HomeMy WebLinkAbout1997-173/20/97(ord\amend 103)Ow
AN ORDINANCE OF INDIAN RIVER
COUNTY, FLORIDA, AMENDING CHAPTER
103 COMMISSIONS AND BOARDS TO
PROVIDE FOR A CHILDREN'S SERVICES
NETWORK.
WHEREAS, it is in the public interest to promote healthy children in a
healthy community in Indian River County; and
WHEREAS, orderly administration dictates a unified system of planning
and delivery,
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, that:
SECTION 1. AMENDMENT,
Chapter 103 of Indian River County Code is amended as set forth in
exhibit "A" of this ordinance.
SECTION 2, SEVERABILITY.
If any section, or any sentence, paragraph, phrase, or word of this
ordinance is for any reason held to be unconstitutional, inoperative, or void,
such holding shall not affect the remaining portions of this ordinance, and it
shall be construed to have been the legislative intent to pass the ordinance
without such unconstitutional, invalid or inoperative part.
SECTION 3, EFFECTIVE DATE.
A certified copy of this ordinance, as enacted, shall be filed by the Clerk
with the Office of the Secretary of State of the state of Florida within ten days
after enactment, and this ordinance shall take effect upon filing with the
Secretary of State.
Approved and adopted by the Board of County Commissioners of Indian
River County, Florida, on this 13dayof M a y 71997.
This ordinance was advertised in the Vero Beach Press -Journal on the
1 day of M a Y 1997, for a public hearing to be held on the 13 day of
—� a Y , 1997, at which time it was moved for adoption by Commissioner
M a c h t , seconded by Commissioner � T i p p i n , and adopted by the
following vote:
t
ORDINANCE 97-17
' Chairman Carolyn K. Eggert A y e
Vice Chairman John W. Tippin Aye
Commissioner Caroline Ginn N a y
Commissioner Kenneth R. Macht Aye
Commissioner Fran B. Adams Aye
The Chairman thereupon declared the ordinance duly passed and
adopted this 1. day of M a y 1997.
:
F sIlk,i
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a BOARD OF COUNTY COMMISSION
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Attest: . ; . INDIAN RIVER COUNTY, FLORIDA
A, L � i"'. IV By
ey Kal to `lerk - Carol K. Egger airman
, F'�'
I M
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JL of f
Efecti, date i, islardinance became effective upon fling with the
Department;of State which took place on.: a day of 1997.
t - fa
1- EXHIBIT A
2
3
4 Current Sections 103.01 - 103.08 are hereby designated Part I of the chapter.
5
6 Section 103.03 is hereby amended by the addition of the new paragraph (6) to read as follows:
7
8 (6) There is hereby created a Children's Services Network (CSNetwork), an advisory board to the
9 Indian River County Board of Commissioners, to carry out the procedures, duties and functions
10 set forth in Part II of this chapter.
11
12 PART H
13
14 Section 103.20. Purpose
15
16 The purpose of the CSNetwork is to promote healthy children in a healthy community. The term
17 "healthy" encompasses socioeconomic, physical, environmental, educational and behavioral
18 health.
19
20 Section 103.21 Objectives
21
22 (1) The objective of the CSNetwork is to provide a unified system of planning and delivery
23 within which children's needs can be identified, targeted, evaluated and addressed by the
24 CSNetwork.
25
26 (2) This objective will be met by the CSNetwork through the powers and functions of the
27 Board of County Commissioners as follows:
28
29 a) Recommend to provide and maintain in the county services for children as the
30 CSNetwork determines are needed for the general well-being of the county.
31
32 b) Collect information and statistical data and to conduct research that will be helpful to
33 the CSNetwork and the county in deciding the needs of children in the county.
34
35 c) Consult, collaborate, and coordinate with other agencies dedicated to the well-being of
36 children to the end that duplication of services will be prevented.
37
38 d) Recommend the allocation of funds to agencies that provide services for the benefit of
39 children in Indian River County.
40
41 e) Recommend standards for measurable outcomes within the request for proposal and to
42 monitor the agencies for actual performance on agreed upon standards.
43
44 f) Recommend to employ, pay and provide benefits for any part-time or full-time
45 positions needed to execute the foregoing powers and functions.
n _ a. Kin Mn 7
1 Section 103.22 Appointment to the Children's Service's Network
2
3 (1) The membership of the CSNetwork shall consist of 13 voting members as follows:
4
5 a) Six (6) ex -officio voting members. Those members shall be:
6 County Commissioner
7 Judge living in Indian River Designated by Chief Judge
8 Superintendent of Schools
9 Department of Children & Families District Administrator
10 Department of Health — County Health Department Administrator
11 Law Enforcement - County Sheriff
12
13 b) Five (5) voting members from the community appointed by the Board of County
14 Commissioners, reflecting the geographical and social diversity of the community.
15 Each Commissioner shall appoint one member from their district.
16
17
18 2) Two (2) at -large members shall be appointed by the Board of County Commissioners.
19
20 3) The seven district and at -large members shall have been residents of Indian River County for
21 at least 24 months prior to nomination. Such members shall be appointed for 4 -year terms,
22 except that the length of the terms of the initial appointees shall be adjusted to stagger the
23 terms. No at -large member shall serve for more than two consecutive 4 year terms.
24
25 4) Members appointed as District members may be replaced during their term if the
26 Commissioners from the same District requests the Board of County Commissioners to
27 replace that District member.
28
29 5) No Designee of principals will be allowed for any member of the CSNetwork.
30
31 6) One County staff member, assigned by the county administrator, acting as the executive staff
32 officer to the network, shall be a non-voting member of the CSNetwork.
33
34 7) Officers: Officers will include a Chair, Vice Chair, and standing committees' chairs. Officers
35 will be elected by the majority vote of the CSNetwork members each September and will
36 assume the duties of their office on October 1 of each year. The term as an officer will be
37 for one year, but officers may succeed themselves one time.
38
39
40 Section 103.23 Duties of the CSNetwork Members
41
42 1) Identify and assess the needs of the children in Indian River County and submit to the Board
43 of County Commissioners a written description of:
44
a) The activities, services, and opportunities that are available to Indian River County
Children.
b) The activities, services, and opportunities that need to be provided to Indian River
County's children.
c) The anticipated schedule for providing those activities, services, and opportunities.
d) The manner in which children will be served, including a description of collaboration
and partnerships that will be made with community organizations, state and local
educational agencies, federal agencies, public assistance agencies, the juvenile courts,
foster care agencies, and other applicable public and private agencies and organizations.
e) The strategy
that
will be used
for interagency
coordination and
collaboration to
to the
Board
children.
to include
but not limited
maximize
existing
human and
fiscal resources.
change
of
f) The special outreach efforts
that will be undertaken
to provide
services to promote
healthy
recommend
to the
Board
children.
to include
but not limited
Commissioners
2) Provide orientation to all new CSNetwork members, to allow them to perform their duties.
3) Based upon Board of County Commissioner's fiscal year, provide an annual written
report and presentation in January to the Board of County Commissioners,
4) Provide
an updated
short
term and long term plan to the Board of County Commissioners
may
recommend
to the
Board
to include
but not limited
Commissioners
to:
the
change
of
a) Programs, services, and activities that meet the objectives of the CSNetwork.
b) A detailed budget for activities, services, and programs recommended to receive
funding from the Board of County Commissioners.
Section 103.24 Committees:
1) The CSNetwork
may
recommend
to the
Board
of County
Commissioners
the
change
of
in
membership
or termination
of
the existence
of any
committee
or committees.
Each
committee
shall
be named
and shall
have
and
may
exercise
such
powers
as
delegated
by
the
CSNetwork
Board
County
through
the
of
Commissioners.
Committees
may
be
composed
of
CSNetwork
members
and
citizens
who
are Indian
River
County
residents
or
who
work
in
Indian
River
County.
Only
CSNetwork
members
shall
serve
as
committee
chairs.
A
minimum
n ... a- 41A/A r
I
1 2) There shall be standing committees created by the CSNetwork. The CSNetwork Chair shall
2 appoint the committee chairs with the approval of the CSNetwork. Annually
3 Standing Committees will evaluate their effectiveness and make recommendations to the
4 CSNetwork.
5
6 a) Nominating committee: Identify and contact potential appointees interested in serving
7 as members. When a vacancy occurs, this committee will submit nominees' names and
8 credentials to the Board of County Commissioners of the appropriate district for
9 presentation to the Board, as per Board of County Commission rules.
10
11 b) Community Assessment and Planning Committee: Identify and assess the needs of
12 children of Indian River County through a needs assessment and asset mapping- submit
13 to the Board of County Commissioners through the CSNetwork a written description
14 of those needs. Provide and update short term and long term plan to the CSNetwork
15 including, but not limited to:
16
17 i) Programs, services, and activities that meet the objectives of the CSNetwork.
18
19 ii) A detailed budget for activities, services, and programs recommended to
20 receive funding from the Board of County Commissioners,
21
22 c) Grant Review and Program Committee: In coordination with the Executive Office
23 Director, review and revise requests for proposal (RFP) based on need determination
24 and set priorities: Submit to CSNetwork for approval. Review and recommend letters
25 of intent submitted by agencies requesting funding. Through Executive Office
26 Director, notify selected grant applicant of second step process. Review final RFPs and
27 make recommendations for funding to CSNetwork, who will then recommend to the
28 Board of County Commissioners for funding. Receive, review and present to
29 CSNetwork members quarterly (at a minimum) reports from funded agencies. Conduct
30 program evaluations throughout the funding period; schedule and attend site visits to
31 funded program.
32
33 d) Other Committees deemed necessary to fulfill the duties of the CSNetwork.
34
35 Section 103.25 Meetings
36
37 1) The CSNetwork will meet at least quarterly or as called by the Chair.
38
39 a) All members are expected to attend all meetings. If a member's annual attendance drops
40 below the 75% mark the executive office director shall submit a report to the Board
41 County of Commissioners for their consideration of possible removal from CSNetwork.
42
43 b) Members of the network shall serve without compensation.
44
2) The fiscal year
of the CSNetwork will be the same
as the Indian
River County Board of
Section
The Board of County Commissioners shall
provide an assigned
millage of
Commissioners.
CSNetwork.
of
1) The application
Section 103.26 Funding
2) Prior to budget hearings, the CSNetwork shall submit a line item request, by program, to the
Board of County Commissioners for funding consideration. This total request will be within
the boundaries of the aggregate funding allocated for children's services by the Board of
County Commissioners,
Section 103.28 Cooperative Agreements
The CSNetwork, through the Board of County Commissioners, may enter into agreements with
approved agencies to facilitate the achievements of the Network's objective.
Section 103.29 Bookkeeping and Audit
Any agency funded through the process set forth in Part II of this chapter shall be required to keep
adequate records reflecting the use of funds and services provided. These records shall be made
available to the CSNetwork or Board of County Commissioners upon reasonable demand. The
Executive Office Director shall, at a minimum, review said records quarterly and prepare written
reports for the CSNetwork. All agencies must provide the CSNetwork with an audit based upon
standard accounting procedures.
0.125
Section
The Board of County Commissioners shall
provide an assigned
millage of
up to to
CSNetwork.
of
1) The application
process
2) Prior to budget hearings, the CSNetwork shall submit a line item request, by program, to the
Board of County Commissioners for funding consideration. This total request will be within
the boundaries of the aggregate funding allocated for children's services by the Board of
County Commissioners,
Section 103.28 Cooperative Agreements
The CSNetwork, through the Board of County Commissioners, may enter into agreements with
approved agencies to facilitate the achievements of the Network's objective.
Section 103.29 Bookkeeping and Audit
Any agency funded through the process set forth in Part II of this chapter shall be required to keep
adequate records reflecting the use of funds and services provided. These records shall be made
available to the CSNetwork or Board of County Commissioners upon reasonable demand. The
Executive Office Director shall, at a minimum, review said records quarterly and prepare written
reports for the CSNetwork. All agencies must provide the CSNetwork with an audit based upon
standard accounting procedures.
Distribution
Section
Funds
Function of County
Section
103.27
Each
of
2) Prior to budget hearings, the CSNetwork shall submit a line item request, by program, to the
Board of County Commissioners for funding consideration. This total request will be within
the boundaries of the aggregate funding allocated for children's services by the Board of
County Commissioners,
Section 103.28 Cooperative Agreements
The CSNetwork, through the Board of County Commissioners, may enter into agreements with
approved agencies to facilitate the achievements of the Network's objective.
Section 103.29 Bookkeeping and Audit
Any agency funded through the process set forth in Part II of this chapter shall be required to keep
adequate records reflecting the use of funds and services provided. These records shall be made
available to the CSNetwork or Board of County Commissioners upon reasonable demand. The
Executive Office Director shall, at a minimum, review said records quarterly and prepare written
reports for the CSNetwork. All agencies must provide the CSNetwork with an audit based upon
standard accounting procedures.
Section
be in
Function of County
Request
for Proposal.
Each
1) The application
process
will
the form of a
completed
application
shall contain
expected
results
stated in required
measurable
terms for
review
by the
financial
Governmental
CSNetwork
and a copy
of
the most
recent
audit.
agencies
are
2) Prior to budget hearings, the CSNetwork shall submit a line item request, by program, to the
Board of County Commissioners for funding consideration. This total request will be within
the boundaries of the aggregate funding allocated for children's services by the Board of
County Commissioners,
Section 103.28 Cooperative Agreements
The CSNetwork, through the Board of County Commissioners, may enter into agreements with
approved agencies to facilitate the achievements of the Network's objective.
Section 103.29 Bookkeeping and Audit
Any agency funded through the process set forth in Part II of this chapter shall be required to keep
adequate records reflecting the use of funds and services provided. These records shall be made
available to the CSNetwork or Board of County Commissioners upon reasonable demand. The
Executive Office Director shall, at a minimum, review said records quarterly and prepare written
reports for the CSNetwork. All agencies must provide the CSNetwork with an audit based upon
standard accounting procedures.
The Executive Office of the County will provide all services needed to complete reports and
activities required to meet the objectives of the CSNetwork. These activities will include, but are
not limited to, secretarial support for the CSNetwork meetings and be the official record
n,TwTVtT.a. c/A/nrn c
Section
103.30
Function of County
Executive Office
The Executive Office of the County will provide all services needed to complete reports and
activities required to meet the objectives of the CSNetwork. These activities will include, but are
not limited to, secretarial support for the CSNetwork meetings and be the official record
n,TwTVtT.a. c/A/nrn c
1 repository for said records, keeping other records, monitoring agencies receiving funds, writing
2 appropriate grants, producing written materials, reviewing applications for funding, reporting to
3 the CSNetwork, preparing annual budgets, writing and presenting annual reports. The Executive
4 Office shall consist of a director and adequate staff to perform all duties assigned by the
5 CSNetwork.
6
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