The URL can be used to link to this page

Home My WebLink About10/17/1973vi;. WEDNESDAY, OCTOBER 17, 1973 THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA MET IN .;SPECIAL SESSION AT THE COURTHOUSE, VERO BEACH, FLORIDA ON WEDNESDAY, OCTOBER 17, 1973 AT 9:00 01CLOCK A.M. PRESENT WERE ALMA LEE Loy, CHAIRMAN, EDWARD J. MASSEY, VICE CHAIRMAN: WILLARD W. SIEBERT, JR.; JACK U. DRITENBAS: AND RICHARD P. BOGOSIAN. ALSO PRESENT WERE JACK G. JENNINGS, COUNTY ADMINISTRATOR: ROY KIRKLAND AND ELIZABETH FORLANI, DEPUTY CLERKS AND L.S. THOMAS COUNTY FINANCIAL COORDINATOR. PAUL D. BURCH, ATTORNEY TO THE BOARD OF COUNTY COMMISSIONERS WAS ABSENT, THE CHAIRMAN CALLED THE MEETING TO ORDER. COMMISSIONER DRITENBAS STATED THAT THE ^BUILDING COMMITTEE INVOLVED IN COURTHOUSE ALTERATIONS DISCUSSED THE BIDS THAT WERE RECEIVED AT THE OCTOBER 10,1973. MEETING AND IT WAS FOUND THAT SOME OF THE WORK LISTED IN THE BID SPECIFICATIONS WAS. VERY EXPENSIVE AND MORE THAN THE COUNTY WISHED TO SPEND, COMMISSIONER DRITENBAS STATED THAT THE BUILDING COMMITTEE HAS REVISED THE ORIGINAL SPECIFICATIONS AND IS REQUESTING AUTHORIZATION TO READVERTISE FOR BIDS, ON MOTION BY COMMISSIONER DRITENBAS, SECONDED BY -COMMISSIONER SIEBERT, THE BOARD UNANIMOUSLY APPROVED THAT THE BIDS RECEIVED ON OCTOBER 10, 1973 BE REJECTED AND THAT NEW BIDS WITH REVISED SPECIFICATIONS BE ADVERTISED, GEORGE E. STOKES HAS MADE A RECOVERY REPORT TO THE DEPARTMENT OF COMMUNITY AFFAIRS DATED 0 CTOBER 1, 1973 FOR THE PERIOD JULY 1, 1973 THROUGH SEPTEMBER 30, 1973, AND HAS BEEN PLACED ON FILE IN THE OFFICE OF THE CLERK. 18 ra�E'� OCT 17 1973 eooK I.f. THE FOLLOWING LETTERS HAVING BEEN RECEIVED ARE HEREBY BEING MADE A PART OF THESE MINUTES, FLoq�oq - STATE OF FLORIDA Ieu ' T? "trFMBI* v OFFICE OF COMPTROLLER .R TR to TALLAHASSEE FRED O. DICKINSON, JR. 32304 COMPTROLLER OF FLORIDA October 1, 1973 TO THE CHAIRMAN OF THE BOARD OF COUNTY COMMISSIONERS ADDRESSED Dear Sir: You are hereby notified that Chapter 73-349, Laws of Florida, has amended Chapter 218, Florida Statutes, providing that each county officer shall make an annual report to the Board of County Commissioners within fifteen days of the close of his fiscal year. Such report shall specify in detail the pur- poses, character and amount of all official expenses and the amount of net income or unexpended budget balance as of the close of -the fiscal year. All officers shall prepare such reports and subscribe under oath as to their accuracy and propriety. Said law further requires that the Board of County Commissioners shall, on the sixteenth day following the close of the fiscal year, notify the Governor of the failure of any county officer to comply with the provision of this section. Such notification .shall specify the name of the officer and the office held by him at the time of such failure and shall subject said officer to suspension from office at the Governor's discretion. The information contained in the reports of the various county officials will be incorporated in the Board of County Commissioners' Annual Financial Report to the Department of Banking and Finance. Assuring you of our cooperation in this and all matters, I remain Sincerely yours, FRED 0. DICKINSON, JR. COMPTROLLER 0 FLORIDA By: B. J. Givens Administrative Assistant w OF FL Q STATE OF FLORIDA 1845 DEFV= OFFICE OF COMPTROLLER TALLAHASSEE FRED O. DICKINSON, JR. 32304 COMPTROLLER OF FLORIDA October 11, 1973 TO THE BOARD OF COUNTY COMMISSIONERS ADDRESSED Dear Sir: To clarify some confusion created by our letter of October 1, 1973 relative.to the report required under Chapter 73-349, Laws of Florida, I. have today written to the Tax Assessors, and Tax Collectors and am enclosing a copy of each of those letters for your information and guidance. We realize that there is a conflict between Section 30.50(5), Florida Statutes, which allows the Sheriff to hold his books open for thirty days to charge any expenses which have been incurred to the current budget, and the new law requiring a report within fifteen days after the close of the fiscal year. Since a legal opinion has not been requested on this matter, and there is not time to obtain one prior to October 15th the Board of County Commissioners will have to use their judgment as to whether to report any Sheriff not filing by October 15th. Assuring you of our cooperation at all times, I remain Sincerely yours, FRED 0. DICKINSON, JR. COMPTROLLER OF FLORIDA 0 By. B. J. ivens Administrative Assistant BJG/aj Enclosures OGT 7? s eoo� 18 �� x.30 �F• _. I �aeq P PLO 4 STATE OF FLORIDA 1815 M'FD= OFFICE OF G 031PTROLLE R ' c�dP?ROLL�� TALLAHASSEE FRED O. DICKINSON, JR. 32304 COMPTROLLER OF FLORIDA October 11, 1973 TO THE TAX ASSESSOR ADDRESSED Dear Sir: There has been a great deal of confusion caused by our letter of October 1, 1973 addressed to all County Officials. This letter will attempt to clarify that confusion. In that letter we referred to a provision in Chapter 73-349, Laws of Florida, requiring that each county officer make an annual report to the Board of County Commissioners within fifteen days of the close of his fiscal year. We tracked the language of the law as closely as possible in order to be clear as to the requirements of the new law. The Tax Assessor who is operating on the Fee System and who is on the Calendar Year is not required to file the report called for until fifteen days after he closes his year on December 31, 1973. His report would be due by January 15, 1974. For those operating on a Budget System and on a Fiscal Year Ending September 30, 1973, a report must be filed by October 15, 1973. Trusting this clarification will be of assistance to you, I remain Sincerely yours, FRED 0. DICKINSON, JR. COMPTROLLER OF FLORIDA e B . B. J. Givens Administrative Assistant BJG/vm f - -4- BOOK IS ew l 3l OCT 171973 f L ��Rqg OP Lpp�Q9 1845 DEFENDO COaP78 4gg6 FRED O. DICKiNSON, JR. COMPTROLLER OF FLORIDA OCT 17 1973 STATE OF FLORIDA. OFFICE OF COMPTROLLER TALLAHASSEE 32304 October 11, 1973 TO THE TAX COLLECTOR ADDRESSED Dear Sir: There has been a great deal of confusion caused by our letter of October 1, 1973 addressed to all County Officials. This letter will attempt to clarify that confusion. In that letter we referred to a provision in Chapter 73-349, Laws of Florida, requiring that each county officer make an annual report to the Board of County Commissioners within fifteen days of the close of his fiscal year. We tracked the language of the law as closely as possible in order to be clear as to the requirements of the new law. Because of the administrative ruling by the Department of Revenue sent out to the Tax Collectors allowing an extension of one year to convert to the uniform fiscal year the Tax Collector who is operating on the Fee System and who is on the Calendar Year is not required to file the report called for until fifteen days after he closes his year on December 31, 1973. His report would be due by January 15, 1974. For those operating on a Budget System and on a Fiscal Year Ending September 30, 1973 a report must be filed by October 15, 1973. Trusting this clarification will be of assistance to you, I remain Sincerely yours, FRED 0. DICKINSON, JR. COMPTROLLER OF FLORIDA B . B. J. ivens Administrative Assistant BJG/vm .. -5- ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER MASSEY, THE BOARD UNANIMOUSLY ACCEPTED THE ANNUAL REPORTS FROM THE INDIAN RIVER COUNTY SHERIFF: INDIAN RIVER COUNTY COURT DEPARTMENT: AND THE CLERK OF THE CIRCUIT COURT AND THESE REPORTS ARE BEING MADE A PART OF THESE MINUTES. ANNUAL REPORT INDIAN RIVER s COUNTY, SDIERIFE FOR THE YEAR ENDED SEPTEMBER 30, 19-2-3 (TO BE FILED 3Y DECEMBER 31) § § 116.03, 145.03, Florida Statutes. ?:RED O.DICKINSON,JR. . COMPTROLLE i STKI'H, OF FLORIDA COUNTY OF INDIAN RIVER 1ss J . I, SAM T. JOYCE INDIAN RIVER ,Sheriff, County of State of Florida, do solemnly swear that the foregoing is a true, correct, and complete report of all receipts and expenditures of my office for the year ending the 80th day of September, 19®.®., Sworn to find suhscribeel hofore mo this day of A. D. 19__, OCT 171973 -6- INDIAN RIVER. County, Boo ��;_�_ t ACTUAL RECEIPTS FROM COUNTY RECEIPTS Received from Indian River . Cwt, 774, 082.15 ACCOUNT FINAL ACTUAL BUDGET NUMBER EXPENDITURES BUDGET EXPENDITURES BALANCE (1) (2) (s) 41 Sheriff's Salary 15, 150.00 15, 150.00 -0- 42 Salaries of Deputies an(i Assistants 434, 77_3.00 424, 175.40 101547.60 48 Intangible Payroll Taxes 51� 910.00' 48i724.78 3,185. EXPENSES OTHER THAN SALARIES: 8,097.60�eg 431 Auto '• 71,944.32**( ( 2,450.00)Inc 432 Travel 1,904.29 ( 10, 547.60) 433 Radio 2, 428.35 434 Other Criminal _ 12, 649.15 435 Food for jail 40, 566.65 436 Care of Prisoners 8,548.35 437 jail Utilities 10,179.18 438 jail Supplies 4,748.90 439 Other jail 2,486.76 440 Telephone and Telegraph 6, 891.89 441 Office Supplies _ 11,822.89 442 Other Administrative 42, 033.11 43-44 TOTAL 216,334.15 216,203.84 130.31 EQUIPMENT: (Capital Outlay) 451 Auto 50, 559.40 452 jail -0- 453 Radio -0- 454 Other 1.861.72 45 TOTAL 52, 465.00 52,421,12- 43.88 46 Investigations 3,500.00 3,500.00 -0- 47 Contingencies - X X X X X - • Total. Budgetary Expenditures 760, 175.14 13, 907.01 Refund to County X X X X X 13,907.01 TOTAL 774,082.15 774,082.15 NOTE. (1) In Column 1, "Final Budget", and also Column S. `Budget Balance", enter, TOTAL ONLY for items #41, 42, 43-44, 45, 46 and 47, (2) In Column 2, "Actual Expenditures", enter amount for EACH ACCOUNT LISTED. STKI'H, OF FLORIDA COUNTY OF INDIAN RIVER 1ss J . I, SAM T. JOYCE INDIAN RIVER ,Sheriff, County of State of Florida, do solemnly swear that the foregoing is a true, correct, and complete report of all receipts and expenditures of my office for the year ending the 80th day of September, 19®.®., Sworn to find suhscribeel hofore mo this day of A. D. 19__, OCT 171973 -6- INDIAN RIVER. County, Boo ��;_�_ ANNUAL REPORT INDIAN RIVER COUNTY COURT DEPARTti.ENT For the year ended Sept. 30, 1973 ACTUAL RECEIPTS FROM COUNTY 77CEIPTS �teceived from Indian River County �(l�0/Z �p j4tV FINAL ACTUAL SUuuc EYPENDITURES BUDGET EXPENDITURES BAL:,CE salaries of Deputies 2-92)"16 v_ 27,235.02 23, 245.70 3.989.32 NTCHING FUNDS 1IryWrAlTa es 3,395.80 2,111.89 1,283.91 EXPENSES OTHER THAN SALARIES: Travel Telephone and Telegraph 721.88 Office Supplies 3,456.36 Postage 159.24 Other Administrative TOTAL 6,518.70 4,337.48 .2 181.22 EQUIPMENT: Office 3 2. -f 3,862.48 1,476.23 2,386.25 `iotal Budgetary Expenditures 31,121.10 4-RAn 7n Refund to County _9.840.70 TOTAL 61,012.00 41,01-2.00 r n 'e� �Y1to ` STATE OF FLORIDA b K COUNTY OF INDIAN RIVER Vis. ..I Donna Scott, Chief Clerk of the.County Court Department, County of Indian River, State of Florida, do solemnly swear that the foregoing is a true, correct, and complete report ., of all receipts and expenditures of this office for the year ending the 30th day of September, 1973. Q_ pp Sworn to and subscribed before me this 12 day of A.D. 1973 Indian River County •..... - - ; ............. V FFF . NOTARY PURI IC STATE OF FUIRIDA AT LARGE _ ` MY COMMISSIfN EXPIRES !'AR. 6, 1975 GENERAL INSURANCE UNDERWRITERS, INC Ou"T 1973 ��= � . eook . �.� �a�.� � 4 Form CF -412 (b➢1-10/67) l e c� INDIAN RIVER County RALPH HARRIS, CLERK OF CIRCUIT COURT (Name) (Office) REPORT OF RECEIPTS, EXPENSES AND NET INCOME 30th September For the Year Ending the WO ®ay offs 5 19 -71 -- This -- This form is prescribed for annual reports of County Officers under authority of § § 116.03, 145.03, Florida Statutes. FRED 0. DICKINSON, JR., COMPTROLLER Boot gas RECEIPTS FROM INDIVIDUALS Earned Collected This Year, Earned Earned This Year 1973 Last Year 19 19—._ 19 - Recording 68,103 00 Photocopy 19,664 46 Civil Doc. Fees 7,705 00 Civil Fees Other 8,586 19 Miscellaneous 2,150 03 Probate Ct., 12,661 75 Crim. Court Costs 21,540 62 Gen. Court Costs 9,401 00 Tax Fees 420.00 T.D. Interest 6,058 61 (1) TOTALS 156,290 66 FROM GOVERNMENTAL AGENCIES Earned and Collected this Year Collected This Year, but Earned in Prior Year 1913 19 19 19 .Bd. County Comm. 29,011 00 (2) TOTALS; 185,301 66 (3) TOTAL RECEIPTS 8DoiA e EXPENSES Paid and Due u7f, This Year ITEM 1973 Last Year is is is Office Sal.. 88,887.58 Telephone 1,220.77 Off. Supplies & Exp. 1,695.83 Postage 387.38 Matching Funds 11,572.14 Blue Cross Ins. 2,573.86 Part Time Help 2,367.90 Dues & Travel 995.57 Travel Allow. 459.00 (4) Total Expenses 110,160.03 COMPUTATION OF NET INCOME (3) Total Receipts 185, 301.66 (4) Total Expenses 110,160.03 (5) Net Income 75, 141.63 (6) Already reported, prior years %XXR XX (7) Total Net Income to Date (8) Compensation Allowed 10,125 00 (9) Proportion Due County (10) Previously Paid (11) Amount Now Due 65,016.63 STATE OF FLORIDA, COUNTY OF INDIAN RIVERss. I, Ralph Harris County of Indian River State of. Florida, do solemnly swear that the foregoing is a true, correct, and complete report of all Fees, Commissions or Remuneration received by me as Clerk of the Circuit Court And of the expenses paid, or for, which I have become liable, 30th. Sept. for the year ending the 9-llSt day oMe*�, 19-M Indira River County Sworn to and subscribed before me this 12th. day of October A. D. 193.E k4oTARY Pumic SLATE C"iP F .inA AT LARGE MY COWAISSION EXPIM5 IAN. S. 1977 BONDED THRU GE14LRAL INSUPANCE UPMEPVJQ 6RS OCT 171913 I THERE BEING NO FURTHER BUSINESS, ON MOTION MADE AND SECONDED, THE BOARD ADJOURNED AT 9:10 O'CLOCK A.M. ATTEST: 'Y A44 z"4 G� CLERK CHAIRMAN 7 1973 -11- YOU cr