project
fails to materially conform with the then -current requirements of this SOW . Items that
are not expressly included in the then -current scope of the Project shall not qualify as
Punch List items . If Client fails to provide a Punch List or sign and return the Project
Completion Checklist to NEC within ten ( 10 ) days of receipt , the Project will be
complete and NEC will be entitled to invoice Client in accordance with the payment
schedule in Section 6 below .
5. 2, 10 Upon NEC's correction of all bona fide Punch List items , Client will promptly sign the
Project Completion Checklist ( Schedule A) and return it to NEC_ If Client fails to sign
and return the Project Completion Checklist to NEC within five (5) days of NEC's
completion of Punch List items , the Project will be complete and NEC will be entitled
to invoice Client in accordance with the payment schedule in Section 6 below .
5. 211 Additional Client responsibilities may be itemized in the Project Description ( Section 2 )
above .
6 . Pricing and Payment
INDIAN RIVER COUNTY (2013-28021 ) 11 of 21
NEC EIEC corporation of America
The total price for the Project is $ 57 , 760 . 99 (the " Project Price") . Sales taxes , if applicable , are
not
included in the Project Price but will be invoiced separately unless Client has provided NEC with
a
valid sales tax exemption certificate prior to the date of invoice .
NEC will invoice Client for the Project Price ( plus applicable sales taxes ) in accordance with the billing
schedule below . Unless otherwise expressly agreed to by NEC in writing , payments are due within
thirty ( 30) days from the date of invoice .
Equipment: $35 , 669 . 50
Equipment Price invoiced upon delivery of Equipment ( in whole or in part) to the site specified by
Client .
Services : $22 , 091 .49
50 % of Services Price ($ 11 ,045 .75 ) invoiced upon the execution of this SOW .
50 % of Services Price ($ 11 ,045 .75 ) invoiced upon Project Completion .
NEC is not obligated to commence performance of the Project until Client has remitted the initial
payment for Services as described above . The Project Price does not include Change
Orders . Unless otherwise expressly agreed to by the parties in writing , all Change Orders will
be
M
nvoiced upon Project Completion .
CLIENT PURCHASE ORDER REQUIREMENTS - Client must indicate which of the following applies
to the official purchase order ("PO ') requirements of its organization, by initialing one of the items
below.•
Client will require NEC to reference a valid purchase order ("PO") as a pre -condition for
payment under this SOW, and is providing a copy of the PO concurrent with Client's
execution of this SOW .
PURCHASE ORDER #
(Copy of PO must be provided with the SOW)
Client
Initials
INDIAN RIVER COUNTY (2013-28021 ) 12 of 21
NEC: NEC Corporation of America
Client will require NEC to reference a PO as a pre-condition for payment under this
SOW, but is not providing the PO with this SOW. Client will issue the PO to NEC for
the Project Price within ten ( 10 ) days after Client's execution of this SOW . NEC is NOT
obligated to commence performance on the Project until NEC has received a valid PO ,
issued in accordance with the Client's procurement policies .
Client
Initials
Client will NOT require NEC to reference a PO as a pre-condition for payment under
this SOW. The lack of a PO reference will not constitute cause for invoice dispute or
withholding of payment .
Client
Initials
7 . Assumptions and Limitations
7 . 1 If Equipment is being installed , Client will supply , at its sole cost and expense , an
environment that meets all the applicable requirements for the Equipment .
7 . 2 Client will fulfill all Client responsibilities outlined above . NEC 's ability to provide
Deliverables may be affected if Client does not fulfill its responsibilities in Section 5 . 2
above and ( if applicable) the Project Description .
7 . 3 Except as otherwise specified in the Project Description , all Services to be performed
Monday through Friday 8 : 00 AM to 5 : 00 PM local time (for the applicable site) , excluding
any NEC observed holidays ( " Normal Business Hours") , If Client requires Services to
be performed outside of Normal Business Hours , such Services will be subject to
additional charges based on NEC' s prevailing rates for overtime , weekends or holidays ,
as applicable .
7 .4 Unless otherwise agreed to by NEC in writing , the Client' s network architecture design
will not change between the date of Client's execution of this SOW and Project
Completion .
7 . 5 Unless otherwise agreed to by NEC in writing , NEC does not guarantee the assignment
INDIAN RIVER COUNTY (2013-28021 ) 13 of 21
NEC EIEC corporation of America
of any specific personnel for this Project . NEC requires a minimum Project schedule
extension of 30 days for any personnel change requests made by Client .
7 . 6 NEC will be relieved of a milestone commitment if Client's tasks or milestone dates for
that milestone are not met .
7 . 7 If the scope of the Project expands beyond the Deliverables defined in this SOW , Client
may be required to pay NEC additional fees and expenses incurred by NEC .
The following are not covered under this SOW :
7 . 8 Support or replacement of any Equipment due to ( a ) Client' s unauthorized maintenance
or repair of the Equipment , ( b) Client's unauthorized add , move , or changes to the
Equipment , (c) unusual physical , electrical or electromagnetic stress (d ) Client
negligence or abuse of the Equipment , including connection to inappropriate power
supplies , (e) fire , flood , wind , lightning , or other similar acts of God , (f) failure of Client
to
maintain proper environmental conditions for the Equipment (g ) improper wiring ,
installation , repair, or alteration of the software or hardware by anyone other than NEC or
its agents , ( h ) software changes or attempted changes in the Equipment by persons not
authorized by NEC ( i ) database reprogramming required because of Client error of any
kind Q ) failure of rotation media not furnished by NEC ( k) operation of the Equipment with
other third party products not in accordance with the Equipment manufacturer's
specifications ( 1 ) failures or other problems caused by products for which NEC is not
otherwise contractually responsible or ( n ) Equipment failures due to causes other than
ordinary use .
7 . 9 Any hardware upgrades , not specifically included in this SOW , but required to run new or
updated Software .
8 . CHANGE MANAGEMENT PROCEDURES
It may be necessary to amend this SOW for reasons including , but not limited to , the following :
8 . 1 Client's proposed changes to the scope of the Project or proposed changes to the
INDIAN RIVER COUNTY (2013-28021 ) 14 of 21
NEC NEC Corporation of America
specifications for the Services or other Deliverables .
8 . 2 Client's proposed changes to the Project plan or Project schedule ,
8 . 3 Unavailability of resources which are beyond either party's control ; or ,
8 .4 Environmental or architectural conditions not previously identified .
In the event either party desires to change this SOW , the following procedures will apply :
8 . 5 The party requesting the change will deliver a " Change Request" ( Schedule B ) to the
other party . The Change Request will describe the nature of the proposed change ; the
reason for the change , and the effect the change will have on the Project , which may
I
nclude changes to the Deliverables and the Project schedule .
8 . 6 A Change Request may be initiated by either party for any changes to the SOW . The
NEC Project Manager and the Primary Contact will review the Change Request and
negotiate , in good faith , any changes to the Deliverables and additional charges , if any ,
required to implement the Change Request .
8 . 7 If both parties agree to implement the Change Request , an authorized representative of
each party will sign the Change Request , and ( if applicable) Client will issue a revised
PO to NEC . Upon execution of the Change Request by both parties , it will be made
a
part of this SOW and become a binding change order ("Change Order") .
8 . 8 NEC is under no obligation to proceed with any Change Request until such time as the
Change Request has been agreed upon by both parties , and Client has issued a revised
PO ( if required for Client's invoice approval process) .
INDIAN RIVER COUNTY (2013-28021 ) 15 of 21
NEC NEC Corporation of America
8 . 9 If there is a conflict between the terms and conditions in any Change Order and
the
terms and conditions of this SOW , or the terms and conditions of any other Change
Order, the terms and conditions of the most recent Change Order will prevail .
9 . POST-PROJECT LABOR SUPPORT
Post cutover support is included until acceptance of the project . Post project support will be covered
by existing maintenance agreement . This will be adjusted on the anniversary date of the
maintenance renewal . Unless due to causes excluded from coverage in subsection 7 . 8 and 7 . 9
above , NEC agrees to provide support without additional charge for labor if any portion of the
Equipment fails to work during the Post Project Coverage Term . NEC may provide the Services under
this Section from a remote location .
NEC reserves the right to conduct an annual review of the installed Equipment and may require
additional fees as a condition for providing labor coverage for any equipment installed subsequent to
Project
10 .0 SOFTWARE ASSURANCE
NEC will make available , at no charge , to Customer, the most current commercially available Major
Release , Minor Release , or Update , should any be made available . Such support for a particular
Major Release , is available only until NEC or the third party , as applicable withdraws Support for that
Software . When Support is withdrawn , Customer must upgrade to a supported Major Release of the
Software in order to continue to receive Support . The NEC Customer Service Center ( CSC) provides
assistance via telephone and , if available , electronic access , to Customer technical support personnel
during the normal business hours . NEC may request remote access to Customers system in order to
provide the Services . Services does not include assistance for 1 ) the design and development of
applications , 2 ) use of NECs Software in other than their specified operating environment or 3)
failures caused by products for which NEC is not responsible . For most Software , including
Additional Modules , a minimum of one ( 1 ) year of Services must be purchased . NEC will
provide
Services for an initial term of one year for the SV8500 for which Customer has paid the applicable
INDIAN RIVER COUNTY (2013-28021 ) 16 of 21
NEC NEC Corporation of America
Fees , unless a different term is expressly provided for in the applicable Order. Except as otherwise
expressly set forth herein or in the applicable Order, Services previously purchased will automatically
renew for successive one ( 1 ) year terms subject to Section 2 . Upon any renewal , NECs
then -current terms and conditions for the Services and this Agreement will apply , unless either party
gives written notice of its intent not to renew at least thirty ( 30 ) days prior to the end
of the current
Term . A decision to terminate Services or otherwise not renew Services will not terminate the
applicable Software Licenses . Software Assurance commencement is system cutover date .
11 . COMPLETE CONTRACT
This SOW , along with the Agreement , is the complete agreement between the parties concerning the
Project and supersedes any prior oral or written communications between the parties with regard to
the subject matter contained herein . The provisions of this SOW govern only the subject matter
hereof and shall not apply to any other subject matter covered by the Agreement .
INDIAN RIVER COUNTY (2013-28021 ) 17 of 21
NEC: EIEC Corporation of America
SCHEDULE A
Project Completion Checldist
When NEC has achieved Project Completion , NEC will submit this checklist to Client . Within 10 days
of receipt , Client will either ( a ) sign and return this checklist to NEC as confirmation that the Project
is
complete , or ( b) provide NEC with written notice (" Punch List") specifically detailing how the Project
fails to materially conform to the specifications of this SOW . If Client fails to provide a Punch List or
sign and return this checklist to NEC within 10 days of receipt , the Project will be complete and
NEC
will be entitled to invoice Client in accordance with the payment schedule in Section 6 of the SOW.
NEC will promptly correct any Punch List items properly identified by Client in accordance with
the
requirements of the SOW and upon completion , resubmit this checklist to Client .
Upon NEC 's correction of all bona fide Punch List items , Client will promptly sign this checklist and
return it to NEC . If Client fails to sign and return this checklist to NEC within five (5 )
days of NEC's
correction of Punch List items , the Project will be complete and NEC will be entitled to invoice Client
in accordance with the payment schedule in Section 6 of the SOW .
Address to be determined
IMPLEMENTATION TASKS/DELIVERABLES COMPLETED? DATE
1 . Install chip kits and convert database 0
2 . Install SV8500 hardware and software 0
3 . Project Management , cutover and cutover support 0
This is to confirm that as of _/_/20_ NEC has completed Services and provided the
Deliverables under the EOC refreshed 10/ 1 / 13 SOW effective / /20
INDIAN RIVER COUNTY (2013=28021 ) 18 of 21
NEMC NEC Corporation of America
Agreed and Accepted :
INDIAN RIVER COUNTY NEC CORPORATION OF AMERICA
By : By :
Name : Name :
Joseph E Flescher
Title : Chairman Title :
Date : October 22 , 2013 Date :
AP OVED :
nj at3 � i istrator ` oo
fl \j
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
8Y ...,.�.... ._.. _..._..,.._
DYLAN REINGOLD
COUNTY ATTORNEY
INDIAN RIVER COUNTY (2013-28021 ) 19 of 21
NEC NEC Corporation of America
SCHEDULE B
Change Request
In accordance with Section 8 of the SOW ( Change Management Procedures ) , NEC Corporation of
America , Inc . (" NEC') and INDIAN RIVER COUNTY ( " Client") , certify , by the signature of an
authorized representative , that this Change Management Request will amend and be fully
incorporated into the existing Statement of Work (SOW) for EOC refreshed 10/ 1 / 13 .
1 . Change Request Number.
2 . Reason for Change Request.
3 . Changes to SOW.
4 . Schedule Impact:
5 . Cost Impact.
SOW/Change Request Equipment Services Total
a . Previous Project Price
b . Change Order Price
c. New Value of SOW :
Unless otherwise expressly agreed to by the parties in writing , all Change Orders will be invoiced or
credited upon Project Completion . Sales taxes , if applicable , are not included in the Change Order
Price but will be invoiced separately unless Client has provided NEC with a valid sales tax exemption
certificate prior to the date of invoice .
6 . Purchase Order Issuance ( check here , if applicable) : 13 Client will issue a written PO to
NEC , or will issue an amendment to the original PO issued under this SOW, for the total
Change Order Price ,
INDIAN RIVER COUNTY (2013-28021 ) 20 of 21
NEC NEC corporation of America
Except as changed herein , all terms and conditions of the SOW remain in full force and effect .
Upon execution by authorized representatives of the parties , this Change Request becomes a binding
change order ( " Change Order") .
INDIAN RIVER COUNTY NEC CORPORATION OF AMERICA
By : By .
Name : Joseph E . Flesch r Name :
Title : chairman Title :
Date : October 22 , 2013 Date :
PROVED
mi : for
-� nistra = � : • QY
s4 . l • ' ` .
Ojq . �J .
h1 N ��
°44,,,R�VER,C�
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
BY _ .
DYLAN REINGOLD
COUNTY ATTORNEY
INDIAN RIVER COUNTY (2013-28021 ) 21 of 21