HomeMy WebLinkAbout01/11/2005INDEX TO MINUTES OF REGULAR MEETING
OF BOARD OF COUNTY COMMISSIONERS
OF JANUARY 11, 2005
1. CALL TO ORDER 1
2. INVOCATION 1
3. PLEDGE OF ALLEGIANCE 1
4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY
ITEMS 2
5.A. PRESENTATION OF PROCLAMATION AND RETIREMENT
AWARD HONORING WAYNE H. RUSS 2
5.B. PRESENTATION OF AWARD FROM - SUNSHINE SAFETY
COUNCIL, INC. TO PARKS DIVISION 3
5.C. PRESENTATION BY PUBLIC WORKS DEPARTMENT
DIRECTOR JIM DAVIS 3
6. APPROVAL OF MINUTES 3
7. CONSENT AGENDA 3
JANUARY 11, 2005 1
7.A. PROCLAMATION AND RETIREMENT AWARD TOALBERT PETRULAK-PARKS
DIVISION 3
7.B CITY OF SEBASTIAN COUNCIL MEMBER RAY CONIGLIO APPOINTED TO
EMERGENCY SERVICES DISTRICT ADVISORY COMMITTEE (ESDAC)
(REPLACING MIKE HEPTINSTALL) 4
7.C. APPROVAL OF WARRANTS -DECEMBER 22-29, 2004 4
7.D. OUT -OF -COUNTY TRAVEL FOR COMMISSIONERS - TREASURE COAST
LEGISLATIVE CONFERENCE IN TALLAHASSEE - FEBRUARY 15-17, 2005 4
7.E. OLD FELLSMERE SCHOOL - UPDATE ON RESTORATION (ELECTRICAL AND AIR
CONDITIONING) 5
7.F. PURCHASE OFA ONE-YEAR SOFTWARE LICENSE AGREEMENT AND
INSTALLATION FOR THE 800 MHZ RADIO SYSTEM- COMMUNICATIONS
INTERNATIONAL, INC. 5
7.G. RESOLUTION 2005 -006 -MISCELLANEOUS BUDGET AMENDMENT 004 6
9.A. PUBLIC HEARINGS - NONE 6
9.B.1. PUBLIC DISCUSSION ITEM - BRIAN HEADY'S REQUEST TO
DISCUSS EXPENDITURE OF TAX DOLLARS 6
9.B.2. PUBLIC DISCUSSION ITEM - J. THOMAS SCHLITT'S
REQUEST TO DISCUSS EXTENSION OF TIME FOR
PETERS/SCHLITT COMMERCIAL SITE PLAN AND
BUILDING PERMIT RELATING TO IMPACT FEES (DON
PETERS) (PROJECT #200408049) 6
9.B.3. PASTOR WILLIAM HOLD OF MT. ZION BAPTIST CHURCH -
REQUEST TO NEGOTIATE COUNTY OFFER FOR LAND
(NEW ADMINISTRATION COMPLEX) 7
JANUARY 11, 2005 2
9.C. PUBLIC NOTICE ITEMS - NONE 8
11.C.1. NEW COUNTY ADMINISTRATION COMPLEX PROGRESS
REPORT 8
11.C.2. WAIVER OF BID PROCESS FOR CLEANING SERVICES -
ROAD AND BRIDGE BUILDING, SWDD ADMINISTRATION
BUILDING WITH SCALE HOUSE AND TRAFFIC SHOP
BUILDING - COMPLETE CLEANING SERVICE OF INDIAN
RIVER COUNTY, INC. 9
11.G.1. THIRD PARTY CLAIMS ADMINISTRATION SERVICES -
PREFERRED GOVERNMENTAL CLAIM SOLUTIONS (PGCS)
(JOHNS EASTERN COMPANY, INC.) 10
11.H.1. RFP6092 - SOUTH COUNTY PARK - RECREATION
MULTI-PURPOSE BUILDING DESIGNBUILD CONTRACT
RANK ORDER APPROVAL - (PPI CONSTRUCTION
MANAGEMENT, INC.) 11
11.J.1. WEST REGIONAL WASTEWATER TREATMENT FACILITY
(WWTF)-FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION (FDEP) RESOLUTION AGREEMENT 12
11.J.2. RFP BID NO. 6083 - TELEMETRY SYSTEM UPGRADE -
PURCHASE ORDER - DATA FLOW SYSTEMS 12
13.D. COMMISSIONER WESLEY S. DAVIS - TRAVEL CONFLICT
WITH REGULAR MEETING DATE 13
JANUARY 11, 2005 3
13.E.1.
COMMISSIONER GARY C. WHEELER - DISCUSS
ELIMINATION OF UNNECESSARY COUNTY COMMITTEES,
ADVISORY BOARDS AND COMMISSIONS 13
13.E.2. COMMISSIONER GARY C. WHEELER - DISCUSS
INCREASING ROAD IMPACT FEES 14
14. EMERGENCY SERVICES DISTRICT 14
A.1. TRAINING PARTNERSHIP AGREEMENT BETWEEN INDIAN RIVER COMMUNITY
COLLEGE AND EMERGENCY SERVICES DISTRICT 14
14.B. SOLID WASTE DISPOSAL DISTRICT - NONE 14
14.C. ENVIRONMENTAL CONTROL BOARD - NONE 15
JANUARY 11, 2005 4
January 11, 2005
REGULAR MEETING OF THE BOARD OF COUNTY
COMMISSIONERS
The Board of County Commissioners of Indian River County, Florida, met in
Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on
Tuesday, January 11, 2005, at 6:00 p.m. Present were Thomas S. Lowther, Chairman, Arthur R,
Neuberger, Vice Chairman and Commissioners Sandra L. Bowden, Wesley S. Davis and Gary C.
Wheeler. Also present were Joseph Baird, County Administrator; William DeBraal, Assistant
County Attorney; Kimberly Massung, Executive Aide to the Board and; Maria I. Suesz, Deputy
Clerk.
1. CALL TO ORDER
Chairman Neuberger called the meeting to order.
2. INVOCATION
Public Works Director Jim Davis delivered the Invocation.
3. PLEDGE OF ALLEGIANCE
Commissioner Sandra Bowden led the Pledge of Allegiance to the Flag.
JANUARY 11, 2005 1
4. ADDITIONS/DELETIONS TO THE AGENDA/EMERGENCY
ITEMS
1. Additional Backup for Item 5.C. — Public Works Department Overview
2. Additional Backup for Item 7.E. — Letter from City of Fellsmere regarding Old
Fellsmere School
3. Add 9.B.3. —Pastor William Hold's request to speak regarding Mt. Zion Baptist Church
4. Additional Backup for Item 11.C.1. — New Administration Complex Building Floor
Plan
5. Defer 11.J.1.
6. Add 13.D. — Travel Conflict with regular BCC meeting date
7. Additional Backup for Item 13.E.1. — List of Committees, Advisory Boards and
Commission Members
ON MOTION by Commissioner Bowden, SECONDED by
Commissioner Davis, the Board unanimously made the
above changes to the Agenda.
5.A. PRESENTATION OF PROCLAMATION AND RETIREMENT
AWARD HONORING WAYNE H. RUSS
Chairman Lowther and Vice Chairman Neuberger read and presented the
Proclamation and Retirement Award to Wayne H. Russ, Director of Building Division.
Wayne Russ expressed his gratitude to this community for allowing him to come
from humble roots to this position. "It has been an honor and a privilege," he said, thanking staff
for supporting him.
JANUARY 11, 2005 2
5.B. PRESENTATION OF AWARD FROM - SUNSHINE SAFETY
COUNCIL, INC. TO PARKS DIVISION
Jim Romanek, Parks Superintendent, accepted the Excellence in Safety and Health
Plaque from the Sunshine Safety Council presented by Risk Manager Beth Jordan in recognition
of outstanding safety accomplishments.
5.C. PRESENTATION BY PUBLIC WORKS DEPARTMENT
DIRECTOR JIM DAVIS
Public Works Director Jim Davis presented a comprehensive overview of his
department (copy of PowerPoint presentation is on file.)
6. APPROVAL OF MINUTES
The Chairman asked if there were any corrections or additions to the Minutes of the
Regular Meeting of November 16 and 23, 2004. There were none.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Davis, the Board unanimously approved the
Minutes of the Regular Meetings of November 16 and
November 23, 2004, as written and distributed.
7. CONSENT AGENDA
Vice Chairman Neuberger requested Item 7.E. be pulled for discussion.
7.A. PROCLAMATION AND RETIREMENT AWARD TO ALBERT PETRULAK —
PARKS DIVISION
The Board noted the Proclamation and Award for the record.
JANUARY 11, 2005 3
7.B CITY OF SEBASTIAN COUNCIL MEMBER RAY CONIGLIO APPOINTED
TO EMERGENCY SERVICES DISTRICT ADVISORY COMMITTEE
(ESDAC) (REPLACING MIKE HEPTINSTALL)
The Board noted the appointment for the record; alternate Mayor Nate
McCollum.
7.C. APPROVAL OF WARRANTS — DECEMBER 22-29, 2004
ON MOTION by Commissioner Davis, SECONDED by
Commissioner Wheeler, the Board unanimously approved
the list of Warrants as issued by the Clerk to the Board for
December 22-29, 2004, as requested in the memorandum
dated December 29, 2004.
7.D. OUT -OF -COUNTY TRAVEL FOR COMMISSIONERS — TREASURE
COAST LEGISLATIVE CONFERENCE IN TALLAHASSEE — FEBRUARY
15-17.2005
ON MOTION by Commissioner Davis, SECONDED by
Commissioner Wheeler, the Board unanimously approved
out -of -county travel to attend the Treasure Coast
Legislative Conference, as requested in the memorandum
of January 3, 2005.
JANUARY 11, 2005 4
7.E. OLD FELLSMERE SCHOOL — UPDATE ON RESTORATION
(ELECTRICAL AND AIR CONDITIONING)
Councilman Joel Tyson, City of Fellsmere, requested the rights to the Old
Fellsmere School be reassigned to the City of Fellsmere. They would complete the restoration. He
asked the County to assist them with the maintenance afterwards.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Davis, the Board unanimously authorized
staff to await the arrival of the letter from the City of
Fellsmere to initiate an interlocal agreement with the City
upon the completion of the electrical and air conditioning
work at the school, as recommended in the memorandum of
January 5, 2005.
The Chairman expressed interest in holding a joint meeting with the City of
Fellsmere at a future date.
7.F. PURCHASE OF A ONE-YEAR SOFTWARE LICENSE AGREEMENT AND
INSTALLATION FOR THE 800 MHz RADIO SYSTEM —
COMMUNICATIONS INTERNATIONAL, INC.
ON MOTION by Commissioner Davis, SECONDED by
Commissioner Wheeler, the Board unanimously approved
the purchase of a one-year 800 MHz software license
agreement from Communications International, Inc. in the
JANUARY 11, 2005 5
amount of $74,000, as recommended in the memorandum
of January 3, 2005.
AGREEMENT IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
7.G. RESOLUTION 2005-006 - MISCELLANEOUS BUDGET AMENDMENT
004
ON MOTION by Commissioner Davis, SECONDED by
Commissioner Wheeler, the Board unanimously adopted
Resolution 2005-006 amending the fiscal year 2004-2005
Budget.
9.A. PUBLIC HEARINGS - NONE
None.
9.B.1. PUBLIC DISCUSSION ITEM - BRIAN HEADY'S REQUEST
TO DISCUSS EXPENDITURE OF TAX DOLLARS
Mr. Heady was not present.
9.B.2. PUBLIC DISCUSSION ITEM - J. THOMAS SCHLITT'S
REQUEST TO DISCUSS EXTENSION OF TIME FOR
PETERS/SCHLITT COMMERCIAL SITE PLAN AND
BUILDING PERMIT RELATING TO IMPACT FEES (DON
PETERS) (PROJECT #200408049)
JANUARY 11, 2005 6
J. Thomas Schlitt, 2053 U.S. Highway 1, Vero Beach, needs to obtain his building
permit by April 16, 2005 for his commercial project but due to hurricane damages to homes of
employees he does not have his site plan completed. He asked for an extension seeing as it takes
4-6 months to obtain building permits.
Community Development Director Bob Keating emphasized that staff informs all
applicants of the requirements in the beginning and that they have strict rules and belived the
Building Department would not hold him up. Staff feels he still has time to meet his deadline and
urged the Board not to approve this request.
Under discussion, after Mr. Schlitt mentioned his concern with the Department of
Environmental Protection and the fees for running water at the site, Commissioner Wheeler
thought that the County could be responsible for some of Mr. Schlitt's delay in his project.
Chairman Lowther suggested going forward with the process and if Mr. Schlitt has
a problem they would look at the situation at that time.
NO ACTION REQUIRED OR TAKEN.
9.B.3. PASTOR WILLIAM HOLD OF MT. ZION BAPTIST CHURCH
- REQUEST TO NEGOTIATE COUNTY OFFER FOR LAND
(NEW ADMINISTRATION COMPLEX)
Pastor William Hold, Mt. Zion Baptist Church, asked for an additional $40,000 for
the impact fees to the County's offer of $500,000 plus 2.5 acres of land in exchange for the last
parcel needed to build the new County Administration Complex.
County Administrator Joseph Baird said if approved by the Board this would be the
final and last offer. He reminded the Board that this is the last piece of property they need to build
the new Administration Complex.
There was discussion on the value of both properties involved and the responsibility
to the Board should they pursue the church property under eminent domain.
JANUARY 11, 2005 7
MOTION WAS MADE by Commissioner Neuberger,
SECONDED by Commissioner Bowden, to approve Pastor
Hold's request.
Under discussion, Commissioner Wheeler expressed concern that the offer was
equivalent to $865,000 for a $315,000 piece of property and he said he would support the original
offer.
The Chairman CALLED THE QUESTION and the motion
carried 4-1 (Commissioner Wheeler opposed).(The Board
approved paying Mt. Zion Baptist Church, $540,000 plus
2.5 acres of land, 45th Street and 43rd Avenue, in exchange
for the last parcel needed for the new County
Administration Complex.)
9.C. PUBLIC NOTICE ITEMS - NONE
(CLERK'S NOTE: The Chairman called a short recess at 7:20 p.m. and the meeting
reconvened at 7:26 p.m. with all members present.)
11.C.1. NEW COUNTY ADMINISTRATION COMPLEX PROGRESS
REPORT
Project Manager Steve Blum reviewed his memorandum and presented a progress
report on the new County Administration Building. He added the good news of acquiring the rest
of the land they needed to start building. He briefly went through a slide presentation, covering the
site plan, building 1 and building 2, front elevations and interior floor plans (copy on file). The
JANUARY 11, 2005 8
construction process is scheduled to begin in May 2005 and twenty months from that time the
buildings should be finished (approximately March 2007 if not earlier).
Commissioner Davis asked the Board to consider extending the second floor of the
Emergency Services center (second building) now for expansion purposes later and to avoid
additional expenses.
expansion.
A brief discussion followed regarding what resources would be available for this
There was CONSENSUS for staff to look into the cost of
extending the second floor of the Emergency Services
center (second building) for future expansion purposes and
report back to the Board.
County Administrator Baird responded to Renee Renzi's question concerning the
cost to build this building. It is too premature to determine a total cost since the design is just being
completed. The new building was proposed to be 156,000 square feet, but since the Space Needs
Committee has been in existence there have been several new requirements, such as the new
voting machines and storage for them.
NO ACTION TAKEN OR REQUIRED
11.C.2. WAIVER OF BID PROCESS FOR CLEANING SERVICES -
ROAD AND BRIDGE BUILDING, SWDD ADMINISTRATION
JANUARY 11, 2005 9
BUILDING WITH SCALE HOUSE AND TRAFFIC SHOP
BUILDING - COMPLETE CLEANING SERVICE OF INDIAN
RIVER COUNTY, INC.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Neuberger, the Board unanimously
authorized waiving of the bid process and utilizing the
competitive quotations received for this service and
authorized staff to issue purchase orders to Complete
Cleaning Service for monthly cleaning services for the
remainder of fiscal year 2005, as requested in the
memorandum of January 5, 2005.
11.G.1. THIRD PARTY CLAIMS ADMINISTRATION SERVICES -
PREFERRED GOVERNMENTAL CLAIM SOLUTIONS
(PGCS) (JOHNS EASTERN COMPANY, INC.)
Director of Office and Management & Budget Jason Brown reviewed the
memorandum from Beth Jordan, Risk Manager (copy on file) advising that they have received
notice from Preferred Governmental Claim Solutions (PGCS) stating that they are discontinuing
their services effective January 14, 2005. He asked the Board to approve staff's recommend-ation.
ON MOTION by Commissioner Neuberger, SECONDED
by Commissioner Davis, the Board unanimously
authorized staff to negotiate an agreement with Johns
Eastern Company, Inc. for third party claims administration
services through September 30, 2005 at the rates outlined in
their proposal for services, and to issue a request for
JANUARY 11, 2005 10
proposals within the coming months for ongoing services,
as recommended in the memorandum of December 30,
2004.
11.H.1. RFP6092 - SOUTH COUNTY PARK - RECREATION
MULTI-PURPOSE BUILDING DESIGN/BUILD CONTRACT
RANK ORDER APPROVAL - (PPI CONSTRUCTION
MANAGEMENT, INC.)
Director of Recreation Cliff Carlson reviewed the memorandum dated December 8,
2004 (copy on file) whereby they were asked to look at the information in respect to the cost. The
team prepared preliminary information for the Board's review recommending approval of the
short list so they can move forward on negotiations and final design.
MOTION WAS MADE by Commissioner Neuberger,
SECONDED by Commissioner Davis, to approve staff's
recommendation.
Discussion ensued regarding the possibility of hardening the facility.
Commissioner Wheeler suggested postponing this facility for a couple years
because of the damages from the hurricanes and the shortage of tax dollars this year.
Discussion continued whereby County Administrator explained that the money has
already been set aside to cover the construction expenses.
The Chairman CALLED THE QUESTION and the motion
carried 4-1 (Commissioner Wheeler opposed),(The Board
JANUARY 11, 2005 11
11.J.1.
approved the rank order and authorized staff to initiate
contract negotiations with the first -ranked firm, PPI
Construction Management, Inc., and then with the
second -ranked firm if unsuccessful with the first, and with
the third -ranked firm if unsuccessful with the second;
authorized staff and the selected firm to develop options for
the recreation facility including a "phase-in" approach and
hurricane hardening and to submit these options to the
Board.)
WEST REGIONAL WASTEWATER TREATMENT FACILITY
(WWTF)-FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION (FDEP) RESOLUTION AGREEMENT
Deferred. (Clerk's note: See February 1, 2005 meeting, Item 11.J.3.)
11.J.2. RFP BID NO. 6083 - TELEMETRY SYSTEM UPGRADE -
PURCHASE ORDER - DATA FLOW SYSTEMS
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Davis, the Board unanimously authorized
the Purchasing Department to issue a Purchase Order to
Data Flow Systems for the amount of $460,106 and
authorized Purchasing Department to issue a term contract
for fixed prices, as recommended in the memorandum of
January 3, 2005.
JANUARY 11, 2005 12
13.D. COMMISSIONER WESLEY S. DAVIS - TRAVEL CONFLICT
WITH REGULAR MEETING DATE
Commissioner Davis requested the Board move the meeting of Tuesday, March 1,
2005 Board to Tuesday, February 22, 2005 to allow travel time for Commissioners to attend the
NACo Conference in Washington D.C.
ON MOTION by Commissioner Davis, SECONDED BY
Commissioner Bowden to meet on February 22, 2005 and
cancel the March 1, 2005 regularly scheduled meeting to
allow members to attend the NACo conference in
Washington D.C.
13.E.1. COMMISSIONER GARY C. WHEELER - DISCUSS
ELIMINATION OF UNNECESSARY COUNTY
COMMITTEES, ADVISORY BOARDS AND COMMISSIONS
Commissioner Wheeler asked the Board to direct staff to come back with
recommendations on the possibility of eliminating some committees that are obsolete. He would
like to see a sunset clause on committees formed in the future and that they are to be evaluated on
a regular basis.
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner Lowther, the Board unanimously directed
the County Administrator to review with staff all County
committees, advisory boards and commissions to determine
those that could be eliminated and report their
recommendations to the Board.
JANUARY 11, 2005 13
13.E.2. COMMISSIONER GARY C. WHEELER - DISCUSS
INCREASING ROAD IMPACT FEES
Commissioner Wheeler asked the Board to set a public hearing date to revisit the
15% discount given on traffic impact fees. He commented on the loss of revenue we could have
collected if the 15% discount had not been allowed and extended the dollars to over $900,000 over
a 3 -year period.
Commissioner Neuberger disagreed.
ON MOTION by Commissioner Wheeler, SECONDED by
Bowden, by a 4-1 vote (Commissioner Neuberger
opposed), the Board authorized for the County Attorney to
schedule and advertise a public hearing to readdress road
impact fees and the 15% discount.
14. EMERGENCY SERVICES DISTRICT
A.1. TRAINING PARTNERSHIP A GREEMENT BETWEEN INDIAN RIVER
COMMUNITY COLLEGE AND EMERGENCY SERVICES DISTRICT
The Chairman announced that immediately upon adjournment, the Board would
reconvene as the Board of Commissioners of the Emergency Services District. Those Minutes are
being prepared separately and are appended to this document.
14.B. SOLID WASTE DISPOSAL DISTRICT - NONE
JANUARY 11, 2005 14
14.C. ENVIRONMENTAL CONTROL BOARD - NONE
ALL BACKUP DOCUMENTATION, RESOLUTIONS, AND ORDINANCES ARE ON FILE IN THE OFFICE OF
THE CLERK TO THE BOARD AND ARE HEREBY MADE A PART OF THESE MINUTES
There being no further business, on Motion duly made, seconded and carried, the
Board adjourned at 8:24 p.m.
ATTEST:
Jeffrey K. Barton, Clerk Thomas S. Lowther, Chairman
Minutes Approved:
BCC/MIS/2005Minutes
JANUARY 11, 2005 15