HomeMy WebLinkAbout04/14/2009 (4)April 14, 2009
SOLID WASTE DISPOSAL DISTRICT
The Board of Commissioners of the Solid Waste Disposal District met at the County
Commission Chambers, 1801 27th Street, Vero Beach, Florida, on Tuesday, April 14, 2009.
Present were Chairman Wesley S. Davis, Vice Chairman Joseph E. Flescher, and Commissioners
Peter D. O'Bryan, Bob Solari, and Gary C. Wheeler. Also present were County Administrator
Joseph A. Baird, County Attorney William G. Collins II, and Deputy Clerk Leona Adair Allen.
The Chairman called the meeting to order at 11:36 a.m.
15.B.1. NOTICE OF PUBLIC MEETING TO APPROVE OR DISAPPROVE FRANCHISE
APPLICATIONS: RFA No. 2009025 WASTE HAULING FRANCHISE —
UNINCORPORATED ENTERPRISE ZONE
ON MOTION by Commissioner Wheeler, SECONDED by
Commissioner O'Bryan, the Board unanimously approved
the Notice of Public Meeting, as recommended in the
memorandum of April 6, 2009.
15.B.2. SECOND AMENDMENT TO WASTE MANAGEMENT INC. OF FLORIDA FOR THE
VERTICAL EXPANSION AND PARTIAL CLOSURE OF CLASS I LANDFILL AND
BORROW POND CONSTRUCTION
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S.W.D.D.
Commissioner Solari expressed that there was ambiguity in the way the contract was
written. He indicated that the final number is taken from the initial contract amount, and to that
is added the contingency, and then the 5% management fee. He said he would rather see it have
the contract amount, and then the 5% management fee applied to that, with a 20% contingency
fee; or better than that, have the contract spell out that the 5% management fee to Waste
Management would be for the actual, and not the potential contract price. He reiterated the
importance of eliminating the ambiguity and making sure that Waste Management only receives
5% of the amounts actually expended.
Director Mehta informed the Board that staff and Waste Management were in agreement
to modify the Second Amendment reflecting the 5% and the respective 10% management fee on
both projects, first on the base contract price and then the contingency.
Commissioner O'Bryan added that staff still needs to include the total amount for budget
purposes. He wanted to see a second management fee added below the contingency so the total
budget wraps in any potential cost.
Administrator Baird reported that the budget has always included a contingency (the
actual costs that are anticipated). He suggested leaving the contingency out of the contract and
not addressing it at this time.
Director Mehta acknowledged that these change -over items would be reviewed by staff
and the engineer, and upon their approval, and once the work is completed, then whatever the
monthly invoice is, the appropriate management fee would then be added.
ON MOTION by Commissioner Wheeler, SECONDED by
Vice Chairman Flescher, the Board unanimously approved
the Second Amendment to Contract Agreement between
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S.W.D.D.
Indian River County Solid Waste Disposal District (SWDD),
and Waste Management, Inc. of Florida, approving the
selection of: (i) Environmental Specialties International, Inc.
(ESI) to construct the vertical expansion and partial closure
project for a cost including Waste Management (WM) fee of
$4,157,622.64: and (ii) Sawmill Ridge Trucking for
preparation of the borrow pond area for excavating and
stockpiling using SWDD staff and equipment for a cost
including WM fee of $298,864.53; and authorized the
Chairman to execute same, as recommended in the
memorandum of April 6, 2009.
AMENDMENT TO AGREEMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
15.B.3. AMENDMENT No. 2 TO WORK ORDER No. 9 TO GEOSYNTEC CONSULTANTS,
INC. FOR CONSUMPTIVE USE PERMIT MONITORING FOR BORROW POND
DEVELOPMENT & CONSTRUCTION
Commissioner Solari noted that the same comments from Item 15.B.2. apply to this item.
ON MOTION by Commissioner Wheeler, SECONDED by
Vice Chairman Flescher, the Board approved Amendment
No. 2 to Work Order No. 9 with GeoSyntec Consultants, Inc.,
in the amount of $201,843.00, to provide engineering
services for compliance with the Consumptive Use Permit
(CUP) requirements for a period of two years; and authorized
April 14, 2009 3
S.W.D.D.
Bk
the Chairman to execute same, as recommended in the
memorandum of March 30, 2009.
AMENDMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
ALL BACKUP DOCUMENTATION IS ON FILE IN THE OFFICE OF THE CLERK
TO THE BOARD AND IS HEREBY MADE A PART OF THESE MINUTES
ADJOURNMENT
There being no further business, the Chairman declared the meeting adjourned at 11:44
a.m.
ATTEST:
Jeffrey K. Barton, Clerk
Minutes Approved: AUG 1 8 2009
LAA/SWDD Minutes
April 14, 2009
S.W.D.D.
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Wesley S. Davis, Chairman
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