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Home My WebLink About10/18/2005 INDEX TO MINUTES OF REGULAR MEETING OF BOARD OF COUNTY COMMISSIONERS OF OCTOBER 18, 2005 1.CALL TO ORDER........................................................................................ 1 2.INVOCATION ............................................................................................... 1 3.PLEDGE OF ALLEGIANCE...................................................................... 1 4.ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS ............................................................................................................ 2 5.A.PROCLAMATION – PRESENTATION IN RECOGNITION AND SUPPORT OF THE ENVIRONMENTAL LEARNING CENTER - UPCLOSE & ECOLOGICAL PROGRAM .............................................. 2 5.B.PROCLAMATION – PRESENTATION DESIGNATING APRIL 7 AND 8, 2006 AS RELAY FOR LIFE DAYS .............................................. 2 5.C.PROCLAMATION – PRESENTATION DESIGNATING OCTOBER 23-29, 2005 AS CHARACTER COUNTS! WEEK .............. 3 October 18, 2005 1 5.D.PRESENTATION BY CIRCUIT COURT JUDGE CYNTHIA L. COX AND THE INDIAN RIVER COUNTY DRUG COURT TEAM ............................................................................................................. 3 5.E.PRESENTATION – UPDATE ON TROPICAL STORM WILMA BY EMERGENCY MANAGEMENT COORDINATOR NATHAN MCCOLLUM (LATER HURRICANE WILMA) .................................... 4 6.APPROVAL OF MINUTES ........................................................................ 4 7.CONSENT AGENDA ................................................................................... 5 7.A.AW–S30O6,2005 ............................5 PPROVAL OF ARRANTS EPTEMBER TO CTOBER 7.B.AFA.DBS PPOINTMENT OF REDERICK ILLON TO EACH AND HORE PAC–RDS ........................5 RESERVATION DVISORY OMMITTEE EPLACES EENA MITH 7.C.O--CTCA2006 UTOFOUNTY RAVEL FOR OMMISSIONERS TO TTEND THE FAC(FAC)LC– LORIDA SSOCIATION OF OUNTIES O EGISLATIVE ONFERENCE N30–D2,2005 ..........................................................................5 OVEMBER ECEMBER 7.D.FDLE(FDLE)FY2005/2006 LORIDA EPARTMENT OF AW NFORCEMENT EBMJAG(JAG)P– DWARD YRNE EMORIAL USTICE SSISTANCE RANT ROGRAM SACAGDT UBSTANCE BUSE OUNCIL DMINISTRATION RANT AND RUG ESTING G–CAA RANT ERTIFICATES OF CCEPTANCE AND GREEMENTS (2006-JAGC-INRI-2-M8-1852006-JAGC-INRI-1-M8-154) ..........................6 AND 7.E.BA#2006016UUSA,I.–ABC ID WARD TO NIVAR NC NNUAL ID FOR ALCIUM H–UD ...............................................................7 YPOCHLORITE TILITIES EPARTMENT 7.F.BA#2006013UU,I.–H ID WARD TO NDERGROUND TILITIES NC YDRAULIC ILS#109(IIL MPROVEMENTS TO IFT TATION NCLUDES MPROVEMENTS TO IFT S#108#115)–UD ..............................................7 TATIONS AND TILITIES EPARTMENT 7.G.CTLAM/ACOM( OMMUNICATIONS OWER EASE GREEMENT WITH FKA E)–800MHSPSRS–N RICCSON Z TATEWIDE UBLIC AFETY ADIO YSTEM ORTH CTS(BD,S) ...................................................8 OUNTY OWER ITE AILEY RIVE EBASTIAN October 18, 2005 2 7.H.RN.2005-173-PGS–PG ESOLUTION O INE ROVE UBDIVISION INE ROVE OF VB,LLC–DDCL ERO EACH ECLARATION OF EFAULT AND ALLING ETTER OF C ........................................................................................................................8 REDIT 7.I.RN.2005-174–HHVBP1–T ESOLUTION O IGH AWK OF ERO EACH HASE RADE WCDLLC-DDC IND OAST EVELOPMENT ECLARATION OF EFAULT AND ALLING LC .....................................................................................................9 ETTER OF REDIT 7.J.RN.2005-175–PRE–P ESOLUTION O ARTIAL ELEASE OF ASEMENT ORTION OF L13,BD,PTPSU4–72561A– ST OT LOCK INE REE ARK UBDIVISION NIT VENUE RSS ............................................................................. 10 EQUESTED BY COTT ANDERS 9.A.1.PUBLIC HEARING – AMENDMENT TO CHAPTER 401 – BUILDING CODES - ADOPTING UPDATED FLORIDA BUILDING CODE AND INTERNATIONAL PROPERTY MAINTENANCE CODE (LEGISLATIVE) ........................................... 10 9.B.PUBLIC DISCUSSION ITEM .................................................................. 11 9.C.PUBLIC NOTICE - ITEMS SCHEDULED FOR PUBLIC HEARING ON NOVEMBER 1, 2005....................................................... 11 9.C.1.CERP$500.00D ONSIDER LIMINATING THE EQUIREMENT OF OSTING A EPOSIT CUSPI WITH THE OUNTY FOR TILITY ERVICES RIOR TO SSUANCE OF A CO(L) ........................................................ 11 ERTIFICATE OF CCUPANCY EGISLATIVE 9.C.2.CADBRI ONSIDER AN MENDMENT TO ELETE A ONDING EQUIREMENT OF NDIAN RCCC955,MS(L) .. 11 IVER OUNTY ODE HAPTER OVING OF TRUCTURES EGISLATIVE 9.C.3.PSL-MGDDFII, ROPOSED ETTLEMENT OF AWSUIT EVELOPMENT OF LORIDA LLC.IRC-CRR V NDIAN IVER OUNTY ONSIDERATION OF EQUEST FOR EVISED PPDA(L) ......................................................... 12 RELIMINARY PPROVAL EGISLATIVE October 18, 2005 3 11.D.HUMAN RESOURCES – COLLECTIVE BARGAINING AGREEMENT WITH INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS (IAFF) - LOCAL 2201 ............................................... 12 11.G.1.OFFICE OF MANAGEMENT AND BUDGET – REVISED FIVE-YEAR OPTIONAL SALES TAX CAPITAL PLAN FY 2005/06 – 2009/10 WITH RECOMMENDED CHANGES .................... 12 11.G.2.OFFICE OF MANAGEMENT AND BUDGET – FUNDING PROPOSAL FOR FIRE/EMS STATION HURRICANE REPAIRS AND REPLACEMENTS ............................................................................ 13 11.I.1.PUBLIC WORKS – DUNE RESTORATION AGREEMENT WITH JOHN’S ISLAND PROPERTY OWNERS ASSOCIATION – FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION – GRANT AGREEMENT H5IR1................................. 15 11.I.2.PUBLIC WORKS – BID AWARD #7084 TO TIM ROSE CONTRACTING, INC. – FOR HIGHLAND DRIVE (PROJECT TH #03128), 64 AVENUE (PROJECT #0452), AND OLD DIXIE HIGHWAY (PROJECT #0524) ................................................................ 16 13.C.COMMISSIONER SANDRA L. BOWDEN – BOARD OF COUNTY COMMISSIONERS MEETING SCHEDULED FOR NOVEMBER 22 (CANCELLED) ............................................................. 16 13.E.COMMISSIONER GARY C. WHEELER – PURCHASING CARD POLICY – USE FOR TRAVEL ................................................................ 17 October 18, 2005 4 14.A.EMERGENCY SERVICES DISTRICT .................................................. 18 1.AMRMA23,2005 .................. 18 PPROVAL OF INUTES OF EGULAR EETING OF UGUST 2.AMREMS13,2005 ........... 18 PPROVAL OF INUTES OF GULAR EETING OF EPTEMBER 3.CFFEMSCI ONSIDERATION OF INAL IRE AND ONSOLIDATION MPLEMENTATION SRDSIIP ...... 18 TUDY EPORT AND IRECT TAFF TO NITIATE MPLEMENTATION ROCESS 14.B.SOLID WASTE DISPOSAL DISTRICT ................................................. 18 14.C.ENVIRONMENTAL CONTROL BOARD ............................................. 18 October 18, 2005 5 October 18, 2005 MEETING OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY The Board of County Commissioners of Indian River County, Florida, met in th Regular Session at the County Commission Chambers, 1840 25 Street, Vero Beach, Florida, on Tuesday, October 18, 2005, at 9:00 a.m. Present were Chairman Thomas S. Lowther, Vice Chairman Arthur R. Neuberger, Commissioners Sandra L. Bowden, Wesley S. Davis, and Gary C. Wheeler. Also present were Administrator Joseph A. Baird, County Attorney William G. Collins II, Executive Aide to the Board Kimberly Massung, and Deputy Clerk Patricia Ridgely. 1. CALL TO ORDER Chairman Lowther called the meeting to order. 2. INVOCATION Rev. Carol A. Trax, Community Church, delivered the Invocation. 3. PLEDGE OF ALLEGIANCE Vice Chairman Neuberger led the Pledge of Allegiance to the Flag. October 18, 2005 1 4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY ITEMS Chairman Lowther announced the addition of Item 5.E., a presentation by Emergency Management Coordinator Nathan McCollum concerning Tropical Storm Wilma (later Hurricane Wilma). ON MOTION by Vice Chairman Neuberger, SECONDED by Commissioner Bowden, the Board unanimously added the above item to the agenda. 5.A. PROCLAMATION – PRESENTATION IN RECOGNITION AND SUPPORT OF THE ENVIRONMENTAL LEARNING CENTER - UPCLOSE & ECOLOGICAL PROGRAM This proclamation was read by Commissioner Wheeler and presented to Executive Holly Dill Director of the ELC who accepted with thanks. She introduced the board members accompanying her as follows: Clem Schaub, Pat Fava, Chuck Pollard, and Todd Fennell. Todd Fennell expressed appreciation for the Board’s past support and looked th forward to the event on October 28 when he hoped they would have a fun learning experience. 5.B. PROCLAMATION – PRESENTATION DESIGNATING APRIL 7 AND 8, 2006 AS RELAY FOR LIFE DAYS Vice Chairman Neuberger read the proclamation that was accepted with thanks by Leila Shear , a 33-year cancer survivor, on behalf of the local American Cancer Society and the October 18, 2005 2 Relay for Life. She invited everyone to participate in the Relay for Life at the Citrus Bowl in April 2006. 5.C. PROCLAMATION – PRESENTATION DESIGNATING OCTOBER 23-29, 2005 AS CHARACTER COUNTS! WEEK Chairman Lowther read the proclamation that was accepted with thanks by Kay Clem Supervisor of Elections for Judge Joe Wild on behalf of the Character Counts! Organization. She explained the Elections Department’s role in teaching good citizenship and the importance of voting to schoolchildren. 5.D. PRESENTATION BY CIRCUIT COURT JUDGE CYNTHIA L. COX AND THE INDIAN RIVER COUNTY DRUG COURT TEAM th Cynthia L. Cox, Circuit Court Judge 2000 16 Street, Vero Beach, introduced members of her Drug Court Team in the audience and gave an informative presentation about the Drug Court in Indian River County along with statistics on participation and recidivism rates related to the local program. (See Interesting Facts document filed with the backup in the Office of the Clerk to the Board). She extended an invitation to the Board and the public to attend the graduation program in Courtroom 1 tomorrow at 4:30 p.m. She explained the costs and funding mechanisms currently in place and urged the Board to continue funding this program. Those participating are now paying a $500 fee. The program focuses on treatment instead of being incarcerated in jail at a cost to the public of $350,000. Management & Budget Director Jason E. Brown explained the County now receives about $10,000 per year from our drug ordinance dollars. Those funds are currently used as part of the 25% match for the Byrne Grants. With the fee increase, he believed that there should not be an October 18, 2005 3 issue on funding the Drug Court program in the future, that is, it would not be a major burden if a there were to be a shortfall; it might range from $2,000 to $3,000. Commissioner Davis suggested that any additional funds should go back into the program. Judge Cox wanted to make sure she did not have to come back, but County Administrator Baird explained that according to regulations the budget must be approved annually, therefore, Judge Cox would need to come back. 5.E. PRESENTATION – UPDATE ON TROPICAL STORM WILMA BY EMERGENCY MANAGEMENT COORDINATOR NATHAN MCCOLLUM (LATER HURRICANE WILMA) Emergency Management Coordinator Nathan McCollum used graphics to enhance his presentation. He had every reason to believe that by Thursday Wilma would be a category 3 hurricane and would impact Indian River County; how much impact would become clearer in the next 48 hours. The computer models were indicating landfall on the west coast of Florida, movement across the state, and exiting the east coast of Florida. This storm is a definite concern and is similar to Hurricane Irene in 1999. Because of the possible threat to Indian River County, he would be keeping residents informed on TV Comcast Channel 27 beginning immediately so no one is caught off-guard. He anticipated that impact to our vicinity would be late Saturday night with the strongest winds early Sunday morning. (Clerk’s Note: Hurricane Wilma stalled off the Yucatan Peninsula but followed the predicted path and crossed the east coast of Florida to the south of Indian River County on Monday, October 24, 2005.) 6. APPROVAL OF MINUTES None. October 18, 2005 4 7. CONSENT AGENDA 7.A. AW–S30O6,2005 PPROVAL OF ARRANTS EPTEMBER TO CTOBER ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously approved the list of Warrants as issued by the Clerk to the Board for September 30 to October 6, 2005, as requested. 7.B. AFA.DBS PPOINTMENT OF REDERICK ILLON TO EACH AND HORE PAC–RDS RESERVATION DVISORY OMMITTEE EPLACES EENA MITH ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously appointed Frederick A. Dillon to the Beach and Shore Preservation Advisory Committee, as recommended in the memorandum of October 10, 2005. 7.C. O--CTCA UTOFOUNTY RAVEL FOR OMMISSIONERS TO TTEND THE 2006FAC(FAC)L LORIDA SSOCIATION OF OUNTIES O EGISLATIVE C–N30–D2,2005 ONFERENCE OVEMBER ECEMBER ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously authorized out-of-county travel for the Commissioners to attend the October 18, 2005 5 2006 FACo Legislative Conference, as recommended in the memorandum of. October 10, 2005. 7.D. FDLE(FDLE)FY LORIDA EPARTMENT OF AW NFORCEMENT 2005/2006EBMJA DWARD YRNE EMORIAL USTICE SSISTANCE G(JAG)P–SAC RANT ROGRAM UBSTANCE BUSE OUNCIL AGDTG– DMINISTRATION RANT AND RUG ESTING RANT CAA ERTIFICATES OF CCEPTANCE AND GREEMENTS (2006-JAGC-INRI-2-M8-1852006-JAGC-INRI-1-M8-154) AND ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously approved the Certificate of Acceptance of Subgrant Award for the Substance Abuse Administration Grant, in the amount of $13,058.00 (2006-JAGC-INRI-2-M8-185); and the Certificate of Acceptance of Subgrant Award for the Indian River County Drug Testing Grant, in the amount of $38,784.00 (2006-JAGC-INRI-1-M8-154); and the two agreements between the Board of County Commissioners and the Substance Abuse Council of Indian River County, as recommended in the memorandum of October 11, 2005. ACCEPTANCE CERTIFICATES ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD October 18, 2005 6 7.E. BA#2006016UUSA,I.–AB ID WARD TO NIVAR NC NNUAL ID FOR CH–UD ALCIUM YPOCHLORITE TILITIES EPARTMENT ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously awarded Bid #2006016 to Univar USA, Inc. as the lowest and most responsive bidder meeting the specifications as set forth in the Invitation to Bid; authorized the Purchasing Division to issue blanket purchase orders for the period of October 1, 2005 through September 30, 2006 with Univar; and authorized the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, zero cost increase, vendor acceptance and the determination that renewal of this annual contract is in the best interest of Indian River County, as recommended in the memorandum of October 6, 2005. 7.F. BA#2006013UU,I.– ID WARD TO NDERGROUND TILITIES NC HILS#109(I YDRAULIC MPROVEMENTS TO IFT TATION NCLUDES ILS#108#115)–U MPROVEMENTS TO IFT TATIONS AND TILITIES D EPARTMENT ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously awarded Bid #2006013 to Underground Utilities, Inc. as the lowest most responsive and responsible bidder meeting the specifications as set forth in the Invitation to Bid; and approved the proposed sample agreement and authorized October 18, 2005 7 the Chairman to execute said agreement when required performance and payment bonds have been submitted along with appropriate certificate of insurance and the County Attorney has approved the agreement as to form and legal sufficiency, as recommended in the memorandum of October 3, 2005. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 7.G. CTLAM/ACOM OMMUNICATIONS OWER EASE GREEMENT WITH (E)–800MHSPSR FKA RICCSON Z TATEWIDE UBLIC AFETY ADIO S–NCTS(BD, YSTEM ORTH OUNTY OWER ITE AILEY RIVE S) EBASTIAN ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously approved the Communications Tower Lease Agreement with M/A COM; authorized the Chairman to execute the proposed agreement and authorized staff to sign all acceptance and necessary project documents, as recommended in the memorandum of September 23, 2005. LEASE AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 7.H. RN.2005-173-PGS–P ESOLUTION O INE ROVE UBDIVISION INE GVB,LLC–DD ROVE OF ERO EACH ECLARATION OF EFAULT AND CLC ALLING ETTER OF REDIT October 18, 2005 8 ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously adopted Resolution No. 2005-173 declaring default by Pine Grove of Vero Beach, L.L.C., in its obligation to complete required improvements to Pine Grove Subdivision and authorizing staff to make sight draft against Harbor Federal Savings Bank Irrevocable Letter of Credit No. 400. 7.I. RN.2005-174–HHVBP ESOLUTION O IGH AWK OF ERO EACH HASE 1–TWCDLLC-D RADE IND OAST EVELOPMENT ECLARATION OF DCLC EFAULT AND ALLING ETTER OF REDIT ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously adopted Resolution No. 2005-174 declaring default by Trade Wind Coast Development, LLC in its obligation to complete required sidewalk improvements to High Hawk of Vero Beach Phase 1, and authorizing staff to make sight draft against Indian River National Bank Irrevocable Letter of Credit No. 05-004 dated August 22, 2003; and authorized a 2-year extension to the Contract for Construction of Required Sidewalk Improvements No. SD-98-06-06-CFCSIDE (98010101-34528) provided that the Developer executes an Extension to Contract for Construction of Required Sidewalk Improvements No. SD-98-06-06-CFCSIDE (98010101-34528) and pays October 18, 2005 9 security to the County no later than November 16, 2005, in order to avoid the calling of the letter of credit. 7.J. RN.2005-175–PRE– ESOLUTION O ARTIAL ELEASE OF ASEMENT PL13,BD,PTPSU ORTION OF OT LOCK INE REE ARK UBDIVISION NIT 4–72561A–RSS ST VENUE EQUESTED BY COTT ANDERS ON MOTION by Commissioner Davis, SECONDED by Commissioner Bowden, the Board unanimously adopted Resolution No. 2005-175 releasing a portion of an easement on Lot 13, Block D, Pine Tree Park Subdivision Unit 4. 9.A.1. PUBLIC HEARING – AMENDMENT TO CHAPTER 401 – BUILDING CODES - ADOPTING UPDATED FLORIDA BUILDING CODE AND INTERNATIONAL PROPERTY MAINTENANCE CODE (LEGISLATIVE) PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD Assistant County Attorney William K. DeBraal reviewed the memorandum of October 3, 2005 and explained that prior to adoption of the International Property Maintenance Code staff would need to go through it carefully as there are parts of it that conflict with our Code Enforcement ordinance. He requested the Board open and continue the public hearing to November 15 before enactment of the ordinance. He responded to questions of the Commissioners. October 18, 2005 10 Building Official Buddy Akins further clarified that the International Property Maintenance Code has been adopted in many countries over the world. We use them as a base but staff needs to study them more before we adopt them for Indian River County. The Chairman opened the public hearing. There were no speakers and the Chairman closed the public hearing. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Davis, the Board unanimously continued this public hearing to November 15, 2005. 9.B. PUBLIC DISCUSSION ITEM None. 9.C. PUBLIC NOTICE - ITEMS SCHEDULED FOR PUBLIC HEARING ON NOVEMBER 1, 2005 9.C.1.CERP ONSIDER LIMINATING THE EQUIREMENT OF OSTING A $500.00DCUSP EPOSIT WITH THE OUNTY FOR TILITY ERVICES RIOR ICO(L) TO SSUANCE OF A ERTIFICATE OF CCUPANCY EGISLATIVE 9.C.2.CADB ONSIDER AN MENDMENT TO ELETE A ONDING RIRCCC955, EQUIREMENT OF NDIAN IVER OUNTY ODE HAPTER MS(L) OVING OF TRUCTURES EGISLATIVE October 18, 2005 11 9.C.3.PSL-MGDD ROPOSED ETTLEMENT OF AWSUIT EVELOPMENT OF FII,LLC.IRC-C LORIDA V NDIAN IVER OUNTY ONSIDERATION OF RRPPDA EQUEST FOR EVISED RELIMINARY PPROVAL (L) EGISLATIVE Executive Aide Kimberly Massung read the above notices into the record. 11.D. HUMAN RESOURCES – COLLECTIVE BARGAINING AGREEMENT WITH INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS (IAFF) - LOCAL 2201 Human Resources Director Donna Kaspari offered to respond to any questions of the Board. There were none. ON MOTION by Commissioner Davis, SECONDED by Vice Chairman Neuberger, the Board unanimously approved the Collective Bargaining Agreement between Indian River County and IAFF Local 2201, as recommended in the memorandum of October 10, 2005. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 11.G.1. OFFICE OF MANAGEMENT AND BUDGET – REVISED FIVE-YEAR OPTIONAL SALES TAX CAPITAL PLAN FY 2005/06 – 2009/10 WITH RECOMMENDED CHANGES October 18, 2005 12 Management & Budget Director Jason E. Brown reviewed the memorandum of October 12, 2005, and actions taken at a prior meeting. At the conclusion of his presentation he advised that staff recommended approval. Commissioner Wheeler once again suggested removal of the proposed extra addition to the jail. He believed the first approved addition of 256 beds would meet our needs and $10.3 million would be better used elsewhere. He agreed with everything else in the plan but would have to vote against the plan because he was opposed to the additional jail expansion. Motion was made by Commissioner Wheeler to remove the jail addition; there was no second and the Chairman ruled the motion died for lack of a second. ON MOTION by Vice Chairman Neuberger, SECONDED by Commissioner Davis, the Board by a vote of 4-1 (Commissioner Wheeler opposed) approved the proposed Five-Year Optional Sales Tax Capital plan for fiscal years 2005/06 through 2009/10, as recommended in the memorandum of October 12, 2005. 11.G.2. OFFICE OF MANAGEMENT AND BUDGET – FUNDING PROPOSAL FOR FIRE/EMS STATION HURRICANE REPAIRS AND REPLACEMENTS Management & Budget Director Jason E. Brown reviewed his memorandum of October 12, 2005 using a PowerPoint outline (copy on file with the backup in the Office of the Clerk to the Board) to enhance his presentation. He reviewed station-by-station the estimated October 18, 2005 13 costs for repairs and replacements, the proposed funding sources, and photographs of the damages caused by Hurricanes Frances and Jeanne. Commissioner Davis inquired about training at Station 2 and asked what that new facility would look like. County Administrator Baird stated Station 2 will have 3 bays, a dock for the City of Vero Beach marina patrol, and a place for their marine officer; it also is necessary to raise the building 5-6 feet. Staff thinks it would not be appropriate for a community center to be nearby (as has been requested) particularly because of parking and the movement of emergency vehicles and staff was not proposing a training room at Station 2 but at the station at the airport. Station 2 will be larger and fancier than the others and, at this point, the station is costly enough ($2.6 million) but if the Board wished to expand the scope, it was up to them. During Mr. Brown’s presentation, County Administrator Baird and Emergency Services Director John King interjected additional information about certain stations as to the necessity for replacement and upgrades. County Administrator Baird noted that new stations would be of a standard design and that will be coming back to the Board in the future. ON MOTION by Commissioner Wheeler, SECONDED by Commissioner Davis, the Board unanimously approved the proposed capital plan to make necessary repairs and replacements for the Fire/EMS Stations as presented and authorized a budget amendment to reflect those changes, as recommended in the memorandum of October 12, 2005. October 18, 2005 14 11.I.1. PUBLIC WORKS – DUNE RESTORATION AGREEMENT WITH JOHN’S ISLAND PROPERTY OWNERS ASSOCIATION – FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION – GRANT AGREEMENT H5IR1 Coastal Resources Manager Jonathan C. Gorham, Ph.D. briefly reviewed the memorandum of October 10, 2005 using a PowerPoint presentation (copy on file in the Office of the Clerk to the Board). He advised that this agreement was presented yesterday to the Beach and Shore Committee and they voted 5-3 to recommend approval of this project. Discussion ensued and clarifications were given. MOTION WAS MADE by Commissioner Davis, SECONDED by Vice Chairman Neuberger, to approve staff’s recommendation. In response to Commissioner Bowden, Dr. Gorham advised that the south beach dune restoration project will be going out for bid soon and he would supply more details to the Board. The Chairman CALLED THE QUESTION and the motion carried unanimously. (The Board authorized staff to negotiate an Agreement with JIPOA, as recommended in the memorandum of October 10, 2005. October 18, 2005 15 11.I.2. PUBLIC WORKS – BID AWARD #7084 TO TIM ROSE CONTRACTING, INC. – FOR HIGHLAND DRIVE (PROJECT TH #03128), 64 AVENUE (PROJECT #0452), AND OLD DIXIE HIGHWAY (PROJECT #0524) ON MOTION by Vice Chairman Neuberger, SECONDED by Commissioners Davis and Bowden, the Board unanimously awarded Bid #7084 to Tim Rose Contracting, Inc., as well as approved Change Order No. 1 reducing the project cost to $35,969.50 with funding from the Indian River County Health Department Grant and the one-cent sales tax account, as recommended in the memorandum of October 11, 2005. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 13.C. COMMISSIONER SANDRA L. BOWDEN – BOARD OF COUNTY COMMISSIONERS MEETING SCHEDULED FOR NOVEMBER 22 (CANCELLED) Commissioner Bowden pointed out that the Board has 5 meetings scheduled in November and suggested that they cancel the meeting on the Tuesday during the week of Thanksgiving. ON MOTION by Commissioner Bowden, SECONDED by Commissioner Wheeler, the Board unanimously agreed to cancel the regular meeting scheduled for November 22, 2005. October 18, 2005 16 13.E. COMMISSIONER GARY C. WHEELER – PURCHASING CARD POLICY – USE FOR TRAVEL Commissioner Wheeler requested the use of the County’s purchasing card for County-related travel arrangements rather than a Commissioner having to use their own credit card. This would avoid additional bookkeeping and the inconvenience of the County having to reimburse the Commissioner’s credit card purchase by check. Commissioner Neuberger agreed; he had raised the question when he first was elected to the Commission and County Administrator Baird had explained the reasoning behind the policy. County Administrator Baird responded that conservative policies for the County’s purchasing card were established in order to avoid fraud. He asked if the Board wanted to make a change. Commissioner Wheeler clarified that Executive Aide Kimberly Massung would use the card for making the Commissioners’ (County-related) hotel reservations and arrange payments for conference registrations. Commissioner Davis agreed from personal experience that the present system is inefficient. County Administrator Baird suggested it would be easier to track if a County card were issued in each Commissioner’s name. MOTION WAS MADE by Commissioner Wheeler, SECONDED by Commissioner Bowden, to approve issuance of purchasing cards in each Commissioner’s name to be used for making (County-related) travel reservations and for payment of registrations. October 18, 2005 17 14.A. EMERGENCY SERVICES DISTRICT 1.AMRMA23,2005 PPROVAL OF INUTES OF EGULAR EETING OF UGUST 2.AMREMS13, PPROVAL OF INUTES OF GULAR EETING OF EPTEMBER 2005 3.CFFEMSC ONSIDERATION OF INAL IRE AND ONSOLIDATION ISRDSI MPLEMENTATION TUDY EPORT AND IRECT TAFF TO NITIATE IP MPLEMENTATION ROCESS The Chairman announced that immediately upon adjournment, the Board would reconvene as the Board of Commissioners of the Emergency Services District. Those Minutes are being prepared separately and are appended to this document. 14.B. SOLID WASTE DISPOSAL DISTRICT None. 14.C. ENVIRONMENTAL CONTROL BOARD None. ALL BACKUP DOCUMENTATION, RESOLUTIONS, AND ORDINANCES ARE ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD AND ARE HEREBY MADE A PART OF THESE MINUTES October 18, 2005 18 There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 10:33 a.m. ATTEST: _________________________________ ________________________________ Jeffrey K. Barton, Clerk Thomas S. Lowther, Chairman Minutes Approved: _________________ BCC/PR/2005 Minutes October 18, 2005 19