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PROFESSIONAL SERVICES AGREEMENT
BETWEEN
INDIAN RIVER COUNTY
AND
THE TREASURE COAST REGIONAL PLANNING COUNCIL
FOR
PROVISION OF POSITION SPECIFIC INCIDENT MANAGEMENT SYSTEM
TRAINING
This Agreement entered into on the date specified herein by and between Indian River
County, Florida, hereinafter referred to as the "County" and the Treasure Coast Regional
Planning Council (TCRPC), hereinafter referred to as the "TCRPC. The purpose of this
Professional Services Agreement is to provide the basis under which the County and
TCRPC agree to cooperate in the coordination and conduct of Incident Command System
position specific training.
WHEREAS, The TCRPC is authorized to provide technical assistance in the preparation,
response and recovery from the impacts of disaster events to local governments in the
Treasure Coast Region.
WHEREAS, It is hereby declared to be in the public interest and the purpose of this
Professional Services Agreement that the County and the TCRPC jointly pledge their
intention to cooperatively complete the Incident Command System position specific
training required to respond to and recover from disasters through specific positional
duties in accordance with State and federal regulations as required by the National
Response Framework and the U. S. Department of Homeland Security.
NOW THEREFORE, THE PARTIES DO HEREBY AGREE AS FOLLOWS:
Specific areas of agreement to coordinate respective activities are as follows.
ARTICLE 1
SCOPE OF SERVICES
The TCRPC shall furnish the necessary personnel, materials, and services and coordinate
with the County to provide a facility (except as otherwise provided herein) and shall do
all things necessary for or incident to the specified training set forth in this Agreement
and in the Scope of Services attached hereto and incorporated by reference as Attachment
A of this Agreement.
The Agreement shall begin on the last day of signing and shall end on April 18, 2013 .
The TCRPC shall provide all staff services to the County for provision of training as
identified in Attachment A and made part of this agreement. The TCRPC shall be bound
by the Agreement with the County and requirements of the FY2010 Homeland Security
Grant Program under the Florida Division of Emergency Management specified in
contract number 11 -DS-9Z- 10-40-01 -386. The TCRPC shall commence and complete the
project with all practical dispatch and in accordance with the provisions herein.
ARTICLE II
COMPENSATION AND METHOD OF PAYMENT
Compensation to the TCRPC shall be an amount of $ 15,000.00
The County will pay compensation at the end the Agreement period based on completion
of activities identified in the scope of work (Attachment A). The submission of
deliverables listed therein within the scheduled time frame, and a determination by the
County that the submittal has satisfactorily completed the pertinent activities and
deliverables. The TCRPC will be paid 100 percent of the total Agreement amount at the
end of the Agreement period. An invoice shall be initiated by the TCRPC following
submission of course rosters and evaluations.
ARTICLE III
INDEPENDENT CONTRACTOR
The TCRPC shall perform and render such work as an independent contractor and not as
an agent, representative or employee of the County. Such work shall be performed in a
proper manner, satisfactory to the County.
ARTICLE IV
CONTROLLING LAW/LIABILITY
This Agreement is to be governed by the laws of the State of Florida. The TCRPC will
hold harmless Indian River County against all claims of whatever nature arising out of
the TCRPC's performance of work under this Agreement with Indian River County to the
extent allowed and required by law. Indian River County shall hold harmless the TCRPC
against all claims of whatever nature arising out of the performance of work under this
Agreement with the County to the extent allowed and required by law.
ARTICLE V
TERMINATION
This Agreement may be terminated for reason by either the County or the TCRPC.
In the event of termination, the TCRPC shall be paid for services performed to the
termination date, or per course conducted. Without waiving their rights to terminate this
Agreement, the County may delay, withhold or adjust payments under this Agreement.
The TCRPC may delay or withhold its services in an attempt by each party togive the
other party an opportunity to fulfill its obligations or to correct any violation of this
contract.
ARTICLE VI
ASSIGNS
The TCRPC and Indian River County each binds itself and its partners, successors,
executors, administrators, assigns and legal representative of such party, in respect to all
covenants and obligations of this Agreement. Nothing herein shall be construed to give
any rights hereunder to anyone other than the TCRPC and Indian River County.
FY2010 SHSGP Agreement (March 2013) 2
Indian River County Emergency Services
Except as otherwise authorized in writing by the County, the TCRPC shall not execute
any contract or obligate itself in any other manner with any third parry with respect to the
training with the exception of contracting the instructor to conduct training. It is
understood and agreed to that no supplemental agreement of any nature may be entered
into by the parties hereto with regard to the work to be performed hereunder without the
concurrence of the County and the TCRPC, anything to the contrary in this Agreement
notwithstanding.
ARTICLE VII
REPORTING REQUIREMENTS AND REIMBURSEMENTS
A course roster and course evaluation shall be submitted for each course taught in
accordance with this Agreement and this scope of work.
ARTICLE VIII
ADDITIONAL. CONSIDERATIONS
It is not the intent of this Agreement to specify all areas that can or should be effectively
coordinated. This Agreement will serve as documentation of minimum compliance with
the above sections and more generally to serve as a joint pledge of cooperation realizing
the mutual benefit to be derived for effectuating a close and realistic working
relationship.
ARTICLE IX
AUDIT AND INSPECTION
The TCRPC shall permit the County to inspect all work, payrolls, records, invoices, and
other relevant data; and to audit the books, records and accounts of the TCRPC pertaining
to the development of the project. Records of costs incurred under terms of this
Agreement shall be maintained and made available upon request.
ARTICLE X
NONDISCRIMINATION
The TCRPC shall comply with federal regulations relative to non-discrimination in
federally assisted programs. The TCRPC will not discriminate on the grounds of race,
colors religion; sex or national origin.
CONTRACT SIGNATURES AND DATE
This agreement and its referenced attachments constitute all the terms and conditions
agreed upon by the parties.
FY2010 SHSGP Agreement (March 2013) 3
Indian River County Emergency Services
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
date written below.
FOR THE COUNTY: FOR THE TCRPC:
INDIAN RIVER COUNTY TREASURE COAST
REGIONAL PLANNING COUNCIL
BY• BY: '
Pan
Ifiver coun ., .. Pep er G. Merritt
Jose h E. Flescher C P•• „ • o,NERS PMZ G' F1t�21eITT Ass �sr�is .�QFoZa2.
. o .
Name/Title , Name/Title
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: �_ 20 i3
a
Date ;� : io; Date
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a
• Attest: Jeffrey R Smith, Clerk of Court
ANR • . .••
Approved: „..„..•
And Co er
By: .
J s A. ird B
CWmty Administrator �p�y C erk
Approved as, to form and, legal c ' cy:
By: d/V
Assistant County Attorney
FY2010 SHSGP Agreement (March 2013) 4
Indian River County Emergency Services
ATTACHMENT A
SCOPE OF WORK
INCIDENT CONEVIAND SYSTEM POSITION SPECIFIC TRAINING
The Treasure Coast Regional Planning Council (TCRPC) will provide services for Indian
River County in the expectation of meeting the requirements of the Florida Division of
Emergency Management State Homeland Security Grant Program contract with the
County for provision of two (2) Incident Command System position specific training
courses: L-965 Resources Unit Leader and L-970 Supply Unit Leader/Ordering Manager.
This is a sub-contract between the- County and the TCRPC . The intent is for the TCRPC
to complete the scope of work required under the original County Contract with the State..
TRAINING SCHEDULE
April 8- 11 , 2013 L-965 Resources Unit Leader
April 154 8, 2013 L-970 Supply Unit Leader/Ordering Manager
PURPOSE
To provide L-965 Resources Unit Leader and L-970 Supply Unit Leader/Ordering
Manager training for Indian River County emergency services and response personnel.
These training classes will facilitate efficient functional use of the Incident Command
System during disaster response and recovery, and ensure effective execution of Indian
River County operational objectives for public safety.
WORK PRODUCTS
The TCRPC shall provide a concluding report on the L-965 Resources Unit Leader and
the L-970 Supply Unit Leader/Ordering Manager training including copies of rosters, and
course evaluations to the Indian River County Emergency Services in a final package and
meeting requirements as outlined in Attachment D for submission to the State in
fulfillment of the 2010 SHSGP contract requirements. The County is responsible for
submission of deliverables package to the State Division of Emergency Management.
COOPERATION
The following individuals shall be the primary contact persons under this Agreement.
Indian River County .
Mr. John King
Director of Emergency Services
4225 43`d Avenue
Vero Beach, Florida 32967
(772) 226-3859 E-mail: jking@ircaov.com
Treasure Coast Regional Planning Council
Ms. Kathryn. E. Boer
Emergency Programs Coordinator
Treasure Coast Regional Planning Council
421 SW Camden Avenue
Stuart, Florida 34994
(772) 2214060 &mail : kboep tcrpc .org
FY2010 SHSGP Agreement (March 2013) 5
Indian River County Emergency Services
TRAINING FACILITATION AND COORDINATION
Training will be coordinated by the TCRPC and will be conducted with FY2010 State
Homeland Security Grant Program funds in the amount of $ 15 ,000.00 . Eligible costs
related to the TCRPC' s facilitation of training classes include travel, training materials
and supplies, instructor fees and coordination.
Instructor Fees are. $ 149000.00
TCRPC Coordination/Facilitation: $ 1 ,000.00
FY2010 SHSGP Agreement (March 2013) 6
Indian River County Emergency Services