HomeMy WebLinkAbout3/7/1979WEDNESDAY, MARCH 7, 1979
THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, MET IN REGULAR SESSION AT THE COURTHOUSE, VERO BEACH,. FLORIDA,
ON WEDNESDAY, MARCH 7, 1979, AT 8:30 -O'CLOCK A.M. PRESENT WERE
WILLIAM C. WODTKE, .JR., CHAIRMAN; ALMA LEE Loy, VICE CHAIRMAN; WILLARD
W. SIEBERT, JR.; R. DON DEESON; AND PATRICK B. LYONS. ABSENT WAS INTER-
GOVERNMENTAL COORDINATOR, L. S. "TOMMY" THOMAS, WHO WAS ATTENDING A CETA
MEETING AT THE INDIAN RIVER COMMUNITY COLLEGE IN FORT PIERCE. ALSO
PRESENT WERE .JACK G. .JENNINGS, COUNTY ADMINLSTRATOR; GEORGE G. COLLINS,
JR., ATTORNEY TO THE BOARD OF COUNTY COMMISSIONERS; JEFFREY K. BARTON,
FINANCE OFFICER; AND VIRGINIA HARGREAVES, DEPUTY CLERK.
THE CHAIRMAN.CALLED THE MEETING TO ORDER.
COMMISSIONER LYONS LED THE PLEDGE OF ALLEGIANCE TO THE FLAG,
AND REVEREND J. WILEY HONEA, WINTER BEACH FIRST BAPTIST CHURCH, GAVE
THE INVOCATION.
THE CHAIRMAN ASKED IF THERE WERE ANY ADDITIONS OR CORRECTIONS
TO THE MINUTES OF FEBRUARY 7, 1979,
COMMISSIONER DEESON REQUESTED THAT ON PAGE 43, LAST PARAGRAPH,
"CONSTRACT" BE CORRECTED TO READ "CONTRACT" AND THAT ON PAGE 491
4TH PARAGRAPH, "THOAMS" BE CORRECTED TO READ "THOMAS."
COMMISSIONER LOY REQUESTED THAT ON PAGE 51, 4TH PARAGRAPH,
ItAGIAN" BE CORRECTED TO READ "AGAIN" AND THAT ON PAGE 10, 1ST PARAGRAPH,
4TH LINE, THE WORD "SERVICE" BE SUBSTITUTED FOR THE WORD "SYSTEM."
THESE CHANGES HAVING BEEN MADE, ON MOTION BY COMMISSIONER
DEESON, SECONDED BY COMMISSIONER Loy, THE BOARD UNANIMOUSLY APPROVED
THE MINUTES OF THE REGULAR MEETING OF FEBRUARY 7, 1979.
THE BOARD NEXT DISCUSSED ITEMS ON THE CLERK'S AGENDA, SPECIF-
ICALLY THE REQUEST OF THE CLERK THAT HER PERSONNEL BE COVERED UNDER THE
BLANKET INSURANCE POLICY OF THE COUNTY WHEN USING PRIVATE VEHICLES FOR
THE.DAILY BANKING ERRANDS.
FINANCE OFFICER BARTON EXPLAINED THAT THE BANKING IS DONE
ON A DAILY BASIS, TAKES ABOUT HALF AN HOUR, AND INVOLVES THREE PEOPLE.
. Boa 39 PACE ,156
1 P
HE'NOTED THAT THESE PEOPLE HAVE LIABILITY INSURANCE OF THEIR OWN BUT
THIS IS MEANT'TO COVER THEM IN THE EVENT THEY SHOULD BE INVOLVED IN AN
ACCIDENT WHILE ON COUNTY BUSINESS.
COMMISSIONER LYONS FELT THIS RAISESA GOOD POINT, AND ASKED
IF ANY SPECIAL ARRANGEMENTS WERE EVER MADE TO COVER THE COMMISSIONERS
WHEN THEY DRIVE TO VARIOUS MEETINGS ABOUT THE STATE.
ATTORNEY COLLINS INFORMED THE BOARD THAT HIS FIRM HAS A RIDER
ON THEIR INSURANCE POLICY WHICH COVERS PEOPLE USING THEIR OWN AUTOMOBILES
Ott -ERRANDS FOR THE FIRM. HE FELT INFORMATION SHOULD BE OBTAINED FROM
THE INSURANCE COMPANY TO DETERMINE HOW THIS COULD BE HANDLED.
THE CHAIRMAN INSTRUCTED FINANCE OFFICER BARTON TO CHECK ON
THIS AND REPORT BACK AT THE NEXT MEETING.
COMMISSIONER LOY THEN EXPLAINED THAT THE REQUEST FOR A BUDGET
AMENDMENT TO TRANSFER MONIES OUT OF THE RESERVE FOR CONTINGENCIES TO PAY
VETERINARIAN BILLS FOR STRAY ANIMALS HAS COME ABOUT BECAUSE WE DID NOT -
HAVE ANY TRACK RECORD AND, THEREFORE, DID NOT ALLOW FOR THIS IN THE
SHERIFFS BUDGET, SHE NOTED THAT WE RECOUP SOME OF THESE FUNDS, WHICH
COME IN AS UNANTICIPATED INCOME, BUT IN THE MEANTIME, WE HAVE NO WAY TO
PAY THE BILLS.
CHAIRMAN WODTKE FELT WE SHOULD COORDINATE WITH THE SHERIFF'S
DEPARTMENT TO ADVISE THEM WE ARE FUNDING THE HUMANE SOCIETY AND THAT IS
WHERE THE ANIMALS SHOULD GO. HE NOTED IF IT IS NECESSARY TO TAKE A DOG
TO THE VET, THERE ARE SOME IN THE COUNTY WHO HAVE BEEN MUCH MORE GENEROUS
ABOUT DONATING SERVICES THAN OTHERS.
COMMISSIONER LYONS WAS OF THE OPINION YOU WILL HAVE THESE BILLS
WITH OR WITHOUT THE HUMANE SOCIETY BECAUSE SOME SITUATIONS ARISE WHERE
AN ANIMAL NEEDS TREATMENT IMMEDIATELY, AND YOU MAY OR MAY NOT RECOVER
THE COSTS. HE NOTED THAT THE CITY HAD THE SAME EXPERIENCES, BUT HE DID
•,. NOT FEEL, IN THE LONG RUN, THE TOTAL COST WAS INORDINATELY HIGH.
COMMISSIONER LOY DID NOT FEEL THIS SITUATION WILL OCCUR AS
FREQUENTLY AS IT HAS IN THE PAST BECAUSE THE HUMANE SOCIETY IS NOW ON
A MUCH MORE PROFESSIONAL BASIS DUE TO THE COMPETENCY OF THE NEW MANAGER.
39 PAGE 15
MAR 71979 h
SHE POINTED OUT THAT THE HUMANE SOCIETY, HOWEVER, IS NOT OPEN 24 HOURS
A DAY, AND WE, THEREFORE, NEED TO ESTABLISH A PROCEDURE TO HANDLE THE
EMERGENCIES THAT WILL ARISE.
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
DEESON, THE BOARD UNANIMOUSLY APPROVED A BUDGET AMENDMENT TO ALLOCATE
ADDITIONAL FUNDS FOR THE SUPPLEMENT CODE ORDINANCES ($1,100) AND TO
ALLOCATE FUNDS TO PAY MEDICAL BILLS FOR STRAY ANIMALS ($1,400), AS FOLLOWS:
ACCOUNT TITLE ACCOUNT No. INCREASE DECREASE
MISCELLANEOUS EXPENSE 01-2101-204.00 $2,500.00
RESERVE FOR CONTINGENCIES 01-9990-701.00 $2,500.00
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER.
DEESON, THE BOARD UNANIMOUSLY APPROVED APPLICATION FOR A PERMIT TO CARRY
A CONCEALED FIREARM FOR SALLY WHEELUS.
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
DEESON, THE BOARD UNANIMOUSLY APPROVED RENEWAL APPLICATION FOR A PERMIT
TO CARRY A CONCEALED FIREARM FOR .JAMES R. LUCAS AND WILLIAM B. BLOTZER,
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
DEESON, THE BOARD UNANIMOUSLY APPROVED STATE WITNESS PAYROLL, CIRCUIT
COURT, FALL TERM, 1979, IN THE AMOUNT OF $106.70.
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
DEESON, THE BOARD UNANIMOUSLY APPROVED STATE WITNESS PAYROLL, COUNTY
COURT, FEBRUARY TERM, 1979, IN THE AMOUNT OF $106.28.
THE FOLLOWING WAS RECEIVED AND PLACED ON FILE IN THE OFFICE
OF THE CLERK:
REPORT OF CONVICTIONS, CIRCUIT COURT, FEBRUARY, 1979,
BEN SIMPSON, VICE PRESIDENT OF KUNDE, DRIVER, SIMPSON &
ASSOCIATES, INC., CAME BEFORE THE BOARD TO REVIEW THEIR ENGINEERING FEE
PROPOSAL FOR CONSTRUCTION OF BARBER AVENUE.- MR. SIMPSON NOTED THAT THE
COUNTY HAS ALL THE NECESSARY RIGHTS-OF-WAY AND COMPLETED PLANS, AS FAR
AS HE COULD TELL, BUT DOES NOT HAVE ANY OF THE PERMITS FROM DER, ETC.,
THAT -MAY BE PERTINENT. HE INFORMED THE BOARD THAT HIS PROPOSAL WILL
INCLUDE THE NECESSARY ENGINEERING WORK TO PREPARE THE PERMIT DRAWINGS,
MAKE THE PERMIT APPLICATIONS, SUBMIT THEM TO ANY NECESSARY AGENCIES, AND
k
PURSUE THEM IN ORLANDO AT ANY MEETINGS THAT MAY BE NECESSARY BEFORE OR
AFTER RECEIVING THE PERMITS. MR. SIMPSON CONTINUED THAT WHILE THEY ARE
DOING THE PERMITS, THEY WILL ALSO BE DOING THE CONTRACT DOCUMENTS AND
SPECIFICATIONS LEADING TO ADVERTISEMENT FOR BIDS. THEY WILL ANALYZE THE
BIDS WHEN RECEIVED AND RECOMMEND THE AWARD. FROM THAT POINT ON IS.WHERE
.JOHN SAXON WOULD STEP IN AND ADMINISTER THE CONSTRUCTION CONTRACT ON
BARBER AVENUE. MR. SIMPSON ESTIMATED THE COST OF.PRELIMINARY WORK AT
ABOUT $7,000 AND THE COST OF MR. SAXON'S SERVICES AT APPROXIMATELY $30,000,
PLUS MILEAGE FOR HIS AUTOMOBILE. MR. SIMPSON STATED THAT THE PRELIMINARY
ESTIMATE OF THE CONSTRUCTION COST FOR THE PROJECT IS ABOUT $400,000.
HE ANTICIPATED THAT THE PRELIMINARY ACTIVITIES INVOLVED IN OBTAINING THE
NECESSARY PERMITS WOULD TAKE AROUND THREE MONTHS. HE FURTHER NOTED THAT
IT IS NECESSARY TO ADVERTISE FOR ABOUT 30 DAYS TO GIVE CONTRACTORS A
FAIR SHOT AT PREPARING BIDS AND THEY FIGURE ABOUT TEN MONTHS CONSTRUCTION
TIME, WHICH WORKS OUT TO A TOTAL OF ABOUT 15 MONTHS FOR THE PROJECT.
MR. SIMPSON NOTED THAT THEY ARE WILLING TO WORK UNDER EITHER A REIMBURSE-
MENT OF COSTS ARRANGEMENT*OR A LUMP SUM., MR. SIMPSON POINTED OUT THAT
IN ESTIMATING THE TIME I.NVOLVED, THEY ARE ASSUMING THAT THE PLANS THAT
HAVE BEEN COMPLETED ARE GENERALLY ACCEPTABLE TO THE DER,
ADMINISTRATOR JENNINGS FELT THE BIGGEST PROBLEM IN THE TIME
ELEMENT IS THE PERMITTING AND ASKED THAT THE COUNTY BE KEPT COGNIZANT OF
HOW THE PERMITTING PROGRESSES AS HIS DEPARTMENT MIGHT BE ABLE TO HELP.
MR. SIMPSON STATED THAT THEY INTENDED TO KEEP THE ADMINISTRATOR
INFORMED. HE INFORMED THE BOARD THAT HERETOFORE THEY HAVE BEEN DOING
SUCH WORK ON A TIME CHARGE BASIS,AND THEY REALLY DO NOT LIKE TO DO THIS
WORK ON A LUMP SUM BASIS BECAUSE IT IS DIFFICULT TO ESTIMATE JUST HOW
LONG IT WILL TAKE.
CHAIRMAN WODTKE COMMENTED THAT THIS IS A PRIORITY SITUATION,
AND THE COUNTY WOULD LIKE TO HAVE THIS ROAD BUILT AS SOON AS POSSIBLE.
HE NOTED THAT MR. SIMPSON HAD SAID THEY WERE WILLING TO GO AHEAD WITH
THIS ON A SET FEE AND FURTHER NOTED THAT THE TESTING IS ESTIMATED AT
$2,500 OVER AND ABOVE THE PROPOSED FEE.
4
800K 39 PAGE 159
MAR 71979'
P
MR. SIMPSON STATED THAT $7,116 FOR THE DESIGN PHASE IS THE
LOWEST FIGURE THEY CAN ASSESS AT THIS TIME. HE THEN DISCUSSED HOW THEY
ARRIVE AT THE $30,000 FEE FOR THE SERVICES OF .JOHN SAXON, PLUS $2,500
AUTOMOBILE EXPENSE, EXPLAINING THAT ON A 10 MONTH TIME SCHEDULE, THEY
ESTIMATE 100 HOURS A MONTH, OR A TOTAL OF 1,000 MAN HOURS. HE STATED
THAT IF HE DIDNIT HAVE A LOT OF CONFIDENCE IN MR. SAXON, HE WOULD NOT
BE MAKING THIS PROPOSAL. MR. SIMPSON INFORMED THE BOARD THAT IN THE
CONSTRUCTION PHASE, THEY WILL BE GLAD TO WORK EITHER ON AN HOUR TO HOUR
REIMBURSABLE TYPE OF SITUATION OR ON THE LUMP SUM BASIS. HE NOTED THAT
ON THE LUMP SUM BASIS, IF IT GOES OVER 1,000 HOURS, THE -BOARD WOULD GET
THE ADVANTAGE.
ATTORNEY COLLINS STATED HIS ONLY PREFERENCE IS TO SET A
MAXIMUM FIGURE AND THEN GO ON AN HOURLY BASIS ItNOTTO EXCEEDSO THAT
THE COUNTY KNOWS THERE IS A CAP.
CHAIRMAN WODTKE ASKED MR. SIMPSON IF HE WISHED TO GO ON AN
HOURLY BASIS WITH A MAXIMUM CAP, AND MR. SIMPSON STATED THAT HE HAS TRIED
TO KEEP THE PROPOSAL AS LOW AS HE POSSIBLY CAN AND IF THE COUNTY WANTS
AN HOURLY BASIS, THERE HAS TO BE SOME FLEXIBILITY ON THE UPPER SIDE TOO.
HE CONTINUED THAT HE DID NOT FEEL HIS COMPANY COULD ADEQUATELY DISCHARGE
THEIR OBLIGATION IN CONTRACT ADMINISTRATION IN MUCH LESS THAN THE AMOUNT
OF HOURS SET OUT AND HE WOULD NOT WANT TO TRY T0,
ADMINISTRATOR JENNINGS INFORMED THE BOARD THAT HE AGREES THIS
IS A REASONABLE PROPOSAL AND FURTHER STATED THAT HE DOES NOT KNOW OF TWO
MORE QUALIFIED MEN IN THIS WHOLE DISTRICT TO HANDLE A PROJECT OF THIS
KIND. HE FELT WE ARE FORTUNATE TO GET SUCH A PROPOSAL.
CHAIRMAN WODTKE THEN SUGGESTED HAVING THE AGREEMENT ON A 10
MONTH BASIS; AND IF IT SHOULD RUN INTO 12 MONTHS, WE WOULD HAVE TO PAY
MORE.
-,%. MR, SIMPSON STATED THAT THE PROPOSAL AS PRESENTED IS ABOUT AS
GOOD A PACKAGE AS HE CAN PUT TOGETHER, AND HE WOULD NOT WANT TO HAVE TO
HIRE AN INSPECTOR TO CHECK ON THE JOB INSTEAD OF A REGISTERED ENGINEER.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
Loy, THE BOARD UNANIMOUSLY ACCEPTED THE ENGINEERING FEE PROPOSAL OF
39
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MAR 71979
KUNDE, DRIVER, SIMPSON & ASSOCIATES, INC., AS SET OUT IN THEIR LETTER
OF MARCH 2, 1979 NAMING A LUMP SUM FEE OF $7,116 FOR THE DESIGN_PHASE
AND $32,500 FOR THE CONSTRUCTION PHASE, WHICH LETTER IS HEREBY MADE A
PART OF THE MINUTES.
Kunde• Driver -Simpson b Associates, Inc.
Engineers / Architet is 1 Planner I Surveyors
March 2, 1979
Mr. Jack Jennings
Indian River County Administrator
Room 115 - Courthouse
Vero Beach,. Florida 32960
HE: Barber Avenue - From SR 5 East
For Approximately One Mile.
Dear Mr. Jennings:
In response to your request, we are pleased to submit
this proposal for engineering services to be rendered on
the above referenced projV..-ct. The project is approximately
1.0 mile in length: A descripticin of the work to be per-
forated is included its the following propo:iai.
PROPOSAL
1.0 GENERAL CONDITIONS
The following General Conditions shall be adhered to in the
performance of work outlined in this proposal.
1.1 CRITERIA
All work performed shall be in accordance with the Criteria
as established by Indian River County Engineering Department
and Florida Department of Transportation.
1.2 LIAISON
All necessary liaison shall be performed with all governmental
agencies pertinent to the preparation of work within the scope
of this proposal.
1.3 LIABILITY INSURANCE
•y t
Public liability insurance shall be maintained for.the pro-
tection of Indian River County.
1.4 LAWS AND ORDINANCES
All Federal, State, County and local laws and ordinances shall
be. complied with for all work performed within the scope of
this proposal.
9765 Southwest 184 Street 1164 E. Oakland Park Boulevard
Miami, Florida 33157 Ft. Lauderdale, Florida 33334
(305) 238-8090 (305) 561-5300
MAR 71979
L
0
' gn 39 %E161
•
A
-a Kunde• Driver -Simpson G Associates. Inc.
Page 2
= 1.5 SUBCONTRACTING OF*WOHK
It is our intent at this time to perform all work required
by this proposal. We will seek the approval of the County
for any work that would require subcontracts.
1.6 COMMENCEMENT OF WORK
The work shall commence within 5 days after execution of
agreement and upon written notice to proceed, and shall be
completed in accordance with the schedule shown under Item
4.0,
1.7 PAYMENT SCHEDULE r
Fees for all work outlined in this proposal shall be in
accordance with that set forth in Item 5.0. Progress pay-
ments shall be made monthly based upon the percentage of
work completed subject to a retainage of 10% up to the time
the work is complete. The retention shall be held by the
County until all work has been completed.
2.0 SCOPE OF WORK
2.1 DESIGN PHASE
After written authorization from COUNTY to proceed with the
Design Phase, ENGINEER shall perform the following services:
2.1.1 Provide COUNTY with all documents and design data
that ENGINEER can provide to the best of its ability
which is required in order to obtain the approval
acid/or permission of any and all governmental autho-
rities having jurisdictii6n over design criteria
applicable -to the PROJECT. ENGINEER shall further
assist in obtaining such approvals by submitting all
required data and documents to and participating in
the negotiations with any and all of said governmen-
tal authorities. Should any design -changes to ,the
existing plant be required to be made by ENGINEER in
order to obtain the approval of said governmental
authorities, said changes shall be considered as
Additional Services.
2.1.2 Provide COUNTY with a detailed written opinion of
the probable PROJECT cost estimate.
2.1.3 Prepare and provide contract documents, forms and
specifications to be utilized by COUNTY in putting
to bid the construction work to be performed on the
PROJECT.
MAR 71979
39K G E I In
•
Kunde•Driver•Simpson&Associates,Inc. Page 3
2.1.4 After written authorization from COUNTY to proceed
with the Bidding, ENGINEER shall assist COUNTY in
.obtaining bids -for the construction work to be per-
formed on the PROJECT, consult with and advise
.COUNTY in the evaluation of such bids and in the
assembling and awarding of contracts for the.con-
struction work to be done on the PROJECT.
2.3 CONSTRUCTION PHASE
After written authorization from COUNTY to proceed with •the
Construction Phase, ENGINEER shall perform the following
services:
2.3.1 Review and approve shop drawings.
2.3.2 Review and approve the results of all tests.
2.3.3 Issue all instructions of COUNTY to Contractor and
prepare and recommend in writing to COUNTY the ap-
proval of any and all change orders.
2.3..4 Conduct an inspection to determine if the PROJECT
has been completed and if Contractor has fulfilled
al,l of his obligations. Make written approval and
recommendations to COUNTY that final payment be
either made or not made to Contractor.
2.3.5 Furnish to COUNTY an as -built set of prints to be
prepared by Contractor.
2.3.6 Provide a Resident PROJECT Representative who will
provide inspection of the construction of the PROJECT.
Said Resident PROJECT Representative shall be an agent
of ENGINEER and shall act by and under the supervision
of ENGINEER. The PROJECT Representative shall perform
as a minimum the following services:
2.3.6.1 Schedule%: Review Contractor's progress
schedule and Shop Drawings.. Attend pre -
construction conferences and meetings and
serve as ENGINEER'S liaison with Contractor.
a. Conduct on-site observations of the work
in progress by Contractor to determine
that the PROJECT is proceeding in accord-
ance with the Contract Agreement between
Contractor and COUNTY, and that completed
work will conform to said Contract agree-
ment, and report to COUNTY whenever he
believes that any work is unsatisfactory,
or does not conform to Contractor's
Contract Agreement.
0
WK 39 PAGE 16e3
Kunde•Dfivef•Simpson b Associates. Inc. Page 4
b. Keep a diary or log book which records
hours on the job site, weather condi-
tions, data relative to questions of
extras or deductions, daily activities,
the daily progress of construction, and
test procedures.
C. Furnish COUNTY periodic reports of pro-
gress of the work and of Contractor's•
compliance with the approved progress
schedule, schedule of Shop Drawing
submissions and other schedules.
3.0 FEE DATA f^
We enclose for your analysis and review a breakdown of pro-
posed fees. The fee is shown in two phases. The first is
the design phase including the required out-of-pocket:
expenses and the second is the construction phase.
4.0 PERFORMANCE; SCHEDULE
It is proposed t.o complete the design phase in 3 months,
assuming no major problems with the permit requirements.
The construction phase will continue throughout the duration
of the construction contract. At this time it is estimated
the construction contract time will be 304 calendar days.
5.0 FEE
For the services to be performed under this proposal a lump
sum fee of Seven Thousand One Hundred Sixteen Dollars
and 00/100 ($7,116.00) fnr the design phase and Thirty Two
Thousand Five Hundred and 00/100 ($32,500.00) for the
construction phase.
We appreciate the opportunity to submit this proposal,
and are prepared to discuss any questions that may arise. r
If you require any additional information, please contact us. }.
Very truly yours,
KUNDE, DRIVER, MPSON & ASSOCIATES, INC. f
I;
B. C. Simpson, P.E.
Vice President
BCS/ja
Enclosures
BAR 71919
MAR 71979
BOOK 39 PACE 165
Kunde• Driver -Simpson b Associates. Inc.
Paqe 5
FETE: BREAKDOWN
Design Ph�ese:
Item
Manhours.
1. Review of plans G project site
32
2. Preparation of Contract Documents
80
3. Permit sketches and data
60
4. Permit coordination and meetings
32
5. Final cost estimate
12
6. Advertising for bids
8
7. Miscellaneous Conferences G Meetings
16
240
240 Manhours @ $9.00/Hr. x 2.6 =
$ 5,616
Out -of -Pocket Expenses:
Printing: $1,400
Materials: 100
$1,500
1,500
Total Design Phase
•
$ 7,116
Construction Phase:
Inspection, meetings, etc.
1,000 manhours @ $13.64%/Hr. x 2.2 =
$30,000
Utit-of-Pocket Expenses:
Automobile @ $250/mth. x 10 =
2,500
Total Construction Phase
$32,500
Total Fee
$39,616
Say
$39,600
Note:
Testing will be performed by a qualified testing
laboratory and
paid for by the County. The estimated
cost for
testing is
approximately $2,500.
MAR 71979
BOOK 39 PACE 165
JOHN BURGER, CONSULTING SYSTEM ENGINEER, CAME BEFORE THE
BOARD TO GIVE A BRIEF REPORT ON THE PROGRESS OF THE UTILITY BILLING
SYSTEM. HE STATED THAT THIS SYSTEM IS NOW ESTABLISHED AND OPERATIONAL,
AND WE ARE IN THE SECOND MONTH OF DOING THE BILLING AND GETTING NOTICES
OUT TO CUSTOMERS. HE NOTED THAT WHENEVER YOU TRY TO GO FROM A PRIVATE
UTILITY TO A COUNTY OPERATION, THERE ARE A MOUNTAIN OF DIFFICULTIES TO
OVERCOME. HE FELT THE COUNTY HAS RENDERED A GREAT PUBLIC SERVICE BY
TAKING OVER THESE UTILITY SERVICES, AND THAT IT IS NOW A VERY FINE SET
UP, THANKS TO THE EFFORTS OF FINANCE OFFICER BARTON AND HIS' PEOPLE.
CHAIRMAN WODTKE ASKED IF WE HAVE ONCE A MONTH BILLING OR
STAGGERED BILLING.
MR. BURGER EXPLAINED THAT THEY STARTED OUT WITH MONTHLY BECAUSE
OF THE WAY THE INFORMATION WAS RECEIVED, BUT THIS MONTH, CYCLE BILLING
WAS BEGUN. HE NOTED THAT WITH CYCLE BILLING, YOU HAVE THE BENEFIT OF
BRINGING THE MONEY IN ON A MORE REGULAR BASIS. MR. BURGER STATED THAT
THEY HAVE SET UP READING SCHEDULES AND ARE NOW READING METERS AND BILLING
THEM FOR THE FOLLOWING WEEK.
CHAIRMAN WODTKE ASKED WHAT CAPABILITY THIS SYSTEM HAS FOR
ADDING ADDITIONAL CUSTOMERS, AND MR. BURGER STATED THAT ITS CAPABILITIES
ARE UNLIMITED.
THE CHAIRMAN INQUIRED ABOUT THE MID -FLORIDA BALANCES,AND
FINANCE OFFICER BARTON STATED THAT THERE IS JUST A SMALL BALANCE LEFT.
• MR. BURGER INFORMED THE BOARD THAT THEY HAVE SET UP A COMPRE-
HENSIVE METHOD OF NOTIFYING THE PEOPLE AND CUTTING OFF SERVICE, ETC,
HE EXPLAINED THE NOTICE SYSTEM IN DETAIL AND NOTED THAT THE COUNTY SYSTEM
HAS BEEN DESIGNED TO DEAL WITH THE PUBLIC AS KINDLY AND PERSONALLY AS
POSSIBLE.
CHAIRMAN WODTKE INQUIRED ABOUT THE TIME AND ESTIMATED COST OF
ACCOUNTING FUNCTIONS NECESSARY TO DELETE A CUSTOMER IF THEY WANT TO
DISCONTINUE THEIR SERVICE FOR A PERIOD OF TIME.
MR. BURGER INFORMED THE BOARD THAT THE CLERICAL COST OF A
FINAL BILLING IS ABOUT $2.50. HE CONTINUED THAT WHEN.PEOPLE GO ON VACA-
TION, THEY CAN EITHER MAKE ARRANGEMENTS TO BE SENT A MINIMUM BILL OR CAN
ARRANGE TO HAVE THEIR SERVICE SHUT OFF. HE NOTED THAT THERE IS MORE
LABOR INVOLVED WITH A SHUT-OFF AND TURN -ON BECAUSE IT NECESSITATES TWO
SERVICE CALLS. HE POINTED OUT THAT $2.50 IS JUST THE ADMINISTRATIVE COST
OF A SHUT-OFFIAND TO TURN BACK ON, THE CLERICAL COST IS ABOUT $3.00.
MR. BURGER DISCUSSED THE HIGH RATE OF TURN -ON AND TURN-OFF IN A BEACH
COMMUNITY. HE INFORMED THE BOARD THAT MELBOURNE ALSO HAS A $20.00 FEE
FOR THIS AND COMMENTED THAT YOU CAN EITHER CHARGE A TURN -ON FEE OR YOU
CAN HAVE THE PEOPLE PUT UP A SERVICE DEPOSIT. HE POINTED OUT THAT WITH
A DEPOSIT, YOU GET INVOLVED WITH INTEREST, RETURNING OF DEPOSITS, ETC.,
AND IT CAN GET QUITE COMPLICATED.
DISCUSSION FOLLOWED ON THE RATES CHARGED IN THE MELBOURNE AREA,
WHICH WERE BASED ON A MINIMUM BILL OF $2.00 FOR THE FIRST 3,000 GALLONS,
MR. BURGER NOTED THAT IN A UTILITY, RATES MUST BE GEARED TO RECOVER
PRODUCTION COSTS,
CHAIRMAN WODTKE THANKED MR. BURGER FOR HIS REPORT.
ATTORNEY COLLINS INFORMED THE BOARD THAT HE ATTENDED A UTILITY
MEETING WITH THE CITY OF VERO BEACH LAST WEEK, AND CITY MANAGER LITTLE
GAVE HIM SOME CORRESPONDENCE REGARDING A PROBLEM THAT HAS DEVELOPED WITH
A RESIDENT OF THE SOUTH BEACH AREA, GEORGE E. WILSON, WHO HAS SEVERE
KIDNEY PROBLEMS AND •IS ON A DIALYSIS MACHINE. AT PRESENT IT IS NECESSARY
THAT MR. WILSON RECEIVE THIS TREATMENT IN A HOSPITAL, AND HE WOULD LIKE
R
TO HAVE A DIALYSIS MACHINE IN HIS OWN HOME, BUT THIS REQUIRES A CERTAIN
PURITY OF WATER AND THE WELL WATER IN THAT AREA DOES NOT MEET THE
REQUIRED STANDARDS, MR. WILSON HAS WRITTEN THE CITY OF VERO BEACH
REQUESTING WATER SERVICE. THE ATTORNEY STATED THAT THE CITY HAS REQUESTED
HIM TO REVIEW THIS PROBLEM WITH THE BOARD AND DETERMINE THEIR ATTITUDE.
ATTORNEY COLLINS REMINDED THE BOARD THAT WE STILL HAVE 27 UNALLOCATED TAPS
LEFT FROM THOSE MADE AVAILABLE TO THE COUNTY BY THE MOORINGS. HE FELT j
THESE TAPS, IF AT ALL POSSIBLE, SHOULD BE PUT INTO SERVICE ALONG WITH THE
•,t SERVICE OF WATER TO THE WILSON PROPERTY, THE ATTORNEY CONTINUED THAT
.i
HE IS INCLINED TO RECOMMEND TO THE BOARD THAT IF WE GET AN AGREEMENT WITH
THE CITY TO PROVIDE SERVICE,THAT THE WATER LINE SHOULD BE OVERSIZED SO
WHEN SUFFICIENT WATER IS AVAILABLE, THIS LINE CAN BE USED WITHOUT HAVING
TO PUT IN ANOTHER LINE. HE STATED THAT WE ARE DEALING WITH THREE
QUESTIONS:
12
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39
MAR 71979
1
1) DOES THE COUNTY HAVE OBJECTIONS TO MR. WILSON RECEIVING SERVICE;
2) WOULD THE COMMISSION BE AGREEABLE TO ALLOCATING THE BALANCE
OF THE 27 TAPS TO EXISTING RESIDENTS; AND
3) WOULD THE COMMISSION BE INTERESTED IN OVERSIZING THE•LINE TO
BE CONSTRUCTED IN THE EVENT THE OTHER TWO THINGS CAN BE WORKED
OUT?
ATTORNEY COLLINS STATED THAT, FROM HIS POINT OF VIEW, THE COSTS OF PRO-
VIDING WATER TO THE WILSON HOUSE AND THE OTHER RESIDENTS SHOULD BE BORNE
BY THE PEOPLE WHO ARE GOING TO RECEIVE THE SERVICES, BUT HE WOULD
RECOMMEND THE COUNTY INCUR ANY COSTS NECESSARY TO OVERSIZE THE LINE,
IF THEY SHOULD DECIDE TO DO SO.
CHAIRMAN WODTKE NOTED WE HAVE A SPECIAL TAXING DISTRICT IN
THIS AREA, AND HE FELT POSSIBLY THE OVERSIZING SHOULD BE BORNE BY THE
TAXING DISTRICT.
ATTORNEY COLLINS POINTED OUT THAT THE COUNTY DOESN'T HAVE THE
ABILITY AT THIS TIME TO PROVIDE ALL THE PEOPLE IN THAT DISTRICT WITH
SERVICES, AND THE QUESTION ARISES WHETHER THEY SHOULD BE TAXED AND NOT
RECEIVE THE SERVICE.
ATTORNEY JEROME KRAMER APPEARED REPRESENTING GEORGE WILSON
AND INFORMED THE BOARD THAT THE SITUATION IS MORE CRITICAL THAN HAS BEEN
INDICATED BECAUSE MR. WILSON HAS HAD A STROKE AND IS CRIPPLED AND HAS
TO TRAVEL TO MELBOURNE TO THE KIDNEY TREATMENT CENTER SEVERAL TIMES EVERY
WEEK. HE CONTINUED THAT THE GOVERNMENT HAS NOW SET ASIDE FUNDS AND IS
MORE OR LESS FORCING PEOPLE TO HAVE HOME DIALYSIS TREATMENT. ATTORNEY
KRAMER NOTED THAT THE PROPERTY APPRAISAL ADJUSTMENT BOARD GRANTED MR.
WILSON AN ADJUSTMENT BECAUSE OF HIS PROBLEM WITH WATER. ATTORNEY KRAMER
THEN DISCUSSED THE WATER SITUATION IN THE COUNTY, NOTING THAT HE BELIEVES
THE 27 WATER TAPS CANNOT BE RELEASED WITHOUT THE CITY'S CONCURRENCE. HE
DOUBTED THE CITY WILL AGREE TO THIS UNTIL THE COUNTY CAN ASSURE THEM OF
THE AVAILABILITY OF WATER. ATTORNEY KRAMER REQUESTED THAT THE COUNTY TAKE
A "CAMP DAVID" APPROACH TO MR. WILSON'S REQUEST AND TAKE ACTION TO RESOLVE
THIS SITUATION AS SOON AS POSSIBLE.
13
11 an 39 PAGt168
CHAIRMAN WODTKE INQUIRED ABOUT THE LOCATION OF MR. WILSON'S
RESIDENCE, AND IT WAS FELT IT IS ABOUT 1/4 OF A MILE OR MORE FROM THE
MOORINGS.
ATTORNEY COLLINS STATED THAT IT IS HIS UNDERSTANDINd THAT
MR. WILSON IS WILLING TO PAY THE COST OF PUTTING IN A 1" LINE TO HIS
PROPERTY,
ATTORNEY KRAMER AGREED THAT MR. WILSON'S WIFE INDICATED HE
WOULD, BUT HE NOTED IF THE COUNTY IS GOING TO PUT IN A LINE, MR, WILSON
COULD SHARE COSTS.
ATTORNEY COLLINS FELT AT THIS POINT WE CAN ONLY REASONABLY TALK
ABOUT 27 RESIDENTS - NOT ALL THE PEOPLE IN THE TAXING DISTRICT, WHICH IS
.BASICALLY.FROM THE MOORINGS SOUTH TO THE COUNTY LINE.
COMMISSIONER LYONS INQUIRED ABOUT THE CITY'S RESPONSE TO
MR. WILSON'S REQUEST FOR WATER SERVICE, AND ATTORNEY COLLINS STATED THAT
THEY APPARENTLY ARE CONCERNED ABOUT THE COUNTY'S REACTION.
ATTORNEY KRAMER INFORMED THE BOARD THAT THE NURSE WHO INITIATED ..
THE REQUEST FOR MR. WILSON HAD TALKED TO CITY MANAGER LITTLE, WHO, IN
EFFECT, SAID THE CITY IS NOT GOING TO DO ANYTHING AND ASKED WHY MR. WILSON
DIDN'T MOVE INTO TOWN WHERE THE WATER IS AVAILABLE.
COMMISSIONER SIEBERT FELT THE FIRST THING THE BOARD SHOULD DO
IS REACT POSITIVELY TO THE CITY ON GETTING WATER TO MR. WILSON, WHO IS
IN A VERY CRITICAL SITUATION, AND IF WE CAN ACCOMPLISH THE ALLOCATION OF
s THE REMAINING TAPS AND OVERSIZING OF THE LINE, HE WOULD LIKE TO SEE US
TRY. HE NOTED THAT THIS, HOWEVER, COULD BE A LONG PROCESS.
COMMISSIONER Loy STATED THAT HER REACTION TO ALLOWING MR.
WILSON TO HAVE THE WATER WOULD BE POSITIVE. SHE ASKED IF THERE IS A
POSSIBILITY OF A TEMPORARY LINE TO SERVE HIM WHILE WE TRY TO WORK SOME-
THING OUT. '
HEPBURN WALKER, SOUTH BEACH RESIDENT, EXPRESSED THE HOPE THAT
SOMETHING COULD BE WORKED OUT FOR MR. WILSON.
ATTORNEY COLLINS NOTED THAT IT WILL BE FOUR TO SIX WEEKS
BEFORE MR. WILSON CAN BE TRAINED TO HAVE THE DIALYSIS DONE IN HIS HOME)
AND THERE IS ALSO A TIME FRAME FOR GETTING THE EQUIPMENT.
14
a". COMMISSIONER Loy STATED THAT SHE WOULD LIKE TO SEE THE BOARD
GO AHEAD AND ALLOCATE THE TAPS WE HAVE GOTTEN FROM THE MOORINGS TO
THE PEOPLE ON SOUTH BEACH WHO ARE THERE RIGHT NOW, AND IF WE COULD, SHE
WOULD LIKE TO SEE US OVERSIZE THE LINE, BEARING IN MIND THE TAXING
DISTRICT WILL NEED IT SOMEDAY. SHE FELT THE PEOPLE THERE NOW WILL BEAR
PART OF THE EXPENSE BECAUSE THEY HAVE A WATER PROBLEM AND NEED HELP.
MR. WALKER NOTED THAT THERE ARE 27 HOMES IN THE AREA UNDER
DISCUSSION THAT NEED WATER RIGHT NOW.
CHAIRMAN WODTKE STATED THAT HE IS IN FAVOR OF THE THREE POINTS
BROUGHT UP BY ATTORNEY COLLINS AND AGREED WE NEED TO TAKE A POSITIVE
REQUEST TO THE CITY OF VERO BEACH FOR A PRIORITY ONE ON GETTING THE WATER
TO THE WILSON HOUSEHOLD AND ADDITIONALLY UTILIZING THE 27 TAPS WE HAVE
FROM THE MOORINGS. HE POINTED OUT THAT THESE TAPS WERE ORIGINALLY IN-
TENDED FOR THE USE OF THE MOORINGS, AND NOW THAT THE MOORINGS HAS RELEASED
THESE TO THE COUNTY FOR THE SPECIFIC PURPOSE OF ALLOCATING THEM TO THESE
PARTICULAR HOMES, HE WOULD HOPE THEY CAN STILL BE UTILIZED.
ON MOTION BY COMMISSIONER Loy, -SECONDED -BY COMMISSIONER SIEBERT,
THE BOARD UNANIMOUSLY AGREED THAT THEY WHOLEHEARTEDLY ENDORSE THE REQUEST
OF GEORGE WILSON AND AUTHORIZED THE NECESSARY ADMINISTRATIVE PERSONNEL
TO WORK OUT THE DETAILS WITH TJiE CITY OF VERO BEACH'TO SUPPLY WATER TO
MR. WILSON; AUTHORIZED THE ALLOCATION OF THE ADDITIONAL 27 TAP -ONS FOR
USE OF THE EXISTING RESIDENCES SOUTH OF THE MOORINGS AND THE LINE TO
s SERVE THOSE 27, IF POSSIBLE] AUTHORIZED THE ADMINISTRATIVE PERSONNEL TO
NEGOTIATE THE OVERSIZING OF THE LINE AND THEN REPORT TO THE BOARD FOR
FINAL DECISION AND RECOMMENDATIONS ON HOW TO FINANCE SUCH A LINE, RECOG-
RIZING THAT THE FIRST PRIORITY IS TO GET WATER TO THE WILSON RESIDENCE
EVEN ON A TEMPORARY BASIS.'
-JAMES FOWLER OF MUSICK-FOWLER LAND SURVEYING CO. APPEARED
REPRESENTING MARY CLAIR WARD, ET AL, AND ASKED FOR FINAL APPROVAL OF j
RoSELAND PINE SUBDIVISION. HE INFORMED THE BOARD THAT THE ROADS ARE
PRIVATE ROADS AND NOT TO BE COUNTY MAINTAINED. THIS.IS COVERED ON THE
PLAT IN SURVEYORS NOTE #4'AND BY AN ADDITIONAL NOTATION APPEARING WITHIN
THE ROAD RIGHT-OF-WAY ON THE PLAT, NOT BY A STATEMENT OF INTENT, WHICH IS
THE NEW COUNTY POLICY.
15
MAR 71979
BOOK
J
ADMINISTRATOR .JENNINGS EXPLAINED THAT THIS PLAT HAD BEEN PRE
PARED SOMETIME BEFORE SURVEYORS AND ENGINEERS WERE NOTIFIED OF THE NEW
COUNTY POLICY. HE STATED THAT THE PLAT MEETS ALL REQUIREMENTS STET BY
THE COUNTY PRIOR TO REQUIRING THE "STATEMENT OF INTENT," AND IN ORDER
TO PUT THIS ON,THEY WOULD HAVE TO REDO THE TRACING, BECAUSE THE STATEMENT
IS FAIRLY LONG, THE ADMINISTRATOR CONTINUED THAT HE HAS BEEN OVER THE
PROJECT; IT IS COMPLETE; AND HE HAS NO OBJECTION TO THE WAY THEY HAVE PUT
THE WORDING ABOUT THE ROADS ON THE PLAT.
COMMISSIONER LYONS NOTED THAT THERE DOESN'T SEEM TO BE ANY
QUESTION ABOUT THIS WAY BEING ANY LESS BINDING, AND THE ATTORNEY AGREED.
ELEVATION OF THE PROPERTY AND DEED RESTRICT -IONS WERE THEN
DISCUSSED. MR. FOWLER STATED THAT THIS PLAT DOES NOT EXTEND TO THE RIVER;
IT IS UP ON THE RIDGE, AND THE ELEVATION IS QUITE HIGH - BETWEEN 20'
AND 23'.
EDWIN WARD INFORMED THE BOARD THAT THERE ARE NO DEED RESTRIC-
TIONS AS YET BECAUSE NO LOTS HAVE BEEN SOLD AT THIS TIME.
THE BOARD DISCUSSED A RESTRICTION TO PREVENT ANY FURTHER
DIVIDING OF THE PLATTED LOTS, AND MR. WARD AGREED THAT COULD BE DONE.
HE NOTED, HOWEVER, THAT THESE ARE 1/2 ACRE LOTS AND IT IS IMPOSSIBLE TO
CUT THEM SMALLER AND GET A SEPTIC TANK PERMIT. IT WAS POINTED OUT THAT
REQUIREMENT COULD CHANGE.
ON MOTION BY COMMISSIONER DEESON, SECONDED BY COMMISSIONER Loy,
' THE BOARD UNANIMOUSLY GRANTED FINAL APPROVAL OF ROSELAND PINES SUB-
DIVISION.
DANA HOWARD OF CARTER ASSOCIATES, INC., CAME BEFORE THE BOARD
IN REGARD TO APPROVAL OF A REPLAT OF DETTORE ACRES. HE EXPLAINED THAT
THE PLAT OF DETTORE ACRES WAS GIVEN FINAL APPROVAL ABOUT A MONTH AGO,
BUT INADVERTENTLY PART OF THE RIGHT-OF-WAY FOR OLD U.S. 1 WAS LEFT OUT '
i
OF THE DESCRIPTION SO THEY CAN'T GET TITLE INSURANCE ISSUED. i
ADMINISTRATOR JENNINGS AGREED THAT THIS JUST IS A MATTER OF
ADDING SOMETHING TO THE DESCRIPTION AND THAT NOTHING.ELSE IS CHANGED.
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
DEESON, THE BOARD UNANIMOUSLY GRANTED FINAL APPROVAL OF THE REPLAT OF
DETTORE ACRES,
16
Banc 39 wli.
m
MAR 71979
CHAIRMAN WODTKE BROUGHT UP THE MATTER OF A COMPLAINT MADE
BY SOME ROCKRIDGE RESIDENTS ABOUT WHAT THEY FEEL IS AN EXCESSIVE CHARGE
FOR REESTABLISHMENT OF WATER SERVICE AS PER THE FOLLOWING LETTER:
1551 Third Court
Vero Peach, Florida
P
February 26, 1979
Board of County Commissioners
2145 Fourteenth Avenue
Vero Beach, Florida
Gentlemen:
As winter residents of Vero Beach we are concerned about what we consider
the excessive charge for seasonal re-establishment of water service in
Rockridge.
Prior to the county's takeover of the Mid -Florida utility operation, the
charge for re-establishment of water service was one dollar. 4hile this
charge probably didn't cover Mid -Florida's cost, it appeared to recognize
the seasonal use of property in this area and avoided the present situation
where a six month absence and no use of water will cost the customer two
thirds of what he would have spent had he occupied the residence all year.
The present $20 charge for re-establishment of service has in effect raised
the yearly cost of water F?.5, assuming a six month residency and minimum,
quantity water consumption.
While the cost increase is certainly inanrropriate in these days of raging
inflation, there is another factor that streni-thens our reeling that.the
new charge is ill advised. We are told frequently about the importance of
conserving water because of the shortage of this precious resource within
the state and county. Why not encourage such conservation by giving people
an incentive to temporarily terminate their water service and avoid the
chance of others using the 6utside faucets of their unattended homes daring
the hot summer months?
In our opinion, the present fee fails to reflect the cost and conservation
Implications mentioned above and we respectfully request that you restore the
service fee previously charged by Acid -Florida Utilities.
Very truly yours,
17
Aida Rofi
For a group of concerned
Rockridge residents.
BOOK 39 PAGE x,74
•
m
MRS. ROFI STATED THAT THEY FEEL $20.00 IS MORE THAN ANYONE
ELSE AROUND PAYS?AND THEY DO NOT SEE WHY THEY SHOULD PAY THIS MUCH.
-SHE FURTHER NOTED THAT THERE WAS NOTHING WRITTEN IN THE PAPER ABOUT
THIS $20.00 CHARGE SO MOST OF THE PEOPLE INVOLVED DONT KNOW ANYTHING
ABOUT IT.
CHAIRMAN WODTKE INFORMED MRS. ROFI THAT A PUBLIC HEARING WAS
HELD AND THIS MATTER WAS DISCUSSED WHEN THE RATES WERE ESTABLISHED. HE
FELT IT MIGHT HAVE BEEN HELD SOMETIME LAST SUMMER.
MRS. ROFI POINTED OUT THAT MANY OF THE RESIDENTS WERE NOT HERE
AT THAT TIME, AND THE CHAIRMAN NOTED THAT UNFORTUNATELY WE HAD TO TAKE
THE WATER OVER WHEN WE DID AND COULD NOT DELAY IT.
CHAIRMAN WODTKE AGREED THAT MID -FLORIDA DID HAVE A $1.00
CHARGE, BUT NOTED THAT WHEN THE WATER IS SHUT OFF, WE HAVE TO SEND A
TRUCK OUT, MAKE'A READING, GO THROUGH ACCOUNTING, PRODUCE A FINAL BILLING,
AND WHEN THE CUSTOMER COMES BACK, IT IS NECESSARY TO REREAD THE METER AND
PUT THIS BACK IN THE COMPUTER. HE FELT THOSE PRESENT MUST REALIZE IT IS
IMPOSSIBLE TO DO ALL THIS FOR $1.00, AND INFORMED THEM THAT THE BOARD
FELT VERY STRONGLY THAT THE -COUNTY IS NOT IN A POSITION TO PAY FOR THE
COST OF HAVING TO SHUT SOMEONE IS WATER OFF NOR SHOULD THE USERS WHO LIVE
HERE YEAR ROUND HAVE TO PAY FOR THE SERVICES REQUIRED BY THOSE WHO DO
NOT LIVE HERE YEAR ROUND. THEREFORE, THE $20.00 FEE WAS ESTABLISHED.
MRS. ROFI POINTED OUT THAT THE CITY OF VERO BEACH HAS A LOT OF
RESIDENTS WHO LIVE HERE ONLY PART OF THE YEAR, AND THEY ONLY CHARGE $5.00
FOR'TURN-OFF - TURN -ON. ANOTHER RESIDENT NOTED THAT UTILITY COMPANIES,
SUCH AS THE TELEPHONE COMPANY AND FLORIDA POWER & LIGHT DO NOT MAKE SUCH
CHARGES.
CHAIRMAN WODTKE POINTED OUT THAT THESE COMPANIES HAVE A
TREMENDOUS AMOUNT OF CUSTOMERS AND CANNOT BE COMPARED TO THE COUNTY
SYSTEM, WHICH IS JUST BEING INITIATED. HE NOTED THAT THE CITY OF
MELBOURNE CHARGES $20.00.
COMMISSIONER SIEBERT INFORMED THOSE PRESENT THAT OUR STAFF
HAS INDICATED TO US THAT FOR EACH RECONNECTION, THE COST IS ACTUALLY
$22.50,AND WE MUST RECOUP THIS COST SOME WAY. WE COULD RECOUP IT BY
18
u
m
RAISING THE UTILITY RATES, BUT HE FELT THAT WOULD BE UNFAIR BECAUSE YOU
WOULD BE CHARGING OTHER PEOPLE FOR SERVICE THEY ARE NOT RECEIVING.
THE ROCKRIDGE RESIDENTS PRESENT CONTINUED TO COMPLAIN THAT
THIS IS AN EXORBITANT CHARGE AND UNFAIR TO SENIOR CITIZENS; THAT THE
WATER IS NO GOOD, ETC. MRS. ROFI POINTED OUT THAT THEY CAN T GET HOME-
STEAD EXEMPTION BECAUSE THEY ARE HERE ONLY IN THE WINTER, AND THIS IS AN
ADDITIONAL CHARGE. ONE RESIDENT NOTED THAT THEY HAVE CHILDREN OR GRAND-
CHILDREN WHO COME DOWN AND UTILIZE THEIR HOMES DURING THE SUMMER SEASON,
AND EACH TIME THEY HAVE TO PAY $20.00 TO TURN THE WATER BACK ON. IT
WAS ASKED WHY THE MAN WHO TAKES THE METER READING CAN'T TURN THE METER
ON AND OFF OR DO SEVERAL AT ONE TIME.
CHAIRMAN WODTKE INFORMED THOSE PRESENT THAT THE COUNTY HAS TO
RUN A UTILITY SYSTEM 12 MONTHS OUT OF THE YEAR AND HAS TO RUN IT ECO-
NOMICALLY AND FAIRLY. HE STATED THAT THOSE WHO
WISH TO HAVE THEIR WATER TURNED ON AND OFF AT THEIR CONVENIENCE, ARE
EITHER GOING TO HAVE TO PAY WHAT IT COSTS THE COUNTY TO PROVIDE THIS
SERVICE OR LEAVE -THE WATER CONNECTED AND, PAY THE MINIMUM BILL. THE
CHAIRMAN NOTED THAT WE ARE GOING TO RE-EVALUATE OUR COST PROJECTIONS,
BUT UNTIL WE GET FURTHER INFORMATION, THE CUSTOMER WILL HAVE TO MAKE A
DECISION AS TO WHETHER OR NOT, THEY WANT THE WATER LEFT ON WHILE THEY ARE
AWAY.
RESIDENTS CONTINUED TO OBJECT, NOTING THAT THE WATER MUST BE
TURNED OFF IN THE EVENT OF A POSSIBLE BREAK IN THE WATER PIPES. IT WAS
COMMENTED THAT THE NAMES DON T HAVE TO BE TAKEN OUT OF THE COMPUTER.
COMMISSIONER SIEBERT STATED THAT THIS IS NECESSARY UNLESS THEY
WISH TO KEEP ON RECEIVING A BILL.
THE COMPLAINT WAS AGAIN VOICED THAT THE PUBLIC HEARING SHOULD
HAVE BEEN -HELD IN THE WINTER AND NOT THE SUMMER, AND COMMISSIONER LYONS
STATED THAT, AS A MATTER OF FACT, IT ACTUALLY WAS HELD IN EITHER NOVEMBER
OR DECEMBER.
CHAIRMAN WODTKE REQUESTED THAT THOSE PRESENT PLEASE UNDERSTAND
THAT THE COUNTY HAS NEVER BEEN IN THE WATER BUSINESS. HE FURTHER ASKED
THAT THE PEOPLE KEEP IN MIND THAT THEY ARE NOT PAYING A DEPOSIT WHEREAS
19
9 PAGE 174
THE CITY OF VERO BEACH HAS A $25.00 DEPOSIT. HE CONTINUED THAT WE ARE
JUST GETTINGA NTO THIS BUSINESS AND ARE LEARNING AND POSSIBLY, AS WE
BECOME LARGER AND HAVE MANY THOUSANDS OF CUSTOMERS LIKE THE CITY OF
VERO BEACH, WE CAN DO THIS MORE ECONOMICALLY.
ONE RESIDENT ASKED WHY THEY ARE NOT ON THE SAME FOOTING AS
VERO BEACH, AND NOTED THAT THEY WILL PAY A DEPOSIT.
COMMISSIONER SIEBERT POINTED OUT THAT.THEY ARE IN THE COUNTY,
NOT THE CITY, AND ARE NOT PAYING ANY CITY TAXES.
THE ARGUMENT CONTINUED AND ONE GENTLEMAN BROUGHT UP THE
CONSERVATION ASPECT. HE STATED IT APPARENTLY IS TO THE COUNTY'S BENEFIT
TO HAVE LESS WATER USAGE BECAUSE SHORTAGE OF WATER SEEMS TO BE A PROBLEM,
AND HE FELT THERE IS SOMETHING TO BE GAINED BY REDUCING THE TURN -ON FEE
SO PEOPLE WILL TURN THEIR WATER OFF,
COMMISSIONER Loy STATED THAT WE NEED TO BRING THIS DISCUSSION
TO A CONCLUSION AS THE BOARD HAS MANY OTHER MATTERS TO CONSIDER. SHE
FELT CONSERVATION WAS ONE OF THE STRONGEST POINTS CALLED TO OUR ATTENTION.
COMMISSIONER Loy POINTED OUT THAT THE COUNTY GOT INTO THIS BUSINESS
OVERNIGHT AND DOES HAVE PROBLEMS, BUT WE ARE TRYING TO RE-EVALUATE AND
HOPEFULLY CAN STREAMLINE THE SYSTEM AND REDUCE SOME OF THE CHARGES. AT
THIS TIME, HOWEVER, WE WILL JUST HAVE TO TAKE THE PEOPLE'S RECOMMENDATIONS
AND STUDY THEM BECAUSE WE MUST INVESTIGATE ALL,THE FIGURES. SHE•THANKED
THOSE PRESENT FOR BRINGING THIS PROBLEM TO THE BOARD'S ATTENTION.
COMMISSIONER LYONS COMMENTED THAT MID -FLORIDA IS OUT OF
BUSINESS BECAUSE THEY COULDN'T MAKE ENDS MEET.
ADMINISTRATOR .JENNINGS NEXT DISCUSSED A REQUEST MADE BY JOHN
FICA REGARDING INSTALLATION OF A TRAFFIC SIGN AT THE INTERSECTION OF
6TH AVENUE AND U. S. 1. THE ADMINISTRATOR INFORMED THE BOARD THAT IN
1974 THE DOT EVALUATED THIS SAME INTERSECTION, AND THEIR CONCLUSION WAS
"•` THAT THROUGH TRAFFIC ON 6TH AVENUE SHOULD BE ROUTED TO THE NORTH ONLY
AND THAT NO LEFT TURNS SHOULD BE PERMITTED FROM U.S. I INTO 6TH AVENUE.
HE FURTHER NOTED THAT THE DOT HAD ALL THEIR KEY PERSONNEL UP HERE TO
STUDY THIS AREA BECAUSE THE LOADING AND UNLOADING OF CITRUS AT EXCHANGE
PACKERS ON THE HIGHWAY WAS A SERIOUS FACTOR. THE ADMINISTRATOR CONTINUED
20
11 som 39 PACE 175
I
THAT THIS IS AN ACUTE ANGLE ENTRANCE TO A MAJOR HIGHWAY, WHICH IS VERY
DANGEROUS, AND HIS RECOMMENDATION WOULD BE THAT 6TH AVENUE EITHER BE
BLOCKED,OFF AT THAT POINT OR CARS ONLY BE ALLOWED TO ENTER THE MAJOR
HIGHWAY TO THE NORTH. HE NOTED THAT THE COUNTY DOES NOT OWN ENOUGH RIGHT-
OF-WAY TO PUT IN A RIGHT ANGLE TURN. HE CONTINUED THAT THE AREA I'S
ELIGIBLE FOR ANOTHER STUDY IF THE BOARD SHOULD REQUEST IT, BUT HE FELT
THAT THE CONCLUSIONS REACHED IN 1974 WOULD REMAIN'THE SAME, ONLY AGGRA-
VATED BY THE INCREASE IN TRAFFIC.
COMMISSIONER SIEBERT STATED THAT HIS PREFERENCE WOULD BE TO
CLOSE 6TH AVENUE OFF, AND COMMISSIONER LYONS AGREED THAT THE ANSWER IS
SO OBVIOUS THERE IS NO REASON FOR MORE STUDY.
COMMISSIONER SIEBERT POINTED OUT THAT THERE IS NO NEED FOR AN
ADDITIONAL ENTRANCE TO U.S. 1 FROM 6TH AVENUE AS YOU CAN EITHER GO TO
12TH STREET OR 17TH STREET, HE DID NOT FEEL WE WANT THROUGH TRAFFIC
ON 6TH AVENUE.
COMMISSIONER LOY NOTED THAT THERE WILL BE MORE CONDOMINIUMS
IN THIS AREA BEFORE LONG. SHE DID NOT BELIEVE ANOTHER STUDY WILL SHOW
US ANYTHING NEW AND FELT, FOR THE SAFETY OF THE PEOPLE INVOLVED, WE SHOULD
CLOSE THE 6TH AVENUE ENTRANCE ONTO U.S. 1.
COMMISSIONER SIEBERT SUGGESTED THAT THERE BE NO THROUGH TRAFFIC
ON 6TH AVENUE SOUTH OF 17TH STREET.
CHAIRMAN WODTKE SUGGESTED THAT WE COULD HAVE A "RIGHT TURN
ONLY" SIGN AT THE 6TH AVENUE ENTRANCE TO U.S. 1, AND ADMINISTRATOR
.JENNINGS STATED THAT THIS COULD BE DONE.
COMMISSIONER LOY FELT THE BOARD SHOULD ADOPT A POSITION AND
INFORM MR. FICA THAT WE FEEL THE SAFEST THING IS TO CLOSE THE 6TH AVENUE
ENTRANCE TO U.S. 1.
CHAIRMAN WODTKE SUGGESTED THAT WE ADVISE THE ADMINISTRATOR THAT
WE WOULD LIKE TO ELIMINATE SOUTHBOUND TRAFFIC EXITING FROM 6TH AVENUE
ONTO U,S. 1.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER LOY,
THE BOARD UNANIMOUSLY AUTHORIZED THE ADMINISTRATOR TO VISIT*THIS INTER-
SECTION AND BRING BACK A RECOMMENDATION IN -CONNECTION WITH THE ALTERNATIVES
21
�aax 39 PAGE 176
OF CLOSING THE ENTRANCE; ALLOWING ONLY NORTHBOUND TRAFFIC TO EXIT ONTO
U.S. 1; OR FINDING A WAY TO GET ONTO U.S. 1 OTHER THAN AT THAT INTER-
SECTION.
CHAIRMAN WODTKE ANNOUNCED THAT AT THIS TIME THE BOARD WILL
CONTINUE DISCUSSION OF THE PRESENTATION MADE BY FLORIDA POWER &•LIGHT AT
THE DRI HEARING HELD AT THE PREVIOUS MEETING.
ATTORNEY COLLINS NOTED THAT THE BOARD -HAS COPIES OF A PROPOSED
RESOLUTION FROM FLORIDA POWER & LIGHT. HE INFORMED THE BOARD THAT HE
RECEIVED AN AMENDMENT TO THE PROPOSED RESOLUTION FROM ATTORNEY MOSS,
REPRESENTING FLORIDA POWER & LIGHT, AND THE ONLY CHANGE WOULD BE AN
ADDITION OF No. S ON THE NEXT TO LAST PAGE AS FOLLOWS:
H. THE APPLICANT WILL ADJUST THE LOCATION OF THE LINE WITHIN THE
GENERAL CORRIDOR TO MINIMIZE IMPACT ON GROVES LOCATED IN INDIAN
RIVER COUNTY.
THE ATTORNEY NOTED THAT AT THE PUBLIC HEARING THERE WERE TWO OBJECTORS -
A CITRUS GROWER AND ATTORNEY SMITH REPRESENTING DIAMOND RANCH. HE CON-
TINUED THAT ATTORNEY SMITH HAS WRITTEN,A LETTER SUGGESTING THAT THE
RESOLUTION CONTAIN A PROVISION REQUIRING THAT'THE BOARD OF COUNTY COM-
MISSIONERS SHALL APPROVE THE FINAL ALIGNMENT AS WELL AS TREASURE COAST
REGIONAL PLANNING COUNCIL. ATTORNEY COLLINS NOTED THAT THE RESOLUTION
PRESENTLY STATES THAT IF THE BOARD INDEPENDENTLY REACHES A CONCLUSION
THAT THE POWER LINES DEVIATE FROM THE CORRIDOR AS REPRESENTED TO AN
' EXTENT GREATER THAN 1,000' OR 5%, THEN THE BOARD, ON ITS OWN VOLITION,
WILL HOLD A PUBLIC HEARING TO MAKE A DETERMINATION IF THERE IS, IN FACT,
A DEVIATION, AND THEN ENTER APPROPRIATE ORDERS, ATTORNEY COLLINS DID
NOT FEEL THAT ATTORNEY SMITH'S SUGGESTION WOULD CREATE A HARDSHIP FOR
FLORIDA POWER & LIGHT, AND NOTED THAT IF THE BOARD AGREED TO THIS, THEN
PARAGRAPH B ON THE LAST PAGE OF THE RESOLUTION COULD BE DELETED.
COMMISSIONER SIEBERT STATED THAT HE FELT THIS WAS COVERED
UNDER 21 BUT ATTORNEY COLLINS POINTED OUT THAT THIS PROVISION PUTS THE
BURDEN ON THE COUNTY COMMISSION RATHER THAN PLACING THE BURDEN ON THE
APPLICANT TO SHOW THAT THEIR FINAL ALIGNMENT DOES NOT CONSTITUTE A DEVIA-
TION. HE FELT SUCH A PROVISION UNDER 2 WOULD CREATE A HARDSHIP ON THE
BOARD.
22
BOOK 39 PAGE 1 I
-MAR 71979
'F CHAIRMAN WODTKE ASKED IF FLORIDA POWER & LIGHT HAS ANY PROBLEMS
WITH THE BOARD REQUIRING A FINAL LOOK AT THE CORRIDOR. HE NOTED THAT WE
ARE CONCERNED ABOUT PREVENTING ANY ADVERSE EFFECT ON PROPERTY OWNERS AND
MINIMIZING THE EFFECT ON THE CITRUS LAND, AND WE WOULD, THEREFORE, LIKE
TO HAVE THE OPPORTUNITY TO SEE THE FINAL DRAWINGS AND BE SURE THAT THE
LINES ARE WITHIN THE CORRIDOR AS PRESENTED.
MR. FAIR STATED THAT THEY HAVE NO PROBLEM WITH THAT. HE IN-
FORMED THE BOARD THAT THEY WILL MEET WITH KEN PRINCE AND ADJUST THE LINE
TO MINIMIZE IMPACT ON HIS GROVE.
ATTORNEY COLLINS SUGGESTED CHANGING PARAGRAPH 2 ON PAGE 3 TO
READ: "THE APPLICANT SHALL SUBMIT TO THE TREASURE COAST REGIONAL PLANNING
COUNCIL AND THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY..."
HE FURTHER NOTED THAT THE PROPOSED PARAGRAPH S SHOULD BE ADDED AS
SUGGESTED BY ATTORNEY MOSS AND THAT PARAGRAPH B ON THE LAST PAGE COULD
BE DELETED, IF DESIRED,
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
LYONS, THE BOARD UNANIMOUSLY ACCEPTED THE ATTORNEYS RECOMMENDATION;
ADOPTED RESOLUTION No. 79-26 AS AMENDED, GRANTING A DEVELOPMENT ORDER TO
FLORIDA POWER & LIGHT FOR THE TRANSMISSION LINES GOING THROUGH INDIAN
RIVER COUNTY; AND AUTHORIZED SIGNATURE OF THE CHAIRMAN.
`j
BOOK 39 PAGE 178
I
RESOLUTION NO. 79-25
RESOLUTION GRANTING A DEVELOPMENT ORDER
WHEREAS, Florida Power and Light Company, hereinafter
referred to as F P & L, has filed with Indian River County
an Application for Development Approval of Development of
Regional Impact, and
WHEREAS, these proceedings related to a proposed electrical
transmission line to be located upon a right of way in Indian
River, St. Lucie, Osceola, and Orange Counties, Florida, and
WHEREAS, upon publication and furnishings of due notice,
a public hearing in these proceedings was held February 21, 1979,
before the Board of County Commissioners of Indian River County,
Florida, and
WHEREAS, said Board of County Commissioners has considered
the testimony, reports and other documentary evidence submitted
at said public hearings by V P & L, the Treasure Coast Regional.
Planning Council as well as Indian River County staff agencies,
and
WHEREAS, said Board of County Commissioners, having con-
sidered all of the foregoing, and being fully advised and in-
formed in the premises, and
NOW, THEREFORE, BE IT RESOLVED, by the Board of County
Commissioners of Indian River County, Florida, that said Board
make the following findings of fact:
w .
MAR 71979 39 PAGE 179
l:
a d
I;.
' E
1. A Notice of Public Hearing in these proceedings
was duly published in the Vero Beach Press Journal, a newspaper
of general circulation in Indian River County, Florida,
pursuant to Section 380.06, Florida Statutes and proof of said
publication has been duly filed in these proceedings. �.
2. Upon consideration of all matters prescribed in
Section 380.06(11) of the Florida Statutes, it is determined
that:
A. The development is not located in an area of
critical state concern.
B. The development does not unreasonably interfere
with and is not inconsistent with the achievement of the
objectives of an adopted state land development plan.
C. Subject to the conditions, restrictions, and !
i
limitations hereinafter set forth, the development is con-
i
sistent with -local land development regulations and is con-
sistent with the report and recommendations of the Treasure
Coast Regional Planning Council on file in these proceedings. _
BE IT FURTHER RESOLVED, by said Board of County
Commissioners, as conclusions of law, that these proceedings
i
have been duly conducted pursuant to the provisions of Chapter
380, Florida Statutes; and that F P & L has sustained and proved
all the material allegations and assertions made in the above
mentioned application and, subject to the conditions, restrictions
and limitations hereinafter set forth, F P & L is entitled to
the relief prayed and applied for in said application, i
2
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MAR 71979
r�
9 FACE 180
a
I I
BE IT FURTHER RESOLVED, by said Board of County
Commissioners that, AS THE DEVELOPMENT ORDER, THAT
A. The Application for Development Approval of
Development of Regional Impact (Exhibit 1' ) and additional
materials submitted to the Treasure Coast Regional Planning
Council filed in these proceedings by F P & L is hereby approved
subject to the following conditions, definitions, restrictions,
and limitations:
1. The following information submitted by the
developer shall be made a part of the Development
Order by an express condition of the Development
Order.
a. Development of Regional Impact, Application
for Development Approval for Lake-Poinsett-Martin-
Midway 500 KV Transmission Lines and modifications
to existing 240 KV System, dated July 28, 1978.
b. Letter from the applicant to Mr. Dave Maltby,
dated December 14, 1978, requesting a modification
in the alignment to bypass the proposed Fort Drum
Marsh Conservation Area.
2. The applicant shall submit to the Board of County
Commissioners of Indian River County and the Treasure
Coast Regional Planning Council a final alignment of
the proposed transmission line for the purpose of
determining whether or not the final alignment has been
significantly altered from the proposed corridor as
presented in the ADA and modified by applicant's letter
of December 14, 1978. For the purpose of this deter-
mination a standard of:
1) deviation of 1,000 feet or greater from proposed
line
or
2) increase by 5%.or more of the area of citrus groves
or wetlands crossed by the R.O.W. shall be used
to determine if the alignment has been substantially
altered. A substantially altered alignment may
require further review of the ADA.
- 3 -
MAR 71.979
BOK 39 PAGE 181
ti -
3. The applicant shall use restricted cutting
practices where the transmission line crosses Fort
Drum Creek, Padgett Branch, and Blue Cypress Creek.
For the purposes of this recommendation, restricted
cutting is defined on page 35-13 of the ADA.
4. In the event that an archaeological site or sites
are found by the planned archaeological survey, proper
protection, to the satisfaction of the State of Florida,
Division of Archives, History and Records Management
(Division of Archives), shall be provided by the applicant.
In the event of discovery of archaeological artifacts
during project construction, the applicant shall stop
construction in that area and notify the Division of
'Archives. Proper protection, to the satisfaction of the
Division of Archives, shall be provided by the applicant.
5. Plans and specifications for the vegetation clearing
and access roads within and along the Fort Drum Creek,
Padgett Branch, and Blue Cypress Creek flood plains shall
be subject to St. Johns River Water Management District
approval.
6. A minimum line span of 1300', shall be used for
crossing Fort Drum Creek, Padgett Branch and Blue Cypress
.Creek.
7. The applicant shall incorporate multiple use practices,
to the maximum extent possible, for the transmission line
R.O.W., particularly when the R.O.W. crosses existing
citrus groves.
8. The applicant will adjust the location of the line
within the general corridor to minimize the impact on
existing citrus groves located in Indian River County.
B. A finding by the Board of County Commissioners of
Indian River County, Florida, in accordance with Section 380..
06(7) Florida Statutes after notice and public hearing, that
F P & L has substantially deviated from theconditions, re-
strictions and limitations of this Development Order shall result
in termination of all development activity under this Development
Order.and additional regional review pursuant to Section -380.06,
Florida Statutes, and other applicable laws of the State of
Florida.
- 4 -
182
MAR 71979
I I
w • r •
C. .The County Attorney is hereby authorized and directed
to cause a certified copy hereof to be served upon the Florida
Division of State Planning and the Treasure Coast Regional
Planning Council and upon the agent for record in these proceedings
for F P & L.
ADOPTED in regular session with a quorum present and
voting, this 7th day of March, 1979.
BOARD OF COUNTY COMMISSIONERS OF
INDIAN RIVER COUNTY, FLORIDA.
William C. Wodtke, Jr. i Phairman
Attest: 7..V
i
R
39 wE-W
MAR 71979
m
CHAIRMAN WODTKE ANNOUNCED THAT GENE BARRY AND SANDY MACMILLAN,
ALSO OF FLORIDA POWER & LIGHT, ARE PRESENT TO REQUEST THAT THE BOARD
ADOPT A RESOLUTION TO PRESENT TO THE GOVERNOR ASKING HIM TO CONSIDER
TEMPORARILY LOWERING THE STANDARDS ON FUEL THAT CAN BE UTILIZED BY FLORIDA
POWER & LIGHT.
MR. MACMILLAN INFORMED THE BOARD THAT THEIR MAIN SUPPLIER,
EXXON CO., HAS ADVISED THEM OF A 50% REDUCTION IN THEIR SUPPLY OF LOW
SULFUR CONTENT OIL DUE TO THE IRANIAN SITUATION. THEY CAN MAKE UP THE
DIFFERENCE, BUT ONLY WITH THE REGULAR SULFUR OIL VS. LOW SULFUR OIL. THE
PROBLEM IS THAT FP&L IS NOT ALLOWED TO BURN THIS FUEL BECAUSE OF THE AIR
EMISSION REGULATIONS. MR. MACMILLAN CONTINUED THAT THEY HAVE BEEN IN
CONTACT WITH THE GOVERNORS OFFICE AND ARE TRYING TO GET HIM TO EXERCISE
HIS EMERGENCY POWERS TO RELAX THE STANDARDS TEMPORARILY. HE NOTED THAT
THERE ARE ALSO FEDERAL STANDARDS AND THAT.WOULD HAVE TO GO TO THE
PRESIDENT_0F�`'HE UNITED STATES.*'•MR. MACKILLAW STATED THAT IF THEY ARE'
NOT ALLOWED TO UTILIZE THE HIGHER SULFUR CONTENT OIL, THEY MIGHT NOT BE
ABLE TO MEET THE DEMAND,AND OUTAGES COULD BE CREATED. HE STATED THAT
EXXON HAS NOT ADVISED THEM HOW LONG THE SITUATION WOULD LAST, AND FP&L
IS JUST ASKING THAT THE BOARD CONSIDER A RELAXATION OF STANDARDS FOR A
FOUR MONTH PERIOD.
COMMISSIONER DEESON ASKED IF THE ALTERNATIVE WOULD BE AN
INCREASE IN THE COST TO THE CONSUMER.
MR. MACMILLAN REPLIED THAT THEY WOULD HAVE TO GO ON THE OPEN
MARKET FOR OIL AND DO NOT KNOW THE PRICE THEY WOULD HAVE TO PAY; ALSO,
THEY ARE NOT SURE ABOUT GAS SUPPLY. HE NOTED THAT COAL, AS AN ALTERNATIVE,
IS VERY IMPRACTICAL IN.FLORIDA. HE INFORMED THE BOARD THAT THE CITY OF
VERO BEACH PASSED A SIMILAR RESOLUTION LAST NIGHT.
COMMISSIONER SIEBERT.FELT THE SIGNIFICANT THING IS THAT IT IS
ONLY FOR FOUR MONTHS.
MR. MACMILLAN STATED THAT UNDER THE PRESENT REGULATIONS, THEY
ARE.REQUIRED TO BURN 1% SULFUR OIL, AND THE REGULAR OIL THEY ARE DIS-
CUSSING:LS 2-1/2%.
MOTION WAS MADE BY COMMISSIONER SIEBERT, SECONDED BY COMMIS-
SIONER•LOY, TO ADOPT RESOLUTION No. 79-27 AS REQUESTED BY FLORIDA POWER
& LIGHT.
29
BOOK 39 eAcE 8
•
COMMISSIONER LYONS INFORMED THE BOARD THAT HE PLANNED TO VOTE
AGAINST THE RESOLUTION. HE EXPLAINED THAT HE HAS A GREAT DEAL OF DIFFI-
CULTY WITH CREDULITY IN THE WHOLE AREA OF OIL SUPPLY, AND HE KNOWS THAT
FLORIDA POWER & LIGHT HAS BEEN TRYING FOR'A LONG TIME TO GET OUT FROM
UNDER POLLUTION STANDARDS. HE, THEREFORE, WOULD PREFER TO WAIT A WHILE
TO SEE WHAT THE OIL SITUATION REALLY IS BEFORE LETTING ANY UTILITY GET
OUT FROM UNDER THESE STANDARDS. COMMISSIONER LYONS STATED THAT HE
REALIZES IT COSTS MORE TO MAINTAIN THESE STANDARDS, BUT YOU MUST BALANCE
THE COST AGAINST WHAT POLLUTION COSTS. HE FELT WE MAY BE MOVING TOO
FAST IN ASKING FOR RELAXATION OF THE POLLUTION STANDARDS EVEN ON A FOUR
MONTH BASIS.
COMMISSIONER DEESON STATED THAT WE ARE ALL CONCERNED ABOUT
THE ENVIRONMENT, BUT HE AGREED WITH COMMISSIONER SIEBERT THAT WE ARE
ONLY LOOKING AT A FOUR MONTH PERIOD OF TIME, NOT A PERMANENT RELAXATION
OF STANDARDS. HE STATED THAT HE WOULD NOT AGREE WITH A BLANKET MOTION.'
THE CHAIRMAN.CALLED FOR THE QUESTION. IT WAS VOTED ON AND
PASSED WITH COMMISSIONER LYONS VOTING IN, OPPOSITION.
RESOLUTION N0. 79-27 IS HEREBY MADE A PART OF THE MINUTES.
R
30
MAR 71979 .
CERTIFIED i=
RESOLUTION No. 7927
I HEREBY CERTIFY that the Board of County Commissioners
of Indian River County, Florida, at a meeting held
March 7th , 1979, adopted the following resolution:
f
WHEREAS various electric power generating.utilities
i
including Florida Power & Light Company have brought to the
attention of the Indian River County Commission the existence
j
of a severe shortage of low sulfur content oil in Florida due
to worldwide conditions beyond the control of such utilities;
and
WHEREAS existing national, state and local environmental
regulations require the burning of such low sulfur oil at
various electrical power plants; and.
WHEREAS higher sulfur content fuel oil supplies now i
t f
available to the various electric utilities in Florida must
be burned as an alternativia fuel during the shortage of low
sulfur content oil in order to assure an adequate supply of i
electric energy to Indian River County, but such alternative
f=
supplies cannot be burned to full compliance with all applicable
environmental regulations; and
WHEREAS the various electric power generating utilities
have petitioned the Governor of the State of Florida to declare
the existence of an energy emergency, to further petition the
President of the United States to declare a regional or national
tit �
I
i
c ixd Do
MAR 71979
5
energy emergency allowing the Governor to suspend such pai.L6
of the federally -mandated State of Florida Air Implementation
Plan as may be necessary to allow the burning of available fuel
oil supplies, and to suspend the. applicability of certain state
and local environmental regulations:
NOW THEREFORE, be it resolved by the Indian River
County Commission that the Governor of'the State of Florida
should:
1. IMMEDIATELY DECLARE the existence of an energy
emergency in Florida pursuant -to this authority under the
Florida Disaster Preparedness and Energy Resources Acts; and
2. PETITION THE PRESIDENT of the United States of
America pursuant to the Clean Air Act to declare the existence
of a regional or national energy emergency, authorizing the
Governor to suspend such parts of the State of Florida Air
Implementation Plan as may be necessary to allow the burning
of available alternative fuel oil supplies for up to four
months at individual electrical power plants; and
3. SUSPEND such portions of the State of Florida Air
Implementation Plan and applicable state and local regulations
as may be necessary during the present energy emergency, in
order to assure an adequate supply of electric energy to
Indian River County.
.sa,.a. ...•... .... ..s.-:�....., .`�,o.....,.��•..�--.. ......._ .. ..... ....-_. e..d..-.�.. r. -....--s .r_�._...�-.. ter. la:
Z"
� r§
BOOK 39 PAGE17��
MAR 71979
1
t
i
1,
{
t
IN WITNESS WHEREOF, I have set my hand and seal• �r
March 7th , 1979. +
i
MAR 71979
Chairman, Board of County Co is Toners
Indian River County, Florida
ATTEST:
Clerk
•R U
,p CHAIRMAN VIODTKE NEXT DISCUSSED NEGOTIATIONS WITH CONNELL,
METCALF & EDDY REGARDING A POSSIBLE CONTRACT WITH THEM FOR RENOVATION OF
THE HOSPITAL, COURTHOUSE AND ANNEX. HE NOTED THAT AT THE LAST MEETING
HE WAS AUTHORIZED TO TAKE A PROPOSAL TO THE SCHOOL BOARD; MAKING 22,000
SQ. FT. AVAILABLE TO THEM BASED ON A MAXIMUM COST OF $35 PER SQ. FT.
HE CONTINUED THAT THE SCHOOL BOARD HAS INDICATED THAT THEY COULD HANDLE
A LEASE ARRANGEMENT IN THE RANGE OF $50,000460,000 PER YEAR, AND CO-
ORDINATOR THOMAS WORKED UP FIGURES THAT INDICATED A 30 YEAR BOND WOULD
BE. IN THE RANGE OF $57,000 PER YEAR. CHAIRMAN WODTKE STATED THAT HE AND
MR. KONTOULAS, COUNTY CONSTRUCTION PROJECT REPRESENTATIVE, PRESENTED
THIS PROPOSAL TO THE SCHOOL BOARD AND REQUESTED THAT THEY DO SOME INVES-
TIGATION AND ADVISE US WHETHER THE SPACE ALLOCATION WOULD BE ADEQUATE
AND ALSO GET SOME INPUT FROM THE DEPARTMENT OF EDUCATION IN TALLAHASSEE
REGARDING THE PROPOSED LEASE ARRANGEMENT. CHAIRMAN WODTKE CONTINUED
THAT A MEETING WAS ARRANGED WITH A REPRESENTATIVE OF THE SCHOOL BOARD
AND ROBERT BOWEN OF THE DEPARTMENT OF EDUCATION, WHO IS AN EXPERT IN
RENOVATION OF BUILDINGS. THE CHAIRMAN NOTED THAT HE AND MR, BOWEN
CONCURRED THAT UNTIL SOME DESIGN WORK I pACTUALLY DONE, WE ARE STILL
CONDUCTING A GUESSING GAME,AND IT WILL BE VERY DIFFICULT FOR THE SCHOOL
BOARD TO MAKE ANY DECISION. CHAIRMAN WODTKE INFORMED THE BOARD THAT THE
SCHOOL BOARD INDICATED THAT THEY WOULD LIKE TO CONSIDER THE MINIMUM TYPE
OF RENOVATION OF THEIR SPACE, AND MR. BOWEN RECOMMENDED THAT THIS BE
LOOKED AT STRICTLY ON A LEASE BASIS, NOT A SQUARE FOOT BASIS; I.E., HOW
MUCH IT WILL COSTA YEAR; WHAT SPACE AVAILABLE IN THE MARKET PLACE WOULD
COST, ETC. THE SCHOOL BOARD WILL HAVE A MEETING NEXT MONDAY AND WILL
FURTHER DISCUSS THIS MATTER.
CHAIRMAN WODTKE THEN REPORTED THAT HE DISCUSSED WITH CONNELL,
METCALF & EDDY SOME CONCERNS HE HAD WITH THE CONTRACT DISCUSSED AT THE
LAST BOARD MEETING, MAINLY THAT THEIR FEE IS BASED ON A CERTAIN ESTIMATED
COST OF CONSTRUCTION WHICH INCLUDES A CONTINGENCY, AND THERE ARE AN AWFUL
LOT OF UNKNOWNS INVOLVED. HE CONTINUED THAT HE DISCUSSED THE POSSIBILITY
OF NEGOTIATING A CONTRACT WITH THEM TO GO INTO JUST THE NEXT PHASE OF
WORK, THE ACTUAL "AS BUILT" DRAWINGS AND THE DESIGN. HE POINTED OUT THAT
34
l
AS WE DO THE DESIGN, WE CAN GET INTO MORE SPECIFICS, DETERMINE THE
QUALITY OF MATERIALS, THE AMOUNT OF RENOVATION NECESSARY, HOW THE SPACE
-IS GOING TO WORK OUT, ETC., AND AT THAT TIME,CAN GET A MUCH BETTER IDEA
OF THE ACTUAL COST. WE MIGHT EVEN BE ABLE TO TELL THE ARCHITECTS WHAT
MAXIMUM COST FIGURE WE WANT THEM TO WORK WITHIN AND APPROACH IT ON THAT
BASIS. CHAIRMAN WODTKE NOTED THAT MR. BOWEN CAUTIONED THAT IT IS NECESSARY
TO BE VERY CAREFUL IN RENOVATION BECAUSE EVERY WALL YOU SUBTRACT IS A MINUS
AND THEN IT COSTS TO RENOVATE AFTER THAT; SO, IF YOU MAKE TOO MANY SUB-
TRACTIONS, YOUR COSTS GO UP WAY OUT OF PROPORTION AND YOU CAN STILL END
UP WITH A 20 YEAR OLD SHELL.
THE CHAIRMAN CONTINUED THAT THE NEXT STEP IS THE "AS BUILT"
DRAWINGS BECAUSE THESE MUST BE DONE BEFORE THE ARCHITECT CAN GO INTO
THE SCHEMATIC DESIGN. HE SUGGESTED THAT A CONTRACT FOR THE AS BUILT
DRAWINGS AND DESIGN PHASE BE BASED ON A CONTRACT JUST LIKE THE ORIGINAL
CONTRACT, WITH A MAXIMUM FEE AND BASED ON THE ARCHITECT'S COST PLUS PER=
CENT OF ACTUAL MAN HOURS EXPENDED; THEN, WHEN WE GO INTO CONSTRUCTION,
WE WILL BE ABLE TO NEGOTIATE THAT CONTRACT BASED ON A MORE ACCURATE
CONSTRUCTION COST FIGURE.
COMMISSIONER SIEBERT STATED THAT IT CONCERNS HIM THAT THE
ARCHITECTS LATEST PROPOSAL Ij STILL BASED ON 20% OF 8-1/2% OF.THE
ESTIMATED CONSTRUCTION COST OF 3.277 MILLION.
ASSISTANT ADMINISTRATOR NELSON POINTED OUT THAT THIS IS ONLY
FOR THIS PHASE UNTIL THEY ARE ABLE TO WORK OUT MORE ACCURATE COSTS, AND
THEIR FEE IS LIMITED AT $69,209.
COMMISSIONER SIEBERT ASKED WHETHER WE WOULD RECEIVE CREDIT IF {
IT IS FOUND THAT THIS COST PROJECTION IS VERY HIGH WHEN WE GET INTO THE f
CONSTRUCTION PHASE.
•CHAIRMAN WODTKE NOTED THAT HE ASKED THE SAME QUESTION, AND
THE ARCHITECTS SAID THEY HAD TAKEN A PROJECTION OF THE MAN HOURS IT WOULD
,
TAKE TO DO THIS PARTICULAR
PHASE AND IT CAME OUT VERY CLOSE TO THEIR
.
ORIGINAL FIGURE.
MR. SINGH, OF CONNELL, METCALF & EDDY, AGREED. HE STATED
THAT IF THE ARCHITECTS SHOULD SPEND ONLY $3,000 DURING THE SCHEMATIC
DESIGN PHASE, THAT IS WHAT THE COUNTY WOULD PAY. THE $69,000 FIGURE IS
THE TOP LIMIT FIGURE.
35
MAS 7 1979 � .
CHAIRMAN WODTKE INFORMED THE BOARD THAT HE ASKED THE ARCHITECT
TO SUBMIT A PROPOSAL IN A LETTER FORM TO GIVE THE BOARD A BASIS TO CON-
SIDER,.BUT HIS INTENTIONS ARE THAT A SIMILAR TYPE CONTRACT TO THE ORIGINAL
CONTRACT BE DRAWN UP�EXTENDING THE ORIGINAL TO COVER THE "AS BUILT"
DRAWINGS AND SCHEMATIC DESIGN PHASE.- THE CHAIRMAN NOTED THAT THEY WILL
BILL US AS THE WORK PROGRESSES, AND IF THEY DO NOT SPEND ALL THE TIME
ESTIMATED, WE WILL NOT BE BILLED FOR IT. •
ASSISTANT ADMINISTRATOR NELSON ASKED IF THE BOARD COULD
AUTHORIZE THE ARCHITECTS TO PROCEED BASED UPON THE BOARD WORKING OUT THE
DETAILS OF THE CONTRACT. HE NOTED THAT IT IS COSTING US MONEY EVERY
DAY WE DELAY.
COMMISSIONER SIEBERT STATED THAT HE IS NOT IN THAT MUCH OF A
HURRY AND DOES NOT WANT TO MAKE A GIANT MISTAKE.
MR. KONTOULAS.INFORMED THE BOARD THAT HE HAS CHECKED AROUND,
AND BUILDING CONTRACTORS ARE ESTIMATING A 2% TO 5% INCREASE ON EVERY-
THING DURING THE YEAR, HE, THEREFORE, FELT IT IS IMPORTANT NOT TO DELAY
TOO LONG.
CHAIRMAN WODTKE NOTED THAT WE NEED TO KNOW WHAT THE SCHOOL
BOARD IS GOING TO DO, BUT HE AGREED THAT, IN ANY EVENT, WE MUST HAVE
"AS BUILT" DRAWINGS AND THAT WILL TAKE SOME TIME.
COMMISSIONER LYONS AGREED THAT WE MUST KEEP MOVING.
ATTORNEY COLLINS PROPOSED, SINCE THIS CONTRACT WILL BE BASICALLY
ON A TIME BASIS, THAT A WORKSHOP MEETING BE HELD WITH THE ARCHITECTS SO
THAT THE BOARD CAN EXPRESS THEIR CONCEPTS AS TO COST APPROACH WITH THE
RESULT THAT THE ENGINEERS WILL BE SPENDING THEIR TIME ON WHAT THE BOARD
ACTUALLY WANTS RATHER THAN WHAT THE ENGINEERS.MIGHT THINK THEY WANT.
ASSISTANT ADMINISTRATOR NELSON AGREED THAT A WORKSHOP MEETING
TO KICK OFF THE NEXT PHASE WOULD BE VERY APPROPRIATE IN ORDER TO GIVE THE
ENGINEERS THE BOARD'S FEELINGS ON HOW THEY WANT THE JOB DONE, AND IF,
FOR EXAMPLE, THEY WISH TO LEAVE 90% OF THE EXISTING WALLS UP AT ALL COSTS
AND.TELL PEOPLE THEY HAVE TO FIT WITHIN A CERTAIN SPACE.
COMMISSIONER LOY FELT WE HAVE TAKEN A BIG STEP BY HAVING THE
CONTRACT BROKEN DOWN. SHE POINTED OUT THAT THE AS BUILT PLANS, WHICH
36
MAR .7 1979 39
PAl
0
•
77
WOULD BECOME OURS, ARE VERY IMPORTANT NO MATTER HOW FAR WE MIGHT PROCEED
WITH THE PROJECT.
CHAIRMAN WODTKE DISCUSSED SETTING UP A WORKSHOP AT THE HOSPITAL
ITSELF AND NOTED IF THE BOARD DID NOT WANT TO AUTHORIZE THE CONTRACT
TODAY, THEY COULD AUTHORIZE THE ATTORNEY TO COME BACK WITH A CONTRACT.
ATTORNEY COLLINS FELT THE BOARD HAS PRETTY WELL REVIEWED ALL
THE TERMS OF THE ORIGINAL CONTRACT, AND COMMISSIONER SIEBERT STATED THAT
IF THIS IS TO BE AN ADDENDUM ON THE BASIS OF THE ORIGINAL CONTRACT, HE
WOULD NOT OBJECT,
CHAIRMAN WoDT KE AGREED THAT WE MAY HAVE TO GAMBLE WITH THESE
DOLLARS JUST TO BE SURE WHAT THE DESIGN IS BECAUSE UNTIL WE ARE ABLE
TO LAY THE THING OUT AND GET SOME INPUT DURING THE DESIGN STAGE, WE
CANNOT PROGRESS ANY FURTHER.
MR. SINGH FELT.AN INITIAL WORKSHOP WITH THE BOARD WOULD BE
WORTHWHILE.
COMMISSIONER SIEBERT ASKED HOW THE ARCHITECTS ARRIVED AT THE
3.277 MILLION FIGURE - WHAT BASIS THEY FIGURED IT ON AND WHETHER IT
INCLUDES PANELING, CARPETING, OR ANYTHING LIKE THAT.
COMMISSIONER LYONS ASKED WHAT PROPORTION OF THE TOTAL COST
WOULD RELATE TO THINGS SUCH AS1�PANELING, CARPETING, ETC.
PSR. $INGH PRESENTED A DISPLAY OF ESTIMATED FIGURES WHICH
SHOWED A COST OF $9.90 PER SQ. FT. FOR THE COURTHOUSE RENOVATION AND
$26.20 PER SQ. FT. FOR THE HOSPITAL. THE $26.20 PER SQ. FT. FIGURE
ALLOWED $10.22 FOR MECHANICAL COSTS - $6.0$ FOR ELECTRICAL COST -AND
$9.91 ARCHITECTURAL COST.
COMMISSIONER LYONS ASKED HOW MUCH OF THE $9.91 FIGURE WOULD BE
INVOLVED IN FINISH, AND MR. SINGH ESTIMATED THAT APPROXIMATELY $7.00 OF
THAT FIGURE IS FOR THE MINIMUM NECESSITIES, WHICH WOULD LEAVE A LITTLE
OVER $2.00 TO PLAY WITH.
COMMISSIONER LYONS STATED THAT THE POINT HE IS TRYING TO MAKE
IS THAT WE ARE LETTING THE "TAIL WAG THE DOG It AND THAT THE EMPHASIS SHOULD
NOT BE ON THE $2.00 FOR CARPETS, PANELING, ETC., BUT ON. THINGS THAT HAVE
A BIGGER EFFECT. HE NOTED THAT WE MUST CONSIDER DAILY OPERATING COSTS
AND HOPED WE WOULD NOT RUN OURSELVES INTO A CORNER LATER.ON BY CUTTING.
BACK ON THE INITIAL INVESTMENT.
37
•
r
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
Loy, THE BOARD UNANIMOUSLY APPROVED A CONTRACT WITH CONNELL,METCALF &
EDDY, INC., FOR THE AS BUILT DRAWINGS AND DESIGN PHASE OF MODIFICATIONS
TO THE OLD INDIAN RIVER MEMORIAL HOSPITAL, COURTHOUSE AND ANNEX BUILDINGS,
NOT TO EXCEED THE AMOUNT OF $69,209, AS PER LETTER OF CONNELL, METCALF &
EDDY DATED MARCH 6, 1979, AND AUTHORIZED THE SIGNATURE OF THE CHAIRMAN.
$AID LETTER IS HEREBY MADE A PART OF THE MINUTES, AND THE
ABOVE CONTRACT WILL BE MADE A PART OF THE MINUTES WHEN COMPLETED AND
EXECUTED.
arc 39 PAGE -.93
J
• R
Connell Metcalf & Eddy
ARCHITECTURE ENGINEERING PLANNING
1320 South Dixie Highway P.O. Box 341939 Coral Gables Florida 33134 305/665 9241
• r
March 6, 1979
The Indian River County
Board of County Commissioners
2145 14th Avenue
Vero Beach, Florida 32960
Attn: Mr. Neil Nelson Assistant County Administrator
Re: Cost Proposal for Consulting Services for
Schematic Design of modifications to and As
Built Drawings of Old Indian River Memorial
Hospital, Courthouse and Annex Buildings
Dear Mr. Nelson:
We propose to provide above referenced professional services to
the Indian River County as an addendum under Article VI of
Agreement between Owner and Architect of 10th November 1978.
Scope of the professional services under this addendum will be
as follows:
.1. SCHEMATIC DESIGN OF MODIFICATIONS AND SITE WORK FOR
THE FOLLOWING BUILDINGS:
a. Old Indian River Memorial Hospital Building
b. Indian River County Courthouse Building
C. Courthouse Annex Building.
FOR USE AS ADMINISTRATIVE AND COURT SPACES BY THE
COUNTY, AND OTHER AGENCIES INCLUDING THE COUNTY SCHOOL
BOARD WITH AN ESTIMATED CONSTRUCTION COST OF $3.277m.
Schematic Design will include the following:
1.1 The Architect will review the Space Program prepared
by him as a part of the Facilities Plan with all the
agencies planned to be located in these buildings and
obtain necessary design guidelines and review
understanding of such requirements with the Owner.
1.2 The Architect will evaluate and review with the Owner
alternative approaches to design and construction of
modifications to these buildings.
MAR 71979
The Indian River County
Board of County Commissioners
March 6, 1979
Page -2-
1.3 The Architect will prepare, for approval by.the Owner,
Schematic Design Documents consisting of drawings and
other documents illustrating the scale and
relationship of all components to be located in these
buildings based on the Space Program and the Project
budget requirements.
1.4 The Architect will submit to the Owner a Statement of
Probable Construction Cost based on current area,
volume and other unit costs.
2. AS BUILT DRAWINGS OF EXISTING FACILITIES:
The Architect will provide services to investigate existing
conditions in the. above mentioned county buildings or, to make
measured drawings thereof, or to verify the accuracy of
drawings furnished by the Owner.
We propose to provide the above services based on the Method of
Cbmpensation defined in Article IV of Agreement between Owner
and Architect of 10th November 1978 with a fee limit of $69,209.
This limit results from the following computations:
$55,709 For Schematic Design at 20% of 8-1/2%
of the Estimated Construction Cost of
$3.277m.
$13,500 For As Built Drawings
Fee for the remaining phases of Design of Modifications will be
negotiated at or prior to the completion of above services
based on the Probable Construction Cost at that time.
We are prepared -to commence work on these services immediately
upon receipt of a copy of the signed addendum as your notice to
proceed.
Sincerely,
CONNELL METC&LF & EDDY, INC.
Fred Kirsch
Project Principal
FK/RS/sd
(0173 )
` THE BOARD THEREUPON RECESSED AT 12:15 O'CLOCK P.M. FOR LUNCH
AND RECONVENED AT 1:30 O'CLOCK P.M. WITH THE SAME MEMBERS PRESENT.
CHAIRMAN WODTKE INFORMED THE BOARD THAT HE HAS RECEIVED A
REQUEST FROM WALTON COUNTY TO JOIN THEM IN OPPOSING THE PROPQSED PUBLIC
HEALTH ACT OF 1979.- HE NOTED THAT DR. FLOOD, DIRECTOR OF THE COUNTY
HEALTH DEPARTMENT, RECOMMENDS THAT THE BOARD PASS A RESOLUTION SIMILAR
TO THAT PASSED BY WALTON COUNTY.
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
Loy, THE BOARD UNANIMOUSLY ADOPTED RESOLUTION No. 79-25 OPPOSING THE
PUBLIC HEALTH ACT OF 1979.
MAR 71979
41
Boa 39 Qwim
RESOLUTION NO. 79-28
WHEREAS, The Board of County Commissioners of Indian
RIVER COUNTY, FLORIDA, is of the opinion that the proposed
Public Health Act of 1979, creating district health units,
which the Board feels will cost more in the future not-
withstanding the proposed cut in expenditures; and
WHEREAS, the opposition to said Act will benefit the
citizens of IAdian River County; and `
WHEREAS, the passage of said Act will deprive the citizens
of Indian River County from receiving the medical attention
presently offered by the Indian River County Health Department;.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, to oppose the
proposed Public Health Act of 1979; and
BE IT FURTHER RESOLVED that a copy of this Resolution
be provided to Walton County and to the Legislative Delegation
for Indian River County.
Said Resolution shall become effective as of the
.7th day of Rarch 1979.
Attest:
�� ff
Freda Wright; Clerk
MAR 71979
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
B :V'46X." ,(! 2zliv&
Wi11a.aamm C. Wodtke, 3P , Chairman
BOOK 39 PAGE 197
f
-11
E7
ADMINISTRATOR JENNINGS DISCUSSED WITH THE BOARD A REQUEST FOR
MOBILE RADIOS FOR THE UTILITY DEPARTMENT AS PER HIS MEMO OF MARCH 1,
1979, AS FOLLOWS:
March 1, 1909
Toa The Board of County Commissioners
From: County Administrator
Subject: Request to purchase two (2) General
Electric Mobile Radios for the Utility Department
The Utility Department has grown from managing
a small system in the Gifford area to the manangement
of three separate systems throughout the county. This
has put a hardship on the department in keeping track of
its men in the field and in the assignment of jobs.
Radio communication would help solve this problem
and allow the Utility Department to be more efficient in
its operation. Currently the Department has three vehicles,
however, only one has a mobile radio installed.
Therefore, approval to purchase two (2) General
Electric Mobile Radios MC -74 -CCU 32A with ASP #730
Antenna's under the Florida State Bid Contract 735-56-79-1
for $1646.00 is requested.
ADMINISTRATOR JENNINGS INFORMED THE BOARD THAT AT PRESENT THE
UTILITY DEPARTMENT IS NOT ON THE COUNTY RADIO CIRCUITS.
ASSISTANT ADMINISTRATOR NELSON EXPLAINED THAT THEY HAD BUDGETED
FOR ONE RADIO, BUT AT THAT TIME, IT WAS THOUGHT THE GIFFORD WATER SYSTEM
WOULD BE THE EXTENT OF OUR UTILITY DEPARTMENT. $INCE THEN WE HAVE
ACQUIRED THE PEBBLE BAY SEWER SYSTEM AND NOW MID -FLORIDA WITH THE CONSE-
QUENCE THAT WE HAVE THREE SEPARATE UTILITY AREAS WHERE WE HAVE TO PERFORM
MAINTENANCE WORK, ETC. TSR. NELSON NOTED THAT THE UTILITY DEPARTMENT HAS
43
RFK 39 PACE 198
EXPANDED FROM ONE VEHICLE TO THREE VEHICLES, ALL OF WHICH ARE USED
DAILY, AND WE NEED TO HAVE THE RADIO SYSTEM TO DISPATCH THEM INTO THE
DIFFERENT AREAS MORE EFFICIENTLY.
COMMISSIONER LYONS ASKED WHERE THE MONEY FOR THIS WOULD COME
FROM, AND COMMISSIONER SIEBERT STATED THAT IT WILL HAVE TO COME'OUT OF
THE UTILITY DEPARTMENT. MR. NELSON STATED THAT THERE IS A CONTINGENCY
ACCOUNT FOR THE UTILITY DEPARTMENT.
MOTION WAS MADE BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
DEESON, TO AUTHORIZE THE PURCHASE OF TWO GENERAL ELECTRIC MOBILE RADIOS
MC -74 -CCU 32A FOR THE UTILITY DEPARTMENT, AS PER MEMO OF MARCH 1, 1979,
THE FUNDS TO COME FROM.THE UTILITY DEPARTMENT.
DISCUSSION FOLLOWED, AND FINANCE OFFICER BARTON POINTED OUT
THAT THERE ARE TWO ENTERPRISE FUNDS AND ONE GENERAL FUND AND ASKED WHERE
THE BOARD WISHED THE FUNDS TAKEN FROM TO PAY FOR THE RADIOS. HE INFORMED
THEM THAT NEITHER U.D.U. NOR MID -FLORIDA HAS A RESERVE FOR CONTINGENCY
FUND. HE FELT SINCE THESE RADIOS WOULD BE USED FOR ALL THREE FUNDS, THE
MONEY TO PURCHASE THEM COULD COME OUT OF FEDERAL REVENUE $HARING, AND THEN
THE THREE SEPARATE UTILITY FUNDS WOULD REIMBURSE THEIR PROPORTIONATE
SHARE TO THE GENERAL FUND AT THE END OF THE YEAR.
COMMISSIONER LYONS WITHDREW HIS MOTION, AND COMMISSIONER DEESON
WITHDREW HIS SECOND.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
DEESON, THE BOARD UNANIMOUSLY AUTHORIZED THE PURCHASE OF TWO GENERAL
ELECTRIC MOBILE RADIOS MC -74 -CCU 32A FOR THE UTILITY DEPARTMENT, AS PER
MEMO OF ADMINISTRATOR JENNINGS DATED MARCH 1, 1979, THE FUNDS TO BE TAKEN
FROM FEDERAL REVENUE $HARING, AND APPROVED THE FOLLOWING BUDGET AMENDMENT
FOR THIS PURPOSE:
ACCOUNT TITLE ACCOUNT No. INCA DECREASE
EQUIPMENT 62-7101-402.00 $1,646.00
RESERVE FOR CONTINGENCIES 62-9990-701.00 $1,646.00
ADMINISTRATOR JENNINGS RECOMMENDED TO THE BOARD THAT ASSISTANT
ADMINISTRATOR NELSON, PERSONNEL DIRECTOR DONLON, INTERGOVERNMENTAL
44
BODK 39 PAGE j00
COORDINATOR THOMASIANDHIMSELF,BE PLACED ON THE BID COMMITTEE WITH THE
UNDERSTANDING THAT THREE WOULD CONSTITUTE A QUORUM. HE NOTED THAT THE
PURCHASING AGENT PRESENTS THE BIDS AND TABULATES THEM.
COMMISSIONER LYONS FELT SINCE THE PURCHASING AGENT:WILL BE
PRESENT, POSSIBLY TWO COULD CONSTITUTE A QUORUM INSTEAD OF THREE, AND
COMMISSIONER SIEBERT AGREED, NOTING THAT IN THE EVALUATION PROCESS, THEY
CAN CALL ON ANYONE THEY WANT,
DISCUSSION FOLLOWED IN REGARD TO HOW MANY PEOPLE WOULD
CONSTITUTE A QUORUM, AND CHAIRMAN WODTKE STATED THAT WE JUST ADOPTED A
SET OF RULES WHICH HE BELIEVED STATE THAT THERE WILL BE AT LEAST THREE
PEOPLE ON THE BID COMMITTEE. COMMISSIONER LOY AGREED THAT WE SHOULD
ABIDE BY THESE RULES.
COMMISSIONER $IEBERT COMMENTED THAT COMMISSIONER LYONS WAS
DISCUSSING HOW MANY PEOPLE CONSTITUTE A QUORUM, NOT HOW MANY ARE ON THE
COMMITTEE. IT WAS AGREED TO CHECK THE RECENTLY ADOPTED PURCHASING GUIDE-
LINES AND MAKE A DECISION ON THIS LATER IN THE MEETING.
ADMINISTRATOR JENNINGS INFORMED.THE BOARD THAT HE NEEDS RETRO-
ACTIVE APPROVAL FOR A TRIP HE HAD TO MAKE IN REGARD TO PERMITS FOR INDIAN
RIVER BOULEVARD AND BARBER AVENUE.
ON MOTION BY COMMISSIONER $IEBERT, SECONDED BY COMMISSIONER
DEESON, THE BOARD UNANIMOUSLY GRANTED RETRO -ACTIVE APPROVAL OF OUT -OF -
COUNTY -TRAVEL FOR ADMINISTRATOR JENNINGS ON FEBRUARY 26, 1979, TO ORLANDO
TO MEET WITH THE DER.
THE ADMINISTRATOR CONTINUED THAT HE HAS BEEN IN CONTACT WITH
MR. GRIFFIN OF THE DER IN TALLAHASSEE, WHO WILL BE IN THIS VICINITY IN
A FEW WEEKS, AND THERE WILL EITHER BE A MEETING HERE WITH THE DER STAFF
OR IT MAY BE NECESSARY FOR HIM TO TRAVEL TO ORLANDO AGAIN. COMMISSIONER
LYONS EXPRESSED INTEREST IN ATTENDING SUCH A MEETING.
ON MOTION BY COMMISSIONER DEESON, SECONDED BY COMMISSIONER
Loy, THE BOARD UNANIMOUSLY GRANTED APPROVAL FOR OUT -OF -COUNTY TRAVEL FOR
THE ADMINISTRATOR AND A COMMISSIONER TO TRAVEL TO ORLANDO TO MEET WITH
THE DER, IF NECESSARY.
45
Boa 39 PAGE 200
I
ASSISTANT ADMINISTRATOR NELSON INFORMED THE BOARD THAT THE
PURCHASING GUIDELINES JUST STATE THAT A BID COMMITTEE WILL BE APPOINTED
BY THE BOARD OF COUNTY COMMISSIONERS, BUT THE NUMBER OF MEMBERS ON THE
COMMITTEE IS NOT SPECIFIED.
ON MOTION'BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
Loy, THE BOARD UNANIMOUSLY ACCEPTED THE ADMINISTRATOR'S RECOMMENDATION
AND APPOINTED ASSISTANT ADMINISTRATOR NELSON, PERSONNEL DIRECTOR DONLON,
INTERGOVERNMENTAL COORDINATOR THOMAS, AND ADMINISTRATOR JENNINGS TO THE
BID COMMITTEE; ADMINISTRATOR JENNINGS TO BE CHAIRMAN OF THE COMMITTEE;
AND AGREED THAT TWO MEMBERS WILL CONSTITUTE A QUORUM.
THE HOUR OF 2:00 O'CLOCK P.M. HAVING PASSED, THE DEPUTY CLERK
READ THE FOLLOWING NOTICE WITH PROOF OF PUBLICATION ATTACHED, TO -WIT:
VERO BEACH PRESS -JOURNAL
Published Weekly
Vero Beach, Indian River County, Florida
.
COUNTY OF INDIAN RIVER:
STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he is Business Manager of the Vero Beach Press -Journal, a weekly newspaper published
at Vero Beach in Indian River C nty, Florida; that the attached copy of advertisement, being
a �,,� ►
i the matter of Q t
•
in the Court, was pub-
lished in said newspaper in the issues of �a, � 7
Affiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach, in said Indian River County, and that the said newspaper has heretofore
been continuously published in said Indian River County, Florida, weekly and has been entered
as second class mail matter at the post office in Vero Beach, in said Indian River County, Florida
for a period of one year next -preceeding the first publication of the attached copy of adver-
tisement; and affiant further says that he has neither paid nor promised any person, firm or
corporation any discount, rebate, commission or refund for the purpose of securing this adver-
tisement for publication in the said newspaper.
Sworn to and subscribed before me this daya A.D.-,L6�
(SEAL)
(Clerk of the Circuit Court, IndianVver County, Florida)
NOTICE - ,
NOTICE IS HEREBY GIVEN that the In-
dian River County Board of County Com-
missioners will hold a public hearing on
Wednesday, March 7,1979, at 2:00 o'clock P.M.
In the County Commission Room of the Indian
River County Courthouse, Vero Beach,
Florida, for proposed zoning changes on the
following described properties, at which time
parties In interest and citizens shall have an
opportunity to be heard, as follows:
A. The West 660' of Section 26, Twp. 31S,
Range 38E, less the S 1,320' thereof;
The SWI/4 of the SWV4 of Section 23, Twp. 31 S,
Range 38E, less the N 330' of the East 3301;
The North 660' of the West 320' of the SE1,4 of
the SEI/4 lying South of S.R. 512 in Section 22,
Twp.•31S, Range 38E thereof;.
All that property which lies South of S.R. 512
in the N W! 4 of the SWI/4 of Section 23, Twp. 31S,
Range38E;
Be rezoned from C-1 Commercial to A -
Agricultural.
B. The West 330' of the NWT/4 of the SWI/4 of
Section 23, Twp. 31S, Range 38E, lying south of
the Trans -Florida Central Railroad R -W and
north of S.R. 512;
The East 340' of the SWV4 of the SEI/4 of the
SEI/4 of Section 22, Twp. 31S, Range 3815;
Be rezoned from A -Agricultural to C-1
Commercial.
C. The North 430' of the E 340' of the N W 1,4 of
the NEN of the NE14 of Section 27, Twp. 31S,
Range38E;
Be rezoned from R -I Single Family District
to C-1 Commercial.
D. The North 660' of the East 660' of Section
34, Twp. 31S, Range 38E; also described as
Lots 1, 2, 3, 4'13,14,15,16, Black 11, Vero Lake
Estates Unit 2 as recorded in Plat Book 4, page
52, Indian River County, Florida.
The East 660' of the SEkit of the SEI/4 of
Section 27, Twp. 31S, Range 38E; also
described as Lots I through 11, Block 1; Lots I
through 11, Block 2; Lots 1 through 11, Block 3;
and Lots 1 through 11, Block 4, Vero Lake
Estates Unit 1 as recorded in Plat Book 4, Page
41, Indian River County, Florida.
The East 660' of the NEV4 of the SE1;4 and the
East 660' of the N !•i of Section 27, Twp. 31S,
Range 38E, less the North 480' thereof;
Be rezoned from C-1 Commercial to R-1
Single Family.
Board of County Commissioners
Indian River County
By: William C. Wodtke Jr., Chairman
Jan. 26, 28,1979.
- 46
BOOK 39 PAGE 20i
BOOK 39 PAGE 20i
IN COMPLIANCE WITH FLORIDA STATUTE 125.66, NOTICES OF THE
PUBLIC HEARING WERE SENT TO ALL PROPERTY OWNERS AFFECTED, AS PER THE
FOLLOWING SAMPLE. SAID NOTICES ARE ON FILE•IN THE OFFICE OF THE CLERK.
RAVER �, BOARD OF COUNTY COMMISSIONERS
WILWIM C. WOOTKE. JR.. Chairman
ALMA LEE LOY. vim Chairman
WILLIARD W. SIEBERT, JR.
1L DON DEESON
PATRICK 8. LYONS
JACK G. JENNINGS. Administrator ' 2145 11th Avenue Vero Beach. Florida 32980
January 24,•1979
Theresa' E. Welch
Box 26
Wabasso, FL 32970
Re: Proposed rezoning of property on State Road 510 and 512,
Indian River County, Flotida
Dear Property Owner:
In compliance with Florida Statute 125.66, the following is a Notice
of Public Hearing for rezoning, as inititated by the Indian River
County Planning and Zoning Commission, so that the zoning will be more
in keeping with the existing use and the Comprehensive Land Use Plan.
The legal description of your property, which is under consideration is
attached.
A Public Hearing in relation thereto will be held by the Board of County
Comnissioners of Indian River County, Florida in the County Commission
Room, in the Indian River County Courthouse, Vero Beach, Florida on
March 7, 1979 at 2:40 o'clock P.M.
Sincerely, j
j
Freda Wright
Clerk
FR: jt
Enclosure
MAR 71979
47
BOOK 39 PAGE 202
I <'
I
BOARD OF COUNTY COMMISSIONERS
wn.UAM C. WODTKE, JR.. Chairman
r�r ALMA LEE LOY, Vice Chairman
Z ' W0.LtARD W. SIEBERT, JR
* R, DON DEESON
PATRICK B. LYONS
JACK 0. JENNINGS, Administrator 2145 14th Avenue Vero Beach, Florida 32980
PROPERTY OWNER: Welch, Theresa E.
Box 25
Wabasso, Florida 32970
LEGAL DESCRIPTION OF PROPERTY: SEC3000-06, TWP. 31S, RANGE 38E
All lying in Indian.River County_, Fla.
K
The West 660' of the SWo of the ryW: of Section 26, Twp. 31S, Range 38E,
be rezoned from C-1, Commercial to A -Agricultural.
MAR 71979
- 48
BOOK 39 PACE 203
BOOK 39 PACE 203
PLANNING DIRECTOR REDICK PRESENTED MAPS SHOWING EXISTING
ZONING AND PROPOSED ZONING AT THE INTERSECTION OF S.R. 510 AND 510 AS
FOLLOWS:
49
MAR 71979
rn
BOOK 39 PACE 294
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MAR 71979 PACF
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RnnK 39 2�5
MAR 71979 PACF
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PLANNING DIRECTOR REDICK EXPLAINED THAT THE C-1 ZONING IN
VERO LAKE ESTATES SHOWN ON THE EXISTING ZONING MAP WAS LEFT THERE DUE
TO AN ERROR IN PUBLICATION. HE CONTINUED THAT THE ORIGINAL PROPOSAL WAS
TO CHANGE THE TOP AREA (1/2 MILE X 1/2 MILE) AROUND THE INTERSECTION TO
B-1 AND TO MAKE THE REMAINDER R-3. HE NOTED THAT THE BOARD ASKED THE
PLANNING DEPARTMENT TO MAKE A RECOMMENDATION, AND THEY NOW HAVE DETERMINED
THERE IS SOME POTENTIAL FOR C-1 AT THE INTERSECTION AND WOULD RECOMMEND
A MAXIMUM POTENTIAL OF ABOUT 40 ACRES. MR. REDICK POINTED OUT THAT THE
GROUND THERE ITSELF PRESENTS SOME LIMITATIONS - THE OLD RAILROAD RIGHT-
OF-WAY TO THE NORTH AND LOW LAND AND DRAINAGE PROBLEMS TO THE EAST. IT
WAS, THEREFORE, FELT THE AREA TO THE SOUTHWEST OF THE INTERSECTION WAS
MOST ADVANTAGEOUS FOR COMMERCIAL. THE PLANNING DIRECTOR INFORMED THE
BOARD THAT THEY PROPOSE AND HAVE ADVERTISED AN AREA OF APPROXIMATELY 40
ACRES ON THE SOUTHWEST CORNER OF THE 510-512 INTERSECTION, WITH AN
ADDITIONAL APPROXIMATE S ACRES TO THE NORTH AND EAST OF THE INTERSECTION,
FOR C-1 ZONING. HE POINTED OUT THAT THE AREA IN THE NORTHWEST CORNER
HAS A VESTED INTEREST, AND THE BOARD DID LEAVE THAT IN COMMERCIAL ZONING.
THEY ARE RECOMMENDING THAT ALL OTHER COMMERCIAL ZONING IN THE AREA BE
REMOVED.
PLANNING DIRECTOR'•REDICK CONTINUED THAT THEY NOW BELIEVE THERE
ARE THINGS HAPPENING THAT WOULD NOT FIT INTO THE B-1 CLASSIFICATION
ORIGINALLY PROPOSED SINCE THE 75' SETBACKS REQUIRED IN THIS ZONING WOULD,
FOR ALL PURPOSES, ELIMINATE COMMERCIAL USAGE. HE NOTED THAT THE PARTY
WITH THE VESTED INTEREST IS PUTTING A GASOLINE STATION AT THE NORTHWEST
CORNER, WHICH HE DOES NOT FEEL WOULD BE OUT OF LINE FOR THIS AREA. HE
FURTHER NOTED THAT DRIVE-IN BUSINESSES ARE PROHIBITED IN A B-1 ZONE, AND
HE DOES FEEL THAT THIS WOULD BE AN AREA SUITED TO DRIVE-IN TYPE DEVELOP-
MENT. THEREFORE, THEY WOULD RECOMMEND C-1 INSTEAD OF B-1. HE FURTHER
.� EXPLAINED THAT THEY ARE REMOVING THE C-1 ZONING IN VERO LAKE ESTATES AND
MAKING IT R-1.
CHAIRMAN WODTKE ASKED IF THE PLANNING DIRECTOR HAS DISCUSSED
THE PROPOSED ZONING WITH THE PROPERTY OWNERS.
51 -
�bOK 39 PAGE 206
MAR 71979
MR. REDICK STATED THAT THEY HAVE HAD CONSIDERABLE DISCUSSION
WITH MR. ANSIN WHO OWNS A GREAT DEAL OF PROPERTY IN THIS AREA AND ALSO
HAVE HAD SOME DISCUSSION WITH THE OWNER WHO HAS THE VESTED INTEREST.
CHAIRMAN WODTKE ASKED IF ANYONE PRESENT WISHED TO BE HEARD.
ATTORNEY CHESTER CLEM SPOKE REPRESENTING THE L. A. DAVIS
INTEREST, WHICH OWNS THE AREA IN QUESTION ON THE EAST OF S.R. 510. HE
NOTED THAT UNDER THE ORIGINAL PROPOSAL,, PART OF HIS CLIENTS TRACT WAS
TO BE B-1 AND R-3. HE CONTINUED THAT THEY NOW UNDERSTAND THAT ALL EXCEPT
A SMALL AREA OF THE EXISTING C-1 IN HIS CLIENT'S PROPERTY -IS TO BE
ELIMINATED. ATTORNEY CLEM STATED THAT THEY HAVE NO REAL STRONG OBJECTION
TO REMOVAL OF THE C-1 ZONING ON THE SOUTHERLY PORTION OF THE PROPERTY,
BUT THEY WOULD LIKE TO HAVE SOME ADDITIONAL FLEXIBILITY ON THE TOP NORTHERN
CORNER SO THEY COULD BUILD A LAUNDROMAT OR SOMETHING OF THE SORT. HE
NOTED THERE IS A MOBILE -HOME PARK THERE NOW RIGHT BELOW THE SOUTHEAST
CORNER, AND THEY WOULD REQUEST THE PROPOSED C-1 BE BROUGHT DOWN TO,AT
LEAST, INCLUDE THE MOBILE HOME AREA IN ORDER TO ALLOW THEM SOME FLEXIBILITY
IN THAT CORNER. HE NOTED THIS WOULD MAKE THE TRAILER PARK NON -CONFORMING,
BUT IT WOULD BE IN ANY EVENT. HE FELT THIS IS MORE OR LESS OF A COMMERCIAL
AREA, EVEN THOUGH IT IS AGRICULTURAL COMMERCIAL, BECAUSE OF THE BARNS AND
SILOS OF SHILOH RANCH. HE REQUESTED THE BOARD CONSIDER EXTENDING THE
PROPOSED C-1 AN ADDITIONAL 330` ON THE SOUTHEAST OF THE INTERSECTION.
CHAIRMAN WODTKE ASKED THE PLANNING DIRECTOR IF HE WOULD HAVE
<� ANY PARTICULAR OBJECTION TO THE EXTENSION OF C -I AS REQUESTED, AND IF
THERE WOULD BE ANY PROBLEMS IN EXTENDING THE C-1 JUST DOWN TO THE SLOUGH
AREA.
MR. REDICK.FELT AN ADDITIONAL TWO OR THREE ACRES OF COMMERCIAL
MIGHT NOT BE OUT OF LINE, AND NOTED THAT THIS WOULD PUT THE COMMERCIAL
AREA IN THE NEIGHBORHOOD OF 50.ACRES, WHICH IS NOT UNREASONABLE. HE
•Y` STATED HE WOULD HAVE NO OBJECTIONS.
THE PLANNING DIRECTOR THEN REVIEWED THE STAFFS REASONS FOR
PROPOSING C-1 INSTEAD OF B-1, I.E. PROHIBITION OF DRIVE-IN TYPE BUSINESSES
IN WHAT THEY FEEL IS A CAR -ORIENTED AREA.
52
MAR 71979
BOOK 39 PAGE 207
COMMISSIONER SIEBERT FELT C-lA RESTRICTED MIGHT BE A MORE
SUITABLE ZONING FOR THIS AREA. THE PLANNING DIRECTOR AGREED IT WOULD
BE FUNCTIONAL, BUT IT WAS NOTED THAT IT WOULD BE NECESSARY TO READVERTISE
TO GO TO A C -IA ZONING.
EDMUND ANSIN, OWNER OF A MAJOR AMOUNT OF PROPERTY IN THIS AREA,
INFORMED THE BOARD THAT HE SUPPORTS THE PROPOSAL PRESENTED BY THE
PLANNING DEPARTMENT.
COMMISSIONER LYONS ASKED MR. ANSIN IF HE HAD ANY OBJECTION TO
THE REQUEST MADE BY ATTORNEY CLEM TO EXTEND THE C-1 TO INCLUDE THE MOBILE
HOME AREA, AND MR. ANSIN STATED THAT HE HAD NO OBJECTIONS.
THE CHAIRMAN REQUESTED THAT THE RECORD SHOW THAT NO ONE ELSE
WISHED TO SPEAK.
ON -MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER LYONS,
THE BOARD UNANIMOUSLY CLOSED THE PUBLIC HEARING.
ON MOTION BY COMMISSIONER LYONS, SECONDED BY COMMISSIONER
SIEBERT, THE BOARD UNANIMOUSLY ACCEPTED THE RECOMMENDATIONS OF THE PLANNING
STAFF AND ADOPTED ORDINANCE No. 79-5 REZONING THE•PROPERTY AS ADVERTISED
.JANUARY 26TH AND 29TH, AND ADDING AN ADDITIONAL 330' OF C-1 ZONING ABUTTING
THE C-1 ON THE SOUTHEAST CORNER OF THE INTERSECTION OF S.R. 510 AND 512.
R
53
BOOK 39 PAGE 208
MAR 71979
G
•
•1 �
ORDINANCE NO. 79-5
W
WHEREAS, the Board of -County Commissioners of Indian River County,
Florida, did publish and send its Notice of Intent to rezone the herein-
after described property and pursuant thereto held a public hearing in
relation thereto, at"which parties in interest and citizens were heard;
NOW, THEREFORE,_
BE IT ORDAINED by the Board of County Commissioners of Indian River
County, Florida, that the Zoning Ordinance of Indian River County, Florida,
and the accompanying Zoning Map, be amended as follows:
1. That the Zoning Map be changed in order that the
following described property situated in Indian River
County, Florida, to -wit:
A. The West 660' of Section 26, Twp. 31S, Range 38E, less
the S,1320' thereof;
The SWk of the SW% of Section 23, Twp. 31S, Range 38E,
less the N 660' of the West 330';
The North 660' of the West 320' of the SE14 of the SE14
lying South of S.R. 512 in Section 22, Twp. 31S, Range
38E thereof;
All that property.which lies South of S.R. 512 in the
NW'k of the SA of Section 23, Twp. 31S, Range 38E;
Be rezoned from C-1 Commercial to A -Agricultural.
B. The West 330' of the*.NW% of the SA of Section 23, Twp.
31S, Range 38E, lying south of the Trans -Florida
Central Railroad R/W and north of S.R. 512;
The East 340' of the SW'y of the SE14 of the SES of
Section 22, Twp. 319, Range 38E;
Be rezoned from A -Agricultural to C-1 Commercial.
C. The North 430' of the E 340' of the NW'k of the NE14
of the NEIL of Section 27, Twp. 31S, Range 38E;
Be rezoned from R-1 Single Family District to C-1
Commercial.
D. The North 660' of the East 660' of Section 34, Twp.
31S, Range 38E; also described as Lots 1, 2, 3, 4, 13,
14, 15, 16, Block 11, Vero Lake Estates Unit 2 as
recorded in Plat Book 4, page 52,
Indian River County, Florida.
The East 660' of the Sgk of the SES of Section 27,
Twp. 31S, Range 38E; also described as Lots 1 through 11,
Block 1; Lots 1 through 11, Block 2; Lots 1 through 11,
Block 3; and Lots 1 through 11, Block 4, Vero Lake Estates
Unit 1 as recorded in Plat Book 4, page 41,
Indian River County, Florida.
MAR 71979
�ooK 39 PAGE 209
MAR 71979
v
The East 660' of the NE'k of thb SE'k and the East 660'
of the N k of Section 27, Twp. 31S, Range 38E, less
the North 480' thereof;
Be rezoned from C-1 Commercial to R-1 Single Family.
All with the meaning and intent and as set forth and
described in said Zoning Regulations.
This Ordinance shall take effect March 12, 1979.
BOOK 39 PAGE 210
ADMINISTRATOR .JENNINGS NOTED THAT HE HAS A REQUEST FOR OUT -
OF -COUNTY TRAVEL FOR ASSISTANT ADMINISTRATOR NELSON AND CIVIL DEFENSE
DIRECTOR LEE NUZIE TO ATTEND A MEETING PERTAINING TO SPECIAL FUEL
ALLOCATION BRIEFING ON MARCH 21ST AT L"JILDWOOD.
MR. NELSON REPORTED THAT MR. LAWSON, THE CENTRAL FLORIDA
COORDINATOR FOR THE GOVERNOR S PROGRAM ON EMERGENCY FUEL ALLOCATION, HAS
INDICATED THEY ARE EXPECTING A 257 SHORTFALL WITHIN THE STATE OF FLORIDA,
AND THIS IS A VERY SERIOUS CONCERN. HE BELIEVED THE BOARD WAS SUPPOSED
TO APPOINT AN EMERGENCY PANEL TO DEAL WITH THIS AND HOPED THAT WE COULD
INCORPORATE CIVIL DEFENSE DIRECTOR NUZIE, COORDINATOR THOMAS AND HIMSELF
IN SUCH A PANEL,
COMMISSIONER LOY NOTED THAT WE WERE SUPPOSED TO HAVE APPOINTED
THIS PANEL BY FEBRUARY 28TH AND THAT IT IS SUPPOSED TO INCLUDE VERY BROAD
REPRESENTATION FROM INDUSTRY, AGRICULTURE, EMERGENCY SERVICES, ENVIRON-
MENTAL CONCERNS, ETC. SHE ASKED IF WE HAVE TO GET INTO A FULL FLEDGED
COMMITTEE AT THIS TIME.
MR. NELSON FELT•WE MAY HAVE TO,GET TO THIS, IF WE GET INTO A
SHORTFALL SITUATION, THOUGH HE DID NOT FEEL A PANEL THAT LARGE WOULD BE
WISE. HE FELT ALL THAT IS NEEDED NOW IS A PLANNING GROUP.
DISCUSSION FOLLOWED,ON THE SERIOUSNESS OF THE SITUATION AND
HOW TO GET PREPARED,
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
DEESON, THE BOARD UNANIMOUSLY GRANTED OUT -OF -COUNTY TRAVEL FOR ASSISTANT
ADMINISTRATOR NELSON AND CIVIL DEFENSE DIRECTOR NUZIE TO ATTEND A FUEL
ALLOCATION BRIEFING AT WILDWOOD ON WEDNESDAY, MARCH 21, 1979.
ADMINISTRATOR JENNINGS REPORTED THAT THE 1971 FORD WHICH THE
COUNTY TURNED OVER TO THE BUILDING DEPARTMENT WAS WRECKED AND IS NO
MORE, AND WE HAVE A REQUEST FROM LEWIS GREENE, HEAD OF THE CITY PUBLIC
WORKS DEPARTMENT, FOR APPROVAL TO ADVERTISE TO BUY A NEW CAR. HE NOTED
THAT THE REQUEST COMES FROM MR. GREENE BECAUSE HE HANDLES THE CITY
GARAGE.
DISCUSSION FOLLOWED, AND IT WAS NOTED THAT THE INSURANCE FOR
THE WRECKED CAR WILL BE PAYABLE TO THE COUNTY. THE ADMINISTRATOR
56
MAR 71979
Boa 39 PACE 211
t
COMMENTED THAT HE FELT WE WILL EITHER HAVE TO BUY ANOTHER CAR FOR THE
BUILDING DEPARTMENT OR COULD TRANSFER AN OLD CAR TO THEM AND KEEP THE
NEW ONE..
THE BOARD AGREED WE SHOULD BUY A NEW CAR FOR THE COUNTY AND
TRANSFER AN OLDER CAR TO THE CITY -COUNTY BUILDING DEPARTMENT, AND THAT
IT SHOULD BE THE MOST ECONOMICAL CAR POSSIBLE.
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
DEESON, THE BOARD UNANIMOUSLY AUTHORIZED THE ADMINISTRATOR TO ADVERTISE
FOR A NEW CAR AS DISCUSSED AND NOTIFY THE BUILDING DEPARTMENT THAT WE
WILL SUPPLY THEM WITH A REPLACEMENT CAR AND RADIO.
ATTORNEY COLLINS CALLED THE BOARD'S ATTENTION TO THE FACT THAT
THE CEREMONIES FOR THE NEW GIFFORD WATER SYSTEM HAVE BEEN RESCHEDULED FOR
THE 27TH OF MARCH AT 12:00 NOON AT THE WATER TOWER, AND OFFICIALS OF THE
FHA ARE TO ATTEND.
CHAIRMAN WODTKE REFERRED -TO AN OFFER MADE BY THE GARDEN CLUB
TO BEAUTIFY THE COURTHOUSE GROUNDS, AS PER THE FOLLOWING LETTER:
MAR 71979
57
PAGE212
t
i
_ Garden Club of Indian River County
Vero Beach, Florida
H7Y
Wit
Y t
l
i
�-�
ZLt.�-V lam` �' / ..f ,�`�`L,��e.
dC.-a t -L --C �s. -ti � � ✓
'e4et' 4L
7-7►'
/ (,..
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
SIEBERT, THE BOARD AUTHORIZED THE CHAIRMAN TO WRITE THE GARDEN CLUB
STATING THAT THE BOARD ENTHUSIASTICALLY ACCEPTS THEIR OFFER TO LANDSCAPE
THE COURTHOUSE AND OFFERS THE ADMINISTRATORS COOPERATION.
BOOK 39 PAGE 21
° COMMISSIONER Loy INFORMED THE BOARD THAT THE ADMINISTRATOR
HAS CIRCULATED THE PROPOSED HOLIDAY SCHEDULE FOR 1979 TO THE VARIOUS
ELECTED OFFICIALS. THERE HAS BEEN NO OBJECTION, AND IT SHOULD BE
OFFICIALLY ADOPTED.
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER SIEBERT,
THE BOARD UNANIMOUSLY ADOPTED THE HOLIDAY SCHEDULE FOR 1979 AS FOLLOWS:
SUBJECT: 1979 Holiday Schedule
At its regular meeting on January 10, 1979, the Board of County Commissioners
approved the following Holiday Schedule for 1979 for the closinq of Court House Offices:
COMMISSIONER LOY NEXT DISCUSSED MEMO RECEIVED FROM ADMIN—
ISTRATOR JENNINGS IN REGARD TO SICK LEAVE ACCUMULATED BY COORDINATOR
THOMAS AND THE NECESSITY TO PASS A RESOLUTION TO BRING HIS RECORDS UP
' TO DATE.
MOTION WAS MADE BY COMMISSIONER DEESON, SECONDED BY COMMIS—
SIONER LYONS, TO ADOPT RESOLUTION No. 79-29 REGARDING ACCUMULATED SICK
LEAVE OF INTERGOVERNMENTAL COORDINATOR THOMAS.
COMMISSIONER SIEBERT NOTED THAT IN PASSING SUCH A RESOLUTION,
WE ARE ASSUMING THAT IN THE FIVE'YEARS BEFORE 1977, MR. THOMAS DID NOT
MISS MORE THAN SIX DAYS OF WORK.
ADMINISTRATOR JENNINGS EXPLAINED THAT MR, THOMAS CAME TO WORK
FOR THE.000NTY UNDER A CETA PROGRAM, AND HE WAS.MOVED.AROUND TO VARIOUS
DEPARTMENTS OVER THE YEARS, WORKING AT ONE TIME FOR THE -CLERK AND NOW
FOR THE BOARD. IT FINALLY BECAME EVIDENT THAT MR. THOMAS WAS NOT BEING
CARRIED ON THE RECORDS FOR ANY SICK LEAVE. THE ADMINISTRATOR STATED
59
MAR 71979 .
DATES COURT -
HOLIDAY
DATES
HOUSE CLOSED
1.
Memorial Day
Last Monday in May
Mav 28th
2.
Independence Day
July 4th
!ped., July 4th
3.
Labor Day
First Monday in Seot.
Sent. 3rd
4.
Veterans' Day
November 11th
Yon., Nov. 12th
5.
Thanksgiving Day
Fourth Thurs. in Nov.
Nov. 22nd
6.
Friday after Thanksgiving Day
Fourth Fri. in Nov.
Nov. 23rd
7.
Christmas Eve
December 24th
flon., Dec. 24th
8.
Christmas Day
December 25th
Tues., Dec. 25th
9.
New Year's Day
January 1, 198•.0
Tues., Jan. 1st
9
Total ,
COMMISSIONER LOY NEXT DISCUSSED MEMO RECEIVED FROM ADMIN—
ISTRATOR JENNINGS IN REGARD TO SICK LEAVE ACCUMULATED BY COORDINATOR
THOMAS AND THE NECESSITY TO PASS A RESOLUTION TO BRING HIS RECORDS UP
' TO DATE.
MOTION WAS MADE BY COMMISSIONER DEESON, SECONDED BY COMMIS—
SIONER LYONS, TO ADOPT RESOLUTION No. 79-29 REGARDING ACCUMULATED SICK
LEAVE OF INTERGOVERNMENTAL COORDINATOR THOMAS.
COMMISSIONER SIEBERT NOTED THAT IN PASSING SUCH A RESOLUTION,
WE ARE ASSUMING THAT IN THE FIVE'YEARS BEFORE 1977, MR. THOMAS DID NOT
MISS MORE THAN SIX DAYS OF WORK.
ADMINISTRATOR JENNINGS EXPLAINED THAT MR, THOMAS CAME TO WORK
FOR THE.000NTY UNDER A CETA PROGRAM, AND HE WAS.MOVED.AROUND TO VARIOUS
DEPARTMENTS OVER THE YEARS, WORKING AT ONE TIME FOR THE -CLERK AND NOW
FOR THE BOARD. IT FINALLY BECAME EVIDENT THAT MR. THOMAS WAS NOT BEING
CARRIED ON THE RECORDS FOR ANY SICK LEAVE. THE ADMINISTRATOR STATED
59
MAR 71979 .
THAT IN THE LENGTH OF TIME THAT MR. THOMAS HAS WORKED FOR THE COUNTY,
HE DOES NOT KNOW OF ANY EXCESSIVE SICK LEAVE PSR. THOMAS HAS HAD, AS
STATED IN HIS MEMO.
ATTORNEY COLLINS FELT IT SHOULD BE ASSUMED THAT THE ACCUMULATED
SICK LEAVE IS THROUGH TODAY AND NOT JUST TO 1977.
COMMISSIONER SIEBERT STATED THAT HE UNDERSTOOD THAT ONCE YOU
ACCUMULATE 60 DAYS OF SICK LEAVE, YOU CAN ACCUMULATE NO MORE. FOR
INSTANCE, IF YOU START OFF IN 1975 WITH 6O DAYS SICK LEAVE ACCUMULATED
AND THEN IN 19781 YOU GET SICK AND TAKE TIME OFF, THOSE SICK DAYS ARE
SUBTRACTED FROM THE 60 ACCUMULATED, AND THEN YOU BUILD BACK UP, BUT YOU
NEVER GET OVER 60.
ADMINISTRATOR JENNINGS AGREED, BUT POINTED OUT THAT IF YOU
DON T USE ANY OF YOUR ACCUMULATED 60 DAYS OF SICK LEAVE BY THE END OF A
YEAR, THEN HALF OF THE SICK DAYS WHICH WOULD HAVE BEEN ALLOTTED TO YOU
DURING THAT YEAR (FIVE DAYS) ARE TRANSFERRED TO YOU AS EXTRA VACATION
TIME.
IN FURTHER DISCUSSION, IT WAS FELT THIS SHOULD BE CLARIFIED
IN THE COUNTY'S PERSONNEL POLICY AS THERE HAS BEEN SOME CONFUSION AND
MISUNDERSTANDING.
THE CHAIRMAN CALLED FOR THE QUESTION. IT WAS VOTED ON AND
CARRIED UNANIMOUSLY.
- mi
Bo39c 2.5
MAR 71979
I
M
RE SOLUT ION 79-29
WHEREAS, L. S. Thomas, Jr., has been an employee of Indian
River County, Florida, since June 1, 1971; and
WHEREAS, certain of L. S. Thomas, Jr.'s records regarding
accrued sick leave prior to January 1977, have either been lost,
destroyed or misplaced; and
WHEREAS, the Board of County Commissioners of Indian River
County, Florida, are interested in establishing L. S. Thomas, Jr. Is
sick leave accrual for retirement purposes; and
WHEREAS, the County Administrator, Jack G. Jennings, from
memory, recalls that L. S. Thomas, Jr., has not recorded excessive
absenteeism as a result of illness or other reason.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Indian River County, Florida, that as of the date
of this Resolution, L. S. Thomas, Jr., will be deemed to have
accumulated unused sick leave of sixty (60) days, as of the date
of this Resolution; and •
FURTHER, RESOLVED that the letter dated February 9, 1979,
from Jack G. Jennings, County Administrator, shall be made part of
4
this Resolution and attached thereto.
ATTEST:
Freda Wright, r
William C. Wodtke, Jr., C girman
i.
This Resolution adopted :larch 7 , 1979.
80ox 39 PAGE 216
��VER �, BOARD OF COUNTY COMMISSIONERS
! WILLIAM C. WODTKE, JR., Chairman '
ALMA LEE LOY. Vice Chairman
rZ+ * .A`� "� WILLIARD W. SIEBERT. JR. :. 'V
R. DON DEESON
J�'jnR�QQ+ PATRICK B. LYONS
JACK G. JENNINGS, Administrator 2145 14th Avenue Vero Beach. Florida 32980
February 9, 1979
To Whom It May Concern:
-I have known Mr. L. S, Thomas, Jr, since June 1, 1971.
when he came to work for the County. He has been an employee
in my department since October 1, 1973.
For some reason, for which we have been unable to deter-
mine, no record was kept of Mr. Thomas' accrued sick leave before
January 1977. It is either this or the records have been mis-
placed.
During this time, Mr. Thomas has not had a record of
excessive absenteeism hs a result of illness or any other reason.
I would recommend that he be given some consideration in
regard to this matter.
/lh
MAR 71919
0
Jack G. J�Pft,rogs,
County Adm!rnistrator
Boa 39 PAGE r" 1
COMMISSIONER LOY DISCUSSED THE BUDGET OF THE WELFARE DEPART-
MENT AND THE NEED TO ALLOW FOR TRANSPORTATION EXPENSES DURING THE YEAR.
SHE NOTED THAT WE DO HAVE EMERGENCIES OCCASIONALLY AND NEED SOME KIND
OF EMERGENCY PROCEDURE TO ASSIST OUR WELFARE DIRECTOR IN DECIDING WHETHER
TO EMPLOY THE C & J AMBULANCE SERVICE FROM STUART OR SOMEONE ELSE TO
CARRY OUT OUR NEED. COMMISSIONER LOY INFORMED THE BOARD THAT WE HAVE
RECEIVED A BILL FOR $60 FROM C & J AMBULANCE SERVICE FOR TRANSPORTING
CARRIE LEE BROWN FROM LAWNWOOD MEDICAL CENTER, FORT PIERCE, TO INDIAN
RIVER MEMORIAL HOSPITAL. COMMISSIONER LOY NOTED THAT WE HAVE A LETTER
FROM COUNTY WELFARE DIRECTOR LINDSEY STATING THAT THE INDIAN RIVER COUNTY
WELFARE DEPARTMENT DID NOT AUTHORIZE THE TRANSPORTING OF THIS PATIENT,
AND SHE DID NOT FEEL, THEREFORE, THAT WE SHOULD BE RESPONSIBLE FOR PAY-
MENT OF THIS BILL.
ATTORNEY COLLINS AGREED THAT WE SHOULD NOTIFY C & J AMBULANCE
SERVICE THAT THE COUNTY IS NOT RESPONSIBLE FOR THIS BILL SINCE WE DID
NOT AUTHORIZE IT. THE BOARD AGREED.
COMMISSIONER LOY THEN DISCUSSED A SECOND BILL FROM C & .J
AMBULANCE SERVICE, WHICH WAS INCURRED WHEN THE WELFARE DEPARTMENT RECEIVED
A REQUEST FROM A LOCAL PHYSICIAN REGARDING AN EMERGENCY CASE WHO NEEDED
TO BE TRANSPORTED IMMEDIATELA TO SHANDS HOSPITAL IN GAINESVILLE. THIS
PHYSICIAN STATED THAT AMBULANCE WAS THE ONLY WAY THE PATIENT COULD BE
TRANSPORTED. THE WELFARE DEPARTMENT ACCORDINGLY AUTHORIZED THE TRIP,
AND THE BILL FOR TRANSPORTING THE LADY TO SHANDS HOSPITAL IN GAINESVILLE
IS $50$.00. COMMISSIONER LOY CONTINUED THAT THE WELFARE DIRECTOR THOUGHT,
AT THE TIME, THAT THIS WAS THE ONLY AVENUE OPEN TO HER, BUT SINCE THEN,
WE HAVE CHECKED WITH ODOM AVIATION AIR AMBULANCE SERVICE AND HAVE FOUND
THAT THIS SAME TRIP WOULD HAVE COST $330, INCLUDING A NURSE IN ATTENDANCE.
COMMISSIONER LOY FELT WE HAVE NO CHOICE BUT TO PAY THE BILL OF -C & .J
AMBULANCE SERVICE, BUT WOULD LIKE TO HAVE SOME SUGGESTIONS ABOUT HOW TO
HANDLE SUCH A SITUATION IN THE FUTURE.
COMMISSIONER SIEBERT AGREED THAT WE ARE RESPONSIBLE FOR THIS
BILL, BUT FELT THE WELFARE DIRECTOR, IN THE FUTURE, SHOULD HAVE ON HAND
COMPLETE INFORMATION AS TO RATES FOR THE VARIOUS TYPES OF TRANSPORTATION
AVAILABLE.
63
BOOK 39 PAGE 218
o
7� DISCUSSION FOLLOWED AS TO THE POSSIBILITY OF THE VOLUNTEER
AMBULANCE SQUAD BEING ABLE TO ASSIST WITH THE EMERGENCY TRANSFER OF
OUR BONAFIDE INDIGENTS.
COMMISSIONER LYONS WILL CHECK INTO THIS AND REPORT'BACK.
COMMISSIONER LOY POINTED OUT THAT WE DO NOT HAVE ANY -ACCOUNT
FROM. WHICH TO PAY THE $508 BILL.
ON MOTION BY COMMISSIONER SIEBERT, SECONDED BY COMMISSIONER
LOY, THE BOARD UNANIMOUSLY APPROVED A BUDGET AMENDMENT AS FOLLOWS TO
ALLOCATE FUNDS FOR THE TRANSPORTATION OF WELFARE PATIENTS:
ACCOUNT TITLE ACCOUNT No. INCREASE DECREASE
TRANSPORTATION 01-5221-339.00 $ 508.00
RESERVE FOR
CONTINGENCIES 01-9990-701.00 $ 508.00
COMMISSIONER LOY NOTED THAT A LETTER HAS BEEN RECEIVED FROM
THE CITY OF VERO BEACH IN REGARD TO THE YOUTHFUL OFFENDER PROGRAM.
FINANCE OFFICER BARTON INFORMED THE BOARD THAT THE CITY WILL
SOON COMPLETE THEIR PART OF THE PROGRAM.. HE EXPLAINED THAT UNDER THIS
PROGRAM, YOUTHFUL OFFENDERS ARE GIVEN THE OPTION OF DOING USEFUL WORK
IN CLEANING UP PARKS, ETC., IN LIEU OF INCARCERATION. THE CITY'S LETTER
STATES THAT, AS PER AGREEMENT, THE COUNTY'S OBLIGATION UNDER THIS PROGRAM
SHOULD COMMENCE ON MARCH LOTH, AND THEY WILL INVOICE THE COUNTY ONCE A
MONTH FOR THE COUNTY'S SHARE OF THE PROGRAM. THE FINANCE OFFICER NOTED
THAT THE CITY HAD APPROPRIATED $1,200 FOR THIS PROGRAM FOR 90 DAYS AND
HAVE NOW REVISED THE TIME PERIOD TO END ON MARCH 17TH.
COMMISSIONER LOY NOTED THAT WE PREVIOUSLY HAD AGREED WE WOULD
PARTICIPATE, AND DISCUSSION WAS HELD AS TO WHETHER IT WAS BETTER TO LET
THE PROGRAM CONTINUE TO BE HANDLED BY THE CITY OR HAVE THE COUNTY TAKE
IT OVER. COMMISSIONER LOY CONTINUED THAT IT APPEARS THE COURT IS MAKING
USE OF THIS PROGRAM AND THAT IT IS A GOOD PROGRAM. SHE NOTED THAT WE NOW
MUST DECIDE WHETHER WE WANT TO HANDLE THE PROGRAM OR CONTRACT WITH THE
CITY TO CONTINUE IT.
IN FURTHER DISCUSSION, IT WAS FELT THE PROGRAM SHOULD BE
HANDLED BY THE CITY.
64
MAR 71979
I
ON MOTION BY COMMISSIONER Loy, SECONDED BY COMMISSIONER
SIEBERT, THE BOARD UNANIMOUSLY AUTHORIZED THE EXPENDITURE OF UP TO
$1,200 FOR AN ADDITIONAL THREE MONTH PERIOD FOR THE YOUTHFUL OFFENDER
PROGRAM; AGREED THAT THE PROGRAM SHOULD CONTINUE TO BE MONITORED UNDER
THE DIRECTION OF THE CITY OF VERO BEACH AS HAS BEEN DONE THE LAST THREE
MONTHS, WITH THE COUNTY BEING BILLED ON A MONTHLY BASIS; AND APPROVED
THE FOLLOWING BUDGET AMENDMENT PROVIDING FOR THE FUNDS TO BE TAKEN OUT
OF GENERAL FUND CONTINGENCY AND ALLOCATED TO PARKS UNDER PAYMENTS TO
MUNICIPALITIES:.
AccouNT uu ACCOUNT No. INCREASE DEcRE9LE
CITY OF VERO BEACH 01-6102-304.01 $1,200.00
RESERVE FOR CONTINGENCIES 01-9990-701.00 $1,200.00
COMMISSIONER DEESON NOTED THAT THE DEPARTMENT OF TRANSPORTATION,
IN A LETTER ADDRESSED TO THE ADMINISTRATOR, HAS AGREED THAT A THREE-PHASE
TRAFFIC CONTROL SIGNAL WILL BE REQUIRED AT THE INTERSECTION OF ROSELAND
ROAD AND U.S. 1 DUE TO THE TRAFFIC THAT WILL BE GENERATED BY THE SHOPPING
CENTER SOON TO BE COMPLETER AT THIS LOCATION AND HAS SUPPLIED THE INFORMA-
TION NECESSARY FOR SUCH AN INSTALLATION. COMMISSIONER DEESON CONTINUED
THAT SINCE A PERMIT ALREADY HAS BEEN RECEIVED FROM THE DOT, HE FELT THIS
INSTALLATION SHOULD BE MADE AT THE VERY EARLIEST DATE POSSIBLE.
ON MOTION BY COMMISSIONER DEESON, SECONDED BY COMMISSIONER
Loy, THE BOARD UNANIMOUSLY AUTHORIZED THE ADMINISTRATOR TO PROCEED WITH
THE NECESSARY STEPS TO HAVE A THREE-PHASE TRAFFIC CONTROL SIGNAL INSTALLED
AT THE INTERSECTION OF ROSELAND ROAD AND U.S. 1 AS QUICKLY AS POSSIBLE.
COMMISSIONER DEESON INFORMED THE BOARD THAT HE HAS RECEIVED
COMPLAINTS FROM FELLSMERE RESIDENTS CONCERNING THE COLLECTOR STATION,
AND THEY WOULD LIKE TO SEE US AGREE TO PUT SOME TYPE OF SCREENING OR
.t BUFFER AT THE COLLECTOR STATION BECAUSE THIS IS ON A MAIN THOROUGHFARE
COMING INTO FELLSMERE. APPARENTLY SOME PINES HAVE BEEN PLANTED OUT
THERE, BUT THEY ARE JUST SMALL ONES, AND THE PEOPLE FEEL IT IS UNSIGHTLY.
ADMINISTRATOR JENNINGS STATED THAT THE URBAN FORESTER HANDLED
THIS AND PUT OUT SEVERAL HUNDRED PINES. HE NOTED THAT WE HAVE DONE MORE
65
'
FOR THAT COLLECTOR STATION THAN ANY IN THE COUNTY. APPARENTLY THE
PEOPLE WANT SOMETHING THAT WILL SCREEN THE AREA IMMEDIATELY, BUT THE
ADMINISTRATOR DID NOT KNOW WHERE WE HAVE ANYTHING WE CAN PUT UP THERE
TO ACCOMPLISH THIS.
DISCUSSION FOLLOWED, AND COMMISSIONER DEESON ASKED ABOUT THE
FEASIBILITY OF MOVING SOME TREES UP THERE FROM THE VERO BEACH WOMAN'S
CLUB PROPERTY. IT WAS NOTED THAT FELLSMERE HAS A !OMAN'S CLUB AND
A GRANGE WHO COULD TAKE THIS ON AS A PROJECT, OR THE FELLSMERE OR SEBASTIAN
JAYCEES.
COMMISSIONER SIEBERT SUGGESTED HAVING A FENCE AND VINES.
COMMISSIONER LOY NOTED THAT WE HAVE ALREADY SPENT CONSIDERABLE
MONEY UP THERE AND FELT THE VARIOUS CIVIC ORGANIZATIONS COULD DO SOME-
THING,
THE CHAIRMAN SUGGESTED GOING BACK TO THE URBAN FORESTER TO SEE
IF HE HAS ANY SUGGESTIONS AND TELLING THE PEOPLE OF FELLSMERE THAT WE
WOULD BE DESIROUS OF THEM WORKING ALONG WITH US IF THEY HAVE ANY SUG-
GESTIONS.
COMMISSIONER DEESON WILL CONTACT THE URBAN FORESTER ABOUT
THIS MATTER,
COMMISSIONER DEESON4INFORMED THE BOARD THAT HE ALSO HAS BEEN
RECEIVING COMPLAINTS FROM -PEOPLE IN THE ROSELAND AREA ABOUT BREVARD
COUNTY RESIDENTS DUMPING TRASH IN THE INDIAN RIVER COUNTY COLLECTOR
STATION, AND RESIDENTS HAVE REQUESTED THAT THE COUNTY POST SIGNS. HE
DOUBTED WE HAD MUCH CONTROL OVER THIS SITUATION.
DISCUSSION FOLLOWED IN REGARD TO CONTACTING BREVARD COUNTY
AND ASKING FOR THEIR COOPERATION REGARDING THIS PROBLEM. IT WAS AGREED
THAT COMMISSIONER DEESON WILL CONTACT VAL STEELE OF THE BREVARD COUNTY
COMMISSION*TO SEE WHAT CAN BE DONE.
COMMISSIONER LYONS INFORMED THE BOARD THAT HE BECAME INVOLVED
WITH PAPER RECYCLING WHEN HE WAS ON THE CITY COUNCIL AND LEARNED OF A
NEW COMPANY IN GEORGIA WHICH WILL TAKE USED NEWSPRINT AND RECYCLE IT TO
SUPPLY THREE OF THE LARGE NEWSPAPER COMPANIES. THUS, THEY HAVE A STEADY
MARKET FOR USED NEWSPRINT. HE CONTINUED THAT THE OUTFIT IN MIAMI THAT
66
9 fAcE
HAS BEEN IN THE NEWSPAPER BUSINESS IS WILLING TO MAKE A CONTRACT WITH
MUNICIPALITIES AT A PRICE OF ABOUT $18.00 A TON. COMMISSIONER LYONS
STATED THAT HE ASKED THE MAN REPRESENTING DURBAN PAPER IF THEY HAD
PROGRAMS THAT WOULD INVOLVE COUNTIES, WHERE WE DO NOT HAVE THE•SAME TYPE
OF PICK-UP SITUATION AS THE CITY. THE REPRESENTATIVE FELT WE MIGHT BE
ABLE TO PUT SOME PICK-UP POINTS AROUND THE COUNTY, AND THEY COULD
CONTRACT TO BUY THE PAPER FROM THOSE. COMMISSIONER LYONS FELT WE MIGHT •
CONSIDER THE POSSIBILITY OF MAKING A CONTRACT WITH THESE PEOPLE AND
ARRANGING TO HAVE VOLUNTARY PICK-UP AT THE GARBAGE DEPOTS. HE SUGGESTED
THESE COULD BE SERVICED BY THE CIVIC ORGANIZATIONS WHO PUT TOGETHER THE
PAPER DRIVES BEFORE AND POSSIBLY WE COULD MAKE SOME CONTRIBUTION TO THEM
FOR KEEPING THE PLACE NEAT AND POLICED AND RUNNING THE PROGRAM.
COMMISSIONER LYONS ASKED IF THE BOARD WISHED HIM TO PURSUE THIS MATTER
TO SEE WHAT COULD BE WORKED OUT,
COMMISSIONER LOY EXPRESSED THE HOPE THAT WE CAN GET SOMETHING
OF THIS TYPE GOING IN THE COUNTY, AND THE BOARD AGREED THAT THIS MATTER
SHOULD BE PURSUED.
COMMISSIONER LYONS THEN REFERRED TO -THE MATTER OF THE COUNTY
SEWER AND WATER ALLOCATIONS. HE NOTED THAT AT THE LAST MEETING THE
BOARD INDICATED HE SHOULD GO AHEAD AND SEE WHAT HE COULD DO ABOUT AN
INTERLOCAL AGREEMENT WITH INDIAN RIVER SHORES. •HE INFORMED THE BOARD
THAT HE AND ATTORNEY COLLINS HAD A DISCUSSION WITH CITY MANAGER LITTLE
AND CITY ATTORNEY PALMER TO FIND OUT HOW THEY FELT ABOUT THE SITUATION ,
AND WHAT MIGHT BE INVOLVED IN AN AGREEMENT. AT THAT TIME THEY ALSO DIS-
CUSSED WHAT THE EXISTING ALLOCATIONS WERE AS FAR AS THE COUNTY WAS
CONCERNED. MR. LITTLE AND ATTORNEY PALMER CONFIRMED THAT THE ONLY
ALLOCATIONS THE COUNTY HAD USED WERE THOSE FOR THE HOSPITAL, THE COLLEGE,
VERO MED, RALMAR, AND THE VERO MALL, TO THE EXTENT OF 570,000 GALLONS,
AND THERE WAS NO OTHER BEING USED. COMMISSIONER LYONS REPORTED THAT HE
APPROACHED THE TOWN OF INDIAN RIVER SHORES TO SEE IF THEY WISHED HIM TO
WORK WITH THEM TO GET THE 150,000 GALLON ALLOCATION,BUT THEY APPARENTLY
HAD OTHER IDEAS.
67
39
MAR 71979
COMMISSIONER LYONS CONTINUED THAT, IN THE MEANTIME, HE HAS
BEEN GIVING THIS MORE THOUGHT, AND FEELS THERE IS NO QUESTION BUT THAT
WE SHOULD DO SOMETHING ABOUT THE AREA BETWEEN THE TOWN OF INDIAN RIVER
SHORES AND THE CITY OF VERO BEACH AND THAT WE SHOULD NOT WAIT ANY LONGER.
HE STATED THAT HE WOULD LIKE THE BOARD TO GO AHEAD AND SEE WHAT WOULD
BE INVOLVED IN GETTING THAT 50,000 GALLON ALLOCATION CONNECTED AND
GETTING THE PEBBLE BAY PACKAGE PLANT OUT OF BUSINESS. HE STATED THAT
IN TALKING TO THE CITY ABOUT HOW THIS COULD BE ENGINEERED, HE LEARNED
THAT THEY FELT THERE SHOULD ONLY BE ONE LIFT STATION THERE FOR BOTH
INDIAN RIVER SHORES AND THE COUNTY STRIP, WHICH WOULD ENTAIL RUNNING
GRAVITY LINES FOR THE WHOLE LENGTH OF THE STRIP. COMMISSIONER LYONS
NOTED THAT IF THE LIFT STATION WERE PUT ADJACENT TO THE CITY LIMITS, THE
COST OF THE GRAVITY. LINES FOR THE COUNTY STRIP WOULD NOT BE ANY MORE
WHETHER THE TOWN OF INDIAN RIVER SHORES WERE IN THE PICTURE OR NOT -
THE DIFFERENCE WOULD BE IN THE COST OF THE LIFT STATION. HE FURTHER
NOTED THAT WE ALSO HAVE THE SITUATION WHERE VERO BEACH WOULD BE PROVIDING
WATER TO THE AREA SO WATER AND SEWER WOULD BE GOING TOGETHER. LOMMIS-
SIONER LYONS FELT WE SHOULD PROCEED WITH THE 50;000 AND THEN GET ON WITH
THE BUSINESS OF TRYING TO ALLOCATE THE REST OF THE 1.39 MILLION. HE
NOTED THAT WE HAVE 570,000 ALLOCATED NOW: THAT, PLUS 50,000 TO THE COUNTY
STRIP, WOULD BE 620,000 AND WOULD LEAVE 770,000 GALLONS STILL TO BE
ALLOCATED.
COMMISSIONER SIEBERT STATED THAT HE WOULD LIKE TO HAVE OFFICIAL
WRITTEN CORRESPONDENCE FROM THE CITY OF VERO BEACH STATING THAT IS THE
AMOUNT WE HAVE USED OFF OUR ALLOCATION.
COMMISSIONER LYONS FELT IF THE NEGOTIATIONS ARE ALLOWED TO
PROCEED, THAT THIS WILL COME OUT IN THE NEGOTIATIONS AND THAT IT WOULD
BE THE BEST WAY TO PROCEED.
ATTORNEY COLLINS AGREED. HE STATED THAT HE SHARED COMMIS-
SIONER-SIEBERT'S CONCERN, BUT BELIEVED IT WILL BE ADEQUATELY RESOLVED
BY THE BOARD MOVING AHEAD.
COMMISSIONER LYONS WAS CONFIDENT THAT 570,000 GALLONS IS THE
ONLY AMOUNT OFFICIALLY ALLOCATED AND ALSO FELT THERE IS NO QUESTION
10
MAR 71979 .
11
ABOUT THE FACT THAT WHATEVER IS ALLOCATED CAN BE UNALLOCATED LATER AND
TRANSFERRED. COMMISSIONER LYONS THEN BROUGHT UP THE PROBLEM OF THE
SEWER LINE ON 6TH AVENUE AND COMMENTED THAT THE ONLY THING THAT BOTHERS
HIM ABOUT THIS IS THAT WE HAVE MORE OR LESS TAKEN THE STAND THAT WHEN THE
TIME COMES TO MOVE THE SEWER BUSINESS TO THE.NORTH COUNTY PLANT, -THE
WATER BUSINESS GOES WITH IT, T00.
COMMISSIONER SIEBERT NOTED THAT THE WATER IN THE 6TH AVENUE
AREA IS STILL SUPPLEMENTED WITH MID -FLORIDA WATER. HE STATED THAT HE
HAS ALWAYS BEEN UNDER THE IMPRESSION THAT THE CITY WILL NOT ACCEPT
SEWAGE WITHOUT THE WATER.
COMMISSIONER LYONS POINTED OUT THAT THEY DID IN THE CASE OF
GIFFORD, BUT NOTED THAT SEWER AND WATER ARE REALLY MARRIED AS FAR AS
ENTERPRISES ARE CONCERNED BECAUSE IT INVOLVES THE QUESTION OF HOW YOU
BILL.
ATTORNEY COLLINS NOTED THAT 6TH AVENUE IS THE ONE LOCATION
WHERE THE COUNTY CAN DELIVER SEWAGE DIRECTLY TO THE SEWAGE PLANT, HE
FELT THERE IS PROBABLY ROOM TO WORK OUT QN AGREEMENT WHERE, AT SOME POINT
IN TIME, ONE ENTITY OR THE OTHER WILL HAVE BOTH SEWER AND WATER.
DISCUSSION FOLLOWED ABOUT MEASURING SEWER EFFLUENT, AND
COMMISSIONER SIEBERT STATED TVAT HIS QUESTION IS WILL THE CITY ACCEPT
SEWERAGE WITHOUT THE WATER, COMMISSIONER LYONS -DID NOT KNOW.
CHAIRMAN WODTKE COMMENTED THAT IN THE INDIAN RIVER SHORES
AREA, THE COUNTY HAS ABOUT 200 CUSTOMERS ON THE PEBBLE BAY SEWER SYSTEM,
ABOUT HALF OF WHOM ARE LOCATED INSIDE THE CORPORATE LIMITS OF THE TOWN
AND HALF IN THE UNINCORPORATED AREA, AND HE, THEREFORE, DID NOT FEEL WE
CAN LIMIT OURSELVES JUST TO THE UNINCORPORATED AREA.
ATTORNEY COLLINS STATED THAT HE WOULD LIKE TO POINT OUT TO
THE BOARD THAT WHEN COMMISSIONER LYONS WENT TO THE TOWN OF INDIAN RIVER
SHORES WITH A PROPOSAL THAT WAS INTENDED TO MEET THE NEEDS OF THEIR
PEOPLE, AND IS REALLY THE FIRST STEP OF MANY THAT NEED TO BE TAKEN TO
SOLVE THE PROBLEM, HIS PROPOSAL WAS REJECTED OUTRIGHT. THE PROPOSAL
COMMISSIONER LYONS PRESENTED WAS THAT WE WOULD ALLOCATE FOR ALL THE
EXISTING STRUCTURES THAT ARE THERE, PLUS SOME ADDITIONAL WHERE THEY SAW
GOOK 39 PAGE 224
A NEED. THEIR RESPONSE WAS THAT THEY HAVE SOME RICH DEVELOPERS WHO WANT
TO PUT UP MORE UNITS AND THEY WOULD WANT THEM SERVED ALSO. ATTORNEY
COLLINS CONTINUED THAT IT WAS POINTED OUT THAT THESE DEVELOPERS COULD
PUT UP PACKAGE PLANTS, BUT THE TOWN APPARENTLY DID NOT WANT THEM TO HAVE
TO GO TO THAT EXPENSE. THEREFORE, IT SEEMS THE ISSUE APPARENTLY IS NOT
THAT THE COUNTY IS GOING TO MEET THE NEEDS OF THEIR PEOPLE, BUT THAT
THERE ARE DEVELOPERS WHOM THE TOWN WOULD LIKE TO HAVE OBTAIN THE SERVICE
WITHOUT PAYING THE EXPENSES ALL OTHERS HAVE HAD TO PAY SO FAR,
COMMISSIONER LYONS CONFIRMED THAT MAYOR NOLAN NOW HAS TAKEN
THE STAND THAT THEY ARE It GOING FOR BROKE," AND THEY DON'T WANT TO FIDDLE
AROUND WITH 150,000 GALLONS SO IT WOULD BE SILLY TO SPEND TIME AND EFFORT
TRYING TO WORK OUT AN AGREEMENT WHEN THE TOWN IS GOING IN SOME OTHER
DIRECTION. HE DID FEEL THE TIME SPENT WITH THE CITY OF VERO BEACH WAS
TIME WELL SPENT, AND NOTED THAT, AS FAR AS HE IS CONCERNED, IF WE ONLY
TOOK THE BIGGEST PART OF THE LOAD OUT OF THE PACKAGE PLANT, IT WOULD BE
VERY BENEFICIAL.
CHAIRMAN WODTKE ASKED WHO OVENS THE LINE?
• COMMISSIONER LYONS STATED IT WAS PAID FOR BY THE TOWN OF
INDIAN RIVER SHORES, BUT HE BELIEVED IT WAS DEDICATED TO THE CITY OF
VERO BEACH. HE NOTED THAT CITY MANAGER LITTLE REMINDED HIM THAT ONE
REASON THE LINE WAS DONE AS IT WAS IS BECAUSE THEY FULLY CONTEMPLATED
THE USE OF THE LINE AS A SEWER LINE.
CHAIRMAN WODTKE ASKED IF WE WANT TO USE THE LINE, WILL WE
REQUIRE THE PERMISSION OF THE CITY OF VERO BEACH OR WILL WE HAVE TO GO TO
COURT AND GET PERMISSION FROM THE TOWN OF INDIAN RIVER SHORES?
COMMISSIONER LYONS FELT WE NEED PERMISSION OF THE CITY FIRST,
BUT WAS OF THE OPINION THE TOWN OF INDIAN RIVER SHORES WILL SAY IT IS
THEIR LINE AND LEAVE IT ALONE,- THOUGH HE DID NOT KNOW IF THEY -CAN MAKE
THAT STICK. HE BELIEVED WE CAN OPERATE UP THERE WITHOUT USING THAT LINE.
ATTORNEY COLLINS STATED THAT HE DID NOT FEEL THE FACT THAT
ABOUT HALF OF THE CUSTOMERS ON THE COUNTY SYSTEM ARE INSIDE THE TOWN
LIMITS.IS CRITICAL BECAUSE THE COUNTY HAS A RIGHT TO•DELEGATE THE USE.
rm
a 39 PAGE 225
MAR 71979
I
'.. CHAIRMAN WODTKE WONDERED IF A 50,000 GALLON ALLOCATION FOR
THE UNINCORPORATED AREA WOULD BE ACCEPTABLE TO THE CITY OF VERO BEACH
WHEN THEY WILL BE SERVICING MORE THAN THE UNINCORPORATED AREA.
COMMISSIONER Loy INQUIRED ABOUT THE PROPOSED INDIAN SUMMER
PROJECT, AND ASSISTANT ADMINISTRATOR NELSON STATED THAT THEY HAVE PRO-
POSED TO PUT MONEY IN ESCROW UNTIL OCTOBER WITH THE PROVISION THAT IF,
AT THAT TIME, WE ARE CONNECTED TO THE CITY SYSTEM, THEY GET THEIR MONEY
BACK. HE CONTINUED THAT THEY WERE INFORMED THAT IF THEY PUT UP THIS
MONEY, THE COUNTY WOULD HAVE TO PROCEED WITH BIDS ON A SURGE TANK WHICH
DEFINITELY WILL BE NEEDED IF INDIAN SUMMER SHOULD TIE ONTO THE PEBBLE
BAY SYSTEM. IN OTHER WORDS, THEY WOULD HAVE TO TAKE THEIR CHANCES BECAUSE
WE DON T KNOW WHEN WE WILL HOOK ONTO THE CITY SYSTEM.
COMMISSIONER SIEBERT COMMENTED THAT APPARENTLY WHAT COMMIS-
SIONER LYONS WOULD LIKE'RIGHT NOW IS TO BE AUTHORIZED TO EXPLORE THE
POSSIBILITY OF PUTTING THE UNINCORPORATED AREA, PLUS THE EXISTING COUNTY
CUSTOMERS IN THE TOWN OF INDIAN RIVER SHORES, ONTO THE CITY SERVICE.
COMMISSIONER LYONS AGREED, ArND REITERATED THAT THE ONE FEELING
THEY DID GET FROM THE CITY WAS THEIR DESIRE FOR A SINGLE LIFT STATION
AND GRAVITY LINES. HE ASKED IF THE BOARD WISHED TO EXPLORE THE 6TH
AVENUE SITUATION.
CHAIRMAN WODTKE FELT WE ARE GOING TO HAVE SOME ANSWERS FROM
THE 201 STUDY FIRST, AND COMMISSIONER SIEBERT AGREED. ATTORNEY COLLINS
' FURTHER NOTED THAT WE ALSO ARE WAITING FOR AN ENGINEERING REPORT ON THE
6TH AVENUE AREA.
COMMISSIONER LYONS STATED THAT, WITH THE BOARD'S PERMISSION,
HE WILL PROCEED TO EXPLORE POSSIBILITIES REGARDING THE COUNTY STRIP PLUS
WHATEVER IS CONNECTED TO THE PEBBLE BAY PACKAGE PLANT, BUT HE DOES NOT
KNOW WHAT THE TOTAL ALLOCATION SHOULD BE FOR THAT.
THE CHAIRMAN SUGGESTED THAT HE WORK ON THE BASIS OF 50,000
FOR THE UNINCORPORATED AREA AND ANOTHER 50,000 FOR THE.INDIAN RIVER SHORES
SERVICE AREA.
CHAIRMAN WODTKE THEN DISCUSSED SETTING UP•A WORKSHOP MEETING
WITH CONNELL, METCALF & EDDY ON MONDAY, MARCH 19, 1979.
PURCHASING GUIDELINES, AS ADOPTED AT THE MEETING OF FEBRUARY
21, 1979, ARE HEREBY MADE A PART OF THE MINUTES.
71
sooK 39 PAGE 226
MAR 71979
MAR 71979
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-PURCHASING =DELIXES
. INDEX
Item
Description
page
1-1
General Information and instructions
1
'
1-1a
Introduction
1
1 -lb
Purpose
1
1-Ia
Scope
1
I -Id
Description
1
I -le
Purchasing
2
1 -if
Business Relations with Salesmen
3
1-lg
Conflict of Interest
3
2-1
purchasing Agent
3
2 -la
Purchasing Agent's Responsibilities
3
2 -lb
Purchasing Objective
4
t
2-2
Bid Guide?ines
4
2-2a
Bid Requirements
Q►4
2-2a(1)
Specifications
4
2-2a(2)
Bid - Bonds
6•
2-2a(3)
Qualification of Bids
6
2-2a(4)
Withdrawal of Bids
7
2-2a(5)
Low Bid Meeting Specifications
7--
2-2a(G)
Tie Bids
2-2a(7)
Rejection of Bids
.7'. .
2-2a(8)
Notification of Successful Bidder
S
2-2b
Method
2-3
Purchase Order
2-3a
Purchase Order (Legal Document)
10
2-3b
Types of Purchase Orders
10
2-3c
Preparation of Purchase Orders
10
2-3d
Distribution of Purchase Orders.
.10--
2-3e
Change Orders
• r 11
n
2-4
Purchase
11
2-4a
Routine Purchases
11
2-4b
Purchases bet-,aeen $1000.00 and $2499.99
11
2-4c
Purchases $ 2500.00 and more
11
• BOOK
39 PAGE 227
MAR 71979
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MAR 71979
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BOOK 39 PAGE W
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Item
Description
Page
2-4d
Emergency Purchases.
12
•2-4d•(1)
During Normal working Hours
12 '
2-4d(2.)
After Normal Working Hours
12
2-4e
Blanket -type Purchase Orders
12
2-4f
Petty Cash Purchases
13
.
3-1
Requisitioning
13
3 -la
Requisitions
13
i
3-1b
Form Used
14
3-1c
Preparation of the Requisition Form
14
8
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MAR 71979
v
BOOK 39 PAGE W
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rage I
PORCHASING GUIDELINES
1.1 GENERAL INFORMATION AND INSTRUCTIONS
tae Introduction: The purchasing function iAcludes:
went of equipment. materials and supplies, and contracting
for some construction, installation, maintenance and repairs.
This function - vitally effects the ability of every department
to fulfill the responsibilities to the public while operating
Within the limits of the authorized budget. Fundamentally,
this means purchasing at the lowest possible cost consistent
with the quality needed to meet the requirements of the
requesting department. Additionally, sales of worn out,
obsolete and surplus property are authorized by the Board
of County Commissioners and -conducted by the Director of
Material Management. The Director of Material Management
will make all purchases in accordance with the laws of
ZCrick: and the Boardof County Commissioners. These guide -
'lines are intended as an expansion of the above items and
must not in any way conflict with them.
1b. Purpose: The purpose of these guidelines is to provide
methods for requisitioning, purchasing and receiving equipment,
materials, supplies and services required for the operation
Of the departments under the jurisdiction of Indian River
County Board of County Commissioners, and the County
Administrator as required by Chapter 125 of the Florida
Statutes. .
1C. SCOPe: These guidelines are applicable to the Purchasing
Department when: purchasing equipment, materials and
supplies; consummating cont acts for construction, maintenance
and repairs.
Id. Description: These guidelines consist of several separate
'sections which are designed to furnish instruction of a
general nature, outline purchasing methods and furnish
,Operatingguidelines. g The following subjects are included:
tlj General information and instructions.
(2) Purchasing guidelines for low cost, medium cost and
high.cost.
(3) Requisitioning instructions relative for the preparation
and processing of requisitions.'
Approved 2/21/79
,
Boa 39 PAGE 229
Sp
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Page 2
IT
PURCHASING GU=EI.INES (Continued)
s!.
le. Purchasing:
(1)
All purchases, adjustments on purchases. contracts'
for services, and requests for prices shall be made
by the Purchasing Department_ In some instances.
Authority to request prices may be delegated to others.
�!
(2)
The Purchasing Department has full authority to
question the quality, quantity and kind of. materials
j
requisitioned.
. (3)
No member of the staff of the Purchasing Department
or other county employees shall receive any personal
benefit or profit fro= any contract or purchase made
by the Board of County Com+i sioners .
(4)
Acceptance of gifts from vendors at any time is pro-
•
hibi'ted. Employees must not become obligated to any
supplier and shall not conclude any transaction from
Which they may personally benefit.
(5)
The Director of Material Management-.will work to
p
maintain strong and enduring �elationsirias with vendors
i
Of proven ability and desire to meet needs. To accomplish
this, purchasing activities will be conducted so-that
vendors will valge our business and :cake every effort
to furnish our requirements on the basis of quality,
a
--service and price.
M`
(6)
The Director of. material Management will buy only from
-suppliers who have adequate financial strength. high.
-ethical standards, and a record of adhering to specifi- i
.
•cations, maintaining shipping aromises, and giving a
full measure of service.•Qualified new sources of supply
-are necessary to insure availi ility of :gaterials.
I
(7)
All bidders must be afforded equal opportunities to
-:quote and are to compete on equal terms. '
(8)
The Director of Material Management shall act as the
representative of the County
p ty AdaainisL-ator on all
I !"
matters pertaining to purchasing.
-�. (9)'
The Director of Material Management shall not knowingly
•
issue a purchase order when there is evidence of a
Conflict of interest. In instances when a..conflict may
f,
Approved 2/21/79
i
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V BdOK 39 PAGE 230
MAR 71979
k
Page 3
PURCHASING GUIDELINES (Continued
exist but its existence is not clearly established,
the Director shall refer the matter to the County
Administrator.
lf. Business Relations with Salesmen: It is essential to develop
and maintain good will between the county and its suppliers.
The good will of dealers and the reputation of the'Board of.
County Commissioners can be promoted by:
(1) Giving all salesmen a full. fair. prompt and courteous
• hearing.
(2) Keeping competition open and fair.
(3) Keeping specifications fiir and clear.
+i
C00-ur-rat+.ng with the vendor and considering his
difficulties.
(5) Having consistent buying policies and principles.
(6) Observing strict truthfulness in all transactions and
correspondence..
(7) Respecting the confidence of the salesman of his
company as to confidential information.
(8) Whenever feasible. purchase from our own county vendors.
19. Conflict of Interest: No county employee shall bid for, enter
into or be in any manner personally or privately interested
in any contract for supplies or service from any offeree.
Sowever, the foregoing restriction shall not -be construed
to restrict persons from evaluating and appraising the quality
and value of the product to be purchased -or service to be
Tendered.
2-1 PURCHASING AGENT
la. Purchasing Acent — is responsible for: establishing and
administering purchasing guidelines; initiating reports
necessary to permit analysis of purchasing performance;
preparation and execution of term contracts for procurement
of materials and services: consolidating purchases of like
Or Common items; analyzing prices paid for materials.
"Uipment and services to obtain savings through better
purchasing methods.
Approved 2/21/79
` BOOK 39 PAGE 231
•r -
PORCHASING GUIDELINES (Continued)
lb. Purchasing Objective:
(Ij To promote an understanding of, sound purchasing policy
and procedure throughout all the departments.
-(2) Tb exchange ideas and information with other public '
purchasing agencies in an effort to solve common
problems.
(3) To provide leadership and professional growth to the
staff within the Purchasing Department.
(4) To determine the most efficient and economical means
of securing an item or service without sacrificing the
o
desirable controlsand principles of sound purchasing.
(5) To assist in developing standardized specifications for
use by all departments.
(6) To imprnve purchasing practices and apply them when feasible.
(7) To make services available to all constitutional offices and
to encourage participation.
2-2 BID GUIDELINES
2a. It appears that counties within the State of Florida are
not required to comply with Bid Regulations as outlined in
the State of Florida Statutes. However, to promote good
business practices, the Board�of County Commissioners have
set forth the following policies and guidelines for formal
bidding.
Purchases with a value of $2,500.00 or more will be let for
bidding. This does not eliminate the possibility of bidding
for purchases with a lower value of $2,500.00 should the County
Administrator feel that it would be in the best interest of the
County to do so.
(1) Specifications:
(a) Purpose of Specifications: It is essential to
remember at all times that specifications are
intended to assist the Purchasing Agent in obtain-
ing -the best value, and not intended that details
or technicalities should prevent competition.
Approved 2/21/79
A
BOOK 39 PAGE 2320
Page 5
PURCHASING GUIDELINES (Continued).
(b) Responsibility for Specifications: It is primarily
the responsibility of the requesting department head
to furnish proper specifications. The responsibility
£or.making the purchase rests with the Purchasing
Department. Since all purchase action 'is necessarily
based on some specification, it is reasonable that the
Purchasing Department should share in the responsibility
of all specifications jointly with the requesting
department. Thus, prior to obtaining proposals, th-
specifications furnished by a requisitioning department
may be modified to permit competitive bidding and -to
provide for a level of quality commensurate with the
intended use of the article. In the event the Purchasing
?gent deems it desirable to alter the specifications from
those originally submitted with the requisition, he shall
communicate his intent to the requester giving full
particulars why an alteration to the specifications is
desirable and the extent and nature of the changes.
Specifications shall never be written in such a way where
only one source or vendor would qualify.
(c) Types of Specifications:
1. Performance - wherein function and use of the
product needed are the basic definitions.
2. Design - wherein particular characteristics of
product and their arrangement are the basic
definitions..
3. Approved Products List - wherein actual products
have been tested -or examined and approved, prior
to seeking prices.
4. Questionnaire - wherein the purchaser may prepare
a product information sheet which accompanies
the request for prices which each bidder must
complete and return as a part of his bid.
5. Sample - wherein the purchaser may require
suppliers to furnish representative samples of
products offered for his comparison and evalua-
tion in determining the successful bidder.
6. "Or Equal" - wherein the exact product of one or
more suppliers or typical workmanship.is
designated as the level of quality desired.
-Approved 2/21/79
. an 39 PAGE 233
� ' F•v
CHASING GUIDELINES (Continued
and the purchaser reserves the right. to
approve any other as equal or acceptable.;
• (d) Level of Quality: In considering and developing
specifications, it must be borne in.mind that
-expenditures of funds derived from public bodies
Cannot be expected to provide for 'deluxe" or
_ luxurious levels of quality. Therefore, it is
necessary to follow a general policy of purchasing*
good standard grades of merchandise which represent
'.an optimum relationship between quality and price
consistent with providing a satisfactory level of
service.
(9) Right Reserved: The Board of County Commissioners
° reserves the right to: reject any or all proposals
or portions thereof, to waive irregularities in the
proposals, or to accept the proposal which best
serves -the interest of Indian River County.
(f) Changes in specifications after bid is mailed to
prospective bidders: once an invitation to bid has
been mailed, no changes in the specifications can
be made unless all prospective bidders are so
notified by means of an addendum, in duplicate,
clearly pointing out such changes.
(2) Bid Bonds - The Purchasing Agent may require that a bid
• bond be furnished .for all bids $10,000 and over prior
to letting the purchase order or, in other cases, in
the best interest of the Board of County Commissioners.
(3) Qualification of Bids - To be considered, bids must meet
+ the following minimum qualifications:
% -•(a) Bids must be sealed. properly identified, delivered
to the Board of County commissioners and be in its
possession at the time specified in the legal
advertisement. •
(b)'When opened, the bid must have been signed by an
authorized agent of the vendor; bids found to be
unsigned when opened may be rejected without
Consideration.
Approved 2/21/79 -
BOOK 39 PAGE 234
MAR 71979
R
CHASING GUIDELINES (Continued
and the purchaser reserves the right. to
approve any other as equal or acceptable.;
• (d) Level of Quality: In considering and developing
specifications, it must be borne in.mind that
-expenditures of funds derived from public bodies
Cannot be expected to provide for 'deluxe" or
_ luxurious levels of quality. Therefore, it is
necessary to follow a general policy of purchasing*
good standard grades of merchandise which represent
'.an optimum relationship between quality and price
consistent with providing a satisfactory level of
service.
(9) Right Reserved: The Board of County Commissioners
° reserves the right to: reject any or all proposals
or portions thereof, to waive irregularities in the
proposals, or to accept the proposal which best
serves -the interest of Indian River County.
(f) Changes in specifications after bid is mailed to
prospective bidders: once an invitation to bid has
been mailed, no changes in the specifications can
be made unless all prospective bidders are so
notified by means of an addendum, in duplicate,
clearly pointing out such changes.
(2) Bid Bonds - The Purchasing Agent may require that a bid
• bond be furnished .for all bids $10,000 and over prior
to letting the purchase order or, in other cases, in
the best interest of the Board of County Commissioners.
(3) Qualification of Bids - To be considered, bids must meet
+ the following minimum qualifications:
% -•(a) Bids must be sealed. properly identified, delivered
to the Board of County commissioners and be in its
possession at the time specified in the legal
advertisement. •
(b)'When opened, the bid must have been signed by an
authorized agent of the vendor; bids found to be
unsigned when opened may be rejected without
Consideration.
Approved 2/21/79 -
BOOK 39 PAGE 234
MAR 71979
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Page 7
1=
pURCHASING GUIDELINES (Continued)
r WLthdrawal of Bids: withdrawal of bids may be allowed •
°,oder the following conditions :
(a) Before bid opening- withdrawal before bid opening
' will be permitted. The person r2Tue::ting withdrawal
• must be authorized to make the regaest and c,-mply
with provisions relative to return of specifications
L
should this be a requirement of the bid.
(b) After bid opening - Withdrawal without penalty will not
be permitted after bids have been opened for 45 days;
;J
however, consideration must be given to obvious error•and
i.nat ility to -perform. The bes-t interest of the Board
must be served when considering requests for withdrawal
i
after bids have been opened.
A
-
{5) Low bid meeting specifications - Normally, the award shall
be made to the lowest or best responsible bidder meeting
specifications: It is not; permitted to pass over a low bid
meeting specifications in favor of a higher bid which exceeds
specifications. This applies to all purchases unless it is
determined that the low bidder is incapable of performing
;=
the contract or is so inexperienced or financially unsound as
to cast grave doubt -upon his ability to perform.
(6) Tie bids - In the event two or more bids are received
which are equal with respect to price, quality and service
With no evidence of collusive bidding, preference may be
E`
given in the award in the following order:
(4
(a) The bidder has his principal place of business in
Indian River County.
• (b) The bidder has his principal place of business in the
° State of Florida.
(c) otherwise the bids may be awarded by lot.
(7) Rejection of bids - The Board of County Commissioners
reserves the right to reject any, all, or portion -thereof.
The following reasons can be considered causes for rejection:
•
if
•.,
Approved 2/21/79 -
e
BOOK 39 PAGE 235
MAR 71979
L
• jY
pUWMSING GUIDELINES (Continued)
Y
7
(a) All prices were too high. ('
(b) Sufficient funds not budgeted or available.
j>
(c) An error in specifications sufficient to have caused
Confusion and misunderstanding among bidders.
(d) The item(s) on which bids were requested is (are)
not needed.
(e) Lack of adequate competition.
48) Notification to successful bidder - After a bid has
been awarded by -the Board of County Commissioners, the
Purchasing Agent will notify the successful bidder.
B
I
Notification of unsuccessful bidders - Bids are
.opened publicly and read aloud. At that time,
'bidders may take a tabulation of bids; therefore,
unsuccessful bidders will not be notified unless
a written request for notification is submitted
to the Purchasing Agent.
2b. Method: In order to comply with the policies of the Board
of County Commissioners, the following guidelines shall be
followed in the preparation and execution of bids for purchase
of $2,500.00 or more.
(1) . Exceptions to the admve are:
-(a) Supplies and services already on existing contracts.
(Florida state contracts) �-
(b} Sole source items. I
-(e) Items furnished by the blind.
•(d) Emergency purchases.
(e) The County Administrator may approve service
contracts on an individual basis..
(f) The County Administrator may approve Blanket
Purchase Orders on an individual basis.
Approved 2/21/79'
BOOK 39 PAGE 236
nNK r Iyey
YM CHASING GUIDELINES (Continued)
(2) Upon receipt of a completed and approved requisition
for materials. supplies or equipment, costing $2,500.00
or more the Purchasing Agent will:
a Within 48 hours after mailing bid proposals, notify.
• all vendors within the county area and all other
known qualified vendors of the bid. Notification
will be given by use of bidders lists, legal
advertisements, posting notices in public places.
etc.
• (b) Furnish bid specifications on request, provided
that if a deposit on the specifications is required,
the deposit must be paid before the specifications
are furnished.
e
• (c) A bid committee (appointed by the Board of Countv
Commissioners) shall open and record, at a public
meeting, all bids received at a time and place
specified. This meeting will be recorded. Those
attending this meeting will so be indicated in the
minutes.
(d) The bid committee shall read aloud the bid name,
number, the•bidders name and the amount of the bid.
. These amounts shall'be recorded on a bid tabulation
sheet and shall then become an official record.
Bid tabulation sheets (MM -5(2-79)) shall be furnished
to any interested -bidder.
(e) Tine bid committee shall then adjourn the meeting.
:(f) The bid committee shall then research and analyze
,., each bid to insure that all bidders have met
specifications.
O
(g) in the event a bidder did not meet specifications,
It is the responsibility of the bid committee to
list each instance where specifications have not
been met and the reasons why.
(h) The bid committee shall prepare their recommendations
for the Board of County Commissioners at the next
•,ti scheduled meeting for action. These recommendations
shall be kept confidential until.presentation to the
Board because only the Board of County Commissioners
Las the authority to award or dismiss bids.
Approved 2/21/79
800K 39 PAGE 2,
MAR 71679
1
PURCHASING GUIDELIlQES (Continued
2-3 PURCHASE ORDER
3a. Purchase Order: The Purchase Order (MM -2(2-79)) is the
legal document authorizing the purchase of and subsequent
payment for materials, supplies and equipment. All purchases
stunt be covered by a purchase order. The purchase order
number is the control and reference number for all purchases
and it is to be entered on all receiving documents. invoices.
and inquiries pertaining to items on order.
3b. Types of -Purchase Orders: - •There are three general types of
--- purchase orders. included are: one-time purchases, contract
purchases and term purchases. Each term is explained below:
(1) Regular purchase orders issued to cover one time
purchase of specific items.
(2) Contract purchase orders issued to cover purchases of
bulk or inventory items to be delivered over a period
of time.
(3) Term (Blanket.) purchase orders issued to cover emergency,
small purchases of low cost common items; e.a., hardware,
building and }dumbing supplies, scall tools, etc. Term
purchase orders are not to be used to purchase high cost
items whether capitalized or not, nor can 3. be used to
buy items on inventory or items contained in contract
-purchase orders.
' 4
3e. Preparation of Purchase Orders: Purchase Orders must be
carefully worded and accurately prepared to minimize errors
and possibility for misunderstanding. Care in the preparation
of purchase orders cannot be overemphasized.
AU purchase orders are prepared by the Purchasing Department.
3d. Distribution of Purchase Order: Distribution of our six -
part purchase order will be as follows:
Vendor's Copy To Vendor
Purchasing Copy Retained as Permanent File
Accounting Copy 'Filed with payment voucher
Receiving Copy To Receiving Section
Requisitioner's Copy Returned to Requester
Eneumbrance.Copy To Date Processing
Approved 2/21/79
MAR 71979
BOK 39 PACE 4JU,
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pQRCAASING GUIDELINES (Continued)
Change Orders are issued at any time it becomes
3e. Change Orders:
necessary to increase, decrease or cancel a purchase order.
'Change orders are issued by the Purchasing Office at the re-
quest of the originating department. All increases require
the approval of the originator. Some major increases may
also require the approval of the County Administrator. The.,
.purchasing Agent may require the submission of additional
requisitions if, in his judgment, use of a change order
results in confusion or casts doubt on the legality of existing
purchase orders.
3-4 _ E
4a. Rotitine Purchase: Upon receipt of a completed and signed
requisition, the Purchasing Agent will complete the purchase
action in accordance with one of the following paragraphs:
(1) If:possible, three quotations will be obtained from
vendors who are known to furnish the desired item.
Vendors may be contacted by telephone, personal contact
or in writing.
(2) When received, the quotations will be entered on the
face of the requisition.
(3)• The Purchasing Agent may make the award to the lowest
responsible vend6r.
(4) A purchase order will -be prepared, using the quoted
- prices, and mailed to the vendor to consummate the
contract.
4b:- For purchases between $1,000.00 and $2,499.99 the Purchasing
Agent shall make every effort to obtain at least three
written quotes. If telephone quotes are received, then all
pertinent data must be recorded, i_e., name. address, tele-
phone number, date, time, etc.
4e. purchase of 52,500-00 or More: Purchases of $2,500.00 or
snore may be made by written, sealed bids. For Bid Guide-
lines, see section 2-2.
(1) After an award of.a bid has been made by the Board of
County commissioners, the Purchasing Agent will prepare
a purchase order.using the price quoted in the bid.
Approved 2/21/79
MAR 7197939
PMHASING GUIDELINES (Continued)
(2) The purchase order will be mailed to the successful
bidder to consummate the contract.
Ad. Emergency Purchase .
(1) During normal working hours
(a) The department head will contact the Purchasing
Department giving the reason for making emergency
purchase.
(b)• If justified, the Purchasing Department will assign
an emergency purchase order number.
Ac) The requesting department will make the purchase of
the necessary materials, prepare a requisition
attach the applicable invoice and deliver to the
Purchasing Department on the next working day.
(d) The Purchasing Department will issue a "confirming"
purchase order to cover the.purchase.
(2) After normal working hours
(a) The department head -will exercise his judgment as .
to the justification for making an emergency
purchase.
(b) If justified, the•department will make the.purchase
of the necessary materials, prepare a requisition,
attach the invoice -and deliver to the Purchasing
Department on the next working day.
(c) The Purchasing Department will prepare a "confirming"
purchase order to cover the purchase.
4e. Blanket -type Purchase Orders: Blanket -type purchase orders
may be issued to cover small, miscellaneous day-to-day
purchases. The requisition form properly approved by
department.heads will be'used to purchase on the blanket
pnrchash� order. It is the sole responsibility of the person
making blanket purchases to insure the correct blanket
purchase order number is referenced on the vendor's invoice
and that the vendor's invoice be turned into the Purchasing
Approved 2/21/79
BOOK 39 PACE 240
MAR 71979
PURCHASING GUIDELINES (Continued
Office within 24 hours after purchase. Department heads
shall be responsible to insure that the blanket order is
not abused.
(1) A blanket purchase order is used to help eliminate
voluminous amounts of individual purchase orders.
In order to control small, daily purchases and to •
insure only authorized purchases are made, the follow-
ing steps will be followed:
(a) The requester will prepar.e.a requisition form
indicating blanket purchase order number to be
used.
® (b) The requisition form shall be prepared listing the
item(s) to be purchased and forwarded to the
department head for approval. The requisition
shall then be submitted to the County Administrator
for "final approval".
(c) The requester shall then make the purchase and
shall deliver the vendor's invoice/packing list,
etc., with.a copy of the requisition to the
Purchasing Agent within 2.4 hours.
(d) The Purchasing Agent shall then file the requisition
and supporting documents with the purchase order.
r
4f. Petty Cash Purchasing: Petty cash not to exceed $10.00 i
per transaction may be authorized by the department heads..
Freight and/or COD charges shall be limited to $50.00 cash
per transaction. A warrant shall be issued for any amount
exceeding this $50.00 limitation. Prior arrangements must
e
be made and approved by the Director of Material Management
before any COD shipments are permitted.
3-1 REQUISITIONL":G
la. Requisitions: Requisitions are submitted to the Purchasing
Office to authorize purchasing action. Other than petty cash
purchases, all purchases of materials, supplies and equip -
Ment must be made by the Purchasing Agent. Expressly forbidden
.,. is direct purchase from the vendor with subsequent payment
by a request for payment. Requisitions will be prepared
and submitted in accordance with the following. instructions:
Approved 2/21/79•
MAS 71979 °
B(}OK 39 PAGE 241
M
•
Page 14
PURCHASING GUIDELINES (Continued)
(1) All requisitions must be for items included in the
Current budget. Exceptions or substitutions must be
approved by the County Administrator.
(2) Rush or emergency orders are costly. The departments
should anticipate requirements and submit requisitions,
allowing ample time for Purchasing to complete action
to secure the item needed in the time required. when
requirements have been improperly stated, a change order
should be requested. If the difference is large,
additional requisitions must be submitted.
a
1b. Form Used: The requisition form (MM -1(2-79)) is used under
the provisions of this section. This is a four-part form
used by all departments for requisitioning materials, supplies,
equipment rentals and some services.
le. Preparation -of the Form: The requisition form will be
prepared in accordance with the following instructions:
(1) The individual requester shall.comalete blocks #1,
#4 and #7 on the top part of the requisition form.
The individual requester shall complete the suggested
vendor (if known) and the bottom part of the requisition,
(omitting the price).
(2) After the above is completed, the requisition is
forwarded to the deaartment head for approval, then
to the Purchasing Agent for pricing and recommended
vendor selection. The requisition is then forwarded
to the Senior Accounting Clerk who shall assign the
Correct accounting cost code and shall certify that
funds are available within the requesting department's
budget.
a The requisition is then forwarded to -the County
Administrator
Administrator for final approval and for the type
of purchase action to be applied, i.e., "direct
purchase"."bid", etc.
The requisition is then forwarded to the Purchasing
Department for action.
in the event funds are not available or the requisition
is disapproved. the Coimty Administrator shall take
such action as he deems necessary for the best interest
-of the county.
Approved 2/21/79
MAR 71979
aooK 39 PAGE242
� .
MAR 71979
�g
by
M,
gage i� D•
pflRCAASING GQZDELINES (Continued)
a
(3)
axes 24-48 hours to process
Purchasing Department sego'
The Parc g
requesters will' insure
in r es
a requisition, Proper planning by �
•
or services w
that their supplies ill arrive in ample
time. • .
i
- (4)
Requests for a purchase order cumber prior to receipt .
of a requisition will be denied by the Purchasing
Department. The only exception to this is for bona -
fide emergencies which have been previously covered. +
(5)
b requesters s will normally eliminate
e- lannin y 4 �:.
Pr g
p
.
e need for requesting purchase order numbers pr for to -
the
.
submission of a requisition.
(6)
No employee under the direction of the county Adminis-
trator the authority to purchase or commit public
trator
o
. services
les or
funds toward the purchase of sepal .
i
ionin g
without first going through authorized requisitioning
j
and purchasing procedures.
(7)
The following attached forms shall be used:
M-1 (2_79) Requisition
h
HH -2 (2-79) Purchase order
M-3 (2-79) Bid Proposal
HK -4 (2-779) Bid Specification Sheet f
W-5 (2-79) Bid Tabulation Sheet a
MX -6 (2-79) Bid Register
I
i
• I
d 2 r
Approve 21/79 /
}
.
rk
MAR 71979
I
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BOARD OF COUNTY COMMISSIONERS
2145 -14th Avenue
Nwo Beach, Fiodda 32960
ItE0UISIT10N
--�+ITFSLB+N177fD:
ROUTING
1. Individual Requesting 4. Work Order k
2. Department Head & Acct. No.
3 Counly Administrator I Purchase Order No.
T. Date Required
aaiasucaaca� �cnaivn
1A
ADDRESS a
WY. STATE Zip
IDA -1 2/79 rink copy foWn a by r.qunuor
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A
MAR 71979 BOOK 39 PACE 2 4
L
I
Li1V KCV1, 1 CK
NAME
FIRM NAME AND ADDRESS
UU-O 21M
MAR 71979
B�flK39 PAci 245
DATE MAILED
DATE RECD.
o
'
DATE MAILED
DATE RECD.
DATE MAILED
DATE RECD.
wr:r•
DATE MAILED
DATE RECO.
DATE MAILED
DATE RECD.
DATE MAILED
DATE RECD.
DATE MAILED
DATE RECD.
DATE MAILED
DATE RECD.
DATE MAILED
DATE RECD.
'
DATE MAILED
DATE RECD.
DATE MAILED
DATE RECD.
DATE MAILED
DATE RECD.
DATE MAILED
DATE RECO.
DATE MAILED.
DATE RECO.
UU-O 21M
MAR 71979
B�flK39 PAci 245
•
V
BOARD OF COUNTY COMMISSIONERS
2145.14th Avenue
Vero Beath, Florida 32960
:r.
In
INVITATION TO BID
BIDDER ACKNOWLEDGEMENT
DATE MAILED
PAGES
-STU-ITI LL�
BIDS WILL BE OPENED AND MAY NOT BE WITHDRAWN WITHIN FORTY-FIVE (45) DAYS
AFTER SUCH DATE AND TIME. ALL AWARDS AS A RESULT OF THIS BID SHALL CONFORM TO APPLICABLE FLORIDA STATUES.
GENERAL CONDITIONS
Bldders: To insure acceptance of the bid follow these instructions
SEALED BIDS: One copy of all bid sheets must be executed and re-
turned All bids are subject to the conditions specified hereon and on
the attached proposal,
Mail or Delivery To:
Board of County Commissioners (Bid Committee)
Court House, 2145 -14th Avenue
Vero Beach, Florida 32960
The Bid No.; Sid'Title; Date and Time bidto be opened. If submitting a
no bid also indicate on envelope (NO BID).
It is the sole ®esponsibility of the bidddr to deliver his proposal to the
above address on or before the closing hour and date shown above.
1. EXECUTION OF BID: Bid must contain a manual signature clan
autttorized representative in the space provided. The company
name and vendor number must also appear on each page of the
bid as required. All bids must be completed in pen and ink or
typewritten. No erasures are permitted. If a correction is neces-
sary, draw a single line through the entered figure and enter the
corrected figure above it. Corrections must be initialed by the
person signing the bid. Any illegible entries, pencil bids or
corrections not initialed will not be tabulated.
Unless otherwise specified, bidders must use the proposal form
ftamished hereon. Failure to do so may cause the bid to be re-
jected. Removal of any partof the bid proposal may invalidate the
bid.
2. NO BID: If not submitting abid. respond by returning onecopyof
tbisform, marking it "No Bid", and explain below the reason. Fie-
peated failure to quote without sufficient justification shall be
cause for removal of a supplier's name from the bid maiing list.
Mote. A bidder, to qualify as a respondent, must submit a "no bid"
and same must be received no later than the stated bid opening
date and hour. Reason for "no bid":
3. PRICES QUOTED: Deduct trade discounts and quote firm net
prices. Give both unit price and extended total. In case of a
mistake in extension, the unit price will take precedence. All
pokes F.O.B. destination (unless otherwise stated in special
condition.)
a) TAXES: Indian River County does not pay federal excise or
state sales taxes. Do.not includethese items on invoices. The
applicable tax exemption number is shown on purchase
order.
b) MISTAKES: Bidders are expected to examine the specifica-
tions, delivery schedules, bid prices and extensions, and all
Instructions pertainingto supplies and services. Failuretodo
so will be at bidder's risk.
C) CONDITION. AND PACKAGING: It is understood and
agreed that any item offered or shipped as a result of this bid
shall be new (current production model at the time of this
bid.) All containers shall be suitable for storage or shipment.
and all prices shall include standard commercial packaging.
d) UNDERWRITERS LABORATORIES: Unless otherwise
stipulated in the bid, all manufactured items and fabrics -
MM -3 ZT9
ted In the bid, all manufactured items and fabricated
assemblies shall carry U.L. approval or re-examination
listing where such has been established by U.L. for the
items) offered and furnished.
e) BIDDER'S CONDITIONS: Any conditions to be made as part
of the bid. should be submitted by letter with notes thereof on
bid sheet for consideration.
4. EQUIVALENTS: Any manufacturer's names, trade names, brand
names, information and/or catalog numbers listed in a specifica-
tion are for information and not to limit competition. Bid any
brand which meets or exceeds the quality of specifications listed
for any item. If the bids is based on equivalent products. indicate
on the bid form the manufacturer's name and number and
indicate any delivation from the specifications as listed. Include
fully descriptive literature on item(s). Lacking any written
indication of intent to quote an alternate brand or model number
the bid will be considered as a quotation in complete compliance
with the specifications as listed in the bid form.
S. NONCONFORMANCE TO CONTRACT CONDITIONS: Items
mpy be tested for compliance with specifications under the direc-
tion of the Florida Department of Agriculture and Consumer
Services, or an independent testing laboratory. Items delivered,
not conforming to specifications, may be rejected and returned
at vendor's expense. These items and items not delivered as per
delivery date in bid andi or purchase order may be purchased on
the open market. Any increase in cost may be charged against
the bidder. Any violation of these stipulations may also result in:
a) Vendors name being removed from theDirector of Material
Management's mailing list.
b) All departments being advised not to do business with
vendor.
6. SAMPLES: Samples of items, when required, must be furnished
free of expense and. if not destroyed, will, upon request, be
returned at the bidders expense. Request for the return of
samples must be made within 30 days following opening of bids.
Each individual sample must be labeled with bidder's name. bid
number, and item number. Failure of bidder to either deliver
required samples or to clearly identify samples as indicated may
be reason for rejection of the bid. Unless otherwise indicated,
samples should be delivered to the office of the Director of
Material Management.
7. DELIVERY: Unless actual dateordelivery isspecified (orifspeci-
fled delivery cannot be met), show number of days required to
make delivery after receipt of purchase order in space provided.
Delivery time may become a basis for making an award (see
Special Conditions). Delivery shall be within the normal working
hours of the user. Monday through Friday.
S. INTERPRETATIONS: Any questions concerning conditions and
specifications should be submitted to the Director of Material
Management no later than three (3) days priorto the bid opening.
9. AWARDS: As the best interest of The Board of County Commis-
sioners may require. the right is reserved to reject any and all bids
or portion thereof, and to waive any irregularity in bids received:
to accept any item or group of items unless qualified by bidder; to
acquire additional quantities at prices quoted on this invitation
unless additional quantities are not acceptable. in which case the
bid sheets must be noted "BID IS FOR SPECIFIED QUANTITY
ONLY."
a) WARRANTIES FOR USAGE: Whenever a bid is sought,
BOOK 39 PACE 246
MAR 71979
J
t
NI
seeking a source of supply for a specified time for materials
or services, the quantities or usage shown are estimated
only. No guarantee or warranty is given or implied by the
County as to the total amount that may or may not be pur-
chased from any resulting contracts. These quantities arefor
bidders information only and will be used for tabulation and
presentation of bid.
1& BID OPENING: Shall be public, on the date and atthetimespeci-
fied on the bid form. All bids received after that time shall be
returned, unopened.
11. ADVERTISING: In submitting a proposal. bidder agrees not to
use the results therefrom as a part of any commercial advertising
without prior approval of Board of County Commissioners.
/2. INSPECTION, ACCEPTANCE & TITLE: Inspection and accep-
tance will be at destination unless otherwise provided. Titleto/or
risk of loss or damage to all items shall be the responsibility of the
successful bidder until acceptance by the buyer unless loss or
damage result from negligence by the buyer.
13. PAYMENT: Payment will be made by the buyer after the items
awarded to a vendor have been received and/or installed, inspec-
ted, and found to comply with award specifications, free of
damage or defect and properly invoiced.
14. CONFLICT OF INTEREST: The award hereunder is subject to
Chapter 112, Florida Statues, which is paraphrased in part as fol-
lows., "....all bidders must disclose with their bid the name of any
officer: director, or agent who is also an employee of Indian River
County. All bidders must disclose the name of any County
employee who owns directly or indirectly an interest of 10% or
more in the bidder's firm or any of its branches..."
HOLD HARMLESS AGREEMENT: Thesuccessful bidderagrees, byac-
ceptingthe award of this bid, to the following: During the term of this bid
the Vendor shall indemnity, hold free and harmless assume legal
liabiffty for and defend the Board of County Commissioners, Vero
Beach, Fla. its agents, servants and employees from any and all costs
and expenses, including but not limited to, attorney's fees, reasonable
investigative and discovery costs, court costs and all other sums with
the Hoard its agents, servants and employees may payor become
obligated to pay on account of any, all and every claim or demand or
assertion or liability. or any claim or action founded thereon, arising or
alleged to have arisen out of the products, goods or services furnished
by the Vendor, the presence or activity of the Vendor, his agents,
servants or employees, or any of this equipment when such persons or
equipment are on premises owned or controlled by the Board for the
purpose or performing services, delivering goods or products, installing
equipment, or otherwise transacting business, whether such claim or
claims, action or actions be for damages, injury to person or property,
inchiding the Board property, or death of any person, made by"any
person, group or organization, whether employed by the Vendor or the
Board or otherwise, or for breach of warranty by Vendor either express
or Implied.
MANUFACTURER'S CERTIFICATION: The Board of County Commis-
sioners reserves the right to request from bidders separate manufac-
turer certification of all statements made in the proposal.
Bidder to complete all of the blank spaces on the proposal pages and
furnish full descriptive literature and color and fabric swatches (where
applicable) for each item bid.
15. DISPUTES: In case of any doubt ordifference of opinion as to the
items furnished hereunder, the decision of the buyer shall be final
and binding on both parties.
LEGAL NAME OF BIDDER
MAILING ADDRESS
CLTY, STATE, ZIP CODE
` a
IS. LEGAL REQUIREMENTS: Federal, State, County, and local
laws. ordinances, rules, and regulations that in any manner affect
the items covered herein apply. Lack of acknowledge by the
bidder will in no way be a cause for relief from responsibility.
17. PATENTS & ROYALTIES: The Bidder without exception, shall
idemnify and save harmless Board of County Commissioners
and Its employees from liability of any natu►e or kind, including
cost and expenses for or on account of any copyright, patented,
or unpatented invention, process, or article manufactures or
used in the performance of the contract, including its use by
Board of County Commissioners. If the bidder uses any design,
device, or materials covered by letters, patent, or copyright, it is
mutually understood and agreed without exception that the bid
prices shall include all royalties or cost arising from the use of
such design, device, or materials in any way involved in thework.
IS. OSHA: The bidder warrants that the product supplied to The
Board of County Commissioners shall conform in all respects to
the standards set forth in the Occupational Safety and Health Act
of 1970, as amended. and the failure to comply with this condition
will be considered as a breach of contract.
19. SPECIAL CONDITIONS: Any' and all Special Conditions that
may vary from these General Conditions shalt have precedence.
20. ANTI -DISCRIMINATION CLAUSE: The nondiscrimination
clause contained in Section 202, Executive Order 11246. as
amended by Executive Order 11375, relative to Equal
Employment Opportunity for all persons without regard to race,
color religion, sex, or national origin, and the implementating
rules and regulations prescribed by the Security of Labor, are
Incorporated herein.
21. PERFORMANCE SECURITY will be required from the succes-
ful bidder when the award is $10.000 or more. The Performance
Security is required before a purchase order can be mailed. All
Surety Companies are subject to Board approval and may be re-
jected by the Board without cause, in the same manner that bids
may be rejected. If awarded $10.000 or more, the bidder agrees to
furnish a performance bond or check (Cashiers Check, Certified
Check or equal), in the amount of the awarded contract within ten
(10) days of the award date. Performance Security will not be
sybmitted with the bid. Release of the performance bond or
check will be made when all merchandise has been accepted and
invoices have been approved for payment.
22. DEFAULT: In the event that the successful bidder refuses to
accept the purchase order, then he shall pay to the Board as
liquidated damages an amount equal to 25% of the unit price bid
times the quantity or $25.00, whichever is the larger amount. The
bidder in question who fails to pay the penalty within 15 days
after it is invoked shall lose eligibility to transact business with
the Board for a period of one (1) year, after the bid aware date.
23. The Board of County Commissioners may require a "Performan-
ce Bond" for all bids in excess of $10,000 that require installation.
24. Should Bidders desire a tabulation of Bid results a stamped self
addressed envelope with a request for such information must
accompany each bid.
TELEPHONE NUMBER DATE
BY: SIGNATURE (MANUAL):
SIGNATURE (TYPED):
TITLE
Eacksed. Two eopks of proposd; one for bidder's file, one so be completed. signed and returned
Bid Sheets as kbekd (when appUcable) so be executed as Indicated in proposaL
MAR 7 1979
•
BID PROPOSAL FORM
TO: Bid No, page
Bider must indicate below the convolete name
of the Bidder.
INSTRUCTIONS: Use typewriter or bell point
Pon only. Write only in columns to the right of
the double line.
UNI -4 2/79
BOOK 39 X248
MAR '71979
i
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1
Cm
f
BOARD OF COUNTY COMMISSIONERS
2145 -14th Avenue
Vero Beach; Florida 32980
BID TABULATION
BID NO.
DATE OF OPENING
BID TITLE
ITEM DESCRIPTION
NO.
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT PRICE
UNIT
a
IMM 5 2/79
Cm
1
�_...w �...___.__"____ ;.1 ..-... ___,�__ .� -_._.. .. - - •--.. ._ ...+,1: '"' .' .,.,.. ^f ..: ,-v .,..rt:.-`�- k ^n ... �.� .-, . .tis. ja � �S 6:y,� 9+W� ...-='oi3�x R-_"�,. _ _
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THE SEVERAL BILLS AND ACCOUNTS AGAINST THE COUNTY, HAVING BEEN
AUDITED, WERE EXAMINED AND FOUND TO BE CORRECT, WERE APPROVED AND WARRANTS
ISSUED IN SETTLEMENT OF SAME AS FOLLOWS: TREASURY FUND Nos, 61159 —
61337 INCLUSIVE. SUCH BILLS AND ACCOUNTS BEING ON FILE IN THE OFFICE
OF THE CLERK OF THE CIRCUIT COURT, THE WARRANTS SO ISSUED FROM -THE RESPEC—
TIVE FUNDS BEING LISTED IN THE SUPPLEMENTAL MINUTE BOOK AS PROVIDED BY
THE RULES OF THE LEGISLATIVE AUDITOR, REFERENCE TO SUCH RECORD AND LIST
SO RECORDED BEING MADE A PART OF THESE MINUTES.
THERE BEING NO FURTHER BUSINESS, ON MOTION MADE, SECONDED AND
CARRIED, THE BOARD ADJOURNED AT 4:47 O'CLOCK P.M.
ATTEST:
CLE CHAIRMAN
w
aaoK 39 PACE 250
MAR 71979