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Home My WebLink About2013-123RESOLUTION NO. 2013-123 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, DIRECTING DEPOSITORIES OF COUNTY FUNDS TO HONOR CERTAIN AUTHORIZED SIGNATURES ON COUNTY CHECKS, WARRANTS, AND OTHER ORDERS FOR PAYMENT; PROVIDING FOR BOARD OF COUNTY COMMISSIONERS AND CLERK OF THE CIRCUIT COURT SIGNATORIES; RESCINDING RESOLUTION NO. 2012-111 EFFECTIVE NOVEMBER 19, 2013 WHICH SPEAKS TO AUTHORIZED SIGNATURES ON COUNTY CHECKS, WARRANTS, AND OTHER ORDERS FOR PAYMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Code section 101.02.1, on November 19, 2013, the Board of County Commissioners of Indian River County ("Board") selected pci-cr n,8r}an as Chairman from November 19, 2013, and continuing through November 18, 2014; and WHEREAS, Jeffrey R. Smith is the duly elected Clerk of the Circuit Court and Comptroller for Indian River County ("Clerk"), and he serves as clerk and accountant to the Board, pursuant to Section 28.12, Florida Statutes (2012); and WHEREAS, the Board has previously designated certain institutions as depositories of County funds; and WHEREAS, the Board's selection of Chairman requires a re -designation of signatories for County warrants, checks, and other orders for the payment of money drawn on the County's depositories; and WHEREAS, the Board has determined that the existing financial practices concerning personnel policies and employee compensation eliminate the need to require manual signatures on salary and other compensation warrants, checks, and other orders payable to Board employees; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows: 1. Previous designations by the Board of cert ain institutions as official depositories of County funds are hereby ratified and affirmed. 2. Manual signatures shall not be required on any checks, warrants, ,and other orders for the payment of money drawn in the name of the Board for the purpose of salary and other compensation to or for any Board employees. 3. Each designated depository of County funds is hereby authorized and directed to honor checks, warrants, and other orders for payment of money drawn in the name of the Board, including those payable to the individual orders of any person/entity or persons/entities whose name or names appear thereon, when bearing both the facsimile signature of the Clerk, and the facsimile signature of the Chairman of the Board. 4. The manual and facsimile signatures of the herein designated officers appear on Exhibit "A" attached hereto and by this reference incorporated herein in its entirety. 5. The signatories named on the attached Exhibit /w% hereby authorized to execute any and all signature cards and agreements as requested by the respective banking institutions designated as official depositories by the Board. 6 The use of facsimile signatures is authorized by Florida Statutes Section 116.34 (2012), the "Uniform Facsimile Signature of Public Officials Act." 7. The Clerk to the Board shall immediately file with the Department of State each Certificate of Facsimile Signature bearing the original manual signatures, at which point a facsimile signature of those officials signatory to Exhibit "A" of this Resolution shall have the same legal effect as a manual signature on any instrument of payment. The Resolution was moved to adoption by Commissioner nav; G ,and the motion as seconded by Commissi woner Flescher , and upon being put to a vote, the vote was as follows: Commissioner Wesley S. Davis eke Commissioner Joseph E. Flescher AVP Commissioner Tim Zorc Ave Commissioner Peter D. O'Bryan Aye Commissioner Bob Solari Ave The Chairman thereupon declared the Resolution duly passed and adopted this 19tH Jay of November, 2013 with an effective date of November 19, 2013. Attest: Jeffrey R. Smi ,Clerk of Circuit fou tnd Comp�t puty Clerk APPROVED A8 TO FORM AND LEQAL SUFFICIE Y BY DYLAN REINGOLD COUNTY ATTORNEY BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA ��111SSlONFR.� Y Peter D. O'Bryan, EXHIBIT "A" Jeffrey R. Smith, Clerk of Circuit Court c1nd Comptroller Indian River County Board of � Op Commissioners Chairman N -�06 S4�D CA.,G� Actual Facsimile Peter D. O'Bryan 3 FLORIDA DEPARTMENT 0 STATE RICK SCOTT Governor December 2, 2013 Maria Suesz Indian River County Clerk to the Board Department 1801 27`h Street, Bldg. A., Room A2-801 Vero Beach, Florida 32960-3394 Dear Ms. Suesz: KEN DETZNER Secretary of State We are in receipt of the facsimile signatures, under oath, filed by Jeffrey R. Smith, Clerk of Circuit Court and Comptroller of Indian River County, Florida and Peter D. O'Bryan, Chairman of the Board of County Commissioners of Indian River County, Florida. This information was placed on file in this office on November 27, 2013. If we may be of further assistance, please feel free to contact this office at (850)245-6270. Sincerely, Liz Cloud Program Administrator LC/lb R. A. Gray Building • 500 South Bronough Street • Tallahassee, Florida 32399-0250 Telephone: (850) 245-6270 • Facsimile: (850) 488-9879 www. dos. state. Mus JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller Clerk to the Board Department 1801 27`" Street, Bldg. A Room A2401 Vero Beach, Florida 32960-3394 E-mail: Web address: November 22, 2013 Ms. Liz Cloud Florida Depart ment of State Division of Library and Information Services R.A. Gray Building 500 S. Bronough Street, Room 101 Tallahassee, Florida 32399-0250 Re: Original Certificate of Facsimile Signature Dear Ms. Cloud, Telephone: (772) 226-1432 Fax: (772) 978-1857 cbcc@clerk.indian-river.org http://clerk.indian-river.org Pursuant to Florida Statute 116.34.3 "Uniform Facsimile Signature of Public Officials Act," please accept for filing, the Certificates of Facsimile Signature bearing the original manual signatures of the following Indian River County officers authorized to use facsimile signatures in lieu of manual signatures: Peter D. O'Bryan, Chairman Indian River County Board VO Commissioners Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller for Indian River County If there are any questions, please call me at (772) 226-1432. Sincerely, Maria Suesz Supervisor, Clerk to the Board of County Commissioners Enc.