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HomeMy WebLinkAbout10/9/1978MONDAY, OCTOBER 9, 1978 THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, MET IN SPECIAL SESSION AT THE COURTHOUSE, VERO BEACH, FLORIDA, ON MONDAY, OCTOBER 9, 1978, AT 1:00 O'CLOCK P.M. PRESENT WERE WILLIAM C. WODTKE, JR., CHAIRMAN; ALMA LEE Loy, VICE CHAIRMAN; WILLARD W. SIEBERT, .JR.; EDWIN S. SCHMUCKER; AND R. DON DEESON. ALSO PRESENT WERE .TACK G. .JENNINGS, COUNTY ADMINISTRATOR; NEIL NELSON, ASSISTANT COUNTY ADMINISTRATOR; AND VIRGINIA ^HARGREAVES, DEPUTY CLERK. THE CHAIRMAN CALLED THE MEETING TO ORDER AND ANNOUNCED THAT THIS MEETING IS HELD FOR THE PURPOSE OF INTERVIEWING CONSULTANTS IN REGARD TO RENOVATION OF THE HOSPITAL,AND FOUR DIFFERENT FIRMS WILL BE INTERVIEWED AT DIFFERENT HOURS DURING THE AFTERNOON. THE FIRST FIRM TO BE INTERVIEWED WAS THE FIRM OF CONNELL, METCALF & EDDY. .JOHN SCHLITT, JR., ARCHITECT, CAME BEFORE THE BOARD TO INTRODUCE STEVEN LITTLE AND RON SING OF CONNELL, METCALF & EDDY. ARCHITECT STEVEN LITTLE GAVE THE FIRST PRESENTATION, STATING THAT HE HAS BEEN IN FLORIDA SINCE 1953 AS A PERMANENT RESIDENT AND HAS BEEN WITH THE COMPANY 17 YEARS. THE COMPANY WAS FOUNDED IN 1919 AND IS NOW A FULL—SERVICE ENGINEERING FIRM WITH 132 EMPLOYEES. -THEIR MAIN OFFICE IS IN CORAL GABLES, AND APPROXIMATELY 67 OF THEIR EMPLOYEES ARE REGISTERED ENGINEERS OR ARCHITECTS. MR. LITTLE STATED THAT THEY HAVE EXTENSIVE EXPERIENCE IN DEALING WITH BOTH PUBLIC AND PRIVATE CLIENTELE. HE CONTINUED THAT 80% OF THEIR BUSINESS IS IN FLORIDA, AND THEY HAVE BRANCH OFFICES IN CAPE CORAL AND ORLANDO. MR. LITTLE INFORMED THE.BOARD THAT THEIR MOST RECENT EXPERIENCE IN GOVERNMENTAL BUILDING WAS DEVELOPMENT OF A PROGRAM TO DETERMINE THE SPACE NEEDS FOR A NEW ADMINISTRATIVE BUILDING FOR THE CITY OF MIAMI AND TO PLACE THE CITY b IN A POSITION TO QUALIFY FOR FEDERAL FUNDS. MR. LITTLE PRESENTED THE BAORD WITH A COPY OF THE REPORT DONE FOR THE CITY OF MIAMI, WHICH WAS BOTH DEVELOPED FOR IMMEDIATE NEEDS AND PROJECTED FOR 20 YEARS. HE THEN SPOKE OF THE DIFFICULTY IN HOUSING ADMINISTRATIVE OFFICES AND FELT THE PURCHASE OF THE HOSPITAL WAS A GIANT STEP FORWARD FOR THE COUNTY. MR. LITTLE CONTINUED THAT THEIR FIRM WAS ENGAGED BY THE STATE OF FLORIDA TO DO A SITE LOCATION AND SPACE NEEDS PROGRAM FOR UT 91978 36 FAGF 457 i EIGHT REGIONAL CENTERS. HE POINTED OUT THAT THEY DID A GREAT DEAL OF STANDARDIZATION IN THIS PROGRAM, WHICH WILL ENABLE THEM TO DEAL WITH OTHER GOVERNMENTAL BODIES MORE EFFICIENTLY. MR. LITTLE NOTED THAT THEY A -RE VERY ACTIVE IN THE FIELD OF ENERGY CONSERVATION. THEY DID A SURVEY FOR THE VETERANS ADMINISTRATION HOSPITAL IN MIAMI AND ACHIEVED A REDUC- TION IN ENERGY UTILIZATION OF 35 TO 40% AND BELIEVE THIS WOULD BE A VERY IMPORTANT ASPECT IN REMODELING OF THE HOSPITAL. MR. LITTLE CONTINUED THAT THEY ARE THOROUGHLY EXPERIENCED IN DOING THE LEGWORK NECESSARY, KNOW THE APPROPRIATE FORMS AND PROCEDURES TO USE, AND EVEN UTILIZE THEIR OWN COMPUTER OCCASIONALLY. HE FELT THAT THEY KNOW HOW TO DO ALL THIS RAPIDLY WITH THE LEAST POSSIBLE WASTE OF EFFORT AND COST. HE EMPHASIZED THAT THEIR ASSOCIATION WITH LOCAL . ARCHITECT, JOHN SCHLITT, WILL BE A GREAT ASSET, MR. LITTLE THEN DISCUSSED AN INTERNAL REMODELING OF ABOUT 60,000 FEET OF LEASED OFFICE SPACE WHICH THEY DID RECENTLY FOR A BANKING ASSOCIATION IN MIAMI. HE NOTED THAT THEY DID THIS ON A "FAST TRACK" PROGRAM AS IT HAD TO BE COMPLETED BETWEEN .JUNE AND NOVEMBER SO THEY ARE FAMILIAR WITH WORKING ON A SHORT CUT BASIS TO GET PEOPLE IN QUICKLY. HE EMPHASIZED THAT THEIR REPUTATION IS BASED ON BEING EXTREMELY COST CONSCIOUS. HE THEN PRESENTED A DIAGRAM OF THEIR ORGANIZATIONAL STRUCTURE, INCLUDING IN-HOUSE DESIGN TEAM CONSULTANTS, IN-HOUSE TECHNICAL RESOURCES, ETC. RON SING, PROJECT MANAGER, NEXT SPOKE REPRESENTING CONNELL, METCALF & EDDY. HE DISCUSSED THE LOCATION OF THE PRESENT GOVERNMENT OFFICES AND NOTED THAT THEY CAN BE DIVIDED INTO THREE CATEGORIES - THE LEGISLATIVE FUNCTION, THE JUDICIAL FUNCTION AND THE EXECUTIVE FUNCTION. MR. SING ADDRESSED DETERMINING CURRENT SPACE NEEDS AND PROJECTED SPACE NEEDS INTO THE YEAR 2000. HE STATED THAT.HE WILL SET UP SPACE STANDARDS; THEN WILL DETERMINE HOW MUCH CAN BE ACCOMMODATED IN THE HOSPITAL, IN THE COURTHOUSE, AND IN THE ANNEX, AND WILL DO AN ANALYSIS. HE NOTED THAT A FLEXIBLE PLAN WILL BE NEEDED, AND THEY MAY LUMP SEVERAL DEPART- MENTS IN ONE AREA, SUCH AS PLANNING, ZONING AND BUILDING, TO MAKE IT MORE EFFICIENT AND EASIER FOR THE GENERAL PUBLIC. MR. SING CONTINUED TO DISCUSS ECONOMY AND EFFICIENCY, EMPHASIZING ENERGY CONSERVATION. 2 OCT 91978 aoo36 gAdo 0 M. HE STATED THAT THE FACILITY SHOULD BE ECONOMICAL, PLEASING, AND ALSO MUST TAKE INTO CONSIDERATION ACCESS FOR THE HANDICAPPED. HE NOTED THAT INDIAN RIVER COUNTY IS A SMALL, FRIENDLY COUNTY AND FELT THE DESIGN MUST REFLECT THAT FEELING. CHAIRMAN WODTKE INQUIRED ABOUT A TIME FRAME AS TO WHEN THEY WOULD BE ABLE TO COME BACK BEFORE THE BOARD WITH RECOMMENDATIONS. MR. LITTLE STATED THAT THEY PREPARED THE STUDY FOR THE CITY OF MIAMI WITHIN FIVE WEEKS DUE TO THE URGENCY OF THE SITUATION, AND HE FELT THAT, BECAUSE THEY WOULD BE WORKING IN A TEAM EFFORT WITH .JOHN SCHLITT'S OFFICE, THEY SHOULD BE ABLE TO GET BACK TO THE BOARD IN FOUR TO FIVE WEEKS WITH THE FIRST REPORT. MR. SING POINTED OUT THAT IN DOING THIS TYPE OF PROGRAM FOR THE CITY OF MIAMI AND THE STATE, THEY HAVE ALREADY DEVELOPED A PROCEDURE AND BECAUSE OF THIS, FEEL THEY COULD DO THE STUDY EVEN MORE QUICKLY. COMMISSIONER LOY ASKED IF THEY HAVE ACCESS TO ANY PLANS OF THE HOSPITAL AND IF THEY HAVE HAD THE OPPORTUNITY TO GO THROUGH THE BUILDING. MR. LITTLE STATED THAT THEY HAVE BEEN THROUGH THE HOSPITAL BUILDING TWICE AND NOTED THAT MR. SCHLITT IS VERY FAMILIAR WITH THE FACILITY AND HAS MOST OF THE INFORMATION WHICH THEY NEED TO START ADDRESSING THE PROJECT, WHICH THEY FEEL IS A TREMENDOUS ADVANTAGE, ADMINISTRATOR JENNINGS INQUIRED AS TO HOW THEY WOULD DO AN ESTIMATE ON REMODELING AS OPPOSED TO CONSTRUCTING A NEW BUILDING IN ORDER TO PROJECT THE NEEDED FEDERAL FUNDS, MR. LITTLE STATED THAT THEY FIRST HAVE TO IDENTIFY WHERE THE MODIFICATIONS WOULD TAKE PLACE AND THE EXTENT OF THEM, AND THEN COULD COME UP WITH BUDGET PRICES. HE NOTED THAT YOU DO NOT WANT TO SPEND TOO MUCH ON DESIGN COST BEFORE YOU ESTABLISH FUNDING. COMMISSIONER SIEBERT ASKED WHAT IS "LIFE CYCLE COSTING?" MR. LITTLE EXPLAINED THAT IT IS THE PROCESS OF EVALUATING SYSTEMS AND MATERIALS IN THE BUILDING BASED ON THEIR LIFE EXPECTANCY AND DETERMINING WHETHER ONE SYSTEM IS MORE BENEFICIAL THAN ANOTHER ON THAT BASIS. COMMISSIONER SIEBERT ASKED THEIR OPINION OF THE STRUCTURAL CONDITION OF THE OLDEST WING OF THE HOSPITAL. r �, 3 V09 36 FAuE 45 JOHN SCHLITT STATED THAT WHEN THEY DID THE STUDY FOR THE HOSPITAL, THEY FOUND NO STRUCTURAL PROBLEM WITHIN THE BASIC•STRUCTURE, BUT A LOT WOULD BE REQUIRED TO BE GUTTED OUT BECAUSE OF FIRE REGULATIONS, ETC. HE FELT THE ROOF OF THE OBSTETRICS WING SHOULD BE REMOVED AS IT WOULD NOT COMPLY WITH CURRENT CODES. COMMISSIONER SIEBERT ASKED IF THE FIRM HAS EVER HAD ANY EXPERIENCE AT ALL WITH LEGAL SUITS FOR NON-PERFORMANCE OF DUTY, AND MR. LITTLE STATED THATITHEY HAD NOT. COMMIS810-NER Loy ASKED IF THEIR COMPANY HAS HAD ANY EXPERIENCE WITH RENOVATING A HOSPITAL INTO ADMINISTRATIVE OFFICES IN THE STATE OF FLORIDA. MR. LITTLE SAID THAT HE DOUBTED ANYONE HAS BECAUSE HE FELT THIS COUNTY WILL BE THE FIRST TO ATTEMPT SUCH A REMODELING. HE NOTED THAT THEY DO HAVE EXPERIENCE IN REMODELING AND UPDATING HOSPITALS. COMMISSIONER DEESON NOTED THEIR STUDY WAS BASED ON A 25 TO 30 YEAR PERIOD AND ASKED WHETHER THEY ANTICIPATED THAT THE FACILITY WOULD CARRY THE COUNTY ANY FURTHER THAN 25 YEARS. MR. LITTLE COULD NOT STATE FOR CERTAIN ABOUT THE PHYSICAL STRUCTURE, BUT FELT THE LAND CERTAINLY WOULD. CHAIRMAN WODTKE THANKED THE GENTLEMEN FOR THEIR PRESENTATION. REPRESENTATIVES OF THE FIRM OF STOTTLER,.STAGG & ASSOCIATES CAME BEFORE THE BOARD AT 1:45 O'CLOCK P.M. APPEARING WERE CADEN WOODS, CHIEF ARCHITECT, EDWIN SMITH, ROY COWLS, AND LOCAL ENGINEER, .JAMES YOUNG. THEIR PRESENTATION WAS MADE BY MEANS OF A VIDEO TAPE WITH A SOUND TRACK, SHOWING THEIR VISIT TO THE HOSPITAL, VARIOUS THINGS THEY OBSERVED, AND PLANS OF HOW THEY WOULD PROCEED. MR. COWLE STATED THAT THEY.ARE A FLORIDA BASED FIRM, EMPLOY- ING -OVER 150 PERSONNEL, WITH THEIR CORPORATE HEADQUARTERS IN CAPE CANAVERAL. HE STATED THAT THEY HAVE COMPLETE IN-HOUSE CAPABILITIES, AND THEIR STAFF PROVIDES EXPERTISE IN ENERGY CONSERVATION, SOLAR a UTILIZATION, ETC. MR. COWLE CONTINUED THAT THEY HAVE 20 YEARS' EXPERI- ENCE WITH RENOVATION PROJECTS AND GREAT EXPERIENCE WITH COST CONTROL MEASURES. HE ALSO INFORMED THE BOARD THAT'THEY HAVE NEVER HAD TO REBID A PROJECT BECAUSE IT CAME IN OVER THE BUDGET. MR. COWLE NOTED THAT 4 BooK 36 PAGE 480 CONSTRUCTION COSTS ARE MONITERED IN THE VICINITY OF THE PROJECT, THEY HAVE OFFICES ALL OVER FLORIDA; THEY HAVE A HIGH SPEED COMPUTER; AND THEY WILL HAVE NO DIFFICULTY IN .PROVIDING SUFFICIENT STAFF. MR. COWLE THEN DISCUSSED PROBLEMS AT THE HOSPITAL FACILITY AND DISPLAYED -PICTURES OF WATER ON THE ROOF AND WATER DAMAGE, HE DISCUSSED WHAT CAN BE USED AND HOW IT CAN BE CONVERTED, DETAILING WHAT EQUIPMENT CAN BE USED' THE COMMUNICATIONS SYSTEMS, ELECTRICAL SYSTEMS, ETC. HE NEXT DISCUSSED THE PRESENT AIR CONDITIONING SYSTEM WHICH CAN BE CHANGED TO FUNCTION MORE ECONOMICALLY. MR. COWLE CONTINUED TO DISCUSS THE HEATING AND COOLING SYSTEMS TECHNICALLY AND IN DETAIL, EXPLAINING HOW IT WOULD BE POSSIBLE TO OPERATE THEM MORE.EFFICIENTLY. MR. COWLE INFORMED THE BOARD THAT HIS FIRM COMPLETED OVER ICD RENOVATION PROJECTS IN THE LAST YEAR AND RECEIVED AN AWARD FROM NASA FOR THEIR OUTSTANDING WORK. HE CONTINUED THAT THEY DID A FLORIDA STANDARDIZATION STUDY, AND THE DADE CITY BOARD OF COMMISSIONERS ADOPTED THE STUDY AND IMPLEMENTED THE IMPROVEMENTS THE SAME YEAR. THEY DID A SIMILAR SURVEY FOR PASCO COUNTY, WHICH HAD OFFICES AND AGENCIES LOCATED ALL OVER THE PLACE, AND RENOVATED THE COURTHOUSE IN PUTNAM COUNTY. THEY HAVE, IN ADDITION, DONE WORK FOR THE LAUNCH CONTROL CENTER AND FOR THE NAVY FACILITIES COMMAND. MR. COWLE NOTED THAT THEY HAVE VERY REFINED EQUIPMENT.TO DETECT ENERGY WASTING AREAS. THEY ALSO HAVE A SYSTEM WHERE THEY CAN PHOTOGRAPH AND RECORD THE ENTIRE BUILDING AND THEN ANALYZE EVERY ASPECT OF THE FACILITY. COMMISSIONER Loy INQUIRED ABOUT THE TIME FRAME FOR SUCH A STUDY. MR. COWLE FELT THEY COULD ACCOMPLISH THE PRELIMINARY STUDY IN A PERIOD OF TWO TO•THREE MONTHS. MR..COWLE FELT THE SPACE STUDY IS THE MOST IMPORTANT PART OF THE PROGRAM BECAUSE THEY MUST KNOW WHO . .. GOES WHERE BEFORE THEY GET INTO THE DESIGN. HE STATED THAT THERE ARE 6 MAJOR THINGS THAT NEED TO BE DONE WITH THE ROOF, BUT KNEW OF NO MAJOR STRUCTURAL PROBLEMS OTHERWISE. COMMISSIONER LOY ASKED IF THEY HAVE EVER RENOVATED A HOSPITAL INTO AN OFFICE.BUILDING, AND MR. COWLE STATED NOT TO HIS KNOWLEDGE. 5 4 / • i w �� 36 PAGE 461 COMMISSIONER SCHMUCKER INQUIRED IF THEIR BASIC THOUGHT IS THAT A PORTION OF THE BUILDING WOULD BE USED AT FIRST. - MR. COWLE REPLIED THAT THEY WOULD NOT KNOW AS THE SPACE STUDY MUST BE COMPLETED FIRST. COMMISSIONER LOY ASKED IF THEY HAVE ACCESS TO THE ORIGINAL PLANS OF THE HOSPITAL, AND MR. COWLE STATED THAT THEY.LOOKED AT SOME WHILE THEY WERE HERE, BUT ARE NOT SURE THESE ARE ALL THERE ARE. COMMISSIONER DEESON INQUIRED HOW LONG INTO THE FUTURE THEY ESTIMATE THIS FACILITY WOULD PROVIDE THE COUNTY NEEDS. MR. COWLE FELT IT WOULD ACCOMMODATE THE COUNTY, `S NEEDS FOR IS TO 20 YEARS UNLESS GROWTH IS'ABNORMAL. j MR. SMITH INFORMED THE BOARD THAT THE CONFIGURATION OF THE HOSPITAL BUILDING IS SUCH THAT RENOVATION COULD BE STAGED TO ALLOW FOR AN ORDERLY TRANSITION OF OFFICIES, WHICH WOULD MINIMIZE THE IMPACT ON THE OVERALL CHANGE OF FACILITIES, AND COULD BE WORKED OUT SO IT WOULD NOT INTERRUPT COUNTY FUNCTIONS WHILE IT WAS TAKING PLACE. CHAIRMAN WODTKE FELT THERE WILL BE A LARGE PROBLEM WITH THE s ELECTRICAL AND AIR CONDITIONING SYSTEMS. MR. COWLE NOTED THAT THE COUNTY WILL NEED LESS OF THESE SYSTEMS THAN IS ALREADY THERE, AND NOTED THAT IT IS EASIER TO TAKE SOME OF IT AWAY RATHER THAN ADD TO IT.. MR. SMITH POINTED OUT THAT ONCE THEY DETERMINE WHAT IS THERE AND GET IT DOWN ON PAPER, IT IS RELATIVELY EASY TO DETERMINE HOW TO BEST REGULATE THE MECHANICAL SYSTEMS. THE BOARD DISCUSSED THE PUTNAM AND PASCO COUNTY STUDIES DONE BY STOTTLER, STAGG &.ASSOCIATES AND THANKED THEM FOR THEIR PRESENTATION. THE NEXT FIRM TO BE INTERVIEWED AT 2:30 O'CLOCK P.M. WAS THE FIRM OF SVERDRUP & PARCEL & ASSOCIATES, INC. REPRESENTING THE FIRM WERE .JAMES OWENS, MANAGER OF THE GAINESVILLE OFFICE, AND RALPH ENG, PROJECT MANAGER AND ARCHITECT. ALSO APPEARING WERE .JAMES BEINDORF o OF BEINDORF & ASSOCIATES, VERO BEACH, PARTNER IN A .JOINT VENTURE WITH SVERDRUP & PARCEL'& ASSOCIATES, AND ED BALDWIN. MR. BEINDORF STATED THAT THEY ARE A REGISTERED FIRM OF ARCHI— TECTS AND PLANNERS AND HAVE HAD OFFICES HERE FOR TWENTY YEARS. HE 6 �AaK 6 PAGE 4642 OCT 9 1978 - i �l PRESENTED THEIR ORGANIZATIONAL CHART AND EXPLAINED THE VARIOUS DIS— CIPLINES THAT WILL BE REQUIRED. HE POINTED OUT THAT SVERDRUP & PARCEL HAS PERSONNEL IN VERO BEACH IN THE OFFICES OF BEINDORF & ASSOCIATES, AND IF THEY SHOULD BE SELECTED TO DO THIS PROJECT, THEY WOULD EXPAND THE STAFF IN THAT OFFICE. MR. BALDWIN REVIEWED THEIR QUALIFICATIONS AND PRESENTED PICTURES OF VARIOUS PROJECTS THEY HAVE WORKED ON, INCLUDING A PUBLIC WORK CENTER FOR THE NAVY IN PENSACOLA AND A WINN DIXIE OFFICE COMPLEX IN JACKSONVILLE. MR. BALDWIN NOTED THAT THEY HAVE DONE A LOT'OF RE— MODELING WORK IN HOSPITALS AND KNOW WHAT OLD HOSPITALS ARE AND WHAT TO EXPECT, MR. BALDWIN NOTED THAT HE WAS INVOLVED IN REDOING OF THE j MIAMI BEACH POST OFFICE, AND THEY ALSO HAVE WORKED ON THE DADE COUNTY SCHOOL SYSTEM. HE TEHN DISCUSSED HOW THEY'WOULD APPROACH — R ACH THIS PROJECT NOTING THAT THERE FIRST MUST BE A DETAILED STUDY OF WHAT IS THERE AND WHAT CAN BE REUSED. HE SPOKE OF THE NEED FOR A NEW ROOF AND THE NEED FOR IT TO BE TAKEN CARE OF EARLY IN THE PROJECT SO YOU DO NOT RUIN WHAT YOU RENOVATE. HE STATED THAT THEY WOULD WORK WITH THE COUNTY STAFF IN DETERMINING NEEDS. MR. BALDWIN ASSUMED THAT THE COUNTY IS NOT TRYING TO BUILD A MONUMENTAL TYPE FACILITY, BUT A USEABLE STRUCTURE. HE POINTED OUT THAT THE BUILDING WOULD HAVE TO BE BROUGHT UP TO CODE, AND THERE ARE CODES NOW THAT WERE NOT IN EXISTENCE WHEN THE HOSPITAL WAS BUILT. HE NOTED THAT WHEN YOU GET INTO MAKING A BUILDING FIT NEEDS IT WAS NOT DESIGNED FOR, YOU MUST TEAR OUT, 'AND IN ORDER TO MAKE AIR CONDITIONING AND ELECTRICAL SYSTEMS WORK TO FIT DIFFERENT NEEDS, YOU PROBABLY WOULD HAVE TO DEMOLISH SHOME CORRIDOR CEILINGS. MR. BALDWIN SPOKE OF GAINING OFFICE SPACE FROM MAKING USE OF CORRIDOR SPACE AND DISCUSSED ELIMINATION OF THE LAUNDRY AND BOILERS. MR. BEINDORF REVIEWED THE BACKGROUND OF THE COMPANY. HE STATED THAT THEY HAVE THE DISCIPLINES TO COVER VERY WELL ANYTHING CONNECTED WITH THE RENOVATION OF THE HOSPITAL. MR. BEINDORF STATED o THAT HE AND TWO ARCHITECTS HAVE GONE THROUGH THE HOSPITAL, BUT HAVE NOT DEVELOPED A PARTICULAR PLAN, THOUGH THEY HAVE THEIR OWN IDEAS. HE NOTED, HOWEVER, THAT ALL THE DIFFERENT DEPARTMENTS THAT WILL BE MOVED WILL HAVE THEIR OWN IDEAS, AND IT WILL REQUIRE A TEAM EFFORT TO ORGANIZE 7 Boas 36 PAGE 46t') OCT 9 1978 A' THIS. HE FELT THE BUILDING ITSELF IS STRUCTURALLY USABLE WITH SOME REPAIR WORK, BUT THE ROOF IS IN FAIRLY BAD SHAPE, THOUGH NOT'ANYTHING UNUSUAL FOR A BUILDING OF THIS AGE, MR. BALDWIN NOTED THAT FROM A CURSORY OBSERVATION,THE ELECTRICAL SYSTEM IS VERY ADEQUATE. COMMISSIONER SIEBERT ASKED IF IT MIGHT NOT BE TOO ADEQUATE, AND MR. BALDWIN AGREED THAT THERE IS MORE THAN NEEDED. MR. BALDWIN CONTINUED THAT, IN REGARD TO THE AIR CONDITIONING, THERE IS TOO MUCH WHICH IS WORSE THAN NOT HAVING ENOUGH, AND IN THE EARLY STAGES OF THE PROJECT, THEY WOULD HAVE TO DETERMINE WHAT THE AIR CONDITIONING LOAD WOULD BE RELATIVE TO EFFICIENCY. HE NOTED THAT ADDITIONAL INSULATION PROBABLY WILL HAVE TO BE INSTALLED, AND THERE ARE A LOT OF PIPES RUNNING ALL OVER THE ROOF, MANY OF WHICH COULD BE ELIMINATED, WHICH WOULD DO AWAY WITH POTENTIAL LEAKS. COMMISSIONER SIEBERT ASKED IF THEY WOULD FIRST STUDY THE BUILDING TO DETERMINE WHAT HAS TO BE DONE AND THEN CONDUCT A SPACE NEEDS STUDY. MR. BALDWIN STATED THEY WOULD DO THE SPACE NEEDS STUDY FIRST. COMMISSIONER Loy INQUIRED ABOUT THE TIME NEEDED FOR SUCH A STUDY, AND MR. BALDWIN ESTIMATED A MONTH AND A HALF OR SLIGHTLY LONGER, DEPENDING ON THE COOPERATION OF THE COUNTY STAFF. COMMISSIONER SIEBERT ASKED IF IT WOULD BE THEIR IDEA TO SUBMIT TO THE BOARD A RECOMMENDATION OF WHO SHOULD MOVE TO THE FACILITY AND WHO SHOULD STAY. MR. BALDWIN NOTED THAT HE IS FAMILIAR WITH THE WAY THE SCHOOL BOARD OPERATES AND KNOWS THEY NEED A LARGE SPACE.TO CONDUCT MEETINGS, AND THE LAUNDRY OR CAFETERIA COULD BE.READILY ADAPTED TO THAT TYPE USE. AS TO WHO GOES AND WHO STAYS, HE FELT THAT WOULD BE DIFFICULT FOR THEM TO SAY, CHAIRMAN WODTKE INQUIRED AFTER COMPLETION OF THE NEEDS ASSESS- MENT STUDY, HOW LONG IT WOULD TAKE THEM TO COME BACK WITH A RECOMMENDA- TION FOR IMPLEMENTATION. MR. BALDWIN FELT IT WOULD TAKE ANOTHER THREE WEEKS OR SO. 8 DO 36 FADE 464 OCT 91978 ADMINISTRATOR JENNINGS ASKED ABOUT THEIR CAPABILITIES TO EVALUATE WHAT EACH DEPARTMENT PROJECTS AS ITS NEEDS. MR. BALDWIN FELT THAT, ALTHOUGH THEY ARE NOT EXPERTS ON COUNTY GOVERNMENT SPACE NEEDS IN GE.NERAL,;THEY COULD MAKE RECOMMENDA- TIONS AND WOULD COMPARE LIKE NEEDS. COMMISSIONER LOY ASKED IF THEY HAVE EVER RENOVATED ANY HOSPITALS INTO AN OFFICE COMPLEX. MR, BALDWIN STATED THAT THEY HAVE RENOVATED AND REMODELED HOSPITALS, BUT NOT BY CONVERTING THEM'INTO OFFICE USES, COMMISSIONER Loy INQUIRED ABOUT THEIR STAFF RESOURCES IN REGARD TO SOLAR ENERGY, AND MR..BALDWIN STATED THAT THEY HAVE A GROUP SET UP LAST YEAR IN ST. LOUIS DOING THIS TYPE OF STUDY, AND THEY ALSO HAVE THIS CAPABILITY IN THEIR .JACKSONVILLE OFF,ICE. THE BOARD THANKED THEM FOR THEIR PRESENTATION. AT 3:15 O'CLOCK P.M., JACK BELLAY, LOCAL ARCHITECT, IRVING INGRAHAM, AND LYLE HOUSER, CAME BEFORE THE BOARD REPRESENTING THE FIRM OF BRIEL-RHAME, POYNTER & HOUSER. LYLE HOUSER INFORMED THE BOARD THAT COCOA BEACH IS THEIR MAIN OFFICE, BUT MANY OF THEM LIVE IN THIS AREA, AND THEY HAVE JUST COMPLETED A JOB FOR THE INDIAN RIVER COUNTY SCHOOL SYSTEM. HE NOTED THAT THEY USUALLY TEAM WITH A LOCAL ARCHITECT, BUT MEMBERS OF THE FIRM ALREADY LIVE IN VERO BEACH, AND IF THEY DO THE WORK, THEY PLAN TO HAVE AN OFFICE IN THE HOSPITAL. HE CONTINUED THAT THEIR FIRM HAS BEEN ESTABLISHED FOR 15 YEARS AND BASICALLY DOES RENOVATIONS. HE NOTED THAT THEY NOW ARE CHANGING A HANGAR IN THE CANAL ZONE INTO A POST OFFICE AND ALSO IN THE CANAL ZONE RECENTLY CONVERTED A HOSPITAL BUILDING INTO AN OFFICE COMPLEX. MR. HOUSE POINTED OUT THAT WHEN YOU CONVERT A HOSPITAL INTO OFFICES, YOU HAVE TO MUCH UTILITIES, T00 MUCH STAND-BY POWER AND T00 MUCH HEAT. HE NOTED THAT THEY DO A GREAT DEAL OF WORK WITH THE GOVERN- MENT AND ARE EXPERTS IN ENERGY SAVING; THEIR JOB IS TO USE AS MUCH OF THE PRESENT EQUIPMENT AS POSSIBLE AND USE IT EFFICIENTLY. MR. HOUSER CONTINUED THAT THEY WOULD LIKE TO SET UP THE PROJECT A PIECE AT A TIME SO THE COUNTY CAN MOVE OFFICES AS THEY ARE DOING THE RENOVATIONS. HE STATED THAT THEY HAVE JUST COMPLETED RENOVATING TWO COURTHOUSES IN BREVARD COUNTY, AND NOTED THEY HAVE A VERY FINE RECORD FOR BRINGING THEIR JOBS IN UNDER BUDGET, AS WELL AS FOR GETTING THEM.DONE ON TIME. V MR. MOUSER INFORMED THE BOARD THAT THEY ARE A GOOD SIZE FIRM WITH 63 PERSONNEL, AND THE PARTNERS ARE ACTIVELY INVOLVED. THEY HAVE ALL THE VARIOUS ENGINEERING DISCIPLINES NECESSARY FOR SUCH A PROJECT. HE THEN INTRODUCED BOB THOMPSON, WHO WOULD BE PROJECT MANAGER. MR. THOMPSON EXPLAINED THAT AS PROJECT MANAGER, HE WOULD BE INDEPENDENT OF THE WORK LOAD OF THE OFFICE AND WOULD NOT BE TIED DOWN TO ANY JOB OTHER THAN THE HOSPITAL PROJECT. HE WOULD SPEND ALL HIS TIME COORDINATING THIS PROJECT TO ELIMINATE ANY CONFUSION, REPETITION OR CONFLICT. MR. THOMPSON CONTINUED THAT, BEFORE YOU ESTABLISH A BUDGET, YOU NEED TO KNOW WHAT YOU INTEND TO DO, AND THEY WILL CONDUCT A FACILITY SURVEY IN COMPLIANCE WITH THE BUILDING AND FIRE CODES, TAKING INTO CONSIDERATION THE HANDICAPPED AND ENERGY CONSERVATION GUIDELINES, ETC. MR. THOMPSON NOTED THAT .THERE IS A LOT OF EXCESS EQUIPMENT, AND HE FELT THEY CAN DETERMINE WHAT IS SALVAGEABLE AND WHAT MAY HAVE A RESALE VALUE. THEY WOULD ESTABLISH A SEQUENCE OF EVENTS WITH DESIGN, CONSTRUCTION AND RELOCATION OF DEPARTMENTS. MR. THOMPSON REVIEWED THE ENTIRE SCOPE OF THEIR SERVICES AND NOTED THEY WOULD SET UP AN OFFICE IN THE FACILITY ITSELF. HE POINTED OUT THAT THERE IS A LOT OF MECHANICAL EQUIPMENT THAT WILL NEED TO BE SURVEYED, AND ALL THIS MUST BE DOCUMENTED BEFORE YOU CAN START TO PLAN. JACK BELLAY, LOCAL ARCHITECT, INFORMED THE BOARD THAT HE HAS OVER 25 YEARS EXPERIENCE AND HAS GATHERED KNOWLEDGE OF BUILDING CON- STRUCTION SUFFICIENT TO KNOW WHAT TO EXPECT TO FIND IN THE HOSPITAL STRUCTURE JUST FROM KNOWING THE TYPE.OF CONSTRUCTION AT THE TIME IT WAS BUILT.. HE NOTED THAT THEY MUST TAKE AN EXISTING BUILDING AND MAKE IT PERFORM THE FUNCTIONS THAT ARE NECESSARY FOR THE COUNTY AND DO THIS WITH THE LEAST AMOUNT OF WORK. HE EMPHASIZED THAT HE WOULD SET UP AN OFFICE WITHIN THE HOSPITAL ITSELF, WHICH HE FELT WOULD EXPEDITE MATTERS GREATLY. MR. HOUSER, A PRINCIPAL OF THE FIRM AND HEAD OF THE MECHANICAL h ENGINEERING DEPARTMENT, STATED THAT HE FEELS THEY HAVE AN EXCEPTIONAL STAFF, MANY OF WHOM HAVE WORKED TOGETHER FOR FOURTEEN YEARS, AND RENO- VATION AND REMODELING HAS BEEN THEIR MAIN SUIT. HE NOTED THAT THEY DID A FOUR MILLION DOLLAR JOB -FOR THE SHUTTLE PROGRAM. MR. HOUSER THEN 10 OCT 91978 0 e .36 F DISCUSSED HOW THEY WOULD GO ABOUT HANDLING THIS PROJECT - CONDUCTING SURVEYS, DETERMINING WHAT IS SALVAGEABLE AND WHAT MUST BE REPLACED, ANALYZING THE PHYSICAL CHARACTERISTICS OF THE BUILDING, ETC. HE SPOKE OF 'LIFE CYCLE It COSTING. MR. MOUSER STATED THAT THEY DO HAVE OPEN MINDS, AND HE BELIEVES THEY CAN COME UP WITH SOMETHING SUITED TO THE COUNTY'S PARTICULAR PROBLEMS. MR. INGRAHAM REVIEWED FURTHER OTHER PROJECTS THEY HAVE HANDLED, NOTING THAT THEY HAVE DONE A STUDY OF AIR CONDITIONING FOR EVERY SCHOOL IN BREVARD COUNTY AND HAVE BEEN INVOLVED IN THE MODERNIZATION OF THE VETERANIS HOSPITAL IN LAKE CITY, SHANDS TEACHING HOSPITAL IN GAINESVILLE, AND WUESTHOFF HOSPITAL IN COCOA. MR. INGRAHAM FELT THIS TYPE OF JOB REQUIRES VERY CLOSE CONTACT AND POINTED OUT THAT HE IS A.RESIDENT OF VERO BEACH AND VERY MUCH INTERESTED IN DOING THE JOB. COMMISSIONER SIEBERT ASKED THEIR OPINION OF THE STRUCTURAL HEALTH OF THE FACILITY AND THE ROOF. MR, THOMPSON STATED THAT THEY DID NOT SEE ANY STRUCTURAL PROBLEMS THAT WERE VISIBLE, BUT SPOKE OF WASTED SPACE AND ACOUSTICAL PROBLEMS RELATED TO TILE. HE STATED THAT HE DID NOT GET A CHANCE TO LOOK AT THE ROOF AND NOTED THAT THIS WILL TAKE A VERY THOROUGH FIELD STUDY, WHICH WILL HAVE TO BE ANALYZED. COMMISSIONER LOY NOTED THAT THEY HAVE INDICATED THAT THEY HAVE CONVERTED A HOSPITAL INTO AN OFFICE COMPLEX IN THE CANAL ZONE AND ASKED IF THEY HAD DONE ANY IN THE STATE OF FLORIDA. MR. INGRAHAM STATED THAT THEY HAVE DESIGNED OFFICES, BUT NOT IN HOSPITALS. COMMISSIONER LOY THEN INQUIRED ABOUT A TIME FRAME TO GET A STUDY READY, AND MR. THOMPSON FELT ABOUT FOUR WEEKS. HE CONTINUED THAT THEIR PART WOULD BE TO ASSIST THE BOARD DETERMINE WHERE THE DEPARTMENTS GO. HE NOTED THAT THE COUNTY HAS ALREADY DONE SOME STUDIES ON THE SPACE NEEDED BY THE VARIOUS DEPARTMENTS, AND WITH THIS TYPE INFORMATION, 4 THEY CAN DO A PRELIMINARY STUDY AS TO WHERE THEY CAN BE LOCATED, BUT AT THE SAME TIME WOULD HAVE TO CONDUCT A FACILITY SURVEY. MEMBERS OF THE FIRM GENERALLY FELT IT WOULD TAKE TWO MONTHS OR MORE TO DO ALL THE PLANNING. 11 W •. COMMISSIONER Loy POINTED OUT THAT THE BOARD IS REALLY LOOKING AT THE FIRM THEY HIRE TO INDICATE THE SPACE THAT WILL BE NEEDED FOR THE VARIOUS DEPARTMENTS, AND ADMINISTRATOR .JENNINGS AGREED THAT WE NEED GUIDANCE FROM PROFESSIONAL PEOPLE AS TO HOW MUCH SPACE WILL BE NEEDED AND WHETHER THE PROJECTIONS MADE BY THE VARIOUS DEPARTMENTS ARE NECES- SARILY WHAT THEY_WILL NEED. MR. THOMPSON STATED THAT THEY WILL HELP WRITE THE PROGRAM AND DETERMINE WHO STAYS WHERE, AND MR. BELLAY NOTED THAT THEY WILL HAVE TO BECOME FAMILIAR WITH THE VARIOUS DEPARTMENTS AND THEIR FUNCTIONS. THEY -GENERALLY FELT IT WOULD TAKE SEVERAL MONTHS. l THE BOARD THANKED THEM FOR THEIR PRESENTATION♦ 1 IN FURTHER DISCUSSION, THE BOARD AGREED TO AGENDA THE DECISION ON THE CHOICE OF A CONSULTANT FOR THE RENOVATION OF THE HOSPITAL FOR THE OCTOBER 18TH MEETING. ASSISTANT ADMINISTRATOR NEIL NELSON INFORMED THE BOARD THAT THEY ARE IN THE PROCESS OF TERMINATING THE COUNTY'S CONTRACT WITH XEROX AND TRYING TO GET SOME SAVIN MACHINES IN. HE CONTINUED THAT IT HAD BEEN LEFT TO THE ADMINISTRATOR TO WORK THIS OUT, BUT THE ATTORNEY PUT IN THE LETTER THAT THE CHAIRMAN HAD TO BE AUTHORIZED TO SIGN, AND NOT REALIZING THIS, MR, NELSON SIGNED THE CONTRACT AS ASSISTANT TO THE ADMINISTRATOR. HE REQUESTED THAT THE BOARD ALLOW THE ATTORNEY TO TAKE OUT THE WORDING ABOUT THE CHAIRMAN SIGNING AND SUBSTITUTE HIS NAME INSTEAD IN ORDER TO STRAIGHTEN OUT THE CONFUSION. THE BOARD STATED THAT IF THIS IS AGREEABLE TO THE ATTORNEY, IT IS ALL RIGHT WITH THEM, ADMINISTRATOR JENNINGS STATED THAT HE WOULD LIKE TO SET UP WITHIN THE NEXT TEN DAYS A WORKSHOP SESSION WITH THE BOARD AND THE FINANCE OFFICER TO TALK ABOUT PROBLEMS RELATED TO THE GROWTH OF THE FINANCE DEPARTMENT AND THE BILLING OF WATER SYSTEMS, ETC. HE FELT SOME RESTRUCTURING IS NEEDED, 5 THE BOARD REQUESTED THAT THE FINANCE OFFICER' PRESENT SOME WRITTEN ALTERNATIVES AND WHEN THIS MATERIAL IS READY, THE ADMINISTRATOR CAN ADVISE THE BOARD AND A WORKSHOP MEETING WILL BE SET UP. 12 36 4�� � OCT 9 197 . THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED AND CARRIED, THE BOARD ADJOURNED AT 4:30 O'CLOCK P.M. 1 ATTEST: i CLERK CHAIRMAN 13