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Home My WebLink About01/31/2008 (2)INDEX TO MINUTES OF JOINT PUBLIC SCHOOL CONCURRENCY WORKSHOP MEETING JANUARY 31, 2008 1. CALL TO ORDER, BCC CHAIRMAN.....................................2 2. PLEDGE OF ALLEGIANCE......................................................2 3. WELCOME AND INTRODUCTIONS......................................2 4. REVIEW AND FINALIZATION OF DRAFT PUBLIC SCHOOL INTERLOCAL AGREEMENT................................3 5. REVIEW OF SCHOOL CONCURRENCY IMPLEMENTATION SCHEDULE...........................................7 6. ADJOURNMENT..........................................................................8 January 31, 2008 1 Joint Public School Concurrency Workshop January 31, 2008 JOINT PUBLIC SCHOOL CONCURRENCY WORKSHOP MEETING INDIAN RIVER COUNTY SCHOOL BOARD, INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS, CITY OF FELLSMERE COUNCIL, TOWN OF INDIAN RIVER SHORES COUNCIL, CITY OF SEBASTIAN COUNCIL, AND CITY OF VERO BEACH COUNCIL The Board of County Commissioners of Indian River County, Florida, met in Joint Session with the Indian River County School Board, City of Fellsmere Council, Town of Indian River Shores Council, City of Sebastian Council, and City of Vero Beach Council, at the Richardson Center, Indian River Community College, 6155 College Lane, Vero Beach, Florida, on January 31, 2008 at 2:00 p.m. The purpose of this Workshop was to review the final draft Public School Interlocal Agreement (ILA) for Coordinated Planning and School Concurrency, and the School Concurrency Implementation Schedule. Present were Vice Chairman Wesley S. Davis, Commissioners Joseph E. Flescher, Peter D. O'Bryan, and Gary C. Wheeler. Chairman Sandra L. Bowden was absent. Also present were County Administrator Joseph A. Baird, County Attorney William G. Collins II, and Deputy Clerk Leona Adair Allen. January 31, 2008 1 Joint Public School Concurrency Workshop 1. CALL TO ORDER, BCC CHAIRMAN Vice Chairman Davis called the meeting to order at 2:00 p.m. 2. PLEDGE OF ALLEGIANCE Vice Chairman Davis led the Pledge of Allegiance to the Flag. 3. WELCOME AND INTRODUCTIONS Present for Indian River County were Vice Chairman Wesley S. Davis, Commissioners Joseph E. Flescher, Peter D. O'Bryan, and Gary C. Wheeler. Chairman Sandra L. Bowden was absent. Present for the Indian River County School Board were Karen Disney-Brombach (introduced Executive Assistant to the School Board Judy Stang, Assistant Superintendent Dan McIntyre, and Susan Olson), Ann Reuter, Debbie MacKay, and Lenora Quimby. Present for the City of Fellsmere were Mayor Sara Savage, Mayor Pro Tem Cheryl Hampton, Councilwoman Susan Adams, Councilman Fernando Herrera, and City Manager Jason Nunemaker. Present for the Town of Indian River Shores was Town Council and Town Manager Robert Bradshaw. Present for the City of Sebastian were Mayor Andrea Coy, and Vice Mayor Sal Neglia. January 31, 2008 2 Joint Public School Concurrency Workshop Present for the City of Vero Beach were Mayor Tom White, who introduced City Clerk Tammy Vock, City Attorney Charles Vitunac, City Manager Jim Gabbard, and Director of Planning Tim McGarry, Council members Ken Daige, Debra Fromang and Bill Fish. Vice Chairman Davis recognized the County staff members in attendance: Community Development Director Bob Keating, Planning Director Stan Boling, Long Range Planning Director Sasan Rohani, and Assistant County Attorney George Glenn. 4. REVIEW AND FINALIZATION OF DRAFT PUBLIC SCHOOL INTERLOCAL AGREEMENT Community Development Director Robert Keating acknowledged the members who had worked on the School Concurrency project: County staff Stan Boling, Sasan Rohani, and Bill Schutt; and School District staff Dan McIntyre and Susan Olson. Through a PowerPoint presentation (copy on file), Director Keating recapped the history of concurrency, the development of the Interlocal Agreement (ILA) for Coordinated Planning and School Concurrency, and the School Concurrency Implementation Schedule. Director Keating provided an overview of how the Florida Legislature made school concurrency a requirement in 2005, and how all local governments in the State were required to adopt school concurrency provisions as part of their Comprehensive Plans. He emphasized that Indian River County needed to adopt a School Concurrency Interlocal Agreement by March 1, 2008. Director Keating provided the status on the components of school concurrency documents, and expressed that the County and Municipalities were required to adopt the three new Comprehensive Plan Elements: Public School Facilities Element, Capital Improvements Element Amendments, and the Intergovernmental Coordination Element Amendments. January 31, 2008 3 Joint Public School Concurrency Workshop Director Keating explained that the County and most of the Municipalities had entered into an ILA for joint school planning in 2003, which is in effect today, but would not be in effect after the new ILA is adopted. He disclosed that Indian River Shores would not be exempt under the new rules. He indicated that the new proposed draft ILA would contain many of the same aspects, but it would be significantly longer because of the added School Concurrency requirements and procedures, as well as a revised schedule for information and committee meetings. Also, the same four committees that were established in 2003 will continue with no additional committees. He noted that the School Planning Technical Advisory Committee will have fewer responsibilities, the Staff Working Group (SWG) will have increased responsibilities, and the Elected Officials Oversight Committee and the Citizens Oversight Committee will remain the same. Director Keating identified County and Municipal responsibilities and emphasized that their most important responsibility would be to withhold issuance of residential development orders until the School District verifies adequate school capacity. He also identified the School District responsibilities, and emphasized that their most significant responsibilities would be to review all local residential Development Orders, Comprehensive Plan Amendments, and rezoning for adequate school capacity, and to issue school capacity availability determination letters. The ILA and School Concurrency are based on school service areas, and are the same as attendance boundaries. Director Keating pointed out that there was a separate map for school service areas, and reminded the Elected Officials that the ILA provides the level of service standard for school concurrency to be 100 percent of Florida Inventory of School House (FISH) capacity for each school, when applying the school concurrency test for development projects. January 31, 2008 4 Joint Public School Concurrency Workshop Director Keating briefly explained the student generation rates table which will be used by the Elected Officials to calculate the demand for projects, how the school site selection process had changed, the requirements for school concurrency to be implemented, the County's provisions for concurrency, vesting, and the residential review process. He pointed out that the School Concurrency Review Process Flow Chart (page 48) needed an additional box that relates to "appeals." Director Keating detailed the changes of the ILA since his last review at the February 15, 2007 meeting; addressed Peter Seed's (the designated Indian River Neighborhood Association Representative, who was tasked with reviewing school concurrency) comments to the draft ILA; and highlighted the changes that were approved by the Review Committee. Director Keating concluded his presentation by reiterating how the ILA establishes the processes and procedures for School Concurrency Implementation and meets State requirements for establishing school concurrency within the County. He said that each Municipality, the School Board, and the County must adopt the ILA prior to March 1, 2008. He reaffirmed that the County and School Board staffs recommend the Board review the draft ILA, consider the information presented, identify any needed changes, and indicate concurrence with the draft document. After a brief discussion, the Board agreed to add an "appeals" box on page 48; change the five (5) year concurrency certificate to a three (3) year concurrency certificate for vesting on page 26; and eliminate the strike-throughs and underlines that were not completely removed from the draft ILA. Director Keating informed the Board that the next step for each jurisdiction would be to adopt the new Comprehensive Plan Public School Facilities Element in February, and have their Land Development Regulations (LDR) amended and ready to implement school concurrency by July 1, 2008. January 31, 2008 5 Joint Public School Concurrency Workshop There was a question and answer period where the Board wanted clarification on exemptions, the cost of bussing, the school capacity formula, and charter school capacity. Mayor Tom White informed the Board that he had received an e-mail from the Florida League of Cities informing him that an upcoming school concurrency workshop meeting was scheduled to discuss changing a particular Statute, and wanted to know if our concurrency would have to coincide with the Florida State Statute. Vice Chairman Davis informed him that it would. Councilman Sal Neglia voiced concern over the possibility of empty schools due to attrition and little or no development. He did not want students bussed until they know more about what is happening in the County. Karen Disney-Brombach did not feel the number of students were going down, even with the County's decrease in growth. Vice Chairman Davis emphasized the importance of "looking down the road and planning accordingly." He felt the Interlocal Agreement was a great planning tool for the future. Mayor Savage wanted to know if the portables were being counted when counting seats. She was informed that they were not, and only "permanent portables" that can withstand hurricane abuse are counted. There was a brief discussion regarding core capacity and how the students were included in the FISH number. Jason Nunemaker complimented staff on a job well done, and confirmed that this would be a difficult process. He, however, felt it was something that Fellsmere could work with. January 31, 2008 6 Joint Public School Concurrency Workshop Mayor Coy recognized her staff and attorney, and thanked everyone for their efforts. She expressed how this had been a long process and felt the document's end result was excellent, and one she could support. Karen Disney-Brombach acknowledged the hard work that staff and other officials had put into this effort. She appreciated staff working hard to ensure all the details were worked out, and divulged that the School Board was prepared to adopt the policy for the Interlocal Agreement. 5. REVIEW OF SCHOOL CONCURRENCY IMPLEMENTATION SCHEDULE Director Keating concluded the meeting by reviewing the implementation timetable. He informed the Board that the County is on schedule, and reiterated that each Municipality, the School Board, and the County must adopt and execute the Interlocal Agreement prior to March 1, 11: He detailed the next steps, saying that all the local governments and the School Board need to adopt and execute the ILA in February. Municipalities need to go through the process and adopt the new Comprehensive Plan Element, the new Public School Facilities Element, and the Amendments to the Intergovernmental Coordination Element and Capital Improvement Element. The final item would be for each jurisdiction to amend their LDR's by July 1, 2008, which would put all the components of the Interlocal Agreement into regulation format. He informed the Board that County and School Board staff were still working on the basic behind -the -scenes items to come up with the databases and mechanisms that make everything work. January 31, 2008 7 Joint Public School Concurrency Workshop a 130 be 003 6. ADJOURNMENT There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 3:27 p.m. ATTEST: C:; Jeffrey on, ClerkmL� Minutes Approved: MAR 0 4 2008 Joint Public School Concurrency Workshop Meeting/LAA/2008 January 31, 2008 Joint Public School Concurrency Workshop - z � /��L !: �' - Wiley S. Davis, Vice Chairman 8 %w j K 134 P6 444