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Home My WebLink About2004-002RESOLUTION NO. 2004-002 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, DIRECTING DEPOSITORIES OF COUNTY FUNDS TO HONOR CERTAIN AUTHORIZED SIGNATURES ON COUNTY CHECKS, WARRANTS, AND OTHER ORDERS FOR PAYMENT; PROVIDING FOR BOARD OF COUNTY COMMISSIONERS AND CLERK OF THE CIRCUIT COURT SIGNATORIES; RESCINDING RESOLUTION NO. 2003- 001; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on January 6, 2004, the Board of County Commissioners of Indian River County ("Board") selected Carol i ne D. Ginn as Chairman from January 6, 2004, until January 3, 2005, and Arthur R. Neuberger as Vice Chairman from January 6, 2004 until January 3, 2005; and WHEREAS, Jeffrey K. Barton is the duly elected Clerk of the Circuit Court for Indian River County ("Clerk"), and he serves as clerk and accountant to the Board, pursuant to Section 125.17, Florida Statutes; and WHEREAS, the Board has previously designated certain institutions as depositories of County funds; and WHEREAS, the Board's selection of Chairman and Vice Chairman requires a redesignation of signatories for County warrants, checks, and other orders for the payment of money drawn on the County's depositories; and WHEREAS, the Board has determined that the existing financial practices concerning personnel policies and employee compensation eliminate the need to require manual signatures on salary and other compensation warrants, checks, and other orders payable to Board employees. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows: 1. Previous designations by the Board of certain institutions as official depositories of County funds are hereby ratified and affirmed. 2. Manual signatures shall not be required on any checks, warrants, and other orders for the payment of money drawn in the name of the Board for the purpose of salary and other compensation to or for any Board employees. 3. Each designated depository of Indian River County funds is hereby authorized and directed to honor checks, warrants, and other orders for payment of money drawn in the name of the Board, including those payable to the individual orders of any person or persons whose name or names appear thereon, when bearing both the facsimile F:\Attorney\mef\resos\2004 annual signatory reso.doc 1 RESOLUTION NO. 2004-002 signature of the Clerk, and the facsimile signature of the Chairman of the Board, when any such check, warrant, or other order for the payment of money in less than or equal to the sum of three thousand dollars ($3,000). 4. Except as set forth hereinabove, if a check, warrant, or other order for the payment of money drawn in the name of the Board exceeds the sum of three thousand dollars ($3,000), designated depositories are authorized and directed to honor checks, warrants, and other orders for payment of money drawn in the name of the Board, only when such check, warrant, or other order for payment of money bears both the facsimile signature of the Chairman of the Board and the facsimile signature of the Clerk, and further bears the manual signature of any one of the Chairman, Vice Chairman, Clerk, or one of the Deputy Clerks designated in this Resolution. 5. The Board hereby designates Mary Louise Scheidt, Deputy Clerk, and Cindy Jo Carlsward, Deputy Clerk, as the only two (2) Deputy Clerks authorized to sign checks, warrants, or other orders for the payment of money drawn in the name of the Board where this Resolution requires the manual signature of one of the designated Deputy Clerks. 6. The manual and facsimile signatures of the herein designated officers appear on Exhibit "A" attached hereto and by this reference incorporated herein in its entirety. 7. The signatories named on the attached Exhibit "A" are hereby authorized to execute any and all signature cards and agreements as requested by the respective banking institutions designated as official depositories by the Board. 8. The use of facsimile signatures is as authorized by Section 116.34, Florida Statutes (2002), the "Uniform Facsimile Signature of Public Officials Act." 9. Resolution 2003-001 of the Indian River County Board of County Commissioners is hereby rescinded in its entirety. 10. This Resolution shall take effect upon adoption. The Resolution was moved to adoption by Commissioner Adams and the motion was seconded by Commissioner Neuberger , and, upon being put to a vote, the vote was as follows: Chairman Caroline D. Ginn AyP Vice Chairman' Arthur R. Neuberger Aye Commissioner mamas S. Lowther Aye Commissioner Fran B. Adams Aye Commissioner Kenneth R. Macht Aye F:\Attorney\mef\resos\2004 annual signatory reso.doc 2 RESOLUTION NO. 2004-002 The Chairman thereupon declared the Resolution duly passed and adopted this 6th day of January, 2004. Attest:_J. K. Barton, CI rK 377 Deputy Clerk BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By t-...W.a.44e64-1 F: \Attorney\mef\resos\2004 annual signatory reso.doc 3 , Chairman APPROVED AS TO FORM Ahl /EGA). SUFFIC. CY; ,'FffA t Ar?StSTANT COUNTY ATTORNEY RESOLUTION NO. 2004-002 Jeffrey K. Barton, • Clerk of Circuit Court . Actu EXHIBIT "A" Facsimile Mary Louise Scheidt Deputy Clerk • Actual Cindy Jo Carlsward Deputy Cler Actual --(2a* Indian River County Board of County Commissioners Chairman (7e Actual f z/e49,4.,L 9;A— Facsimile Indian River County Board of County Commissioners Vice. hairman (2c,tsk, Actual („, Facsimile F: \Attorney\mef\resos\2004 annual signatory reso.doc 4 RESOLUTION NO. 2004-002 CERTIFICATE OF FACSIMILE SIGNATURE PURSUANT TO SECTION 116.34, FLORIDA STATUTES: STATE OF FLORIDA COUNTY OF INDIAN RIVER 1, Carol i ne D. Gi nn , being duly commissioned as Chairman of the Indian River County Board of County Commissioners do hereby file with the Secretrary of State my official signature for the purposes of complying with Section 116.34, Florida Statutes, and do hereby certify that the below signature is true and correct and manually subscribed by me. By a •-• , Business address: 1840 25th Street, Vero Bbach, FL SWORN TO and subscribed before me this 6th day of January, 2004, by Caroline D. Ginn as Chairman of the Indian River County Board of County Commissioners, who is personally known to me. Affix stamped seal with name Commission # and expiration date: STATE OF FLORIDA COUNTY OF INDIAN RIVER Notary (sign) 7"rn-/1_, 513u( -2•9 -cc...-/ Kimberly '. Massung p1RP�•I°�B"� Kimberly E. Massung Q• '.'•. is MYCOMMISSION# DD216503 EXPIRES July 15, 2007 BONDEDTHRUTROYFAININSURANCE,INC 1, Carol i ne D. Ginn , being duly commissioned as Vice Chairman of the Indian River County Board of County Commissioners do hereby file with the Secretrary of State my official signature for the purposes of complying with Section 116.34, Florida Statutes, and do hereby certify that the below signature is true and correct and manuall -ubscribed by me. B Business address: 1840 25"' Stre:—V ..• Beac SWORN TO and subscribed before me this 6th day of January, 2004, by Carol i ne D. Ginn as Vice Chairman of the Indian River County Board of County Commissioners, who is personally known to me. Affix stamped seal with name Commission # and expiration date: Notary (sign) v)1^ --414-A- C PL,C -c Kimberly E. Massung F:\Attorney\mef\resos\2004 annual signatory reso.doc 5