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HomeMy WebLinkAbout10/20/1977THURSDAY, OCTOBER 20, 1977 THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, MET IN SPECIAL SESSION AT THE COURTHOUSE, VERO BEACH, FLORIDA, ON THURSDAY, OCTOBER 20, 1977, AT 1:00 O'CLOCK P.M. PRESENT WERE WILLIAM C. WODTKE, JR., CHAIRMAN; ALMA LEE Loy, VICE CHAIRMAN; EDWIN S. SCHMUCKER; AND R. DON DEESON. ABSENT WAS WILLARD W. SIEBERT, JR. ALSO PRESENT WERE JACK G. JENNINGS, C07JNTY ADMINISTRATOR; GEORGE G. COLLINS, JR., ATTORNEY TO THE BOARD OF COUNTY COMMISSIONERS; AND VIRGINIA HARGREAVES, DEPUTY CLERK, THE CHAIRMAN CALLED THE MEETING TO ORDER, AND STATED THAT THIS MEETING IS BEING HELD TO TAKE UP ITEMS CARRIED OVER FROM YESTER- DAY'S MEETING. ATTORNEY COLLINS DISCUSSED THE PROPOSED CONTRACT TO PUR- CHASE URBAN "iEVELOPMENT UTILITIES. HE INFORMED THE BOARD THAT HE HAS HAD A CONFERENCE WITH LEON YOUNG, MANAGER OF UDU,WHO IS GOING • TO REVIEW THE CONTRACT WITH UDU BOARD MEMBERS AND ALSO HAS ORDERED TITLE SEARCHES ON THE REAL ESTATE FOR EXACT DESCRIPTIONS. ATTORNEY COLLINS CONTINUED THAT MR. YOUNG IS PREPARING COPIES OF ALL THE UDU CUSTOMERS WHO HAVE DEPOSITS WITH UDU AND 9 LIST OF OUTSTANDING CREDITORS. HE FELT WHEN ALL THIS IS GATHERED TOGETHER, AND IF UDU IS SATISFIED WITH THE DRAFT, THE CONTRACT CAN THEN BE EXECUTED. HE ASKED THAT THE BOARD AUTHORIZE THE CHAIRMAN TO SIGN THE PROPOSED CONTRACT SOMETIME WITHIN THE NEXT TWO WEEKS SO WE CAN PROCEED, CHAIRMAN WODTKE ASKED IF THE ASSETS THE COUNTY IS PURCHAS- ING FROM UDU WOULD INCLUDE THEIR BANK ACCOUNT, AND ATTORNEY COLLINS STATED THAT THE INTENTION IS TO PURCHASE EVERY ASSET UDU OWNS. ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER DEESON, THE BOARD UNANIMOUSLY AUTHORIZED THE CHAIRMAN TO EXECUTE THE CONTRACT TO PURCHASE URBAN DEVELOPMENT UTILITIES AS SOON AS THE ATTORNEY IS SATISFIED WITH THE DOCUMENT, WITH THE UNDERSTANDING THAT WE ARE PURCHASING EVERY ASSET UDU HAS. QCT 01977 f. B0 31 pwa_356 . ATTORNEY COLLINS REVIEWED THE LETTER OF INTENT PREVIOUSLY EXECUTED BY THE CHAIRMAN AND FORWARDED TO FHA AND NOTED THAT HE HAS DRAFTED THE REQUIRED ORDINANCE, BUT FEELS FHA SHOULD LOOK IT OVER BEFORE THE BOARD TAKES ACTION ON IT. HE INFORMED THE BOARD THAT A RESOLUTION IS NEEDED TO ADOPT THE WATER OR SEWER SYSTEM GRANT AGREE- MENT, ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER SCHMUCKER, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION N0. 77-103 AUTHORIZING THE CHAIRMAN TO EXECUTE THE ASSOCIATION WATER OR SEWER SYSTEM GRANT AGREEMENT, FHA FORM No. 442-31. ocT 2 p 1977 RESOLUTION NO. 77-103 'WHEREAS ,Indian River County is in the process of purchasing URBAN DEVELOPMENT UTILITIES, INC. assets and obtaining necessary loans from the Farmers Home Administration; and . WHEREAS, it is necessary for the Board of County Com- missioners to execute Farmers Home Administration Form FHA 442-31, entitled "Association Water or Sewer System Grant Agreement"; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, That the Chairman is hereby authorized to execute the "Association Water or*Sewer System Grant Agreement" with Farmers Home Administration, Form No. FHA 442-31. Said Resolution shall become effective as of the 20th day of October 1977. BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By GGP U44~1 C William C. Wodtke, Jz(., Chairman a Attest: ; ,► / _� �_�/ .' Freda Wright, Clerk Ai VIA a V J.. Form FHA 442-31 UNITED STATES DEPARTMENT OF AGRICULTURE (Rev. 9-15-70) FARMERS HOME .ADMINISTRATION ASSOCIATION, WATER OR SEWER SYSTEM GRANT AGREEMENT THIS AGREEMENT dated ..S-Ptember _13 _ 19.--n-,between. Board of County . _ ____lrommissiolzer�., _Fadi an dive ...County ------ _ a public body corporate organized and operating under..M �k1 PX_ �. a .- I�od _Statute s ,(19 7 5) (Authorizing State Statute) herein called "Grantee," and the United States of America acting through the Farmers Home Administration, Department of Agriculture, herein called "Grantor," WITNESSETH: _. . WHEREAS - Grantee has determined to. undertake a project of acquisition, construction, enlargement, or capital improvement of a (water) (sewer) system to serve the area under its juusdiction at an estimated cost of $ . 1x270,000___ __ , and has duly authorized the undertaking of such project. ,Grantee is able to finance not more than $..842,500..__.___.__. __. of the development costs through revenues, charges, taxes or assessments, or funds otherwise available to Grantee resulting in a reasonable user charge. Said sum of $ has been committed to and by Grantee for such project. development costs. Grantor has agreed to grant to Grantee a sum not to exceed $ .._ __427,500 ____�� _ or. _T_33.66 - pent of said development costs, whichever is the lesser. NOW, THEREFORE, In consideration of said grant by Grantor to Grantee, to be made pursuant to section 306 (a) of the Consolidated Farmers_Home Administration Act of 1961 for the purpose only of defraying a part not to exceed percent of the development costs, as defined by applicable Farmers flame Administration instructions: Grantee agrees that Grantee will 1. Cause said project to be constructed within the total sums available to it, including said grant, in accordance with the project plans and specifications and any necessary modifications thereof prepared by Grantee and approved by Grantor. 2. Permit periodic inspection of the construction by a designated representative of Grantor during construction. 3. Manage, operate and maintain the system, including this project if less than the whole of said system, continuously in an efficient and economical manner. 4. Make the, services of said system available within its capacity to all persons in Grantee's service area without discrimination as to race, color, religion, or national origin, at reasonable charges, including assessments, taxes, or fees in accordance with a schedule of such charges, whether for one or more classes of service, adopted by resolution as may be modified from time to time by Grantee. The initial rate schedule must be approved by Grantor. Thereafter Graritee may make such modifications to the rate schedule as Grantee deems necessary to efficiently and economically provide for the financial requirements of the system as long as the rate schedule remains reasonable and nondiscriminatory. S. Adjust its operating costs and service charges from time to time to provide for adequate operation and maintenance, emergency repair reserves, obsolescence reserves, debt service and debt service reserves. 6. Expand its system from time to time to meet reasonably anticipated growth or service requirements in the area within its jurisdiction. 7. Not transfer or dispose of the system, or any part thereof, being constructed or improved with such grant funds without the written consent of Grantor, and not encumber the project for a period of five years from the date hereof without the written consent of the Grantor, 8. Provide Grantor with such periodic reports as it may require and permit periodic inspection of its operations by a designated representative of the Grantor. , d , OCT 2 01977 ' FHA 442-31 (Rev. 9-15-70) Position 2 a Form 9. To execute Form FHA 4011-1•incorporate in of opportunity ch as at,rider o eachsconstruecti n contract FHA Otthe�pro project Opportunity Clause, and to and involving $10,000 o more a Form FHA 44004Gr ntor which Grantee is legally"authorized totexecuieQeIf any" executv Form FHA 400 to execute any other drequited Form has been executed t, another as a result of a loan of the same type rng made need nottbe executed Grantor connection with his lgra t. the making of this grant, Y 10. Upon any default under its representations or ermemets set forth in this instrument, t, Grantee, at the option and demand of Grantor, will, to the extent legally permissible, repay to Grantor forthwith the original principal amount of the grant stated hereinabove, with interest at the rate of 5 percentum per annum from the date of the default. The provisions of r waivers by this Grant Agreement ud'cialf aroceed:a Grantor,rced by to quire specific perfo mance of the terms at its option and without regard to oof this Grant it of previous defaults of Grantee, by j proceedings Agreement or by such other proceedings in law o equity, in either Federal or State courts, as may be deemed 1 _ necessary by Grantor to assure compliance with the provisions of this Grant Agreement end the laws and regulations under which this grant is made. Grantor agrees that it will: 1. Make available to Grantee for the purpose of this agreement not to exceed $ which it 4..Z.�fa0 •-------____ _. will advance to Grantee to meet not to exceed_Sa percent of the development costs of the project in accordance with the actual needs of Grantee as determined by Grantor. Any grant funds actually advanced and not needed by Grantee for approved purposes shall be returned immediately to Gr®ntor, as required by the regulations of Grantoe. 2. pAssist Grantee, withinlanning the project andavailcoordinat ng the plan able nwith local official s, with such ncopr heical ms tance ve plansas Cfor sewer and water sndtwith any State or area plans for the area in which the project is located. or onsent, deferment, 3. In its term nation le aofcaay o all of G antee's at any otime bligationive s, with or without valuable cons de ation, upo, such terms ` 1 and conditions as Grantor may determine to be (a) advisable to Further the purposes of the grant d to protect Grantor's financial interest therein and (b) consistent with both the statutory purposes of the grant and the limita- tions of the statutory authority under which it is made. t above written has• caused these presents to be executed by its duly IN WITNESS WHEREOF Grantee on the date firs Chairman _ _ __..._. and attested and its corporated aidhorized.� ----- . -- —"- Clerk-----__.�__-..___.._..-___--____-_—__-_____......-__-•-- seal affixed by its duly authorized r__�_ _------ -- BOARD OF COUNTY COMMISSIONERS . �_7[I�.7.f1rI..ALV.FJ3...C.OITI�. ____._...•___. Asst. William C. Wodtke, Jr. By fr�.._'i-_------- By Freda Wrig - _� erkJ w Chairman...._ -- In --- (Title) (Title) , a r OCT 2 0 ' UNITED STATES OF AMERICA FARMERS HOME ADMINISTRATION e By Count (Title) 4 ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER SCHMUCKER, THE.BOARD UNANIMOUSLY AUTHORIZED THE CHAIRMAN TO SIGN THE LEGAL SERVICES AGREEMENT, ON MOTION BY COMMISSIONER DEESON, SECONDED BY COMMISSIONER Loy, THE BOARD UNANIMOUSLY AUTHORIZED THE CHAIRMAN TO SIGN THE LOAN RESOLUTION REQUIRED BY FHA, FORM 442-47. LETTER SIGNED BY THE CHAIRMAN STATING THAT THE DEVELOP— MENT OF THE PROPOSED GIFFORD SEWER AND -WATER SYSTEM IS IN COMPLIANCE WITH THE COUNTY COMPREHENSIVE PLAN IS HEREBY MADE A PART OF THE MINUTES. 5 OCT 2 01977 4 BCIt!� s E' i 5 OCT 2 01977 4 BCIt!� t t- —IA fiction -442_ 1 y Guides 14 UNITED STAT a D.KPARTM-MINT OF AGRICULTJ.R Farnum.rs Hume Adrani3tration Lx. GAL Sr.'i.vic=- 3 Az:tz zmx This agreement made this 3 gam, I T of sober 1977 hhetwevn Tdi an R•jyPr „ v, a political subdivision of the State of Florida J-vpowo(or3xi :sing a =-ni t-ae) JN=na of or3an+aation) hereina3tar refer_ ed to as "Owners, " a=d agor-ae G. Collins , Jr attorney at la.ar, of ygro BeachFlorida harairmf er referred to as "Attorn-ay": $rovide Oxner9 are intending to orrr =xKxMxxiX3` x i ("public urxter supply S Sewer and water services to ti ie Gfford ar a_ district," "puaiic service district," .;ncr ::.r proilt co.:porat.on, or .a other oiiicial designation " body politic," "munic•ip in corporaticz," "nonpro: t corporation, " er c-„sar or;;xai :atson) Tndi nn R9yPr COunty yj n i a, , under the provi9ioas of Florida St tilte 12 Cita starute(s) u=d:ar Which applica:rt will be aad C aseasa z�•) . the At orn*y ajraes to per4arrn all legal aervicas for Indian �i.vor. County provide the nacesgary too `1x,~� s�aaxicx2aAc�xRrtxxtss.;r:R�c r Sewer and Water services under the provisions of (10-15-73) SPECIAL 7M 10-15.73 OCT 2019V max 31 PA -a'.302 M C A FHA histruction 442. i Guide 14 Page 2 said statutes and to perform all other cnstt--nary legal services necessary to the organizatiun, financ ing, constructiun, and initial operation of a Sewer and Water system; WITNMSS LT'_ -i: That for and in consideration of the mutual covenants and prorni3ea between the parties hereto, it is liereby agreed: SECTION A - LEGAL S. R.VICs.S That the Attorney will perform such services as are'nec$ssary to accomplish the above recited objer_tivi—s including, but not limited to, the following: 1. Preparation and filing of petition for incorporation and supervi- sion and assistance in the taking of suEh other actions as may be nece3sary or incidental to cause the Oxners to become duly organized and incorporated and to be authorized to undertake the - proposed system. 2. Furnish advice and assistance to the governing body of the duly incorporated association in connection with (a) the notice for rad conduct of meetings; (b) the preparation of minutes of meeting3; (c) the preparation and enactment of such resolutions as may be necessary in connection with the authorization, financing, con- struction and initial operation of the system; (d) the preparation of such affidavits, publication notices, ballots, reporta,, certifications, and other instrument3 and advice asimay be needed in the conduct of such bond elections as may be neces - Bary; (e) the preparation and completion of such bonds or other obligations as may be necesuary to finance the systam; (i) the completion and execution of documents for obtaining a loan macre or inanred or a grant made by the United Statas of A narica, acting through the Farmers Home Ad.•ninLatrition, U. S. Department of Agriculture; (g) entaring into construction contracts; (h) preparation and ,idoption of By-L.awa, Mules and Regulations, and rate schedules; (i) such other coroorata action as may he necessary in connection with Cie financing. construction, and initial operation of the syatem. 0 Bag 31 ?A -G,' •e I A "1 e tib 3aat:UCt1en 432. 1 GMIda 14 Page 3 3. Review of construction cont r �:c:$, bid-3et,i,_.S Yx:�r �durr, and surety and contractual bons i:►-Onnectio . t. er�wit:t. $. Preparation, ne%cAiation. Or r4•ll w 01 cOntract with 3 city ;,r other source ofwater 3Lpr111 wh-An s4c-ya9arv, S. Preparation, whars necaaaa .: 2:si ols�s3v of rlaads. eaaarn*nta and other rights -of-way dorttr-,aaa.3, and Other ins, ru:nen.3 for sites for source of vaztar 3,:rs;•l;,�r pin� ,zatit�3, t- ax'trn1nt plants, and o har facilitta9 ne'cassaar-� �o ?-z .;•,,:� tins t� ?ro- vide continuous rights -oi -:va = therefor ; r er.=erin-1- titie oci nions with reference thereto; anal p.avidins Zor the r!cordation Lierenf. 5. Obtain neczssar y aarrn.its an. ti;::lca:ey 4r; -s ct�t�;rl �.nd rnunicipal bodie-s, from ScaLe relalatory agerciaa, sac %rom Cher public or privatz! ,with r:apect -o -h'4 apprrr/al of the System, the construction and Operation theraof, . pipeline crossings, and tip li::e. 7. Cooperate with the an,3in:er employeoi by 0,.wna. z in connection with preparation of tract sheets, aaj mnent.a, and Other nac*33ary title documents, construction co tracts, water 3uap,y contracts, health permits, crossing perm.. ts, ane Cater in3tru:nn.al%t3. S. When applicable, secure assistance of and cooperata with recognized bond counsel in the prenarstlon of the documents necessary for the.. finaacing asLecta OZ the system. V here bond counsel is ,stained, the A.ttarne_* will not be responaibl.e for the preparation and approval Ji tr.�^.-• documents pertaining to the. +w issuance of the Oaer'tt obLgatiun+. SECTION B - C(`:�bL.PENSATION I. Ownera will pay to the Attorney for professional services rendered in accordance :crew;•.: U. -as as follows: $8,000.00 -Said fees to be payable in the manner and st the following times: '4n% nn c-nn1p1n17inU of T1- Mr, I- d _ IQI nn compl cif- i nn n f Ti-nmG r,-7 _ 403 on completion of Item 8 and Bond validation (10-15-73) SPECIAL Pt! 0 M% .initruction 442.1 Guida 14 Paga 4 1. ThAk +spore organis-ation ;and i.acorporl :on ta'a a33ociai4i-a .1111.11 by aparopriata r:ssolution adaut and :h:1. _xgz.9rrlent, t:Yar t.'l3 06d 7flci3tion :3a3a li be 3 uhatituced ;`S �L%I t i-adiv da -a? Cwnar 3 ai a pnvty to this ARraemnnt, azYd that 11"ha Owners as la_di-ridual3 sns?1 thereupon be of all paraoral liability ExEsiin3 or ari,31as frons this Agraamant. 2. That upon or3aamd,-•at.on 1...d inc:Sporalion should ;:}tea -% iaoc'lation fat? or rafu3a to aao; and rztily t_^?3 A,7-zoe :^aai v -r 33pro.:. ra3olution witnin N/A days f: cm L%a data 03 Wa C,=12.sshca- ment of it3 legal wd;jtbance, ihis s:al:r_1.'ta and C'17r3.:a shall be 11"a:3?a :o hla ��:Or ,�y ,or p.iyrn-sni cd NZA •^:vhica auzn rsp 33erin p.ayz.:�n. 3:s <u11 for the Or 3a aisation and incorporation Of tea aaaociation sad for all othar ls3al aervicss rander�d to t,xn.ara finder the Lerma of this Agreement to the date of said termination. At! eyt • o Own,or 3: P � / I I 000 OCT 20, BOX a � 'fir ,p�: USDA-FmHA y Form FmHA 44247 (Rev. 4-9-76) i d a . Position 5 LOAN RESOLUTION (Public Bodies) '' A RESOLUTION OF THE BOARD - ,'OFTHE d'aSl iMCr CQUn X CQMr1j,91Qn AUTHORIZING AND PROVIDING FOR THE INCURRENCE OF INDEBTEDNESS FOR THE PURPOSE OF PROVIDING A PORTION OF THE COST OF ACQUIRING, CONSTRUCTING, ENLARGING, IMPROVING, AND/OR EXTENDING ITS Gifford Water and Sewer FACILITY TO SERVE AN AREA LAWFULLY' WITHIN ITS JURIDICTION TO SERVE. WHEREAS, it is necessary for the13ggrd of County Commissioners of Indian Ri r o apt rida (Public Body) (herein after called association) to raise a portion of the cost of such undertaking by issuance of its bonds in the principal amount of —$ pursuant to the.provisions of Chap 359. Florida Stab fes (19.75) WHEREAS, the association intends to obtain assistance from the Farmers Home Administration, United States Department of Agriculture, (herein called the Government) acting under the provisions of the Consolidated Farm and Rural Development Act (7 U.S.C. 1921 et seq.) in the planning, financing, and supervision of such undertaking and to purchasing of bonds lawfully issued, in the event that no other acceptable purchaser for such bonds is found by the association: NOW THEREFORE, in consideration of the premises the association hereby resolves: 1. To have prepared on its behalf and to adopt an ordinance or resolution for the issuance of its bonds and containing such items and in such forms as are required by STATE statutes and as are agreeable and acceptable to the Government. 2. To refinance the unpaid balance, in whole or in part, of its bonds upon the request of the Government if at any time it shall appear to the Government that the association is able to refinance its bonds by obtaining a loan for such purposes from responsible cooperative or private sources at reasonable rates and terms for loans for similar purposes. and periods of time as required by section 333(c) of said Consolidated Farm and Rural Development Act (7 U.S.C. 1983(c)). 3. To provide for, execute, and comply with Form FmHA 4004, "Nondiscrimination Agreement"; and Form FmHA 400-1, "Equal Opportunity Agreement", including an "Equal Opportunity Clause", which clause is to be in- corporated in, or attached as a rider to, each construction contract and subcontract involving in excess of $10,000. 4. To indemnify the Government for any payments made or losses suffered by the Government on behalf of the association. Such indemnification shall be payable from the same source of founds pledged to pay the bonds or any other legally permissible source. S. That upon default in the payments of any principal and accrued interest on the bonds or in the performance of any covenant or agreement contained herein or in the instruments incident to making or insuring the loan, the Government, at its option may (a) declare the entire principal amount then outstanding and accrued interest immediately due and payable, (b) for the account of the association (payable from the source of funds pledged to pay the bonds or any other legally permissable source) incur and pay reasonable expenses for repair, maintenance, and operation of the facility and such other reasonable expenses as may be necessary to cure the cause of default, and/or (c) take Possession of the facility, repair, maintain, and operate or rent it. Default under the provisions of this Resolution or any instrument incident to the making or insuring of the loan may be construed -by the Government to constitute default under any other instrument held by the Government and executed or assumed by the association, and default under any such instrument may be construed by the Government to constitute default hereunder. 6. Not to sell, transfer, lease, or otherwise encumber the facility or any portion thereof, or interest therein, not permit others to do so, without the prior written consent of the Government. 7. Not to borrow any money from any source, enter into any contract or agreement, or incur any other liabilities in connection with making enlargements, improvements or extensions to, or for any other purpose in connection with the facility (exclusive of normal maintenance) without the prior written consent of the Government if such undertaking would involve the source of funds pledged to pay the bonds. 8. To place the proceeds of the bonds on deposit in an account, in abank, and in a manner approved by the Government. FmHA 44247 (Rev. 4-9-76) BOOK s3 fluamb , 4. BOOK s3 fluamb 9. To comply with all applicable State and Federal laws and regulations and to continually operate and maintain the facility in good condition. 10. To provide for the receipt of adequate revenues to meet the requirements of debt service, operation and maintenance, and the establishment of adequate reserves. No free service or use of the facility will be permitted. 11. To acquire and maintain such insurance coverage including fidelity bonds as may be required by the Government. 12. To establish and maintain such books and records relating to the operation of the facility and its financial affairs and to provide for required audit thereof in such a manner as may be required by the Government, to provide the Government without its request, a copy of each such audit, and to make and forward to the Government such additional information and reports as it may from time to time require. 13. To provide the Government at all reasonable times access to all books and records relating to the facility and access to the property of the system so that the Government may ascertain that the association is complying with the provisions hereof and of the instruments incident to the making or insuring of the loan. 14. To serve any applicant within the service area who desires service and can be feasibly and legally served, and to obtain the concurrence of the Farmers Home Administration prior to refusing service to such applicant. Upon the failure to provide such service which is feasible and legal such applicant shall have a direct right of action against the association under this agreement. The provisions hereof and the provisions of all instruments incident to the making or the insuring of the loan, unless otherwise specifically provided by the terms of such instruments, shall be binding upon the association as long as the bonds are held or insured by the Government. The provisions of sections 6 through 13 hereof may be provided for in more specific detail In the bond resolution or ordinance; to the extent that the provisions contained in such bond resolution or ordinance should be found to be inconsistent with the provisions hereof, these provisions shall be construed as controlling as between the association and the Government. The vote was: Yeas 4—; Nays Absent -1---- . IN WMESS WHEREOF, the Rha i rman of the Board of County Commissioners has duly adopted this Resolution and caused it to be executed by the officers below in duplicate on this - day of-,—Qctobar , 19 Z7 (sem) Attest: , C' . Clerk By - -X4 /' -.4 0 - - .fie Chairman Board of County Commissioners Indian River County, Florida CERTIFICATION 1, the undersigned, as rhai 1' an of the Board of Cailinty ramtnissi..oners hereby certify that the Board of such Association is composed of 5 members, of whom - 4 , constituting a quorum, were present at a meeting thereof duly called and held on the --20th-- day of Qctober ,1971-+--- ; that the foregoing resolution was adopted at such meeting by the vote shown above; and that said resolution has not been rescinded or amended in any way. Dated, this 20th day of 0CtQbP>~ _'1977 . O U.S. G.P.O. 1976-665-664/1891 REG.#6 OCT 201 William C. Wodtke, Jr. Title r jai rman 4 Bw A ima 3-67 . I a BOARD OF COUNTY COMMISSIONERS RIVE` WILLIAM C. WODTKE, JR., Chairman ALMA LEE LOY, Vice Chairman t. " +�q �• ,, � WILLARD W. StEBERT, JR. •.. _sr;OWIN S. SCHMUCKER K DON DEESON JACK G. JENNINGS. Administrator 2145 14th Avenue Vero Beach, Florida 32960 October 20, 1977 Mr. Lelgia F. Emmick, Acting County Supervisor Farmers Home Administration 3953 South U.S. 1, Ft. Pierce, Florida 33450 Dear Mr. Emmick: Please be advised that on behalf of the Board of County Commissioners of Indian River County, Florida, I am authorized to state that the develop- ment of the proposed Gifford Sewer and Water System is in compliance with the Comprehensive County -wide Pian for sewer and water. This letter is written for the purpose of satis- fying criteria No, 8 of the FmHA letter dated September 27, 1977 addressed to myself as Chairman. Sincerely, William C. Wodtke, Jr. Chairman WCW,Jr.:ef max COUNTY CONSULTING ENGINEERS, .JAMES BEINDORF AND DR. DAVID SMITH, APPEARED BEFORE THE BOARD TO REVIEW THE PRELIMINARY ENGINEER— ING REPORT. CHAIRMAN WODTKE EMPHASIZED THAT THIS IS A PRELIMINARY ENGINEERING REPORT WHICH NEEDS TO BE FORWARDED TO THE FHA DISTRICT OFFICE BY TOMORROW SO WE CAN PROCEED AND RECIEVE LOAN AND GRANT MONEY AND NOTED THAT THIS REPORT WAS DONE BY UPDATING THE ORIGINAL REPORT DONE BY UDU ITSELF. THIS REPORT IS NOT FOR THE PURPOSE OF SETTING OUT THE SPECIFIC WAY THE PROJECT WILL BE DONE, BUT TO LOOK AT THE FUNDING AND GIVE SOME ALTERNATIVES AS TO POSSIBLE COST.AND POSSIBLE EXPANSION AREAS. THE CHAIRMAN POINTED OUT THAT THE RESIDENTS OF GIFFORD WILL HAVE A CHANCE TO PARTICIPATE BEFORE THESE DECISIONS ARE FINALLY MADE. DR. SMITH INFORMED THOSE PRESENT THAT THE PROGRAM PRESENT— LY UNDER WAY PARTLY UNDER EDA GRANT IS THE PHASE I PROGRAM WHICH CONSISTS OF THE TRANSMISSION LINE AND PUMPING STATION TO THE ELEVATED TANK ON SCHOOL BOARD PROPERTY IN THE EAST CENTRAL GIFFORD AREA. HE NOTED THAT NO TREATMENT IS INVOLVED BECAUSE THE WATER FROM THE CITY IS COMPLETELY TREATED. HE CONTINUED THAT PHASE II INVOLVES PURCHASE OF THE PRESENT SYSTEM FROM UDU, RENOVATION OF -THE EXISTING SYSTEM, CONNECTING IT TO PHASE I, AND ABANDONMENT OF THE EXISTING UDU WATER SUPPLY AND TREATMENT FACILITIES. THIS PHASE WOULD ALSO INVOLVE EXTENDING THE WATER DISTRIBUTION SYSTEM TO SERVE THE BUILT—UP AREAS e IN THE GIFFORD COMMUNITY THAT ARE NOT NOW SERVED AND WOULD MAKE PRO— VISION FOR NEW SEWAGE TREATMENT OR DISPOSAL FACILITIES. DR. SMITH INFORMED THE BOARD THAT IN REFERRING BACK TO A REPORT MADE IN 1974 DESCRIBING THE EXISTING FACILITY, THEY WERE ABLE TO IDENTIFY 496 SINGLE FAMILY RESIDENCES AND TWO PUBLIC SCHOOLS ON THE WATER SYSTEM AND 183 CONNECTED TO THE SEWER FACILITIES. HE STATED THAT THEY HAVE USED THESE NUMBERS THROUGHOUT THEIR REPORT ALTHOUGH THEY STRONGLY FEEL THAT THERE WILL BE ADDITIONAL WATER.CUSTOMERS. HE FIGURED THE. ADDITIONAL POTENTIAL CUSTOMERS TO BE ADDED ON BY EXTENSIONS AT ROUGHLY 250. I VA 1977 c� G C d BOOK JJL PA,i �9 DR. SMITH CONTINUED THAT THERE ARE TWO ALTERNATIVE METHODS WHICH APPEAR TO BE FEASIBLE TO SOLVE THE SEWERAGE PROBLEM. HE NOTED THAT IT WOULD BE ECONOMICALLY FEASIBLE'AND JUSTIFIABLE TO PROVIDE MORE CAPACITY THAN TO HANDLE THE 183 PRESENTLY ON THE SEWER SYSTEM AND IN ORDER TO HAVE SOME RESERVE CAPACITY, THEY WOULD WANT TO HAVE A FLOW OF 100,000 GPD. HE INFORMED THE BOARD THAT THE FIRST ALTERNA- TIVE WOULD BE TO CONSTRUCT A NEW 100,000 GALLON TREATMENT AND DIS- POSAL SITE SOMEWHERE IN THE VICINITY OF THE PRESENT FACILITY; THE SECOND WOULD BE TO PUMP THE RAW WASTE TO THE CITY'S SEWERAGE FACILITY UNDER THE INTERLOCAL AGREEMENT SIGNED SOME YEARS AGO. HE THEN DIS- CUSSED THE OPTION OF PUMPING THE WASTE TO THE HOSPITAL SITE WHERE THERE WOULD BE A MASTER METER FOR BILLING PURPOSES OR AS A SECOND OPTION, RUNNING THE PRESSURE LINE ALL THE WAY TO THE CITY SEWAGE PLANT. HE FELT THERE ARE CERTAIN ADVANTAGES TO THE COUNTY IF WE CAN DISCHARGE AT ANOTHER LOCATION. DR. SMITH ESTIMATED THAT THE COST OF DISCHARGE TO THE CITY SEWAGE PLANT WOULD BE ONLY SLIGHTLY LESS THAN THE COST OF BUILDING OUR OWN TREATMENT FACILITIES, BUT HE DID NOT FEEL IT IS ADVISABLE FOR THE COUNTY TO GO INTO THE SEW- AGE TREATMENT AND DISPOSAL BUSINESS. DR. SMITH THEN DISCUSSED THE PROJECT FUNDING OF 1.27 MIL- D LION DOLLARS AND WENT OVER THE ESTIMATED FIGURES AND COSTS. HE STATED THAT THERE APPEARS TO BE ADEQUATE FUNDS FOR THE ENTIRE PRO- GRAM. DR. SMITH REVIEWED POSSIBLE RATE SCHEDULES AND OTHER CHARGES AND SAID HE WOULD LIKE TO SEE THE FACILITIES SET UP ON A SELF- LIQUIDATING BASIS WITH FIRM POLICIES ESTABLISHED AND METICULOUS ATTEN- TION PAID TO COLLECTIONS. LEON YOUNG DISCUSSED THE TAKING OVER OF DELINQUENT AC- COUNTS AND DR. SMITH NOTED THE AGREEMENT SPECIFIES THAT THE COUNTY WILL NOT TAKE OVER PRIOR DELINQUENT ACCOUNTS. MR. YOUNG POINTED OUT THAT THE ACCOUNTS RECEIVABLE WILL BE TRANSFERRED TO THE COUNTY, BUT THERE ARE A NUMBER OF CUSTOMERS WHO ARE WAY IN THE RED AND IF THE COUNTY IS GOING TO TAKE THE ACCOUNTS AND START WITH A NEW SLATE, SOME PROCEDURE WILL HAVE TO BE ESTAB- LISHED AS TO HOW THE DELINQUENT ACCOUNTS CAN BE PAID. 1977 B Bm 31 f% -,f. ATTORNEY COLLINS DID NOT FEEL THE FACT THAT SOME ARE DE- LINQUENT SHOULD JEOPARDIZE THEM FROM CONNECTING TO THE SYSTEM. CHAIRMAN WODTKE STATED HE FELT WE SHOULD TAKE OVER THE ASSETS AS OF A CERTAIN TIME AND ONLY PURCHASE RECEIVABLES THAT ARE A CERTAIN NUMBER OF DAYS OLD. ATTORNEY CHARLES HERRING NOTED THAT THIS MONEY WAS ACTU- ALLY ENCUMBERED TO THE FHA AND HE DID NOT KNOW WHAT THEIR POSITION IS ON THIS. AFTER FURTHER CONVERSATION, IT WAS AGREED THAT IT WILL REQUIRE MORE THOUGHT AND RESEARCH TO WORK THIS MATTER OUT. CHAIRMAN WODTKE REQUESTED DR. SMITH TO REVIEW THE DIFFER- ENCES IN THEIR FIGURES FROM THE FHA BUDGET. DR. SMITH STATED THAT THEIR ESTIMATED INCOME FIGURE IS A LITTLE HIGHER BECAUSE THEY FIGURED ON MORE CUSTOMERS AND SLIGHTLY LOWER RATES. HE FURTHER NOTED THAT THE FHA FIGURES WERE THE SAME IN THE THIRD YEAR, WHICH HE DID NOT FEEL WAS REALISTIC. ALSO THE. FHA DID NOT INCLUDE A BOOKKEEPING SET-UP OR HAVE A SEWAGE TREATMENT CHARGE. - MR. BEINDORF POINTED OUT THAT YOU CANNOT KNOW ALL THESE COSTS UNTIL YOU ACTUALLY GET INTO IT, BUT HE FELT THE FIGURES ARE DEFINITELY ON THE SAFE SIDE. THE QUESTION AROSE AS TO WHETHER THE MEMBERSHIP OF UDU HAS VOTED TO APPROVE THE SALE AS WELL AS THE BOARD, AND LEON YOUNG STATED S THAT THIS WAS DONE AND APPROVED BY THE MEMBERSHIP ON SEPTEMBER 20TH. DISCUSSION FOLLOWED ON RULES FOR SUBDIVISIONS AND DEVELOP- ERS PAYING THE COST OF EXTENDING LINES INTO SUBDIVISIONS. ATTORNEY COLLINS STATED HE IS CONCERNED ABOUT TIMING THE CLOSING ON THE PURCHASE OF UDU BECAUSE AS. SOON AS THE COUNTY PUR- CHASES UDU, IT WILL BE THEIR OBLIGATION TO MEET STATE STANDARDS. HE ASKED DR. SMITH ABOUT A PROJECTED TIME FRAME. DR. SMITH ESTIMATED A SEVEN-MONTH CONSTRUCTION PERIOD FOR THE WATER TO BE TIED IN, OR ABOUT APRIL IST OF NEXT YEAR. ATTORNEY HERRING POINTED OUT THAT THE COUNTY WILL HAVE TO SPEND FHA MONEY, AND THEY CAN'T GET IT BEFORE THEY GET TITLE TO UDU. 14 OCT 2 0 1977 MOK ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER DEESON, THE BOARD UNANIMOUSLY REVIEWED AND ACCEPTED THE PRELIMINARY ENGINEERING REPORT FOR PHASE II - "RENOVATION & EXTENSION OF WATER SUPPLY & SEWERAGE FACILITIES IN THE GIFFORD AREA, INDIAN RIVER .COUNTY, FLA." . OCT 2 0 1977 PRELIMINARY ENGINEERING REPORT PHASE II - RENOVATION AND EXTENSION OF WATER SUPPLY AND SEWERAGE FACILITIES IN NO THE GIFFORD AREA, INDIAN RIVER COUNTY, FLORIDA PREPARED FOR INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS S ' c O Engineer's Job No. 5675 October, 1977 A Joint Venture Sverdrup & Parcel and Associates, Inc. Beindorf and Associates, Inc. Gainesville, Florida Vero Beach, Florida OCT 20977 BOOK 31a ''� a , d � d ' � t TABLE OF CONTENTS PAGE j FOREWORD i I. INTRODUCTION AND PURPOSE 1 II. THE PHASE I WATER PROGRAM 2 A. Description of Work 2 i B. System Capacity 2 i III. THE PHASE II WATER PROGRAM 4 A.'Existing-Water Supply Facilities 4 B. Renovation of Existing Water System 6 C. Extensions to Distribution System 6 , IV. THE PHASE II SEWERAGE PROGRA14 8 A. Existing Sewerage Facilities 8 B. Construction of New Sewage Treatment and Disposal Facilities 10 C. Discharge to hero Beach's Sewage System 10 1. Option No. 1 11 , 2. Option No. 2 11 D. Consideration of Alternatives L 12 E. Renovation of Existing Collection System 12 V. PHASE I AND II PROJECT FINANCING 14 A. Project Funding 14 B. Total Project Cost Estimates 14 C. Operation and Maintenance 15 D. Rate Schedules and Other Charges 16 1. Deposits and Cut-offs 16 2. Water and Sewer Rates 16 3. Water Connection Charges 17 4. Subdivision Policy .17 E. System Income and Expenditures 18 VI. RECOMMENDATIONS 19 0 M M I& FOREWORD On September 12, 1977, the Economic Development Administration ex- tended to Indian River County an offer of a grant to be used for construction of the County's Phase I Water Program. The program consists of constructing a water pumping station, a transmission line and an elevated storage tank in -the Gifford Area, an unincorporated, built-up area immediately north of the City of Vero Beach, Florida. The supply of water is to be treated water purchased from the City. Construction of the Phase I program is scheduled to be completed in June of 1978. The E.D.A. grant will fund about one-half of the program cost. Concurrently, the Farmers Home Administration has extended to the County an offer of a loan and grant to complete financing of the Phase I program and to initiate and complete the County's Phase Il Water and Sewerage Program. This program includes: (1) purchase of existing water and sewerage facilities presently owned by Urban Development Utilities, Inc.; (2) renovation of the water distribution system, connection to the Phase I water system and abandonment of the existing source of water; (3) extensions to the distribution system; (4) provision for new sewage treatment and disposal facilities, and; .(5) renovation of the sewage collection system. This report has been prepared at the request of the Board of County Commissioners to investigate the physical and financial aspects of the Phase II program. i OCT 2 01977 BOOK �� mr 375 U I. INTRODUCTION AND PURPOSE The community of Gifford is an unincorporated, built-up area located in -Indian River County, Florida, about one mile north of the City of Vero Beach. The community's central water and sewerage systems are owned and operated by Urban Development Utilities, Inc. under a franchise agreement with the County. UDU is a non-profit corporation organized under the sponsorship of the Farmers Home Administration and operated by a Board of Directors elected by the membership. In December of 1974 an engineering report was presented to UDU in which the water and sewerage facilities were described in detail and the system deficiencies noted. Reference is made to the 1974 report for de- tailed system descriptions in the interest of brevity. A general layout of the existing water distribution system is shown on Exhibit 1 to this report, and the existing sewage collection, on Exhibit 2. The purpose of this report is to: (1) describe the interrelation between Phase I and Phase II; (2) list proposed renovations to the existing water distribution system; (3) prepare preliminary layout of extensions to the water distribution system; (4) investigate optional methods for ade- quate sewage treatment and disposal; (5) -list proposed renovations to the existing sewage collection system; (6) prepare project cost estimates; and, (7) recommend a water and sewer rate structure that will provide a fiscally sound program. 1 Box 3 r M II. THE PHASE I WATER PROGRAM A. Description of Work In November, 1976, the County applied to the Economic Development Administration for grant assistance under P.L. 94-369, Sec. 107 and in the amount of $697,000 to construct a treated water pumping station at the City's water treatment plant and a 12" transmission line and 400,000 gallon elevated storage tank in the Gifford area. Treated water was to be purchased from the City of Vero Beach under a City - County Agreement dated January 11, 1973. Under the Agreement, the County's allotment of water is 1,300,000 gallons per day of which the County has about 765,000 gallons per day available for the Gif- ford area. denied, but in July, 1977, the The original grant request was County renewed its application to the EDA under its second round of public works grants. On September 12, 1977: the County was awarded a grant in the amount of $365,000 to partially fund the PhaseI pro- gram. Construction drawings have been prepared for bidding, and the 1978. Location the work is scheduled to be completed in June of of rM transmission line and elevated tank is shown on Exhibit 1. B. System Capacity An examination of individual residential water meter records in the UDU service area over a 7 -month period in 1975 showed the maximum . day family water consumption rate was 546 gallons per per single rM living unit. Assuming that each of the two public schools served 2 2 019°77 31 % 377 OCT by the UDU system will consume 20,000 gallons per day,*'the quantity remaining for residential use becomes 725 000 gallons e r 1 r da Based 9 � 9 P Y on a maximum day consumption rate of 546 gallons per day per living 1 unit, the system would then meet the needs of some 1,300 single family living units. OCT 201977 W 111. THE PHASE II WATER PROGRAM A Existing Water Supply Facilities The UDU water system consists of four water supply wells, a ground storage tank, high service pumps and a distribution system of 8° and smaller water lines as shown on Exhibit 1. The December 1974 report describes the system components in detail and documents the poor quality of water produced. The Phase II program provides for County purchase of the ex- isting water and sewerage systems from UDU at a price of $75,000. The Board of Directors of UDU have agreed, subject to a favorable vote by its membership, to sell all of its assets at this price. The FmHA also has agreed to release its lien against the UDU.holdings so that the County may acquire clear title to all UDU assets. As discussed in the.December 1974 report, the actual number of customers served by the water system is not known. The records indicated there were 411 active water meters serving 494 single family residents and 2 public schools. An additional 109 single family residents were suspected of being connected to the system. A house -by -house survey coupled with a leakage survey will be required to establish a new meter record, but for purposes of this report, it is assumed that the initial customer load will be 450 meters serving .533 single family residents and 2 schools.. The Phase II water system improvement program will included: 4 0 CT 2 01977 - CIA BOOK al Wi J distribution system to serve adjacent built-up areas. As shown on Exhibit 1, there are six areas which may be considered. The following table gives the number of potential customers that may be served in each area and the estimated • t d construction .cost, excluding meter in - IV stallations. Meter costs should be paid by the individual customers as discussed in Section V.D. No. Potential Customers Estimated Area Residential Commercial Construction Costs* A 90** 20** $ 83,300 B 10 0 3,400 C 35 0 7,500 D 19 2 7,700 E 88 5 25,100 F 14 0 1,500 * Less meter costs. $128,500 ** Approximate count. The County should advertise for and receive applications to in- stall water meters prior to initiating construction work in any of the above designated areas. This procedure would establish the rela- tive demand for water service in each area and the number of water meters to be installed.. 7 I � OCT 2 0 1 IV. THE PHASE II SEWERAGE PROGRAM A. Existing Sewerage Facilities Sewerage facilities in the UDU area consist of a small collection • system, a 200 gallon per minute lift station and a deteriorated treat- ment plant of indeterminate capacity. Location of the facility is shown on Exhibit 2 and is assessed in detail in.the December 1974 report. The Phase II program provides for County purchase of the existing system (see Section III.A.). A total of 183 living units are presently connected to the sewage collection system. In 1974, an average flow of 23,400 gallons per day was measured at the treatment plant, or an average flow of 128 gallons per day per connection. This flow rate is considerably less than the average daily water consumption and below the rates normally acceptable to the regulatory agencies. Asta consequence, we have estimated the average flow rate to be 250 gallons per day per living unit, giving a present flow of 45,800 gallons per day. The Phase II program does not include extensions to the collection system, but reserve treatment and disposal capacity is essential to system growth. A treatment and/or disposal system rated at 100,000 gallons per day is recommended for the proposed improvement program. The Phase II sewage system improvement program will consist of construction of adequate treatment and/or disposal facilities. Two alternative methods are considered: (1) construction of a new 100,000 0 8 A©o3CU 311 OCT 2 0177 J =' t p._ OCT 2 01977 h{ O 2000 4000 FEET I i GRAPHIC SCALE . J LEGEND EXISTING COLLECTION SYSTEM OP TION / SEWAGE LIFT 6=F!! OPT/ON 2 STAT/ON .. 47/A PL. 47th Sr 47th ST. 46th PL. ► j J Q 46th ST. EXHIBIT 2 45th PL. q GIFFORD AREA SEWERAGE PROGRAM 1 INDIAN RIVER COUNTY LNOR r# 6/FFORO ROAD .SVERDRUP 8 PARCEL AND ASSOCIATES, INC. _ 1 i BEINDORF 8 ASSOCIATES I (A JOINT VENTURE) !rINE$VILLE, FLORIDA VERO BEACH, FLORIDA [N. 5675 OCT., 1977 E: M' • gpd sewage treatment plant and disposal of the treated wastes .by Iand.application, and; (2) construction of a new lift station and force main to discharge the raw sewage to the City of Vero Beach's sewage system. Under the latter arrangement, the City would treat and dispose of the sewage under the 1973 City -County Agreement whereby the County is allotted up to 1,390,000 gallons per day of.the City's treatment capacity. B Construction of New Sewage Treatment and Disposal Facilities A new sewage treatment and disposal facility could be constructed near the existing facility as shown on Exhibit 2. Additional acreage will be.required for the disposal site. The existing 200 gpm lift station is adequate, but the 4" force main would require extension to the new plant. The new facility would include a precast contact stabilization sewage treatment plant rated at 100,000 gpd, sludge drying beds, a chlorinator, a 300,000 gallon oxidation pond, and percolation ponds rated at not more than three inches per day percolation rate. Site investigations will be required to establish the design rate. The site will be fenced and housing provided for the chlorinator and controls. Estimated construction cost of the new facility, including real estate and site investigation work, is $223,000. C Discharge to Vero Beach's Sewage System Although we have not yet obtained confirmation from the City of Vero Beach, there appear to be two options available under this OCT 2 0.1977 10 BOOM OJJL pg f M M alternative. The first option would involve discharge of sewage into the City's lift station at the hospital site. The second option would necessitate pumping to the City's sewage treatment plant. A layout of both is shown on Exhibit 2. 1. Option No. 1 A new lift station rated at 300% of the average daily flow, or 300,000 gpd, vs a total dynamic head of 71 ft. would replace the existing lift station. The sewage would then be pumped through a 6" PVC force main and discharged into the City's lift station at the hospital. A master flow meter would be provided on the force main for billing purposes. Estimated construction cost of the lift station, force main and meter is $121,000. However, City officials have in- formed that system reinforcements will be required downstream from the hopsital lift station before the City can accept sewage flows from the County system. The County will be expected to participate in the reinforcement costs by an amount not yet determined. 2. Option No. 2 This option would include.a new lift station rated at 300,000 gpd vs a total dynamic head of 126 ft: discharging through a 6" PVC force main to the City's treatment plant and a master flow meter. There would be no additional charges for reinforcement of the City system. Estimated construction cost of the lift station, force main, and meter is $210,000. 0 CT 2 01977 . 11 M M D. Consideration of Alternatives The capital costs of either constructing new treatment and disposal facilities or pumping to the City's system are approximately equal. Since construction of a new treatment plant would eliminate the City's treatment and disposal charges, this alternative may appear to be the method of choice. There are, however, three conditions which mitigate against this choice. First, regulatory agency approval of treated waste disposal via land application may be difficult to obtain since the percolation ponds would discharge into the area's drinking water supply aquifer. Second, the treatment and disposal system will be an interim facility which will be abandoned at some time in the fore- seeable future. Lastly, increasingly stringent regulatory agency requirements may require additional capital investment and increased operating costs (e.g., removal of nutrients prior to discharge). Consequently, we recommend.discharge to the City of Vero Beach sewage system. Solution of the point of discharge into Vero Beach's system will depend upon the connection charge required to connect at the hospital lift station. The County should request the City to furnish this information at an early date. In any event. the project construction cost plus connection charge should not exceed the estimate for Option 2, or $210,000. Otherwise, Option 2 could be selected. E. Renovation of Existing Collection System The December 1974 report describes the results of a TV inspection of the existing sewage collection system. Certain broken or clogged 12 OCT 2 00) 977 QOUII 31 Pour, •,05 C MM lines will require repairs or replacement to reduce the entrance of sand and groundwater into the system and to eliminate maintenance problems. The estimated construction cost for such repairs and re- placements is $19,100. 13 t BOOR 31 PAGF-386 V. PHASE I AND II PROJECT FINANCING A. Project Funding Both programs, Phase I and II, are to be financed by a grant from the Economic Development Administration and a grant and loan from the Farmers Home Administration. Security for the FmHA loan will consist of revenue bonds and a first lien on revenue from the water and sewer facilities. The County has a grant commitment from EDA and a grant and loan commitment from FmHA for the following amounts: Grant Loan Total EDA $365,000 $ 0 $ 365,000 FmHA 427,500 477,500 905,000 Total $792,500 $477,500 $1,270,000 Funds in the amount of $1,270,000 are available for the two programs. B. Total Project Cost Estimates Based on foregoing cost estimates, a summary of costs for each of the several program components is: Amount 1. Phase I project, complete $ 670,000 2. Purchase of UDU assets 75,000 3. Phase II project construction cost a. Renovate existing water system $ 34,800 b. Sewage pumping & transmission 210,000* c. Renovate existing sewage system 19,100 d. Extend water distribution 128,500 392,400 14 BOOK 31 PAU JO ®C 12 01977 U A 5. Phase II Technical Services 51,800 6. Phase I & II Legal Services 10,200 7. Phase I & II Interest during construction 19,100 Total Project, Phase I and II $ 1,270,000 *Maximum amount per Option 2. C. Operation and Maintenance The County presently owns no water or sewerage utilities and has no staff or equipment to operate or maintain such facilities. Con- sequently, during the initial years, it appears advisable for the County to employ a contract operator to run both water and sewer systems. The contractor should provide full-time personnel, trans- portation, tools, and equipment to furnish all routine daily system operations, including meter reading, cut -ons, cut-offs, set new meters, order supplies, keep records, and prepare rdports for regulatory agencies. The operator may also conduct billing and collecting pro- cedures if the County does not elect to do so. In addition to the contract operator's cost, the annual budget must provide for insurance, professional fees, utilities, system repairs, and purchase of water and sewage treatment service from the City. At present the cost of water purchase from the City is 61 cents per 1,000 gallons. The wholesale cost for sewage treatment has not been established, but for purposes of preparing operating cost estimates, we have assumed a. rate of 75 cents per 1,000 gallons. 15 Is 80% 31 PA-UF,388 Although the total project cost estimate shown in Section Y.B. does'not include a line item for operation costs, some funds must be placed in the operations account to meet startup expenses. After bids have been received for the construction work, the project cost summary should be revised to divert surplus funds to the operations account. If construction bids exceed the estimates, it may be necessary to delete sections of the planned distribution system extensions for this purpose. D Rate Schedules and Other Charges 1._ Deposits and Cut-offs A deposit'of $15.00 should be collected from system customers for each water meter installed to assure payment for service. The deposit should be collected from existing customers prior to system renovation to assure that such customers intend to retain service after the new rates go into effect. Water and sewer bills remaining unpaid 10 days after issuance should be charged a 10% penalty, and water service` should be terminated if the water or sewer bill is not paid within 30 days. No charge should be made for service termination, but a reconnection fee of $20.00 should be collected prior to reinstalling a water service that has been terminated. 2. Water and Sewer Rates The following water and sewer rate schedule is recommended to generate adequate system income to meet the annual budget i demand. • 16 OCT 201977 BDoK 31 m,F 389 OCT 2 0197 Water Rate First 2,000 gallons $7.10 per month -minimum All over 2,000 gallons $1.50 per 1,000 gallons, Sewer Rate Residential $1.50 per month At an average consumption of 3,500 gallons per month, the monthly water bill will average $9.35 per residence. However, both water and sewer rates should be reviewed at the end of each year for adjustment to meet increasing operational and wholesale water and sewage treatment costs. 3. Water Connection Charges Applications for new water connections should be accompanied by payment of $200 to cover costs of installing the new service line, meter and meter box for the standard 5/8 x 3/4 inch resi- dential water meter. The charge for larger meters will be increased depending upon meter size. Sewer connection charges should be at actual cost. 4. Subdivision Policy Subdividers desiring to obtain water or water and sewage service from the County system should be required to reimburse the County the entire cost for extension of the systems into the subdivision. The County should construct, own and operate all such extensions. 17 BOX �;c BOOK 31 PA .3QI A E. Syst Expenditures n System Income and The following schedule of estimated income and expenditures is based upon amortization of a $402,500 loan at 5% interest over a 40 -year period, with interest payment only during the first two years. Ten percent of the annual principal and interest payment is to be de- posited in the Reserve Fund. The remaining surplus should be placed in the Renewal and Replacement Fund to be used for system repairs and improvements. 1. Income 1st Year 3rd Year Water - 535 users $ 60,854 $ 60,854 Sevier - 183 users 16,470 16,470 Total Income $ 77,324 $ 77,324 2. Operation and Maintenance Expenses Contract Operator $ 18,000 $ 20,000 Insurance, bond 1,500 1,500 Bookkeeping setup 1,500 0 Fees 2,000 2,000 Utilities 5,000 5,000 Repairs 2,000 2,000 Water Purchase Sewage treatment charges 14,100 5,900 14,100 5,900 Total 0&M $ 50,000 $ 50,500 3. Debt Repayment $ 20,125 $ 23,860 Total Debt $ 20,125 $ 23,860 4. To Reserve Fund $ 2,386 $ 2,386 Total Reserve $. 2,386 $ 2,386. 5. Total Expenditures L72.511 $ 76,746 -31 ` 6. To Renewal and Replacement Fund $ 42,813 $ 578 18 BOOK 31 PA .3QI A VI. RECOMMENDATIONS The Phase I and Phase II water and sewer projects described in this report present an economically viable program for providing an adequate water supply to the Gifford area and for solving treatment and disposal problems connected with the existing sewerage facilities. Recommendations for implementing the Phase II program are incorporated in the report text and include the following. 1. The County should obtain agreement with the City of Vero Beach on the point of connection to the City's sewerage system, and the City should inform the County of City's current sewage treatment costs. 2. The Engineers should be authorized to prepare construction drawings for the Phase II program. 3. Agreement should be reached with a contract operator for sys- tem operation and maintenance. 4.. The rate schedules and other charges given in the report should be adopted. 5. The program should be advertised throughout the Gifford area and applications solicited for new connections to the water system. 19 0 CT 2 0 19 77 - MOK A PAU,F •!� . ATTORNEY COLLINS INFORMED THE BOARD THAT HE HAS A WATER & SEWER ORDINANCE AND A BOND RESOLUTION WHICH IS ALMOST WORD FOR WORD `THE SAME AS THE ONE THEY SUGGESTED WE USE, BUT THEY CANNOT BE AC- CEPTED TODAY AS FHA MUST REVIEW THEM FIRST. ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER SCHMUCKER, THE BOARD UNANIMOUSLY AUTHORIZED THE CHAIRMAN TO SIGN THE ENVIRONMENTAL IMPACT EVALUATION, FNA FORM 449-10. 36: OCT 2 0 1977 t eoox '31 M M V6 L1SSDA-1"• 11A . FOI:M APPROVED irortn FI IA 449.10 OM" NO. •10-i: ;ti '12 eS•23-7;) APPLICANT'S ENVIRONMENTAL IMPACT IEVALUATION isaanc and ;address of Appiit.mt (Finn Nsnt.) (timet, Cit , State anti lip Cotte) latitl'LhYI:{t Il) \U. Indian River County Board of GYounty Commissioners 59-6000674 Indian River County Courthouse Vero Beach, Florida 32960 6IIA CAST:()• In order to evaluate the sp.cific impact your proposed project will have on the environment, please complete the rolluwittg items. 1 Is Federal waste discharge perrnit required under the Federal Water Pollution Control Act Amendments of 1972? C] Yes Nu If no, catttplete parts I thruuolt Vlll. If yes, has an application been made for the perntitY Ifsa, what is the states of that application? [] Yes ❑ Nu ❑ Approved Pending , If above appli.ation for permit aid not cover all facilities in your project please identify those not covered and complete halarrc of form, as it pertains to tit:,se you list. If the application for pertnit covered all facilities complete farts 1, Vt. VIl atttl Vill. I. GFNERAL (Bri_f?;,ktribe): . A. I.tK-Jtiun of Fit ility - Provide ntap if possible to slow project location and areas which ntisjnt be affected by the la.:ility. The unincorporated community of Gifford' Indian River County, Florida !1. Character of the surrounding area (include terrain, population density, etc.) The area is bordered on the South by the City of Vero Beach Airport, on the West and North by agriculture lands, (citrus, cattle) and on the East by light suburban development. Terrain is coastal dunes. C. Type of project (nature of activity) Sanitary sewage pumping and transmission to•City of Vero Beach treatment plant If your project must conform to approved standards established by the Fed_. rl or yo -.;r state or local envirunnreat;tl protection agencies, please identify for each of farts 11 (Air), III (Witer), IV (Suiid) ;utd V (other) tits appropriate rr4ulatin2 agencies and to on to the next section. If you are not required to conform to inch standards, ut�ase contpl::te :;ll (!ll Ile to the best uC your knowledrg in each part for which standards are not set. You may wish to consult with api::apriate State or local agcnLtes int preparing your answers. 11. Ali: I'Otl.lJl'ION (include panne and address of agencies with cognizance over your project. Ifyou mist conluf ut to slrndanls set by these agencies. w on to part 11t.) Florida Department of Environmental Regulations Tallahassee,.Florida ' , Cite this project's: A. Activities which anc likely to produce air pollution such as incinerators, exhaust systelm. os%il-fuel huruinit unit..;utrl Ventilation systcnts. None 0 OCT 2 0 1977 BOAS J1 Pa,394 . ... jam. ti L1SSDA-1"• 11A . FOI:M APPROVED irortn FI IA 449.10 OM" NO. •10-i: ;ti '12 eS•23-7;) APPLICANT'S ENVIRONMENTAL IMPACT IEVALUATION isaanc and ;address of Appiit.mt (Finn Nsnt.) (timet, Cit , State anti lip Cotte) latitl'LhYI:{t Il) \U. Indian River County Board of GYounty Commissioners 59-6000674 Indian River County Courthouse Vero Beach, Florida 32960 6IIA CAST:()• In order to evaluate the sp.cific impact your proposed project will have on the environment, please complete the rolluwittg items. 1 Is Federal waste discharge perrnit required under the Federal Water Pollution Control Act Amendments of 1972? C] Yes Nu If no, catttplete parts I thruuolt Vlll. If yes, has an application been made for the perntitY Ifsa, what is the states of that application? [] Yes ❑ Nu ❑ Approved Pending , If above appli.ation for permit aid not cover all facilities in your project please identify those not covered and complete halarrc of form, as it pertains to tit:,se you list. If the application for pertnit covered all facilities complete farts 1, Vt. VIl atttl Vill. I. GFNERAL (Bri_f?;,ktribe): . A. I.tK-Jtiun of Fit ility - Provide ntap if possible to slow project location and areas which ntisjnt be affected by the la.:ility. The unincorporated community of Gifford' Indian River County, Florida !1. Character of the surrounding area (include terrain, population density, etc.) The area is bordered on the South by the City of Vero Beach Airport, on the West and North by agriculture lands, (citrus, cattle) and on the East by light suburban development. Terrain is coastal dunes. C. Type of project (nature of activity) Sanitary sewage pumping and transmission to•City of Vero Beach treatment plant If your project must conform to approved standards established by the Fed_. rl or yo -.;r state or local envirunnreat;tl protection agencies, please identify for each of farts 11 (Air), III (Witer), IV (Suiid) ;utd V (other) tits appropriate rr4ulatin2 agencies and to on to the next section. If you are not required to conform to inch standards, ut�ase contpl::te :;ll (!ll Ile to the best uC your knowledrg in each part for which standards are not set. You may wish to consult with api::apriate State or local agcnLtes int preparing your answers. 11. Ali: I'Otl.lJl'ION (include panne and address of agencies with cognizance over your project. Ifyou mist conluf ut to slrndanls set by these agencies. w on to part 11t.) Florida Department of Environmental Regulations Tallahassee,.Florida ' , Cite this project's: A. Activities which anc likely to produce air pollution such as incinerators, exhaust systelm. os%il-fuel huruinit unit..;utrl Ventilation systcnts. None 0 OCT 2 0 1977 BOAS J1 Pa,394 r •♦ 6. Methods and sensor equipment- for determining the presence, quantity, and type of air pollutants. None Q Concentrations in parts per million (ppm) of air pollutants such as sulfur dioxide, carbon monoxide, nitrogen dioxide, carbon dioxide. etc. None- D. oneD. Volatile solvents, types, and how used, as well as handling of discharges. None E. Rind of fuel used in combustion and heating: fossil, liquid, gaseous. None F. Control equipment to remove particulates and efficiency of such equipment. None• - ti. Control equipment to remove gaseous pollutants and efficiency of such equipment. None 11. Dawribe any chemicals used to control pollutants that might themselves cause another form of pollution. None 1. List other major contributors, current or planned, associated with project and which may affect lite quality and quantity of emissions to the air. �;• None e r� -11-A'pTER POLLUTION (include name and address of agencies with cognizance over your project. If you nttut conform to s andards set b these a genies complete questions 11 and D then o on to ut IV. r y t• I q r p• ) , Florida Department of Environmental Regulation Tallahassee, Florida OCT 2 0 1177 goo 3 Pace Ulu • s • Jr. Describe activities that are likely to produce water pollutlon. None B. Describe water pollution control codes and/or regulations applicable to the project. ..F.A.C. 17-1 C. Describe method and sensor equipment used to detcrininc. quantity, andlor type of water pollution. Flow meter on pressure line from lift station and sampling station at pressure line discharge point. D. %llut levels (concentrations of the following contaminants to result from your project) do your local water pollution standards permit you to discharge in your sewage andlor waste water? Discharge Dixitarge expected I expected Total xrlids Acidity llci%v metals Alkalinity pll (hydrogen ion Organic carlu,n concentration) — (lduri.Sc Hardness C?•anile Color Biochemical oxygen Grcjw demand Chemical oxygen Lignin demand Atnmonia nitro -,en Dissolved oxygen \itratc nitrogen Turbidity Organic nitrogen Temperature 1'llenot Specific gravity I'lat.plu,►us Conductance SuslAntled matter 'O11 M . Surfac% Active Agents t *not applicable.X Sewage will be discharged to •r Cif* Vero Beach's treatment plant. ' City. will be responsible for meeting water pollution control standards • � Boon 31 �cE.39+� CT 2 0 ��7� . } . - A e e ti t , L Pretreatment facilities: that is, pll neutralizers, nil separators, screens, pre-s:ttling basins, etc. - - 11. Is a municipality, other local government entity, or industry required to have pretreatment facilities? �] Ycc ❑No 2. iron industrial bo«mver or substantial direct beneficiary, what type of pretreatment facilities dor you plan? _ No industrial connections K. Sanitary sewage discharge (Chea: erre and describe): F] Municipal treatment i ❑ Septic tank ® Loral treatment plant Local body of water ❑ Other C. Industrial waste discharge (Check one and describe): ❑ Municipal treatment plant ❑ Industrial treatment plant ❑ Local body pf water ® Otho _-.Hone 11. Ate sanitary and industrial waste water drainage flows combined? ❑ Yes ®\u Is storm now combined %vitIt one or bo tit? ❑ Yes Q No If one, which? 1. Will the prt,;ek:t create a substantial iacrease in titc rulunte of sewage treated by a given facility? ❑Ycs NO -It yes. identify tnajor contributors and kind of discharge from each. It'. Srii Ill IVASTE DISPOSAL (include name and address of agencies with cognizance over your project. If you must conforni 1•• s!•tndattls s -A by these agencies, go on to part V.) Florida Department of Environmental Regulation Tallahassee, Florida s A. l,.r•s jtroject produce :uuounts of solid waste which cannot be readily disposed oP ❑ yes © No I tit example. Cult tbustitiles such as paper, bags, boxes; noncoinbustibles such as glass, sand, plaslim, ztivagcable materials, sludges or filter residues, tan or oils, cinders or 11yash, or Whets. If yes, identify die solid wastes. H. U1eat laws, ordinances. or practices govern solid waste ntanagcnient? C. 11.)%v are solid wastes disposed ol! I +; 11. Ate the cquiputcut and techniques employed adequate for the callectiun, handling, and disposal of 1_ Auhd w:tttcsY ❑ Yes ❑ N Ifo thry rano• nuiw or dust? ❑ Yes ❑ N they accitnuuodatr the iucromed Ictad caused by lite proj:et? ❑ Yrs ❑ 4 . ...• . .«www«.....«.-,.ww.w.w.r rw w..•wrw �.•..�•• ... ••.q1...,.•_►•,•. ROOK 31 PAcF.397 OCT 20 19771. • o. t At %0,'0Tlll:R 1:0101S OF POLLEJTION: (these may include, but not be limited to radiation, noise, radio fierluency ��nterfcrcncc,visual): A. Ultat arc they? None It. Ilow severe? Cr Do codas and/or appropriate regulations govern such pollution to be expected from your project? [] Yes '{] NO If "Ya, identify. V1. GE\liI:ALPROJECT EFFECTS A. lhscribe existing land use, such as Ind- strial,Recreational 'Residential, Sound barriers, Coutme1cial, SemE-private, Public, Parm, etc., including any existing zoning classifications. IL IX-scribo changes In land use. C. hill the ptoject afrva transportation by I Iigh:eay, Rail, Water or Air? Yes [] No If yes, hav, D. %rill the project a''I: • t fish, wMI life. Mater -fowl refuges, beaches, historical sites, foresteil and scenic areas, etc. Yes 0 No Vil. PLFASI• UI.SC'HIBE 1111: IM)lRF.CE• U 1 1: r r D. 'fire* rclationship between local shoot Will uses of man's environment and the maintenance and enhancement of loug•tcnn productivity, and 1%. Project will enhance the area's environment•onboth short and long .. term basis. E. Any irreversible and irretrievable commitments of resources which would be involved in the proposed project should it be undertaken, •None F. Have any questions or objections been raised by any governmental agency, private organization or individual which might indicate that this proposal is, or will become, controversial? ❑Yes [ No If yes, please describe: IX. TO BE SIGNED BY APPLICANT. ' October 20, 1977' Late Applicant Chairman, Board of County Cotmnissione s Indian'River County, Florida a tj . ° r 6 • ;r • ' 't OCT 2 0 197w rr� BOOK UJL PAGF g THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED i . AND CARRIED, THE BOARD ADJOURNED AT 3:05 O'CLOCK P.M. ATTEST: ` C�rdu CLERK CHAIRMAN 43 OCT 0 1 BOOR 31 PAGF 400