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RESOLUTION NO. 2001- 012
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA,
SETTING YEAR-END GUIDELINES FOR FINANCIAL
REPORTING AND PAYMENT BY COUNTY OFFICERS.
WHEREAS, Section 218.36(1), Florida Statutes (2000), requires each county
officer to submit an annual report of his or her fees, commissions, and remunerations,
to the board of county commissioners within 31 days of the close of his or her fiscal
year; and
WHEREAS, Section 218.36(2), Florida Statutes (2000), requires each county
officer to pay into the county general fund all money in excess of the sum to which he or
she is entitled under chapter 145 on or before the date for filing the annual report; and
WHEREAS, Section 218.36(3), Florida Statutes (2000), requires the board of
county commissioners to notify the governor on the thirty-second day following the
close of the fiscal year of the failure of a county officer to comply with the provisions of
Section 218.36; and
WHEREAS, there are times when, on or before the close of the fiscal year, due
to disbursement schedules, a county officer is not in actual possession of grant money
which has been approved and to which he or she is entitled; and
WHEREAS, sound accounting principles recognize that accounts receivable in a
fiscal year may not be received until after the close of the fiscal year,
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners
of Indian River County, Florida, as follows:
A county officer who, on or before the close of the fiscal year, due to disbursement
schedules, is not in actual possession of grant money which has been approved and
to which he or she is entitled, shall include such grant money in his or her report to
the Board of County Commissioners in the fiscal year in which such grant is
approved, showing documentation thereof, and shall pay into the county general
fund any amount due pursuant to Section 218.36(2), Florida Statutes (2000), within
thirty (30) days following the close of the fiscal year. In the event such county officer
does not receive such funds within thirty (30) days following the close of the fiscal
year such county officer shall nevertheless submit the annual report to the Board of
County Commissioners before the thirty-first day following the close of the fiscal
year. Included with the report shall be a statement of any funds not received by that
date and a statement that such officer will submit those monies not more than seven
(7) working days from the date of receipt of those monies.
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RESOLUTION NO. 2001-012
The resolution was moved for adoption by Commissioner Adams and
the motion was seconded by Commissioner —Tipp i n , and, upon being put
to a vote, the vote was as follows:
Chairman Caroline D. Ginn Aye
Vice Chairman Ruth Stanbridge Aye
Commissioner Kenneth R. Macht Aye
Commissioner Fran B. Adams Aye
Commissioner John W. Tippin Aye
The Chairman thereupon declared the resolution duly passed and adopted this
13th day of February, 2001.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Attest:, J. K. Berton, Clerk
By
Caroline D. Gin
Deputyl!le Chairman
indi2n Riva Cc, Approved Date
Admin.
Legal Z
Budget
Dep t.
Risk Mgr.
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Memo
To: Constitutional Officers: Clerk of the Court, Property Appraiser, Sheriff, Supervisor
of Elections, Tax Collector
From: Deputy Clerk Patricia Ridgely (Clerk to the Board)
Subject: Year-End Guidelines for Financial Reporting and Payment by County Officers
(Resolution No. 2001-012
Date: February 23, 2001
CC: Joseph A. Baird, Assistant County Administrator
Here for your attention and file is a certified copy of Indian River County Board of
County Commissioners's Resolution No. 2001-012.
Should you have any questions, please contact Assistant Administrator Baird at 567-
8000, Ext. 408.