HomeMy WebLinkAbout8/25/1977THURSDAY, AUGUST 25, 1977
THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, MET IN SPECIAL SESSION AT THE COURTHOUSE, VERO BEACH, FLORIDA,
ON THURSDAY, AUGUST 25, 1977, AT 4;00 O'CLOCK P.M, PRESENT WERE WILLIAM C.
WODTKE,' JR.-,' CHAIRMAN; ALMA LEE LOY, VICE CHAIRMAN; WILLARD W. SIEBERT,
JR.; AND R. DON DEESON. ABSENT WAS EDWIN S. SCHMUCKER. ALSO PRESENT
WERE JACK G. JENNINGS, COUNTY ADMINISTRATOR,. GEORGE G, COLLINS, JR.,
ATTORNEY TO THE BOARD OF COUNTY COMMISSIONERS; WILLIAM P, JACKSON, FINANCE
OFFICER AND VIRGINIA HARGREAVES, DEPUTY CLERK,
CHAIRMAN WODTKE CALLED THE SPECIAL MEETING TO ORDER AND ANNOUNCED
THAT IT WAS BEING HELD TO TAKE ACTION ON THE EVALUATION OF THE BIDS RE-
CEIVED AT YESTERDAY S MEETING,
ADMINISTRATOR JENNINGS PRESENTED THE BOARD WITH THE FOLLOWING
BREAKDOWN ON THE BIDS RECEIVED ON THE TRACTOR AND MOWER;
30 PAGF4,02
AUG 2 5 1977
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8/25/77
DDT/�Td I
Pippin Tractor Co.
NEW
TRACTOR
& MOWER
MAYM z
Mnnr..T.
Bush Hog 306R
MA!FmC euFne nraT.T�s�vv
r
8/25/77
DDT/�Td I
Pippin Tractor Co.
Massey Ferguson 265
yes
1 Week
$7,792.00
.=Jiro Beach, Fla.
Bush Hog 306R
938.00
$8,730.00 V
Berggren Equipment Co.
John Deere 2440
219 Cu. in.
30 days
$9,396.00
Ft. Pierce, Fla.
Bush Hog 306R
60 H.P.
Minton Equipment Co.
International
Exceeds Specs
15 to 30
$11,039.00
Ft. Pierce, Fla.
Harvester 1-674
days
Lewis Saturn 6
Mower
Sunrise Ford
Ford 5600
yes
15 days
$10,57.2.00
Ft. Pierce, Fla.
Woods 6'
1
THE ADMINISTRATOR RECOMMENDED THAT THE LOW BID OF PIPPIN
TRACTOR CO', - BE -ACCEPTED--,
DN MOTION BY COMMISSIONER DEESON,. SECONDED BY COMMISSIONER
SIEBERT, THE BOARD ACCEPTED THE BID OF PIPPIN TRACTOR CO.,
VERO BEACH., FOR A MASSEY FERGUSON 265 TRACTOR AND 306R BUSH HOG MOWER.,
AS BEING THE LOWEST AND BEST BID MEETING SPECIFICATIONS, IN THE AMOUNT
OF $8,730,00,
ADMINISTRATOR JENNINGS NEXT DISCUSSED WITH THE BOARD THE BIDS
SUBMITTED ON A FOUR -DOOR SEDAN AND RECOMMENDED THAT THE NEXT TO LOWEST
BID MADE BY VERO BEACH LINCOLN MERCURY,, INC., ON A 1977 COUGAR BE
ACCEPTED AS THIS CAR IS IN INVENTORY AND COULD BE OBTAINED IMMEDIATELY
WHILE THERE WAS A 75 DAY DELIVERY DATE ON THE 1978 IMPALA BID BY FRED
COYNE CHEVROLET, WHICH WAS PRICED ONLY $38,00 LOW, HE EXPLAINED THAT
THE COUGAR QUOTED AT THE LOWEST PRICE HAD ALREADY BEEN SOLD.
COMMISSIONER SIEBERT COMMENTED THAT THE 1978 CAR WAS LESS
MONEY THAN THE 1977,
ADMINISTRATOR JENNINGS AGREED BUT POINTED OUT THAT THE COUGAR
IS A MORE EXPENSIVE MODEL CAR; WE WOULD GET IMMEDIATE•DELIVERY AND WOULD
BE TAKING ADVANTAGE OF THE 57 YEAR END DISCOUNT, HE FELT WE WOULD BE
GETTING MORE CAR FOR OUR MONEY.
COMMISSIONER LOY FELT THAT FOR SUCH A SMALL DIFFERENCE WE
SHOULD TAKE THE CAR THAT IS AVAILABLE FOR IMMEDIATE DELIVERY.
CHAIRMAN WODTKE ASKED IF THE ADMINISTRATOR FELT THAT THE TIME
PERIOD IS A CRITICAL FACTOR, AND THE ADMINISTRATOR STATED THAT HE DID.
MOTION WAS MADE BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
$IEBERT, TO ACCEPT THE BID OF VERO BEACH LINCOLN MERCURY, INC., FOR
IMMEDIATE DELIVERY OF A 1977 COUGAR, FOUR -DOOR SEDAN, AS BEING THE
LOWEST AND BEST BID MEETING SPECIFICATIONS, IN THE AMOUNT OF $5,400.00,
WILLIAM KOOLAGE, AN INTERESTED CITIZEN, QUESTIONED BUYING
A LARGE CAR THAT CONSUMES A LOT OF GAS, AND ADMINISTRATOR .JENNINGS
INFORMED HIM THAT THIS IS THE ONLY FULL SIZE CAR OWNED BY THE COUNTY
AND IS USED TO TRANSPORT THE COMMISSIONERS TO TALLAHASSEE AND ALL. -*.OVER
THE STATE, IT WILL OFTEN BE REQUIRED TO TRANSPORT FOUR OR MORE PEOPLE
AT THE SAME TIME,
THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND
CARRIED,
3
AUG 2 5 1977 aJG 30 P,r. 404
ADMINISTRATOR JENNINGS INFORMED THE BOARD THAT COMMISSIONER
DEESON HAD REQUESTED HIM TO LOOK INTO THE PAVING OF THE ROAD LEADING
TO THE ROSELAND COLLECTOR STATION. HE NOTED THAT THIS IS IN THE PROGRAM
FOR THE UPGRADING OF THE VARIOUS COLLECTOR STATIONS AND MUST BE VONE AT
SOME TIME, THE ADMINISTRATOR STATED THAT THERE IS ABOUT 4,000 FEET OF
ROAD THERE THAT NEEDS TO BE PAVED AND HE ESTIMATED IT WOULD TAKE LESS
THAN $30,000 TO PAVE THIS PROPERTY, AND TIE ONTO THE PAVING WE HAVE DONE
AT THE COLLECTOR STATION, ADMINISTRATOR JENNINGS CONTINUED THAT THIS
IS A COUNTY ROAD; THERE IS SUFFICIENT MONEY FOR THIS PROJECT IN THE
CURRENT BUDGET; AND HE WOULD LIKE THE BOARD TO CONSIDER LETTING HIM
PROCEED.
CHAIRMAN WODTKE ASKED IF THIS IS A COST OUTSIDE THE LANDFILL
OPERATION OR NOT,
ADMINISTRATOR JENNINGS FELT THAT POSSIBLY IT COULD BE INCLUDED
IN THE BOND ISSUE AS WE HAVE TO CLOSE OUT ALL OF THE FOUR DUMPS WE HAVE
AND WE SHOULD HAVE PAVED ROADS TO THE COLLECTOR STATIONS,
FINANCE OFFICER JACKSON RECOMMENDED THAT IT BE TAKEN OUT
OF THE CURRENT BUDGET RATHER THAN SQUEEZED INTO THE COST OF THE LANDFILL,
ON MOTION BY COMMISSIONER DEESON, SECONDED BY COMMISSIONER Loy,
THE- BOARD AUTHORIZED THE ADMINISTRATOR TO PAVE GIBSON STREET IN ROSELAND
LEADING TO THE COLLECTOR STATION,
INTERGOVERNMENTAL COORDINATOR THOMAS INFORMED THE BOARD THAT HE
NEEDS AUTHORIZATION FOR THE CHAIRMAN TO SIGN AN APPLICATION THE SAME AS
FOR THE LAST 3 YEARS FROM THE COUNCIL ON AGING TO THE DEPARTMENT OF COM-
MUNITY AFFAIRS FOR A $2,500 GRANT WHICH HAS TO BE MATCHED $1,250 IN CASH
AND $1,250 IN KIND. HE STATED THAT THE CASH WILL BE OBTAINED FROM ANOTHER
ORGANIZATION AND THE "IN KIND" IS AVAILABLE FROM OUR PRESENT OPERATION.
COMMISSIONER SIEBERT ASKED IF THIS AMOUNT WAS INCLUDED IN THEIR
ANTICIPATED REVENUE IN THE BUDGET BROUGHT BEFORE THE BOARD, AND THE 000RDI-
NATOR STATED THAT IT WAS,
ON MOTION BY COMMISSIONER Loy,' SECONDED BY COMMISSIONER SIEBERT,
THE BOARD APPROVED RESOLUTION N0, 77-89 AUTHORIZING THE CHAIRMAN TO SIGN
THE DOCUMENTS REQUIRED BY THE COUNCIL ON AGING AND THE SHELTERED WORK-
SHOP TO APPLY FOR GRANTS FROM THE DEPARTMENT OF COMMUNITY AFFAIRS,
4
AUG 2,55 1977
RESOLUTION NO. 77-89
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING AND DIRECTING
THE CHAIRMAN'OF THE BOARD WILLIAM C. WODTKE, JR. TO SIGN
AGREEMENTS WITH THE STATE OF FLORIDA DEPARTMENT OF COM-
MUNITY AFFAIRS UNDER THE FLORIDA FINANCIAL ASSISTANCE FOR
COMMUNITY SERVICES ACT.
IT IS HEREBY RESOLVED BY THE BOARD.OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA AS FOLLOWS:
Section I. That the.Chairman is hereby authorized and directed
to sign in the name and on behalf of -the Board of County Commissioners
Agreements between the Florida Department of Community Affairs and
the County of Indian River under the Florida Financial Assistance
.for Community Services Act, as per -copy attached hereto and made
part thereof.
'section 11. That all funds necessary to meet the contract
obligations of the County and it delegate agencies (if applicable)
with the Department have been appropriated and said funds are un-
expended and unencumbered and are available for payment as prescribed
in the contract. The County shall be responsible for the funds
for the local share notwithstanding the fact that all or part of
the local share is to be met or contributed by other source, i.e.,
contributions, other agencies or organization funds.
PASSED AND ADOPTED THIS 25th day of August, 1977.
_._APPROVED:
William C. Wodtke, Jr.
Chairman, Board of County Commissioners
of Indian River County, Florida
Freda Wright—, ler c
a
. aiGK
406
RESOLUTION OR ORDINANCE NO. 77_89
A RESOLUTION OF TIIE COUNCIL OF TIIE (F./
COUNTY), Indian River FLORIDA,
AUTHORIZING AND DIRECTING THEW-OR/CHAIRMAN
OF TIIE BOARD)Board of County Commissioners
TO SIGN AN AGREEMENT WITH THE STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS UNDER THE FLORIDA
FINANCIAL ASSISTA14CE FOR COMMUNITY SERVICES ACT.
IT IS HEREBY. RESOLVED BY THE /COUNTY OF
Indian River ,OF
.COUNTY, FLORIDA AS FOLLOWS:
Section I. That the #aTe+r/Chairman is hereby author-
ized and directed to sign in the name and on behalf of the City
Commission or the Board of County Commissioners an Agreement
between the Florida Departmeftt of Community Affairs and the
Indian River under the Florida Financial Assistance
name of .ems* or county)
for Community Services Act, as per copy attached hereto and made
part hereof.
Section II. That all funds necessary to meet the contract
obligations of the city, or.county and its delegate agencies (if
applicable) with the Department have been appropriated and said
funds are unexpended and unencumbered and are available for pay-
ment as prescribed in the contract. The city or county shall be
responsible for the funds for the local share notwithstanding the
fact that all or part of the local share is to he met or contri-
buted by other source, i.e., contributions, other agencies or
organization funds.
• PASSED AND ADOPTED THIS 25th DAY OF
APPROVED:
Cliairiran of unt\'
Conun i , s 10 n s
ATTEST
AUG 2 r, 19`77
August ,19 77.
.J0 M;C 407
11
COMMUNITY SERVICES TRUST FUND CONTRACT
THIS AGREEMENT, beginning the 1st day of October, 1977, between
the State of Florida Department of Community Affairs (hereinafter
referred to as "Department"), an agency of the State of Florida, with
headquarters in the City of Tallahassee, and The Board of County
Commissioners of Indian River County (hereinafter referred to as
the "Community") .
THIS AGREEMENT (CONTRACT) IS ENTERED INTO BASED ON THE FOLLOWING FACTS:
The Department, in furtherance of its duties under Sections
409:501 through 409.506, Florida Statutes (Chapter 74-166, Laws of
Florida) and Sections 20.05(1) and 20.18(1) and (5), Florida Statutes,
has determined that the Community has applied and qualifies for a grant
under the Florida Financial Assistance for Community Services Act.
The Community, in furtherance of its power and authority to °
conduct community service programs, has enacted an appropriate
resolution or ordinance necessary to appropriate the funds required
under this grant and to enter into any contract necessary to fulfill
the provisions of the program. A copy of said resolution or ordinance
is attached hereto and by this reference is made a part of this
agreement.
0
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:
1. Grant Offer to the Community
The Department hereby makes a grant offer to the Community
under the terms and conditions of Sections 409.501-506, Florida
Statutes, this agreement and Chapter 9C-2, Florida Administrative Code
(rules and regulations governing these arant funds).
?.. :area :�. ��•a
Excel)t as mFiL•. ne exiressty provided z'l.sewherc in this nareement,
the-Coiwimnity silts i i perform a i 1. of the necessary services provided
under this Agreement in connection with and respecting the geographic
area (s) spooified in t.hu illplic,lLi011 for urai,L .£uad.,i. e.LLachod herut_u
and by this reference made a part Hereof. °
1
30 PAUr. i�V..
•3. Scope of Services
(a) The Community agrees, under the terms and conditions of
this Agreement and applicable rules and regulations of the
Department or Division of Community Services, to undertake, perform,
and complete certain community service programs, more particularly
described in the attached work program(s).•and by this reference made
a part hereof.
(b) The Community agrees that the sum of the program services
covered by this Agreement shall not be subcontracted or delegated
except as provided for in this Agreement or amended without prior written
approval of the Department.
4. Time of Performance
The Community agrees to execute this agreement within thirty
(30) days of receipt and to commence services within fifteen (15) days
after execution by the Department unless otherwise specified in the
work program. All services to be offered shall be undertaken and
completed in such sequence as to assure their expeditious completion
in the light of the purpose of this Contract, but in any event all
the services required hereunder shall be completed no later than
September 30, 197 .
S. Compensation
(a) The Department agrees to pay the Community the total sum
of $5,256.00 for the community
service program(s) described herein, the balance of funds required will
be provided by the Community as provided in the attached budget state-
ment. The budget statement is by this reference made a part of this
Agreement.
(b) The Department shall forward to the Community an equal
monthlyamount. of $438.00
_ -- for the twelve
month period f7f(7:.n:li*1'{ octobcr L 19'17.
(ct
Contract are sul-jec: to the total releasc-. of authorized appropriations
from t}ti' 'P1'tt:4L Filild; oLhorwi:a', t �,Y i'.lt.l e:ISt.t'1�tUt l ttl o avZilahle
Luadti wiij. i)k-, ntauc:.
2
AUG '415 1977 .
,;�,K °r1Gr 409
...................................................... 0017-771
6. Reports and Records
(a) The Department may withhold payment if required reports,
(i.e., a monthly financial statement and a quarterly program status
report) have not been timely submitted and adequately completed.
(b) In the event that all required reports are not received,
in adequate and correct form, within thirty (30) days of the due date,
the Community will be informed that further grant payments will be
withheld until all reports are received in correct form. If all
reports are not subsequently received in satisfactory form and
condition, the contract will be terminated.
(c) The Community agrees to maintain adequate financial
procedures, including adequate supporting documents, to account for
the use of money as provided in the application, which includes the
budget statement. The Community shall also monitor and review its
delegates' financial records and reports to assurs proper compliance
with this Agreement.
(d) The Community shall also provide the Department with any
necessary records, reports or financial statements, etc., requested
for purpose of auditing and monitoring said grant funds awarded under
this Agreement.
(e) The Community shall provide the Department with an audit
of the contract funds, program compliance and administrative capability
of the responsible agency(ies) including delegate agencies. Such audit
shall be in compliance with requirements set forth by the Department
for such audit, and shall be forwarded to the Department not later
than one hundred -twenty {120) days after the termination date of this
Agreement unless extended by the Department.
7. Termination of Contract for Cause
(a) If, :arou,4h :iny cause, the Community shall fail to fulfill
in a timely and proper manner its obl.ia.ations under, this Agreement, or
if the 3:::iii V—L-11,e :inV UI L;'Ie covenants, agrot:ments, or
5�._t;a r�L._;�:L "�cc:ItisJL, Ci: C' Lf_' iirCTt?nt Shill; thereupon
. have
the riaht•withou* ?i. -h ?iL� to t�_rnintite this Pgrnement by giving
written notice tc.
'I j' ^I1 �E T .11 IIc;tli)n. Thr Department
may also re:7uli'c a .ts"`.'''•'n7':•1i P11:5 fc-r flinc-!.S [Jaid to 3 ComI:111i1i-,
3
Pa F410
AUG 2 51977
(b) Notwithstanding the above, the Community shall not be
relieved of liability to the Department for damages sustained by the
Department by virtue of any breach of Agreement by the Community and
the Department may withhold any payments .to the Community for the
purpose set-off until such time as the exact amount of damages due
the Department from the Community is determined.
8. Community Responsibilities and Obligations
The Department's financial obligation to the Community shall
be limited solely to the amount and terms of this Agreement.
The Community agrees to hold harmless and if necessary defend,
indemnify the Department from all claims, liabilities, suits of any
nature whatsoever arising out of, because of, or due to the breach of
this Agreement by the Community, its delegates, agents or employees,
or due to any act occurrence of omission or commission of the Community.
9. Changes
The Department or.Community may, from time to time; request
.changes in the scope of the services of the Community to be performed
hereunder. Such changes, which are mutually agreed upon by and between
the Department and the Community, shall be incorporated as written
amendments to the Contract.
10. Interest of Members of Department and Others
No officer, member or employee of the Department and no member
of its governing body, and no other public official of the governing
body of any locality in which the Program is situated or being carried
out who exercises any functions or responsibilities in the review or
approval of the undertaking or carrying out of this Program, shall
participate in any decision relating to this Contract which affects his
persOnl it ntt`re ;t" or Hie intorc` t of ill:\• corp orat2on, part-norshi'F, or
associatioll ill lihli:': ho Js, et.ire(-t'ly or it dirret.ly, intor(1Stod; nor
sh'I 11 All%- .. ll: t! r �' ."1...Y 1• C,1 t !1F !'t't `,. r� ..i'Tlt !,]'. ar i
or public -of ficial of. the !toverniv,•r any loc,ll1-ty in whir}: the
t.r
U: l lll' li t'. � � � I1 t .. 1 i•y! a'�It �'lt 1: � .. +-• ( •1 .'t'- -
AUG 2 5 1977
iL
pct 30 ,,-F411
-A
11. Assignability
The Community shall not assign any interest in this Agreement
and shall not transfer any interest in the same (whether by assignment
or novation)., without the prior written consent of the Department
thereto; provided, however, that claims for money due or to become
due the Community from the Department under this Agreement may be
assigned to a bank, trust company, or other financial institution
without such approval. Notice of any such assignment or transfer
shall be furnished promptly to the Department.
12. Delegate Activities and Responsibilities
The Community shall be responsible for the performance of its
delegates and agrees to continually review their activities to assure
that they are carrying out their responsibilities. In the event the
delegate does not comply with the requirements of the work programs,
the Community shall take the necessary action to obtain compliance
13. Matching Restrictions
No.federal funds other than federal revenue sharing, shall be
used by the Community as the matching funds for this grant.
IN WITNESS WHEREOF, the Department and the Community have executed
this Agreement as of the date first above written.
ATTEST: BY:
(signatur.) (signatu e)
Freda alright, Clerk Chairman, Board of County Commissioned.
.Indian River County, Florida
(type name and title) MayororChairman of Commission
(Type name and title)
DATE_ September 23, 1977
------------------------------------------------------------------------
STATE OF F"DRI DA
nr^AR'TiMCWT OF C CI.MM 11;"'TTI' AFF''JT�S
Lit,
lr i ,,...:' urs• ,
h'i I 1 ia.i: N. Sov-re•tary
STATE OF FLORIDA t
COUNTY OF Indijn_Riycx._._
I hereby certify that on this day, before me, a Notary
Public duly authorized in the state and county named above to take
acknowledgements, personally appeared William C. Wodtke, Jr.
Chairman
to me known to be the person described as Board of County Commissioners
of Indian River County • Florida in and who executed the foregoing
( cc; i)_
instrument, and he acknowlegded before me that he executed it in
the name of and for Indian River Count. —, affixing its
(City ..ez County)
seal, and that he was duly authorized by that governing body of the
Indian River _ to do so.
—cr County) ;
WITNESS my hand and official seal in the county and state
named above this 23 day of _September 1977.
Notary P lic�
My Commission Expires:
• 7
AUG 9 5 19`77 • P.J6 30 pu, 413
THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED AND
CARRIED, THE BOARD ADJOURNED AT 4:45 O'CLOCK P.M.
ATTEST;
CLERK CHAIRMAN
AUG 251977
R CS 30 P v 414
i