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HomeMy WebLinkAbout10/5/1977 (2)M 0 THE BOARD OF COUNTY COMMISSIONERS RECONVENED AT 10:31 0#CLOCK A.M. WITH THE SAME MEMBERS PRESENT. CHAIRMAN WODTKE INFORMED THE BOARD THAT OUT -OF -COUNTY TRAVEL REQUESTS HAVE BEEN RECEIVED FROM .JUDITH WAKEFIELD, COUNTY EXTENSION DIRECTOR, AND PETE SPYKE, AGRICULTURAL SPECIALIST, BUT NOT IN TIME TO BE INCLUDED ON THE CLERKS AGENDA, HE ASKED THAT THEY BE CONSIDERED NOW. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMIS- SIONER Loy, THE BOARD UNANIMOUSLY APPROVED OUT -OF -COUNTY TRAVEL FOR .JUDITH WAKEFIELD, COUNTY EXTENSION DIRECTOR, AND PETE SPYKE, AGRICULTURAL SPECIALIST, AS FOLLOWS: Request for Out -of -County Travel in October (071) 3:00 PM Friday Oct.7 - 3:00 PM Sunday Oct.9 4-H Camp Doe Lake - For District XII 4-H Teen Leadership Retreat Purpose: A weekend of leadership train- ing and 4-H activities for teenage 4 -Hers who are taking the 4-H Junior Leadership and Teen Leadership projects. Thirteen from Indian River County are attending. Oct -18 (evening) (date is tentative, Ag.Cen- ter For 4-H Horse Project Plan - will be one evening in Orlando ning Meeting. that week) Purpose: A planning meeting to plan the Area 4-H Horse Show and plan other 4-H activities. This meeting will involve agents and leaders from 8 counties. Sincerely, Judith A. Wakefield County Fxtension Director 2% GCT 5 1977 k0. I' f'N�Jfi 205 k k OC► ® s � Request for Out -of -County Travel in October Coq?7) Oct. 6 Orlando Integrated Pest Management 'Workshop. One -day workshop on federal and State overall Integrated Pest Management Programs. Will tie in with State Citrus IPM program and County programs. (on State Funds) Oct. 11 Lake First meeting of citrus Integrated Alfred Pest Management Advisory Committee. The Committee consists of Extension Citrus Specialists and Growers from each mayor citrus -producing county in Florida. This meeting will lay ground- work for IPM projects. Oct 17 Russkin County Citrus Extension Agent Associa- tion meeting. Will be held at the Russkin field station of the National Weather Bureau. A tour of facilities and discussion of NViS programs, such as the early freeze prediction satel- lite program, will be included. Sincerely ;_�CL_j JA Pete Spyke Extension Agent Agricultural Specialist (Citrus) CHAIRMAN WODTKE REVIEWED WITH THE BOARD THE REQUEST OF ODOM AVIATION FOR A CERTIFICATE OF NEED FOR AN AIR AMBULANCE SER- VICE AND REPORTED THAT HE HAD CONTACTED PIPER AIRCRAFT IN THIS RE- GARD. HE REPORTED THAT THEY HAVE A POLICY THAT DEALS WITH TRANS- PORTING PREMATURE BABIES AT A HOSPITAL OR DOCTOR'S REQUEST; ALSO THEY ASSIST ANY OF THEIR EMPLOYEES OR THEIR FAMILIES, AND HE FEELS THEY WILL CONTINUE ON THIS BASIS. THE CHAIRMAN STATED THAT PIPER AIRCRAFT WILL SUPPORT A REQUEST FOR AN AIR AMBULANCE SERVICE TO BE AVAILABLE IN THE COUNTY AND NOTED THAT BASICALLY PIPER IS NOT EQUIPPED TO BE AN AIR AMBULANCE NOR DO THEY WANT TO BE. HE INFORMED THE BOARD THAT HE TOLD PIPER AIRCRAFT THAT THE BOARD DOES NOT WANT TO TAKE ANY ACTION THAT WOULD RESTRICT PIPER IN ANY WAY FROM DOING WHAT THEY WANT TO DO. DISCUSSION FOLLOWED ON THE FORMAT FORA CERTIFICATE OF NEED, AND IT WAS FELT A LETTER FROM THE COMMISSION WOULD SUFFICE. ATTORNEY COLLINS NOTED THAT THE LETTER SHOULD STATE THAT ANY SUCH CERTIFICATE OF NEED WOULD BE SUBJECT TO THE VOLUNTEER WORK PIPER AIRCRAFT HAS BEEN DOING. 28 1977 J1 206 MR. ODOM AGREED THAT THEY WILL NOT DO ANYTHING TO JEOPARD- IZE PIPERS VOLUNTEER SERVICES AND HAVE NO OBJECTION TO SUCH A REQUIRE- MENT. ON MOTION BY COMMISSIONER SCHMUCKER, SECONDED BY COMMISSIONER SIEBERT, THE BOARD UNANIMOUSLY AUTHORIZED THE ATTORNEY TO WRITE A LETTER APPROVING THE ISSUANCE OF A CERTIFICATE OF PEED FOR AN AIR tit AMBULANCE SERVICE TO ODOM AVIATION, WITH THE UNDERSTANDING THAT THE BOARD IS DESIROUS FOR PIPER AIRCRAFT TO CONTINUE WITH ANY OF THEIR EXISTING VOLUNTEER PROGRAMS. ATTORNEY COLLINS REPORTED THAT HE HAS MET WITH REPRESENTA- TIVES OF FLORIDA POWER & LIGHT TOGETHER WITH COMMISSIONER DEESON IN REGARD TO INDIAN RIVER COUNTY ASSESSING A FRANCHISE FEE TO FLORIDA POWER & LIGHT AS AUTHORIZED BY OUR SPECIAL ACT PASSED IN 1953 AND REFERRED TO AS CHAPTER 29,154, THIS CHAPTER AUTHORIZES THE BOARD BY RESOLUTION TO ISSUE A FRANCHISE TO POWER COMPANIES FOR THE USE OF COUNTY RIGHTS-OF-WAY, ROADS, MAINTENANCE OF LIGHT POLES, TRANSMISSION LINES, ETC. THE ATTORNEY STATED THAT FP&L HAS ACCEPTED THE COUNTY'S AUTHORITY AND HAS SUPPLIED HIM WITH A COPY OF AN ORDINANCE CONSISTENT WITH THE ORDINANCES PASSED IN THE STATE OF FLORIDA. ATTORNEY COLLINS CONTINUED THAT IT IS HIS OPINION THAT. THE COUNTY WILL NOT BE GIVING A FRANCHISE AND CHARGING A FEE WHICH WILL CAUSE THE RATES OF COUNTY CITIZENS TO INCREASE. HE NOTED THAT THE RATES WHICH THEY ARE PRE- SENTLY PAYING INCLUDE FRANCHISE FEE WHETHER THE COUNTY ASSESSES THAT FEE OR NOT AS THIS IS A STATEWIDE FORMULA. ATTORNEY COLLINS CONTIN- UED THAT ALTHOUGH IT IS NOT NECESSARY TO HOLD A PUBLIC HEARING ON THE PASSAGE OF A RESOLUTION, THE ATTORNEY FOR FP&L REQUESTED THAT ONE BE HELD, AND HE WOULD, THEREFORE, RECOMMEND THAT WE DO SO, MOTION WAS MADE BY;COMMISSIONER DEESON, SECONDED BY COMMIS- SIONER SCHMUCKER, TO AUTHORIZE THE ATTORNEY TO ADVERTISE A PUBLIC HEARING IN REGARD TO CHARGING FLORIDA POWER & LIGHT A FRANCHISE FEE. COMMISSIONER LOY REQUESTED THAT THE PUBLIC NOTICE SET FORTH THAT THIS WILL NOT INCREASE THE LOCAL FEES COLLECTED BY FP&L, CHAIRMAN WODTKE NOTED THAT IF FP&L IS ALREADY COLLECTING A FRANCHISE FEE IN ALL COUNTIES, THEY ARE COLLECTING A LOT MORE THAN THEY ARE PAYING OUT. 'i 29 i • iL [Arr f Cl u 1977 �� ATTORNEY COLLINS AGREED AND SAID HE FEELS THAT THEY ARE MAKING A PROFIT OFF OF THEIR FRANCHISE FEES AS WELL.AS THEIR BASE RATES. COMMISSIONER SCHMUCKER NOTED THAT HE PREVIOUSLY OBJECTED TO CHARGING FP&L A FRANCHISE FEE BECAUSE HE FELT IT MIGHT INCREASE THEIR BILLS TO COUNTY RESIDENTS, BUT HE NO LONGER HAS AN OBJECTION. THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND CARRIED UNANIMOUSLY. ATTORNEY COLLINS INFORMED THE BOARD THAT ONE OF THE FARMERS HOME ADMINISTRATION LOAN REQUIREMENTS IS THAT THE BOARD RETAIN A BOND ATTORNEY AND HE WOULD, THEREFORE, LIKE AUTHORITY TO RETAIN THE SAME FIRM THAT IS WORKING WITH THE COUNTY ON THE LANDFILL BONDS. ON MOTION BY COMMISSIONER DEESON, SECONDED BY COMMISSIONER Loy, THE BOARD UNANIMOUSLY AUTHORIZED THE ATTORNEY TO RETAIN AS BOND ATTORNEY, AS REQUIRED BY FHA, THE FIRM OF FREEMAN, RICHARDSON, WATSON SLADE, MCCARTHY & KELLY OF JACKSONVILLE, FLORIDA. ATTORNEY COLLINS REPORTED THAT HE HAD LEARNED AT THE MEETING OF THE COUNTY ATTORNEYS ASSOCIATION ABOUT A NEW RULE THE DEPARTMENT OF HEALTH & REHABILITATIVE SERVICES IS THINKING OF IMPOSING UPON THE COUNTIES IN REGARD TO THE COUNTY BEING RESPONSIBLE FOR MEDICAL SER- VICES AND HOSPITALIZATION OF ALL INDIGENT RESIDENTS OF THE COUNTY FOR A TOTAL OF 45 DAYS IN A YEAR. THE ATTORNEY NOTED THAT THE TERM "INDIGENT RESIDENT It IS CONSTRUED VERY BROADLY, AND THIS COULD HAVE A.'.MONUMENTAL IMPACT ON COSTS FOR WHICH THE COUNTY WILL BE RESPONSIBLE. HE CONTINUED THAT THIS RULE IS ACTUALLY IN EFFECT NOW AS IT WAS PASSED ON AN EMERGENCY BASIS, AND HE SUGGESTED THAT THIS MATTER BE REFERRED TO THE WELFARE OFFICER TO MAKE A REPORT ON THE ESTIMATED AFFECT IT WILL HAVE. THE BOARD AGREED. ADMINISTRATOR JENNINGS DISCUSSED WITH THE BOARD A LETTER HE HAD RECEIVED FROM MAYOR CRAGG OF SEBASTIAN AS FOLLOWS; 0 CT 5 1977 30 �\ ra SEP 1977• ° RECEIVED o Adminishlar's office � Cit l of Sebastian << `Y POST OFFICE BOX 127 ❑ SEBASTIAN, FLORIDA 32958 �Slfri�ti2�� F. Eugene Cragg TELEPHONE (305) 589-5330 Florence L. Phelan Mayor City Clerk September 29, 1977 Mr. Jack Jennings County Administrator Vero Beach, FL 32960 Dear Jack: For the past few months I have been attempting to straighten out the ditch problem on Mr. Bob Flood's property. You will remember he closed the drain when he filled in his lot. I have now arranged with the two property owners most involved to agree to pay up to $600.00 for the material necessary to complete the culvert. As you know, I have been the middle -man in this discussion and would appreciate anything you can do to secure the approval of the County Commission Members to allow your staff to do the work necessary to complete the new culvert. Sincerely, FlWene F. ane C . Cra I ' Fagg � gayor AFTER SOME DISCUSSION, ON MOTION BY COMMISSIONER DEESON, SECONDED BY COMMISSIONER SCHMUCKER, THE BOARD UNANIMOUSLY AUTHORIZED THE ADMINISTRATOR TO CONTRACT WITH THE CITY OF SEBASTIAN IN REGARD TO THE WORK REQUESTED BY MAYOR CRAGG IN HIS LETTER OF SEPTEMBER 29TH. .JAMES BEINDORF AND DR. DAVID SMITH, COUNTY CONSULTING ENGINEERS, PRESENTED FOR THE BOARD TO REVIEW'A SET OF CONSTRUCTION DRAWINGS AND PRELIMINARY PLANS FOR THE WORK TO BE DONE UNDER THE ECONOMIC DEVELOPMENT ADMINISTRATION GRANT - THE TRANSMISSION LINES, ELEVATED STORAGE TANK, ETC., FOR DELIVERY OF WATER TO THE GIFFORD AREA. DR, SMITH INFORMED THE BAORD THAT THIS IS TO BE ADVERTISED THIS WEEK AND BID IN OCTOBER 25TH. HE NOTED THAT THE FINAL DRAWINGS 31 _ PAGE 0CT 5 1977 WILL BE READY FRIDAY AND THIS SET IS SUBJECT TO MINOR BRUSH -UP, BUT HE WOULD LIKE THE PLANS AND SPECIFICATIONS TO BE ACCEPTED BEFORE THE BID IS TAKEN. ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER SCHMUCKER, THE BOARD UNANIMOUSLY ACCEPTED THE PRELIMINARY PLANS FOR WORK UNDER THE EDA GRANT AS PRESENTED BY THE COUNTY ENGINEERS AND PLACED ON FILE IN THE OFFICE OF THE ADMINISTRATOR. _DR. SMITH NEXT DISCUSSED WITH THE BOARD THE AGREEMENT FOR ENGINEERING SERVICES AS REQUIRED BY THE FHA, HE INFORMED THE BOARD THAT AFTER DISCUSSING THIS WITH THE FHA, THEY HAVE AGREED TO GO BACK TO THE AGREEMENT OF DEC. 20, 1972, WHICH THE ENGINEERS HAVE WITH THE COUNTY, AND MODIFY THAT AGREEMENT IN SUCH A FORM AS TO DESIGNATE THE TWO PROJECTS NOW UNDER WAY AND SPELL OUT THE ENGINEERING RESPONSIBILI- TIES, AUTHORITIES AND FEES. HE STATED THAT THEY HAVE PREPARED FOR THE BOARDS CONSIDERATION MODIFICATION No. 1 AND N0. 2 ON THE STANDARD FHA FORMS. DR. SMITH NOTED THAT MODIFICATION N0, 2 WILL ALLOW THEM TO GET STARTED ON THE TRANSMISSION LINE TO GIFFORD, TO AWARD THE CONTRACT, AND PROVIDE CASUAL SUPERVISION AND RESIDENTIAL INSPECTION DURING CON- STRUCTION HE CONTINUED THAT AT THE SUGGESTION OF FHA, THEY HAVE COMPUTED WHAT THE FEE'WOULD BE UNDER THEIR FEE SCHEDULE, DEDUCTED FROM THAT FEE THE AMOUNT THEY HAVE INVOICED FOR SERVICES TO DATE, AND PRESENTED A LUMP SUM QUOTATION TO COMPLETE THIS PART OF THE WORK. COMMISSIONER LOY ASKED WHETHER THIS COVERS WHAT WE HAVE REFERRED TO AS THE EDA PROJECT AND IF SO, WHETHER THESE ARE ELIGIBLE COSTS UNDER THE EDA GRANT. DR. SMITH STATED THAT IT DOES, AND THE COSTS ARE ELIGIBLE UNDER THE GRANT. CHAIRMAN WODTKE INQUIRED WHAT RESIDENTIAL INSPECTION COVERS. DR. SMITH INFORMED HIM THAT IT MEANS PUTTING A MAN ON THE JOB 100% OF THE TIME TO SUPERVISE AND KEEP':RECORDS WHILE THE WORK IS BEING DONE, AND THIS IS REQUIRED -BY FHA.. THE INTERGOVERNMENTAL COORDINATOR POINTED OUT THAT IF YOU DIDN'T HAVE A RESIDENT INSPECTOR, ALL THIS WORK WOULD HAVE TO BE CERTIFIED BY THE BOARD OF COUNTY COMMIS- SIONERS. 32 a ,f 0 CT 5 1977 st 014 dJL PAGE ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER LOY, THE BOARD UNANIMOUSLY ACCEPTED THE PROPOSAL MADE BY SVERDRUP & PARCEL AND ASSOCIATES, INC. AND BEINDORF AND ASSOCIATES, INC., AND AUTHORIZED THE CHAIRMAN TO EXECUTE MODIFICATION NUMBER 2 "AGREEMENT FOR ENGINEERING SERVICES, " FHA FORM 442-19, 0 CT 5 1977 4 ` USTJA-FmHA Form FmIlA442-19 MODIFICATION NUMBER 2 TO ® (Rev. 1-28-77) AGREEMENT FOR ENGINEERING SERVICES DATED DECEMBER 20, 1972 THIS MODIFICATION, made this ---- —Sth day of October by and between Indian Rivei County Board of County Commissioners ,hereafter, Sverdrup & Parcel and Associates, Inc, and Beindorf and Associates, Inc. A JOINT VENTURE referred to as the OWNER, and _ _ hereinafter referred to as the ENGINEER: The OWNER intends to construct a water pumping station, transmission line and elevated storage tank Indian River_ County, State of __ Florida _ which may be paid for in part with financial assistance from the United States of America, acting through the Farmers Home Administration of the United States Department of Agriculture, hereinafter referred to as FmHA, pursuant to the Consolidated Farm and Rural Development Act, (7 U.S.C. 1921 et seq.) and the ENGINEER agrees to perform the various professional engineering services required for the design and construction of said system. WITNESSETH: That for and in consideration of the mutual covenants and promises between the parties hereto, it is hereby agreed: SECTION A — ENGINEERING SERVICES Ian The ENUINEEK shall turntsn oasic engineering services as rurruws: - The ENGINEER will conduct preliminary investigations required to determine project feasibility. 2.: GINEER will prepare preliminary drawings and cost estimates. 3. The ENGIN ' will prepare a preliminary engineering report following FmHA instructions an es. 4. The ENGINEER wi h 10 copies of the preliminary engineering report, cost est' s, and layout maps to the OWNER. 5. The ENGINEER will attend conference the OWNER and rept e a Ives of the FmHA and other interested parties. 6. After the preliminary engineering report has been wedgy FmHA and the OWNER directs the ENGINEER to proceed, the ENGINEER will perform the ssary design surr eys, accomplish the detailed design of the project, prepare detailed drawings, specific and contract documents, and make.a final cost estimate based on the final design for the entire syste s also understood that if subsurface explorations such as borings, soil tests and the like are required to d me amounts of rock excavation or foundation conditions, the ENGINEER will furnish supervision aid explorations without additional charge, but the costs incident to such explorations, no matter wh t ey are performed by the ENGINEER or by others, shall be paid for by the OWNER as set out irl ion D ereof. 7. The contract documents furnished by the ENGINEER under Section A-6 above shall utilize FmHA-endorsed standard construction contract documents, including FmHA Supplemental Ueneral Conditions, Contract Unange uraers ana partial payment estimates. All of these documents shall be subject to FmHA approval. 8. Prior to the advertisement for bids, the ENGINEER for each contract will provide not to exceed 10 copies of detailed drawings, specifications, and contract documents for use of the OWNER, FmHA, and the appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The cost of such drawings, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 9. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge for the actual cost of such copies. Upon award of each contract, the ENGINEER will furnish to the OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey notes, tracings, and the like, except those furnished to the ENGINEER by the OWNER, are and shall remain the property of the ENGINEER. 10. The drawings prepared by the ENGINEER under the provisions of Section A-6 above shall be in sufficient detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall prepare and furnish to the OWNER without any additional compensation, three copies of a map showing the needed construction easements and permanent easements and the land to be acquired. Property surveys, property. plats, legal descriptions, and negotiations for land rights shall be accomplished by the OWNER, unless the OWNER requests the ENGINEER to perform these services. In the event the ENGINEER is requested to perform such services and make detailed surveys, the ENGINEER shall be additionally compensated as set out in Section D hereof. Position 6 l FmHA 442-19 (Rev. 1-28-77) GT o 1977 t w 9pi ' e 11 a , • M. ,The ENGINEER will attend the bid opening and tabulate the bid proposals, make an analysis of tile' bids, and make • recommendations for awarding contracts for construction. ' 12. The ENGINEER will check and approve any necessary shop and working drawings furnished by contractors. 13. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the performance by any contractor. 14. The ENGINEER will provide horizontal and vertical control in the form of bench mark circuit and two base lines for vertical control to be used by the contractor in staking the construction. Sewer lines shall be staked for laser beam construction by the ENGINEER. ' 15. The ENGINEER will provide general engineering inspection of the work of the contractors as construction progresses. Unless notified by the OWNER in writing that the OWNER will provide for such inspection, the ENGINEER will provide detailed resident construction inspection (RESIDENT INSPECTOR) for the additional compensation set forth In Section C. The ENGINEER does not guarantee the performance of the contractor(s) by the ENGINEER'S performance of such detailed construction inspection. The ENGINEER'S undertaking hereunder shall not relieve the the contractor of his obligation to perform the work in conformity with the drawings and specifications and In a workmanlike manner; shall not make the ENGINEER an insurer of the contractor's performance; and shall not impose upon the ENGINEER any obligation to see that the work is performed in a safe manner. 16. The ENGINEER will cooperate and work closely with FmHA representatives. 17. The ENGINEER will review and approve estimates for progress and final payments. 18. The ENGINEER will make final inspection of all construction and a written certification of final inspection to the OWNER and FmHA. 19. The ENGINEER will provide the OWNER with one set of reproducible record (as -built) drawings, and two sets of prints at no additional cost to the OWNER. Such drawings will be based upon information provided by the RESIDENT INSPECTOR. 20. The ENGINEER will prepare notices and advertisement of final payments if required by state statutes. 21- The ENGINEER will be available to furnish engineering service and consultations necessary to correct all unforeseen project operating difficulties for a period of I year after the date of final inspection and acceptance of the facility by the OWNER and FmHA. This service will include instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal operation of the system. Such consultation and advice shall be _ furnished without additional charge except for travel and subsistance costs. 22. The ENGINEER further agrees to obtain and maintain, at the ENGINEER'S expense, such insurance as will protect him and the OWNER from claims under the Workman's Compensation Act and from all claims for bodily injury, death, or property damage which may arise from the negligent performance by the ENGINEER or by the ENGINEER'S employees of the ENGINEER'S functions and services required under this Agreement. 23. The ENGINEER further agrees to provide the operation and maintenance manual for waste treatment facilities when required by the Environmental Protection Agency or FmHA for S N/A 24. The services called for in Section A-1 through A-4 of this Agreement shall be completed and the report submitted by N/A After acceptance by the OWNER and FmHA of the Preliminary Engineering Report and upon written authorization from the OWNER, the ENGINEER will complete final plans, specifications and contract documents and submit for approval of the OWNER, FmHA and all State regulatory agencies by October 19, 1977 unless otherwise agreed to by both parties. (DateF ' If the above is not accomplished within the time period specified, this Agreement may be terminated by the OWNER. 0 CT 5 1977 d i - I . j' SECTION B — COMPENSATION FOR BASIC ENGINEERING SERVICES The OWNER shall compensate the ENGINEER for basic engineering services not to exceed $ 26,526.00 or as shown in Attachment I. When Attachment I is used to establish compensation for basic services the construction costs on which compensation Is determined shall exclude legal fees, administrative costs, engineering fees, land rights acquisition costs, water costs, and interest expense incurred during the construction period. The compensation for basic engineering services shall be payable as follows: 1. The sum of None I Dollars ($ 0.00 after the review of the pre- liminary engineering report by the FmHA and acceptance by the OWNER. 2. A sum which together with the specific sum set forth in Section B-1 above equals seventy percent (70%) of the total compensation payable after completion and submission of the final drawings, specifications, cost estimates, and contract documents, and the acceptance of the same by the OWNER and FmHA. 3. A sum equal to ten percent (107c) of the total compensation payable immediately after the construction contracts are awarded. 4. A sum equal to twenty percent (209o') of the total compensation will be paid on a monthly basis for general engineering inspection of the contractor's work during the construction period on percentage ratios identical to those approved by the ENGINEER as a basis upon which to make partial payments to the contractor(s). However, final payment under this paragraph and of such additional sums as are due the ENGINEER by reason of any necessary adjustments in the payment computations will be in an amount so that the aggregate of all sums paid to the ENGINEER will equal one hundred percent (1009o') of the basic compensation. Final payments shall not be made until it is determined that all services required by this Agreement have been completed except for the services set forth in Section A-21 hereof. The compensation for engineering services shall be: 07be total sum of $ 26,526, including services under Section C. Established by Attachment I. SECTION C — COMPENSATION FOR DETAILED RESIDENT CONSTRUCTION INSPECTION AS SET FORTH IN SECTION A-15 When the engineer provides detailed resident construction inspection, he will, prior to the preconstruction con- ference, submit a resume of the construction inspectors' qualifications, anticipated duties and responsibilities for approval by the OWNER and FmHA. The OWNER agrees to pay the ENGINEER for such service in accordance with the schedule set out in Attachment I. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, at the end of each month, for compensation for such services performed hereunder during such month, the same to be due and payable by OWNER to the ENGINEER 'on or before the 10th day of the following month. a 'x e nox 31 PAGE 214 t OCT 5 1977 SECTION D — ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services may be provided UPON WRITTEN AUTHORIZA- TION OF THE OWNER and approval of the FmHA: 1. Site surveys for water treatment plants, sewage treatment works, dams and reservoirs. 2. Laboratory tests,well tests, borings, specialized geological, hydraulic or other studies recommended by the ENGINEER. 3. Property surveys, detailed descriptions of sites, maps, drawings, or estimates related thereto; assistance in negotiating for land and easement rights. q. Necessary data and filing maps for water rights, water adjudication, and litigation. S. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and FmHA. 6. Appearances before courts or boards on matters of litigation related to the project. Payment for the services specified in this Section D shall be as agreed between the OWNER and ENGINEER and approved by FmHA prior to commencement of the work, barring unforeseen circumstances, such payment should not exceed $--5- M—oq.'rhe engineer will render to owner for such services an itemized bill, separate from any other biding, at the end of each month for compensation for services performed hereunder during such month, the same to be due and payable by OWNER to the ENGINEER on or before the 10th day of the following month. SECTION E — APPROVAL BY FmHA This agreement shall not become effective until approved by FmHA. Such approval shall be evidenced by the signature of a duly authorized representative of FmHA in the space provided at the end of this Agreement. The approval so evidenced by FmHA shall in no way commit FmHA to render financial assistance to the OWNER, but in the event such assistance is provided, the approval shall signify that the provisions of this Agreement are consistent with the requirements of FmHA. 0 CT 5 1977 . ' IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized •officials, this Agreement in duplicate on the respective dates indicated below. . (SEAL) FREDA WRtCHT OWNER: CLERK CIRCUIT COURT " BY-----!__ ATTEST• - Type Name _ 1111liam C. Wodtke, Jr. 10 d Title Chairman Type Name Freda Wright ' Date October 5, 1977 ride Clerk Circuit Court (A JOINT VENTURE) ENGINEER: erdrup & Parpel and Associates, Inc. ATTEST: By Type Name James C. Jones, Jr. Type Name �.�a,,:�CTitle Assistant Vice President Title Date October 5, 1977 APPROVED: ' Reindorf and Associates, Inc. FARMERS HOME ADMINISTRATION By BY �c Type Name James L. Beindorf Type Name Jerry Ballard We President Title Engineer Date October 5, 1977 —5— OCT -5-- OCT 5 1977 s DR. SMITH NEXT REVIEWED MODIFICATION N0, 1 TO THE 1972 AGREEMENT, NOTING THAT THIS CALLS FOR THE COMPLETE JOB - RENOVATIONS j AND EXTENSIONS TO THE WATER SUPPLY SYSYTEM AND CONSTRUCTION OF SEW- AGE TREATMENT AND/OR TRANSMISSION AND DISPOSAL FACILITIES FOR THE GIFFORD AREA. DR. SMITH EXPLAINED THAT THE FIRST PHASE OF THIS WORK WOULD INVOLVE RENOVATING OR REPLACING THE METERS, TESTING THE DISTRI- BUTION SYSTEM, REPAIRING OR REPLACING PIPES, FLUSHING THE LINES, AND GENERALLY PLACING THE SYSTEM IN DECENT WORKABLE CONDITION, HE CON- TINUED THAT THE SECOND PHASE WOULD INVOLVE A PRELIMINARY ENGINEERING STUDY TO CONSIDER ALTERNATIVE METHODS FOR TREATMENT AND DISPOSAL OF WASTE WATER FROM THE SEWAGE SYSTEM, AND THE THIRD PHASE WOULD BE TO LAY OUT PRELIMINARY ENGINEERING FOR EXTENSIONS TO THE SYSTEM AND TO COST OUT THESE ESTIMATES IN ORDER TO BE PREPARED TO UTILIZE THE TOTAL GRANT AND LOAN MONIES AVAILABLE TO THE MAXIMUM AMOUNT IN ORDER TO OBTAIN THE GREATEST NUMBER OF CUSTOMERS. DR, SMITH INFORMED THE BOARD THAT EXECUTION OF THIS MODIFICATION PROPOSAL WILL AUTHORIZE THE ENGINEERS TO PROCEED AT ONCE WITH THE PRELIMINARY REPORT WHICH IS TO BE COMPLETED BY OCTOBER 21ST AND SUBMITTED TO FHA, ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER DEESON, THE BOARD UNANIMOUSLY APPROVED THE PROPOSAL MADE BY THE COUNTY CONSULTING ENGINEERS AND AUTHORIZED THE CHAIRMAN TO EXECUTE MODIFICA- TION NUMBER ONE "AGREEMENT FOR ENGINEERING SERVICES,' FHA FORM 442-19. S .USDA-FmHA { Form FmHA 442-19 MODIFICATION NUMBER 1 TO t (Rev. 1-28-77) AGREEMENT FOR ENGINEERING SERVICES DATED DECEMBER 20, 1972 THIS MODIFICATION, made this 5thday of October 19 77 i -- s . b and between Indian River County Board of County Commissioners y — --- t?' , hereafter referred to as the OWNER, and Sverdrup &Parcel and Associates, Inc. and Beindorf and Associates, Inc., A JOINT VENTURE hereinafter referred to as the ENGINEER: _ M ._ . The OWNER intends to construct a renovations and extensions to tie watesupB(yIern—and construgtion� Of sewage treatment and/or transmission and disposal facilities serving the Gifford area In Indian River _ r County, State of Florida which may be paid for in part with financial assistance from the United States of America, acting through the Farmers Home Administration of the United States Department of Agriculture, hereinafter referred to as FmHA, pursuant to the Consolidated Farm and Rural Development Act, (7 U.S.C. 1921 et seq.) and the ENGINEER agrees to perform the various professional engineering services required for the design and construction of said system. WITNESSETH: That for and in consideration of the mutual covenants and promises between the parties hereto, it is hereby agreed: SECTION A — ENGINEERING SERVICES The ENGINEER shall furnish basic engineering services as follows: 1. The ENGINEER will conduct preliminary investigations required to determine project feasibility. 2. : The ENGINEER will prepare preliminary drawings and cost estimates. 3. The ENGINEER will prepare a preliminary engineering report following FmHA instructions and guides. 4. The ENGINEER will furnish 10 copies of the preliminary engineering report, cost estimates, and layout maps to the OWNER. 5. The ENGINEER will attend conferences with the OWNER and representatives of the FmHA and other interested parties. 6. After the preliminary engineering report has been reviewed by FmHA and the OWNER directs the ENGINEER to proceed, the ENGINEER will perform the necessary design surveys, accomplish the detailed design of the project, prepare detailed drawings, specifications and contract documents, and make a final cost estimate based on the final design for the entire system. It is also understood that if subsurface explorations such as borings, soil tests and the like are required to determine amounts of rock excavation or foundation conditions, the ENGINEER will furnish supervision of said explorations without additional charge, but the costs incident to such explorations, no matter whether they are performed by the ENGINEER or by others, shall be paid for by the OWNER as set out in Section D hereof. r 7. The contract documents furnished by the ENGINEER under Section A-6 above shall utilize FmHA-endorsed standard t construction contract documents, including FmHA Supplemental General Conditions, Contract Change Orders and partial payment estimates. All of these documents shall be subject to FmHA approval. i S. Prior to the advertisement for bids, the ENGINEER for each contract will provide not to exceed 10 copies of detailed drawings, specifications, and contract documents for use of the OWNER, FmHA, and the appropriate Federal, State, and local agencies from whom approval of the project must be obtained. The cost of such drawings, specifications, and contract documents shall be included in the basic compensation paid to the ENGINEER. 9. The ENGINEER will furnish additional copies of the drawings, specifications and contract documents as required by prospective bidders, material suppliers, and other interested parties, but may charge for the actual cost of such copies. Upon award of each contract, the ENGINEER will furnish to.the OWNER five sets of the drawings, specifications and contract documents for execution. The cost of these sets shall be included in the basic compensation paid to the ENGINEER. Original documents, survey notes, tracings, and the like, except those furnished to tiie ENGINEER by the OWNER, are and shall remain the property of the ENGINEER. 10. The drawings prepared by the ENGINEER under the provisions of Section A-6 above shall be in sufficient detail to permit the actual location of the proposed improvements on the ground. The ENGINEER shall prepare and furnish to + the OWNER without any additional compensation, three copies of a map showing the needed construction easements i and permanent easements and the land to be acquired. Property surveys, property Plats legal descriptions, and ' � negotiations for land rights shall be accomplished by tite OWNER, unless the OWNER requests the ENGINEER to perform these services. In the event the ENGINEER is requested to perform such services and make detailed surveys, ! the ENGINEER shall be additionally compensated as set out in Section D hereof. Position 6 { FmHA 442-19 (Rev. 1-28-77) b - - i PAGE2181 } OCT 5 1977 • , • M. The ENGINEER will attend the bid opening and tabulate the bid proposals, make an analysis of the bids, and make % recommendations for awarding contracts for construction. 12. The ENGINEER will check and approve any necessary shop and working drawings furnished by contractors. 13. The ENGINEER will interpret the intent of the drawings and specifications to protect the OWNER against defects and deficiencies in construction on the part of the contractors. The ENGINEER will not, however, guarantee the per by any contractor. 14. The ENGINEER will provide horizontal and vertical control in the form of bench mark circuit and two base lines for vertical control to be used by the contractor in staking the construction. Sewer lines shall be staked for laser beam construction by the ENGINEER. 15. The ENGINEER will provide general engineering inspection of the work of the contractors as construction progresses. Unless notified by the OWNER in writing that the OWNER will provide for such inspection, the ENGINEER will provide detailed resident construction inspection (RESIDENT INSPECTOR) for the additional compensation set forth ® in Section C. The- ENGINEER does not guarantee the performance of the contractor(s) by the ENGINEER'S performance of such detailed construction inspection. The ENGINEER'S undertaking hereunder shall not relieve the the contractor of his obligation to perform the work in conformity with the drawings and specifications and In a workmanlike manner; shall not make the ENGINEER an insurer of the contractor's performance; and shall not impose upon the ENGINEER any obligation to see that the work is performed in a safe manner. 16. The ENGINEER will cooperate and work closely with FmHA representatives. 17. The ENGINEER will review and approve estimates for progress and final payments. 18. The ENGINEER will make final inspection of all construction and a written certification of final inspection to the OWNER and FmHA. 19. The ENGINEER will provide the OWNER with one set of reproducible record (as -built) drawings, and two sets of prints at no additional cost to the OWNER. Such drawings will be based upon information provided by the RESIDENT INSPECTOR. 20. The ENGINEER will prepare notices and advertisement of final payments if required by state statutes. 21. The ENGINEER will be available to furnish engineering service and consultations necessary to correct all unforeseen project operating difficulties for a period of 1 year after the date of final inspection and acceptance of the facility by the OWNER and FmHA. This service will include instruction of the OWNER in initial project operation and maintenance but will not include supervision of normal operation of the system. Such consultation and advice shall be furnished without additional charge except for travel and subsistance costs. 22. The ENGINEER further agrees to obtain and maintain, at the ENGINEER'S expense, such insurance as will protect • him and the OWNER from claims under the Workman's Compensation Act and from all claims for bodily injury, death, or property damage which may arise from the negligent performance by the ENGINEER or by the ENGINEER'S employees of the ENGINEER'S functions and services required under this Agreement. 23. The ENGINEER further agrees to provide the operation and maintenance manual for waste treatment facilities when required by the Environmental Protection Agency or FmHA for S N/A 24. The services called for in Section A-1 through A-4 of this Agreement shall be completed and the report submitted by October 21, 1977 ate After acceptance by the OWNER and FmHA of the Preliminary Engineering Report and upon written authorization from the OWNER, the ENGINEER will complete final plans, specifications and contract documents and submit for approval of the OWNER, FmHA and all State regulatory agencies by March 1, 1978 unless otherwise agreed to by both parties. If the above is not accomplished within the time period specified, this Agreement mayolebe terminated by the OWNER. 0 CT 5 1977 —2— - s } » t O 4 4 BOOK 0FAGF 2.a 9 k SECTION B — COMPENSATION FOR BASIC ENGINEERING SERVICES The OWNER shall compensate the ENGINEER for basic engineering services as shown in Attachment I. I When Attachment I is used to establish compensation for basic services the construction costs on which compensation Is determined shall exclude legal fees, administrative costs, engineering fees, land rights acquisition costs, water costs, and interest expense incurred during the construction period. The compensation for basic engineering services shall bePaY able as follows: 1. The sum of Four Thousand _I Dollars ($ 4,000.00 , after the review of the pre. . hndmry engineering report by the FmHA and acceptance by the OWNER. 2. A sum whiche together with the specific sum set forth i Pe n Section B-1 above equals seventy percent (70%) of the total compensation payable after completion and submission of the final drawings,specifications, s cos and contract documents and t estimates, the acceptance of the same by the OWNER and FmHA. 3. A sum equal to ten percent (1076) of the total compensation payable immediately after the construction contracts are awarded. 4. A sum equal to twenty percent (20I) of the total compensation will be paid on a monthly basis for general engineering Inspection of the contractor's work during the construction period on percentage ratios identical to those approved by the ENGINEER as a basis upon which to make partial payments to the contractor(s). However, final paymentment under this paragraph and of such additional sums as are due the ENGINEER by reason of any necessary adjustments in the payment computations will be in an amount so that theaggregate of all sum •s paid to the ENGINEER will equal one hundred • q percent (100%) of the basic compensation. Final ural payments shall not be made until it is determined that all services required by this Agreement have been completed except for the services set forth in Section A-21 I' hereof. The compensation for engineering services shall be: D The total sum of $ J® Established by Attachment I; .less credit of .$1,780 for prior design on renovat 3.otLs to the.U.D.U. distribution system. SECTION C - COMPENSATION FOR DETAILED RESIDENT CONSTRUCTION INSPECTION AS SET FORTH IN SECTION A-15 When the engineer provides detailed resident construction inspection, he will, prior to the preconstruction con- ference, submit a resume of the construction inspectors' qualifications, anticipated duties and responsibilities for approval by the OWNER and FmHA. The OWNER agrees to pay the ENGINEER for such service in accordance with the schedule set out In Attachment I. The ENGINEER will render to OWNER for such services an itemized bill, separate from any other billing, at the end of each month, for compensation for such services performed hereunder during such month, the same to be due and payable by OWNER to the ENGINEER on or bafore the 10th day of.the following month. 0 CT 5 1977 54M � 0 tilt . � sE 220 r .i: .: SECTION D — ADDITIONAL ENGINEERING SERVICES In addition to the foregoing being performed, the following services may be provided UPON WRITTEN AUTHORIZA- TION OF THE OWNER and approval of the FmHA: I. Site surveys for water treatment plants, sewage treatment works, dams and reservoirs. 2. Laboratory tests, well tests, borings, specialized geological, hydraulic or other studies recommended by the ENGINEER. 3. Property surveys, detailed descriptions of sites, maps, drawings, or estimates related thereto; assistance in negotiating for land and easement rights. 4. Necessary data and filing maps for water rights, water adjudication, and litigation. S. Redesigns ordered by the OWNER after final plans have been accepted by the OWNER and FmHA. 6. Appearances before courts or boards on matters of litigation related to the project. 7. Water and/or sewer rate studies. Payment for the services specified in this Section D shall beas agreed between the 0\VIr'ER and ENGINEER and approved by FmHA prior to commencement of the work, barring unforeseen circumstances, such payment should not exceed $12,000.00 The engineer will render to owner for such services an itemized bill, separate from any other billing, at the end of each month for compensation for services performed hereunder during such month, the same to be due and payable by OWNER to the ENGINEER on or before the I Oth day of the following month. SECTION E — APPROVAL BY FmHA This agreement shall not become effective until approved by FmHA. Such approval shall be evidenced by the signature of a duly authorized representative of FmHA in the space provided at the end of this Agreement. The approval so evidenced by FmHA shall in no way commit FmHA to render financial assistance to the OWNER, but in the event such assistance is provided, the approval shall signify that the provisions of this Agreement are consistent with the requirements of FmHA. 0 CT 5 1977 -IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officiais, this Agreement in duplicate on the respective dates indicated below. (SEAL) FREDA WRIGHT OWNER: CLERK CIRCUIT COURT B r ' � Y --- - William C. Wodtke, Jr. ATTEST• -�'^-e- � Type Name Title Chairman Type Name Freda Wright Date October 5 1977 Title Clerk Circuit Court (SEAL) (A JOINT VENTURE) ENGINEER: Sverdrup & Parcel and Associates, Inc. ATTEST: r._� °'�"� Q• '"�"� Type Name James C�Jones, Jr. Type Name IrsTitle ~_,Assistant Vigg_ftsidgnt October 5 1977 Title E ���as,�r Date ' APPROVED: Beindorf and Associates, Inc. FARM RS HOME ADMINISTRATION By Type Nam James L Beindorf Type Name Jerry Ballard Title President Trtle Engineer Date October 5, 1977 0CT 5 1977 M MEDLM FEES FOR EErTy1-ERIIvu SEi2VICES - SECTION "A" FO, •I =h:Lk 442-19 ' r AS A PERCEITLIGE O NET CONSTRUCTION COST FLORIDA -r A. The fees are to be adjusted to suit special conditions as stated in the J' contract. ,Basic Fee Res. Insp.Fee _^sic Fee Res_ snso. Fe - Net Construction Cost Table I Table I -A moble TT Table II 50,000 3.210 5.0 100,000 '11.5 4.8 8. 3-6 200,000 10.5 -4.6 7.7 300,000 9.6 4.4 7.3 3.4 40o,000 9.2 4.2 7.0 3.2 500,000 8.8 4.0 6.7 3.0 600,000 8.4 3.8 6.5 2.8 700,000- 8.2 3.6 6.3 2.6 800,000 6.0 3-4- 6.2 2.4 900,000 7.8 3.2 6.1 .2 1,000,000 7.6 3.0 6.0 2.0 2,000,000 - 7.0 2.8 5 1. 3,000,000 6.8 2.6 .4 - 1.6 5,000,000 6.2 2.3 5.0 1.3 10,000,000 5.5 2.0- 4.5 1.0 For construction projects that are less than $50,000 in size, the nadia= compensation r --y be increased over that shu...-n in the above tables..•••lae will be com ensated for basic engineering services based on a percentage of the total actual construction costs of projects of unusually complex items such as water treatmentvlants, se-;ers, ar_d sewage treatment vlants, rehabiliLati.on o= existing trey tent facilities as sham in Table I, and for aL other vrojects as sho•.in in Table II. The fee for vroject costs follo:•ting between- the figures sho'.,-n in above tables shall be interuolated to nearest one-tenth nerce Z- T'ne o. mar .;L be in i`u11 agreement with the engineering co=pensation and will uaderstanl the reasons why such couensation is justified. B The Engineer also agrees to make an inspection of the facilities vrior to the end of the one-year warranty and report any deficier_cies notes and suggest ways of getting them corrected to the Association (To -.M, etc .) tritho:�� charge. C. • maximum amount of loan andf or grant funds that can be authorized to cc=-Ioe�- sate an engineer for vroviding a full-time resident insnecto= in accordeace with Section "C" of Agreement for Engineering Ser -,rices, Fora EtOA 10-2-19, olil be as shown in Tables IA for wastewater systems and II A for vater syst_^s. OiI�u,Et' S INITIAL MIG1l+iEER' S INITIAL J /? COMMISSIONER SCHMUCKER DISCUSSED WITH THE BOARD THE SERVICE MAIN THAT IS TO BE RUN FROM THE NEW SHOPPING CENTER AT 12TH STREET AND U.'S.1 OVER TO THE CITY SEWAGE TREATMENT PLANT AND THE POSSIBILITY OF COOPERATING WITH THE CITY ON OVERSIZING TO PROVIDE FOR FUTURE GROWTH. HE REFERRED TO A MEMO FROM ATTORNEY COLLINS IN THIS REGARD AS:FOLLOWS: September 29, 1977 MEMO TO: BOARD OF COUNTY COMMISSIONERS FROM: GEORGE G. COLLINS, JR,, Attorney to the Board I recently had a discussion with Flip Lloyd and he brought up two points that I think are worthy of the Commission's consideration. One involves the sewer line entering directly into the City of Vero Beach Sewer Plant. Flip recommended that before the roadwork is done by the DOT on the -17th Street Bridge that the County should replace the three- inch line now running to Fairlane Harbor with an eight - inch line so that all future sewer connections can be made through an appropriately sized line at the Plant. Flip indicated this would have to be done at some time and if we waited til later, the cost and aggravation would be tremendous. Secondly, regarding the sewer line that will run down Sixth Avenue to Twelfth Street servicing the Mall, Flip recommended that the County size the line of eight inches up Sixth Avenue to Twelfth Street and then the eight inch line at that point could take smaller lines coming from the South end ?gest. Please give these thoughts your attention. The ordering of oversize lines in both the above cases should be imminent. DISCUSSION FOLLOWED, AND .JAMES BEINDORF, COUNTY ENGINEER, SAID HE HAD FELT THE OVERSIZING WOULD BE DONE NEAR THE SEWAGE PLANT. THERE WERE VARYING OPINIONS AS TO THE LENGTH OF LINE TO BE OVERSIZED, • THE ACTUAL LOCATION AND THE COST, ADMINISTRATOR JENNINGS FELT BEFORE ANY DECISION IS MADE, MORE SPECIFIC INFORMATION IS NEEDED. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER SCHMUCKERj THE BOARD UNANIMOUSLY AUTHORIZED ENGINEER BEINDORF TO GET TOGETHER WITH THE CITY OF VERO BEACH ENGINEER AND DETERMINE WHAT THEIR REQUEST IS AND COME BACK WITH A RECOMMENDATION. 46 0 CT 5 1977 a�oK 31 PA,F 224 s s � COUNTY PLANNER BRENNAN REPORTED THAT HE HAD MET WITH THE MAYORS OF THE VARIOUS MUNICIPALITIES WITH REGARD TO A RESOLUTION SIGNI— FYING THAT THE COUNTY WOULD NOT BE IN ANY WAY RESPONSIBLE FOR ANY MUNICIPAL PLANS DONE BY THE MUNICIPALITIES AND ALSO IN REGARD TO THEIR APPLICATIONS FOR FUNDING UNDER THE $750,000 PLANNING ASSISTANCE PROGRAM BEING FOSTERED BY THE STATE. HE STATED THAT A REPRESENTATIVE FROM THE DEPARTMENT OF COMMUNITY AFFAIRS WAS AT THE MEETING, AND ALL THE MAYORS WERE PRESENT EXCEPT FROM THE TOWN OF INDIAN RVER SHORES, BRENNAN NOTED THAT ALL THE MAYORS PRESENT WERE IN AGREEMENT TO SIGN THE PROPOSED RESOLUTION, AND REQUESTED THAT THE PLANNER HAVE A CON— SULTANT CONTACT THEM, HE INFORMED THE BOARD THAT TWO CONSULTANTS HAVE CONTACTED THE MUNICIPALITIES, —ADLEY ASSOCIATES, INC., AND RUSSELL & AXON; THE TOWN OF ORCHID HAS AGREED TO HIRE ADLEY ASSOCIATES, BUT THE OTHER MUNICIPALITIES WANT TO MEET WITH RUSSELL & AXON BEFORE MAKING A DECISION. COUNTY PLANNER BRENNAN CONTINUED THAT SEBASTIAN IS CONSIDER— ING SUBMITTING A JOINT PROPOSAL WITH THE TOWN OF INDIAN RIVER SHORES. HE NOTED THAT ONE OF THE REQUIREMENTS IS THAT ONE OF THE MUNICIPALITIES HAVE OVER 1,000 POPULATION. THIS WOULD LEAVE THE COUNTY PICKING UP FELLSMERE AND ORCHID TO SUBMIT A PROPOSAL. THESE APPLICATIONS MUST BE IN BY OCTOBER 18TH. CHAIRMAN WODTKE POINTED OUT THAT WITH SUCH A POPULATION REQUIREMENT NEITHER FELLSMERE NOR ORCHID COULD MAKE AN APPLICATION BY THEMSELVES, AND THEY HAVE INDICATED THEY WILL MAKE A JOINT APPLICATION WITH THE COUNTY SO THEY WILL HAVE TO USE THE SAME CONSULTANT AS THE a COUNTY. DISCUSSION CONTINUED ON MAKING SUCH A JOINT APPLICATION -AND WHETHER OR NOT IT MIGHT HURT THE COUNTY'S CHANCES OF BEING FUNDED, COUNTY PLANNER BRENNAN AGREED IT MIGHT AFFECT THE COUNTY'S CHANCES, BUT POINTED OUT THAT THE COUNTY AND SEBASTIAN ARE THE ONLY ONES WHO CAN 'LEAD" THE APPLICATION AS THEY ARE THE ONLY ONES WITH SUFFICIENT POPULATION, AND FURTHER NOTED THAT. THE STATE ENCOURAGES - k JOINT APPLICATIONS WITH A 10% POINT INCENTIVE. COUNTY PLANNER BRENNAN REQUESTED THAT THE BOARD AUTHORIZE THE SIGNING OF A RESOLU— TION'SUCH AS THE SAMPLE SUBMITTED IN REGARD TO .JOINT APPLICATIONS — LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT ASSISTANCE FUND PROGRAM 47 I° OCT t�7� Irk 31 PAGE 2A,5 i - 4 ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER Loy THE BOARD UNANIMOUSLY ADOPTED RESOLUTION No. 77-101 AND AUTHORIZED THE SIGNING OF THE RESOLUTION AND APPLICATION FORM WHEN PROPERLY FILLED OUT. RESOLUTION No. 77-101 FOR THE COUNTY AS A SINGLE APPLICANT TO THE COMPREHENSIVE PLANNING ASSISTANCE PROGRAM AND JOINT APPLICATIONS AND RESOLUTIONS OF FELLSMERE AND SEBASTIAN AS A UNIT AND THE TOWNS OF INDIAN RIVER SHORES AND ORCHID AS A UNIT ARE HEREBY MADE A PART OF THE MINUTES. r aJOX 31 FA'F r All Applications Must Be Postmarked OCT 18 1977 To Be Accepted for Processing APPLICATION FORM FOR THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ASSISTANCE PROGRAM i TO BE SUBMITTED TO: Mr. John Sidor, Jr., Director Division of Technical Assistance Florida Department of Community Affairs 2571 Executive Center Circle, East Tallahassee, Florida 32301 APPLICANT (city, county): Indian River County, Florida ADDRESS : 2145 14th Avenue TELEPHONE: Vero Beach, Fla. 32960 (305) 569-1940 �ntt;r' ELECTED OFFICIAL: William C. Wodtke , Jr. TELEPHONE: (305) 569-1940 Office (305) 562-5449 The Applicant certifies that to the best of his knowledge and belief, the data in this preapplication are true and correct, and the filing of the preapplica- tion has been duly authorized by the governing body of the Applicant as con- firmed by an attached resolution. Signature of the Chief Elected Official Date NOTE: Application must be signed by the chief elected official and include all identifying information, fiscal need information, and a resolution from the governing body. A separate 2] lication must be submitted by each governmental unit that is included in a joint application. -- FOR JOINT APPLICANTS ONLY: Please indicate below the designated common plan- ning entity which will be responsible for the work to be performed: Indian River County Planning Department Name of Entity OCT 5 -1977 Val. E. Brennan, A.I.P. Planning Director 05) 567-5142 Contact person and phone number Applicant Indian Ritter County, Florida t i i FISCAL NEED INFORMATION i SURPLUS FROM UTILITY OPERATIONS For each utility operated by the government, please report the amount of surplus funds transferred to other governmental activities not specifically related to that utility operation during the 1975-76 fiscal year. Transfers to be included are: funds for general govern- mental activities; funds used to pay the principal and/or interest on bonds for activities not related to the specific utility in question, e.g., hospital and airport bonds; and funds used to support other utility operations. Such transfers must be authorized by the governing body. Local governments which operate utilities through dependent special districts or authorities should report transfers to it from these units. Amount of Funds Transferred to: General Government Other Utilities .Other Governmental Activities (airports, hospitals, etc.) TOTAL UTILITIES. ELECTRIC GAS WATER SEWER 0 0 0 0 0 0 0 0 0 0 0 0 I 0 0 0 0 LAND -AREA Indicate below, in square miles', the area within the applicant's legal jurisdiction: 549.0 square miles RESOLUTION N0, 77-101 �yf(RESOLUTION FOR THE LOCAL dOVERNMENT CC) MPRE•:EEL•:NSTVE. PLANNING ACT ASSISTANCE FUND PROGRAM - Single Applicants I 0 WHEREAS, the (Board of County Commissioners) )&ajtVx. QS2==iA3 of Indian River County has recognized a (County x=x6ZaX4ck need to provide for orderly growth and management as contemplated by the passage of the Florida Local Government Comprehensive Planning Act, and WHEREAS, the State of Florida has recognized a need to assist local governments in availing themselves of the benefit of the Act, and WHEREAS, the Florida Legislature has charged the Depart- ment of Community Affairs with administering the Local Government Comprehensive Planning Act Assistance Fund Program, NOW THEREFORE, the (Board of County Commissioners) kitty RMOP of Indian River County requests the Depart - (County )=X9A&yc ment of Community Affairs to include Indian River County (County xx--Xxrrx) application among those requesting financial assistance from the Local Government Comprehensive Planning Act Assistance Fund Program for 1977-1978. FURTHERMORE, the (Board of County Commissioners) )Wxkjy FUMSX.)9)9 of Indian River County indicates its commitment (County Q9YXMVj() to comply with the appropriate and applicable state and local laws, rules, and regulations for the administration of this program, including but not limited to, necessary matching funds, funding only eligible planning activities, etc., which are more fully described in Chapter 9B-5, F.A.C. (Board of County Commissioners) 1(4Cxllt#�aix�) of Indian River County, Florida this 24 day of October 1 77, CL Signed: Chairman xxlYxkc*wV 7 Mona w r Page Two f � ' ATTEST: I ember i Signature Member Freda Wright Clerk of Court Member Name & Title �� All Applications Must Be Postmarked OCT 1 g 1971. To Be Accepted for Processing APPLICATION FORM FOR THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ASSISTANCE PROGRAM TO BE SUBMITTED TO: Mr. John Sidor, Jr., Director Division of Technical Assistance Florida Department of Community Affairs 2571 Executive Center Circle, East Tallahassee, Florida 32301 APPLICANT (city, county): City of Fellsmere Indian River ADDRESS: TELEPHONE: P. 0. Box 38 Fellsmere, Florida.32948 305-571-0116 CHIEF ELECTED OFFICIAL: TELEPHONE: Homer D. Simpson, Mayor 30S-571-0116 The Applicant certifies that to the best of his knowledge and belief, the data in this preapplication are true and correct, and the filing of the preapplica- tion has been duly authorized by the governing body of the Applicant as con- firmed by an attached resolution. September 15, 1977 Signature of the 'Chief Date Elected Official NOTE: Application must be signed by the chief elected official and include all identifying information, fiscal need information, and a resolution from the governing body. A separate application must be submitted �Z each governmental unit that is included in a'off int application. FOR JOINT APPLICANTS ONLY: Please indicate below the designated common plan- ning entity which will be responsible for the work to be performed: Russell & Axon Name of Entity (' a _ Y F James Steffens " (904) 255-5471 Contact person and phone number 1620 Mason Ave.,Daytona Beach, Fla. 32015 OCT 5 1977 1XI PAU2,'31 i Applicant City of Fellsmere FISCAL NEED INFORMATION SURPLUS FROM UTILITY OPERATIONS For each utility operated by the government, please report the amount of surplus funds transferred to other governmental activities not specifically related to that utility operation during the 1975-76 fiscal year. Transfers to be included are: funds for general govern- mental activities; funds used to pay the principal and/or interest on bonds for activities not related to the specific utility in question, e.g., hospital and airport bonds; and funds used to support other utility operations. Such transfers must be authorized by the governing body. Local governments which operate utilities through dependent special districts or authorities should report transfers to it from these units. UTILITIES Amount of Funds ELECTRIC GAS WATER SEWER Transferred to: General Government Other Utilities Other Governmental Activities (airports, hospitals, etc.) TOTAL none none none none none none none none none none none none LAND AREA t 5 Indicate below, in square miles, the area within the applicant's legal jurisdiction: . s One (1) square miles CT 5 1977 RESOLUTION APPROVING THE LOCAL GOVERNMENT COMPREHENSIVE PLAN- NING ACT ASSISTANCE FUND PROGRAM, AUTHORIZING APPLICATION WITH THE .CITY OF SEBASTIAN FOR SUCH FUNDS AND APPOINTING RUSSELL & AXON AS CONSULTANTS TO THE CITY FOR SUCH PURPOSE. WHEREAS, the City Council of Fellsmere, has recognized a need to provide for orderly growth and management as contemplated by the passage of the Florida Local Government Comprehensive Plan- ning Act; and WHEREAS, the State of Florida has recognized a need to assist local governments in availing themselves of the benefit of the Act; and WHEREAS, the Florida Legislature has charged the Depart - meet of Community Affairs with administering the Local Government Comprehensive Planning Act Assistance Fund Program. NOW, THEREFORE, the City Council of Fellsmere requests the Department of Community Affairs to include City of Fellsmere application among the joint applications from .ate the City of Sebastian requesting financial assistance from the Local Government Comprehensive Planning Act Assistance Fund Program for 1977 - 1978 and appoints Russell & Axon'as consultant to the City of Fellsmere to assist the City in making application for such funds. FURTHERMORE, the City Council of Fellsmere, indicates its commitment to comply with the appropriate and applicable State and Local laws, rules, and regulations for the administration of this program, including but not limited to, necessary matching funds, funding only eligible planning activities, etc.r which are more fully described in Chapter 9B-5, F,A.C. 0 OCT 1977 _L PAG 2 I HEREBY CERTIFY that the foregoing Resolution was duly passed and adopted by the City Council of the City of Fellsmere, Florida, this /3'=� day of October, 1977. 1 President, ity oun ATTEST: City C er c Council Members: �cfs The foregoing Resolution was approved by me this l,�''� day of October, 1977. 1 . ayor, City ot e lsmere, Fla. OCT 5 1977 s. W All Applications Must Be Postmarked LZ To Be Accepted for Processing APPLICATION FORM FOR THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ASSISTANCE PROGRAM W BE SUBMITTED TO: Mr. John Sidor, Jr., Director Division of Technical Assistance Florida Department of Community Affairs 2571 Executive Center Circle, East Tallahassee, Florida 32301 APPLICANT (city, county) : City of Sebastian ADDRESS: TELEPHONE: City of Sebastian P. O. Box 127 (305) 589-53307589-4303 Sebastian, F1 32958 =HIEF ELECTED OFFICIAL: TELEPHONE: Mayor F. Eugene Cragg (305) 589-4303 The Applicant certifies that to the best of his knowledge and belief, the data in this preapplication are true and correct, and the filing of the preapplica- tion has been duly authorized by the governing body of the Applicant as con- firmed by an attached resolution. October 10,1977 Signature of the Chiet Date Elected Official NOTE: Application must be signed by the chief elected official and include all identifying information, fiscal need information, and a resolution from the governing body. A separate application must be submitted by each goverrumental unit that is included in a '03 int application. 1 FOR JOINT APPLICANTS ONLY: Please indicate below the designated common plan- ning entity which will be responsible for the work to be performed: Name of Entity RUSSELL & AXON 09 OCT 197 Contact person and phone numbor Mr. James T. Steffens AIP Russell & Axon 1620 Mason Ave., Dautona Btlach, Fla.32011• TEL.: 9041255-5471 MU -L PAGE 4J3 I yl'r. Applicant City of Sebastian - FISCAL NEED INFORMATION SURPLUS FROM UTILITY OPERATIONS For each utility operated by the government, please report the amount of surplus funds transferred to other governmental activities not specifically related to that utility operation during the 1975-76 fiscal year. Transfers to be included are: funds for general govern- mental activities; funds used to pay the principal and/or interest on bonds for activities not related to the specific utility in question, e.g., hospital and airport bonds; and funds used to support other utility operations. Such transfers must be authorized by the governing body. Local governments which operate utilities through dependent special districts or authorities should report transfers to it from these units. UTILITIES . Amount of Funds ELECTRIC GAS WATER SEWER Transferred to: General Government Other Utilities Other Governmental Activities (airports, hospitals, etc.) TOTAL 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 LAND AREA Indicate below, in square miles, the area within the applicant's legal jurisdiction: 9.67 square miles 4 d CCT 5 1977 PAM $AMPLERESOLUTION FOR THE LOCAL GOVERNMENT CC)MI'[tEfIEN31VE PLANNING ACT ASSISTANCE FUND iROGRAM - Join: Applir.ants ,". WHEREAS, the eBUard'vf-t'a=tY•'eo�ssirniers) (City Council) of SEBASTIAN has recognized a County or City) need to provide for orderly growth and management as contemplated by the passage of the Florida Local Government Comprehensive Planning Act, and WHEREAS, the State of Florida has recognized a need to assist local governments in availing themselves of the benefit of the Act, and WHEREAS, the Florida Legislature has charged -the Depart- ment of Community Affairs with administering the Local Government Comprehensive Planning Act Assistance Fund Program, NOW THEREFORE, the ae-s) (City Council) of SEBASTIAN requests the Depart - (County or City) ment of Community Affairs to include SEBASTIA(CountN or City) application among the joint applications from list all other ' FELLSMERE requesting financial counties and/or cities in the joint program assistance from the Local Government Comprehensive Planning Act Assistance Fund Program for 1977-1976. FURTHERMORE, the (arrr-Qf-f�runty'�ammiss=rnn?rs) (City Council) of SEBASTIAN indicates its (County or City commitment to comply with the appropriate and applicable state and local laws, rules, and regulations for the administration of this program, including but not limited to, necessary matching funds, funding only eligible planning activities, etc., which are more -fully described in Chapter 9B-5, F.A.C. W 0 C 5 1977 aJR 4 M Page Two �F$O�i4� aC�"C�tli`YL�-EOR4IfF� Sfri-0ACE� (City Council) ofSE$ASTrAN this 10th day of October 1977. AV Signed: Chai n or Mayor Member ATTEST: Member ri Signature ,j Member Florence L. Phelan City Clerk t .' �i - Name & Title Member 0 CT 5 1977 All Applications Must Be Postmarked by OCT 18 1977 To Be Accepted for Processing APPLICATION FORM FOR THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ASSISTANCE PROGRAM TO BE SUBMITTED TO: Mr. John Sidor, Jr., Director Division of Technical Assistance Florida Department of Community Affairs 2571 Executive Center Circle, East Tallahassee, Florida 32301 APPLICANT (city, county) :� -6S-Z i a� f7J ADDRESS: TELEPHONE: 11111111-4/yam//l�/ CHIEF ELECTED OFFICIAL: TELEPHONE: P Al The Applicant certifies that to the best of his knowledge and belief, the data in this preapplication are true and correct, and the filing of the preapplica- tion has been duly authorized by the governing body of the Applicant as con- firmed by an attached resolution. Signatuof the Chief Elec ed Official / 7-77 Date NOTE: Application must be signed by the chief elected official and include all identifying information, fiscal need information, and a, resolution from the governing body. A separate application must be submitted j?y each governmental unit that is included in a 'off int application. FOR JOINT APPLICANTS ONLY: Please indicate below the designated common plan- ning entity which will be responsible for the work to be performed: ame of Entity 0 CT 5 1977 • 7 Harry Adley (813) 366-2420 Contact person and phone number 1620 Main Street, Sarasota, Fla. 33577 i e t Aa�lt 3 F�Jr' Applicant . FISCAL NEED INFORMATION SURPLUS FROM UTILITY OPERATIONS For each utility operated by the government, please report the amount of surplus funds transferred to other governmental activities not specifically related to that utility operation during the 1975-76 fiscal year. Transfers to be included are: funds for general govern- mental activities; funds used to pay the principal and/or interest on bonds for activities not related to the specific utility in question, e.g., hospital and airport bonds; and funds used to support other utility operations. Such transfers must be authorized by the governing body. Local governments which operate utilities through dependent special districts or authorities should report transfers to it from these units. 6.9 square miles 1 2 ' f � I,t 0 CT 5 19` 7 31 UTILITIES Amount of Funds ELECTRIC GAS WATER SEWER Transferred to: General Government 0 0 0 0 Other Utilities 0 0 0 0 Other Governmental 0 0 0 0 Activities (airports, hospitals, etc.) TOTAL 0 0 0 0 LAND AREA Indicate below, in square miles, the area within the applicant's legal jurisdiction: 6.9 square miles 1 2 ' f � I,t 0 CT 5 19` 7 31 RESOLUTION FOR THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ACT ASSISTANCE FUND PROGRAM - Joint Applicants WHEREAS, the Town of Indian River Shores of Indian River County, Florida has recognized a need to provide for orderly growth and management as contemplated by the passage of the Florida Local Government Comprehensive Planning Act, and WHEREAS, the State of Florida has recognized a need to assist local governments in availing themselves of the benefit of the Act, and WHEREAS, the Florida Legislature has charged the Department of Community Affairs with administering the Local Government Comprehensive Planning Act Assistance Fund Program, NOW THEREFORE, the Town of Indian River Shores Town Council of Town of Indian River Shores, Indian River County, Florida requests the Department of Community Affairs to include Town of Indian River Shores application among the joint application from Orchid requesting financial assistance from the Local Government Comprehensive Planning Act Assistance Fund Program for 1977 - 1978. FURTHERMORE, the Town Council of Town of Indian River Shores indicates its commitment to comply with the appropriate and applicable state and local laws, rules, and regulations for the administration of this program, including but not limited to, necessary matching funds, funding only eligible planning activities, etc., which are more fully described in Chapter 9B-5, F.A.C. Town of Indian River Shores Town Council of Town of Indian River Shores this /? ; i� day of _ /, , �.� , 1977. Signed: ATTEST: -7 Signature ` J Name & Title O CT 5 1977 Member 31 i All Applications Must Be Postmarked Ut; t, 1 <t 1.177 To Be Accepted for Processing APPLICATION FORM FOR THE LOCAL GOVERNMENT COMPREHENSIVE PLANNING ASSISTANCE PROGRAM 'J BE SUBMITTED TO: Mr. John Sidor, Jr., Director Division of Technical Assistance Florida Department of Community Affairs 2571 Executive Center Circle, East Tallahassee, Florida 32301 �PPLICANT (city, county): TOWN OF ORCHID =.DDRESS: TELEPHONE: Rt. 2 Box 66 Vero Beach, FI 32960 305- 589=5060 ZHIEF ELECTED OFFICIAL: TELEPHONE: George O. Lier, Mayor 305 - 589 - 5060 The Applicant certifies that to the best of his knowledge and belief, the data _n this preapplication are true and correct, and the filing of the preapplica- :ion has been duly authorized by the governing body of the Applicant as con- firmed by an attached resolution. October 17, 1977 ` Signat a of the Chief Date Elected Official NOTE: Application must be signed by the chief elected official and include all identifying information, fiscal need information, and a resolution from the governing body. A separate application must be submitted � each governmental unit that is included in a joint application. FOR JOINT APPLICANTS ONLY: Please indicate below the designated common plan- ning entity which will be responsible for the work to be performed: -Adley Assoc., Inc. Name of Entity V OCT 5 1977 Harry C. Adley 813-366-2420 Contact person and phone number SUCK 31 PAGE 242 _ rr Applicant 70�(VN OF ORCHID FISCAL NEED INFORMATION SURPLUS FROM UTILITY OPERATIONS For each utility operated by the government, please report the amount dw of surplus funds transferred to other governmental activities not specifically related to toabeutility includedpare: funds lfor ng tgeneral govern - fiscal year. Transfers he 1975-76t the principal and/or interest on mental activities; funds used to pay question, bonds for activities not related to the specific utility in other utility e.g., hospital and airport bonds; and funds used to suPeoin operations. Such transfers must be authorized by the governing body. Local governments which operate should reportles through transferstoeitnspecialdent from these units. districts or authorities UTILITIES 'GAS WATER SEWER Amount of Funds ELECTRIC Transferred to: General Government other Utilities Other Governmental Activities (airports, hospitals, etc.) TOTAL LAND AREA Indicate below, in square miles, the area within the applicant's legal jurisdiction: one (1 �__ square miles i - s z. - s P t i tam `J PA.r 243 0 CT 5 1977 W] RESOLUTION WHEREAS, the Town Council of The Town of Orchid has recognized a need to provide for orderly growth and management as contemplated by the passage of the Florida Local Government Comprehensive Planning Act, and WHEREAS, the State of Florida has recognized a need to assist local govern- ments in availing themselves of the benefit of the Act, and WHEREAS, the Florida Legislature has charged the Department of Community Affairs with administering the Local Government Comprehensive Planning Act - Assistance Fund Program, NOW THEREFORE, the Town Council of the Town of Orchid requests the Department of Community Affairs to include the Town of Orchid's application among the joint applications from the Town of Indian River Shores requesting financial assistance from the Local Government Comprehensive Planning Act Assistance Fund Program for 1977 - 1978. FURTHERMORE, the Town Council of the Town of Orchid indicates its commitment to comply with the appropriate and applicable state and local laws, rules, and regulations for the administration of this program, including but not limited to, necessary matching funds, funding only eligible planning activities, etc., which are more fully described in Chapter 9B-5, F.A.C. The Town Council of The Town of Orchid this W-th. day of October, 1977. Signed: Gadrge O. Lier, Mayor E ATTEST: P Ctl &4 j Wanda H. Anderson, Town Clerk 4 . r 31 Fnur 244 OCT 5 1977 COUNTY PLANNER BRENNAN DISCUSSED WITH THE BOARD A PROPOSED STREET NUMBERING/NAMING SYSTEM FOR THE UNINCORPORATED AREA OF THE COUNTY. HE STATED THAT THEY HAVE REVIEWED THE PROPOSED ORDINANCE WITH ADMINISTRATOR JENNINGS AND NOTED THAT ALL THEY WOULD BE DOING AS A RESULT OF ADOPTING THE PROPOSED ORDINANCE WOULD BE CORRECTING THINGS THAT HAVE BEEN MISNAMED OR NOT NUMBERED IN THE PAST. MR. BRENNAN CONTINUED THAT WHEN THIS PROPOSED ORDINANCE WAS FIRST DIS- CUSSED, THERE WAS AN UPROAR FROM THE PUBLIC BECAUSE THEY DID NOT WANT TO. GIVE UP STREET NAMES AND JUST HAVE NUMBERED STREETS IN THEIR VARIOUS SUBDIVISIONS, EVEN THOUGH THE POLICE, AMBULANCE SQUAD AND POST OFFICE PREFERRED THE NUMBERS. HE CONTINUED THAT THEY HAVE NOW DEVISED THREE CATEGORIES: (1) PLATTED SUBDIVISIONS WHICH ARE UNDEVELOPED; (2) PLATTED SUBDIVISIONS WHICH ARE DEVELOPED, SUCH AS THE MOORINGS, ETC. IN THESE THE STREET NAMES WOULD BE LEFT ALONE, BUT ON A MAP FOR THE USE OF THE POLICE, FIRE AND AMBULANCE SQUADS, STREETS WOULD BE INDICATED BY NAMES AND A NUMBER; AND (3) NEW SUBDIVISIONS - WHEN THE DEVELOPER FILES A PLAT, HE WILL HAVE TO INDICATE STREET NUMBERS IN ADDITION TO ANY NAMES. THE COUNTY WILL ONLY BE RESPONSIBLE FOR STREET SIGNS SETTING OUT THE NUMBER AND IF THE DEVELOPER WISHES SIGNS WITH STREET NAMES, HE WOULD BE RESPONSIBLE FOR THESE. THE BOARD DISCUSSED THE PROPOSED NUMBERING SYSTEM IN DETAIL, ON MOTION BY COMMISSIONER SCHMUCKER, SECONDED BY COMMISSIONER LOY, THE BOARD UNANIMOUSLY AUTHORIZED THE ATTORNEY TO ADVERTISE THE PROPOSED STREET NUMBERING/NAMING ORDINANCE FOR PUBLIC HEARING ON NOVEMBER 16, 1977, AT 11:00 A.M. COMMISSIONER Loy INFORMED THE BOARD THAT THE FINANCE OFFICER HAS RECEIVED A LETTER FROM MR. NASON, FINANCE DIRECTOR OF THE CITY OF VERO BEACH, REQUESTING THAT THE BOARD AUTHORIZE FINANCE OFFICER .JACKSON TO ISSUE CHECKS IN THE AMOUNTS OF $15,000 FOR THE COUNTY'S CONTRIBUTION TO THE FIRE TRAINING- TOWER AND $23;000 TO PAY FOR THE .COMFORT STATION AT THE 16TH STREET RECREATION COMPLEX. COMMISSIONER Loy CONTINUED THAT, UPON CHECKING, SHE HAS LEARNED THAT CONSTRUCTION HAS NOT COMMENCED ON EITHER OF THESE PROJECTS AS YET, AND SHE,THERE- 0 CT 5 1977 67 t r. FORE, DOES NOT FEEL IT IS IMPERATIVE WE FORWARD THE TOTAL AMOUNT OF MONEY AT THIS TIME. DISCUSSION FOLLOWED ON WHETHER TO TIE THE PAYMENT OF THESE MONIES INTO SOME TYPE OF DRAW SCHEDULE INSTEAD OF UPON COMPLETION OF THE PROJECTS, ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER DEESON, THE BOARD UNANIMOUSLY AUTHORIZED FINANCE OFFICER .JACKSON TO ISSUE CHECKS IN REGARD TO THE FIRE TRAINING TOWER PROJECT AND THE COMFORT STATION AT THE 16TH STREET RECREATIONAL COMPLEX AS CONSTRUCT- ION PROGRESSES UPON THE SUBMISSION OF BONA FIDE STATEMENTS. COMMISSSIONER Loy INFORMED THE BOARD THAT ADMINISTRATOR JENNINGS HAS NOW RECEIVED A LETTER FROM INDIAN RIVER FARMS WATER MANAGEMENT DISTRICT SETTING OUT THE EXACT AMOUNT OF RIGHT-OF-WAY THEY WILL GRANT TO THE COUNTY TO BE USED FOR CONSTRUCTION PURPOSES FOR A ROAD INTO THE INDIAN RIVER COMMUNITY COLLEGE. THEIR LETTER DATED OCTOBER 4, 19771 IS HEREBY MADE A PART OF THE MINUTES. M �' SMITH. HEATH & SMITH . Attomey. CARTER ASSOCIATES . Sa""or INDIAN RIVER FARMS 1VATER MANAGEMENT DISTRICT" 4400 20th Street VERO BEACH, FLORIDA - 32960 P. R. ROBERTSON. Presldmt of the Board JOHN S. J. AMOS. Seaetwy-Treamrrr October 4, 1977 Mr. Jack G. Jennings, County Administrator Indian River County Courthouse Vero Beach, Florida 32960 Dear Mr. Jennings: "9i Board of super *off V P. R. ROBERTSON P. D. GUNTER .0 W. C. GRAVES. IU Q11 ` `:t This will reaffirm the position of the Board of Supervisors of Indian River Farms Water Management District on the access road to the Indian River Community College (Mueller Center) site west of Kings Highway on the north side of the Main Outfall Canal. The Board of Supervisors maintains their original decision of granting an easement to the Community College (or County) permitting the construction of pavement on the north 12 feet of the Main Canal right of way with the understanding that certain shoulder work may be required on the south side of said pavement but that roadway pavement drainage should be to the north into a swale or collector Ditch System on the north side of pavement that will drain through culverts back underneath the roadway and existing berm of the main canal. This was the decision of the Board upon the initial request by the Community College Staff two or three years ago. I believe that one set of engineering plans for the roadway was prepared by their consulting engineering firm per this agreement. Subsequently permission and easement was granted to the City of Vero Beach for the construction of a water main to the College site. This water line lies 15 feet south of the north right of way or 3 feet south of the proposed edge of pavement. Also, permission and easement has been granted to Southern Bell Telephone Company for installation of an underground telephone cable to the college site, located 18 feet south ,of the north right of way of the Main Canal, or three feet south of the water main, and 6 feet south of the south edge of proposed pavement. I am sure both of these facilities have been installed. .I feel sure the Board of Supervisors will grant an easement to the College (or County) upon receipt of written request and plans per above stipulations. Trusting this to be the information you desired and looking forward to hearing from you if we may be of further assistance, I remain Since yo s r / hn os, Secretary COMMISSIONER LOY NOTED THAT SOME MONTHS AGO WE RECEIVED A DEED TO ADDITIONAL PROPERTY WHICH THE COLLEGE HAD SECURED TA BE USED FOR RIGHT-OF-WAY TO BUILD THE ENTRANCE ROAD, AND SHE FURTHER POINTED OUT THAT OUR AGREEMENT WITH THE WATER MANAGEMENT DISTRICT IN REGARD TO MAINTENANCE OF THE PRESENT UNPAVED ROAD IS UP AT THE END OF OCTOBER. 0 C 5 1977 0 ��K PACE 247 FURTHER DISCUSSION ENSUED IN REGARD TO CONSTRUCTING AN ACCESS ROAD TO THE COLLEGE, AND THE BOARD AGREED THAT ADMINISTRATOR JENNINGS SHOULD CONTACT THE DRAINAGE DISTRICT, INFORM THEM OF THE CONTEMPLATED PLANS FOR THIS ROADWAY, AND DETERMINE IF IT WILL BE NECESSARY TO EXTEND THE MAINTENANCE AGREEMENT. ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER SIEBERT, THE BOARD UNANIMOUSLY AUTHORIZED THE ADMINISTRATOR TO PREPARE AN ESTIMATE AND RECOMEND CONSTRUCTION PLANS TO UTILIZE THE RIGHTS-OF- WAY THAT HAVE BEEN PROVIDED FOR AN ACCESS ROAD WEST FROM KINGS HIGH- WAY TO INDIAN RIVER COMMUNITY COLLEGE (MUELLER CENTER). ADMINISTRATOR .JENNINGS PRESENTED TO THE BOARD THE FOLLOWING EVALUATION OF BIDS RECEIVED ON THE GRADER NEEDED FOR THE SANITARY LANDFILL. MOTOR GP.ADER 10/5/77 COMPANY MAKE & MODEL SPECS. EXCEPTIONS DELIVERY DATE PRICE Palm Beach Tractor Riviera John Deere 670 414 cu.in. Scarifier front 150 days $42,391.49 Beach, Fla, mounted 9 teeth only H. F. Mason Equipment Co. Hialeah, Huber F-1500 - 2 cyl. Power tilt added 60 to 90 $44,988.22 Fla. Engine option. Scarifier days 11 teeth Florida -Georgia Tractor Galion T -500-C Yes All Hydraulic 60 days $47,189.00 ffo. Miami, Fla. 150 H.P. Blade control 45 days ? Linder Machinery Co. Champion D-715 Yes 60 days $49,.568.00 Miami, Fla. Kelly Tractor Co. West Palm Beach, Fla. Caterpillar 1206 Yes Full Hydraulic 45 days $51,025.66 Blade control DeWind Machinery Co. Ft. Lauderdale, Fla. Fiat -Allis 1500 Yes Scarifier 11 60 days $51,543.00 135 H. P. teeth M. D. Moody ,.Jacksonville, Fla. Clark Super 301 No Wheel 143S" clearance 75 days $72,448.00 lean Scarifier 11 teeth THE ADMINISTRATOR POINTED OUT THAT ONLY FOUR OF THESE BIDS MEET SPECIFICATIONS AND THEY ARE RECOMMENDING THAT THE LOW BID OF FLORIDA—GEORGIA TRACTOR CO. BE ACCEPTED. ADMINISTRATOR .JENNINGS NOTED THAT LINDER MACHINERY CO. BID ON A CHAMPION GRADER AND WE ALREADY HAVE ONE JUST LIKE IT SO THAT THE PARTS WOULD BE INTERCHANGEABLE, BUT THIS STILL WOULD NOT RULE OUT AC— CEPTING THE LOW BID. ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER DEESON, THE BOARD UNANIMOUSLY ACCEPTED THE BID OF FLORIDA—GEORIGA TRACTOR CO., FOR A GALION T -500-C GRADER, AS BEING THE LOWEST AND BEST BID MEETING SPECIFICATIONS IN THE AMOUNT OF $47,189.00. ADMINISTRATOR JENNINGS REVIEWED WITH THE BOARD HIS MEMO OF SEPTEMBER 30, 1977, IN REGARD TO A FELLSMERE ROAD INSPECTION TOUR AS FOLLOWS: 71 3 r 249 O CT 5 1977 �c of BOARD OF COUNTY COMMISSIONERS WILLIAM C. WODTKE, JR., Chairman 1 -CH 7 jVeSt - 0. K. 1. Add Ga -9t, shape road mile initially, minimum maintenance afterward. 1, R 31 PAGE ALMA LEE LOY, Vice Chairman WILLARD W. SIEBERT. JR. EDWIN S. SCHMUCKER R. DON DEESON JACK G. JENNINGS, Administrator 2145 14th Avenue Vero Beach, Florida 32962 September 30, 1977 MEMORANDUM TO: Chairman, Board of County Commissioners FROM: County*Administrator SUBJECT: 'Fellsmere Road Inspection Tour 9:30 A.m., 29 September 1977, Mr. Gene Hamilton, Neil Nelson, and I conducted a road inspection tour of Fellsmere. Mr. Nick Suit, President, North Indian River County Improvement Association, - Pccompanied us...- The overall result of this tour indicated dicated the County had not neglected their responsibility in maintaining county roads. The. attached map shows area covered during this tour. The roads out - .lined in red are those that are currently maintained by the County and those outlined in green are those the Association wants added. Specific items requested by Mr. Suit for consideration ate as follows: A. Ditch 6 1. Replace 24' culvert on Ditch 6 road east. 2. No increase in grading. 3. Grading is adequate. B. Ditch 7 1. No increase. 2. Eliminate Community Road responsibility between Ditch 6 & 8. C. Ditch 8 - No change T% M4 0 CT 5 1977 , MEMORANDUM Chairman, Board of County Commissioners September 30, 1977 -. Page 2 E. Ditch 10 I. O.K. - No increase. F. Ditch 11 - Willow 1. Crown road (three families lives in area) G. Ditch 12 1. West - O.K. r H. Community Road between 11 & 12 1. Crown road. T. Park Lateral to Ditch 13 1. Add ..94 mile. J. Ditch 14 1. Add on 10 acre tract. e K. Park Lateral South from 512 l.—Grade initially then maintain on call (one family in area -.Gulf Western employee) • L. Ditch 14 - Lateral Fast 1. Add one mile east of Willow. M. Ditch 17 - O.K. N. Intersection of'Ditch 18 & Willow ' •1. Estend culvert. • 4 1 0. Ditch 19 East } r i 1. Add mii o on vaI1 I • ;iIEK � L FAGS ��� F • c MEMORANDUM Chairman, Board of County Commissioners September 30, 1977 Page 3 0. (Con' t) Ditch 20 east of Willow South Boundary of Homewood Subdivision. T: Add one mile (two'families will live on this road) P. Ditch 21 East 1. Add'road one mile east -of Willow (two homes). Q. Ditch 22 1. Add road one mile long (one house). It would be easier to extend the Ditch 21 Road to this house; however, this would be a temporary fix and the problem would arise if another family started - Y building. / O r Jac Jenninc County Ac,�t�rhistrator NN/ep • a i OCT 5 177 3 i • POOR PAIGF 130 FI r: F, For I [,Zz- —OW CAR IF . I . oz I. to -r *ree efs",r orf*�11�-.• -vt ofrr I q.. A t 2� W 4477 0/" \Ica, -L 7C- . 9r V nt A, sPIZ '77 V -)-ft lxx4r, 41 oejzz P, P-1 :t9 rlJ ojr9A ora, 11 jr. j? Zy" J'VS,- IWA 11r" IF AZAV IIs611 ai ai 4v If o A- V ireas op, f*,p mi , ! rIl I M . orw .117 1 Zs--, x C6. r6. V-5-0,1 L41�,j oro, cl— Z, dw vs X 21-1 yd II We 1-9�*,rl-ef.,Ti /16 Pe - —c pre 190 6^9--vPq z.F.9 1-1�7. All, 199Z*A, A"W6 —S (I Al of sef rz PC,? arjo 4re 9,e ozz rze dr1 oo, o" e—,' FP:" "S -11- ,V., z FF? e-vp Ire WoS9 j -F& 49 piry M9 v 9 zP irzo ZIP �,,, 1 .7. x* os'r Kr r v. r Ilrp,d cjj tee, ;r AJ C's C9 Avr .17 )trs, ort rrs' Ott- Err e^r rr Ir. z.frx r1r.T 6-rz Ims- T. 7 cc Ce -"Vl> 0 D la -V 1-`JIV A ri ;,.Jo ts, 1 1(91 ADMINISTRATOR KENNINGS STATED THAT HE WAS PLEASANTLY SUR- PRISED AT THE CONDITION OF THESE ROADS ESPECIALLY IN VIEW OF ALL THE RECENT RAINS. THE ADMINISTRATOR CONTINUED THAT HE IS CONCERNED THAT THE FIRST AGREEMENT MADE BY THE BOARD WITH THE FELLSMERE WATER MANAGE- MENT DISTRICT IN REGARD TO MAINTAINING ROADS IN THIS AREA ALREADY NEEDS AS MUCH EXPANSION AS SET OUT IN HIS MEMO. HE INFORMED THE BOARD THAT THERE IS CONSIDERABLE GROWTH IN THIS AREA AND NOTED THAT ANY AGREEMENT WORKED OUT PER THE REQUESTS SET OUT IN THIS MEMO WILL BE PURELY TEMPORARY. THE ADMINISTRATOR POINTED- OUT THAT THESE ARE RESTRICTED RIGHTS-OF-WAY; THERE IS NO RESPONSIBILITY FOR A ROAD SYSTEM OR REPLACING OF CULVERTS; AND SOME DAY SOMEONE IS GOING TO HAVE TO BE CHARGED WITH A DEFINITE PROGRAM FOR EXTENDING ROADS AND MAINTENANCE IN THIS AREA. HE NOTED THAT GULF & WESTERN MAINTAINS THEIR ROADS, BUT THE RESIDENTIAL AREAS DO NOT HAVE ANYTHING BUT WHAT WE ARE DOING FOR THEM. ADMINISTRATOR JENNINGS SUGGESTED THAT THE COUNTY OBTAIN A SMALL GRADER TO WORK IN THIS AREA AS THE BIG GRADERS ARE A PROBLEM ON THESE ROADS. HE ALSO SUGGESTED THE POSSIBILITY OF SETTING UP A TAXING DIS- TRICT FOR THE PEOPLE RECEIVING SERVICES FOR THE ROADS. CHAIRMAN WODTKE DISCUSSED ITEMS K, 0, P AND Q OF THE ADMINIS- TRATOR'S MEMO AND SAID HE FEELS IT IS VERY IMPRACTICAL TO MAINTAIN THESE ON A ROUTINE MAINTENANCE SCHEDULE. HE NOTED THIS WOULD BE APPROXIMATELY THREE MILES OF ROAD FOR ABOUT FIVE FAMILIES, AND HE'FELT THESE ROADS SHOULD BE UPGRADED AND THEN MAINTAINED ON CALL. COMMISSIONER DEESON AGREED THAT TO GRADE A ONE MILE ROAD REGU- LARLY FOR THE BENEFIT OF ONE FAMILY IS NOT REASONABLE, COMMISSIONER SIEBERT ALSO FELT THAT GRADING MILES OF ROAD FOR SO FEW FAMILIES IS A BIT ABSURD AND SUGGESTING SETTING A SPECIFIC AREA TO BE MAINTAINED AND1iTHEN IF SOMEONE BUYS AND BUILDS IN ANOTHER LO-'.. CATION,THE ROADS WOULD BE THEIR PROBLEM. HE ALSO FELT THE PURCHASE OF A SMALL GRADER IN PARTICIPATION WITH THE WATER MANAGEMENT DISTRICT MIGHT BE CONSIDERED AS ANOTHER SOLUTION. DISCUSSION CONTINUED IN REGARD TO POSSIBLE ALTERNATIVES, AND CHAIRMAN WODTKE REITERATED THAT K, 0, P AND Q SHOULD NOT BE bN ROUTINE MAINTENANCE, BUT "ON CALL" AND THAT A POLICY SHOULD BE ESTABLISHED IN THIS REGARD. OCT 5 1977 76 MOTION WAS MADE BY COMMISSIONER DEESON, SECONDED BY COMMISSIONER SCHMUCKER, TO ACCEPT THE ADMINISTRATOR'S MEMO OF SEPTEMBER 30TH AND TREAT ITEMS K, 0, O, P AND Q AS OUTLINED IN ITEM K; ALL OTHER ITEMS ON THE LIST TO BE ON ROUTINE MAINTENANCE. ADMINISTRATOR .JENNINGS POINTED OUT THAT THE REPLACING OF CUL- VERTS IS NOT INCLUDED IN HIS MEMO, BUT MUST BE CONSIDERED AND COULD AMOUNT TO AS MUCH AS $5,000 APIECE WHEN ONE FAILS. DISCUSSION FOLLOWED IN REGARD TO WHOSE RESPONSIBILITY IT IS TO REPLACE CULVERTS, AND CHAIRMAIN WODTKE FELT THIS IS SOMETHING THAT SHOULD BE SPECIFIED WHEN WE AMEND OUR AGREEMENT WITH THE DRAINAGE DISTRICT. COMMISSIONER LOY AGREED THAT WE NEED COOPERATION FROM THE DRAINAGE DISTRICT BECAUSE WE ARE ASSUMING A LOT OF RESPONSIBILITY IN MAINTAINING THEIR ROADS, COMMISSIONER DEESON WITHDREW HIS MOTION AND COMMISSIONER SCHMUCKER WITHDREW HIS SECOND IN ORDER TO REWORD AS FOLLOWS: ON MOTION BY COMMISSIONER DEESON, SECONDED BY COMMISSIONER SCHMUCKER, COMMISSIONER SIEBERT VOTED IN OPPOSITION, THE BOARD ACCEPTED THE ADMINISTRATOR'S MEMO OF SEPTEMBER 30TH AND AGREED TO TREAT ITEMS K, 0, 0, P AND Q AS OUTLINED IN ITEM K; ALL OTHER ITEMS ON THE LIST TO BE ON ROUTINE MAINTENANCE, INCLUDING CULVERTS; AND AUTHORIZED THE ATTORNEY AND THE ADMINISTRATOR TO MEET WITH THE FELLSMERE WATER MANAGEMENT DISTRICT TO AMEND THE PRESENT AGREEMENT. ADMINISTRATOR JENNINGS PRESENTED TO THE BOARD A MEMORANDUM FROM PERSONNEL MANAGER DONLON IN REGARD TO CREDIT FOR ACCUMULATED SICK LEAVE AT TERMINATION OF EMPLOYMENT AND ASKED THAT THE BOARD REVIEW IT TO CONSIDER AT THE NEXT REGULAR MEETING, THE SEVERAL BILLS AND ACCOUNTS AGAINST THE COUNTY, HAVING BEEN AUDITED, WERE EXAMINED AND FOUND TO BE CORRECT WERE APPROVED AND WARR- ANTS ISSUED IN SETTLEMENT OF SAME AS FOLLOWS: TREASURY FUND NOS. 56107 - 56252 INCLUSIVE. SUCH BILLS AND ACCOUNTS BEING ON FILE IN THE OFFICE OF THE CLERK OF THE CIRCUIT COURT, THE WARRANTS SO ISSUED FROM THE RESPECTIVE FUNDS BEING LISTED IN THE SUPPLEMENTAL MINUTE BOOK AS PRO- VIDED BY THE RULE OF THE LEGISLATIVE AUDITOR, REFERENCE TO SUCH RECORD 77 OCT 5 1977 PJGR., PAF J AND LIST SO RECORDED BEING MADE A PART OF THESE MINUTES, THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED AND CARRIED THE BOARD ADJOURNED AT 4:45 O'CLOCK P.M. ATTEST: d LERK LHAIRMAN OCT 5 1977,